Academic Management

System
Manage Your Institution’s Academic Cycle Effortlessly
With CollPoll
 Smart Academic Management

Access Control Academic Structure

☑ Grant Faculty Privileges For ☑ Add Classes Manually
Curriculum And Academic ☑ Create Section wise Classes
Management For Easy Access ☑ Schedule Classes

privileges scheduling ☑ Create a Term

☑ Upload Timetable

Course Master
Manage Curriculum
Curriculum Analytics ☑ Define Course Objectives
☑ Define Semester Wise
☑ Define Course Outcomes
Curriculum
☑ Add Syllabus
☑ Activate Multiple Enrollment
☑ Map Programme Objectives &
Types
Course Objectives
☑ Add Multiple Courses
☑ Define Topic Level Outcomes
CURRICULUM
MANAGEMENT
Step 1(a): Admin Privileges

Go to admin
privileges
under admin
console
Step 1(b): Admin Privileges

● An admin has to
give privileges to
academic
management,
academic term
management &
class schedule
management

● This will give

access to all 3
pages academic
management(clas
s schedule, class
group & term)
Step 1(c): Admin Privileges

Click on add
Step 1(c): Admin Privileges

● Search for the

faculty name

● Click on grant
privilege
Step2: Navigating to Curriculum Module

CURRICULUM

● Viewing the
existing
departments and
creating new
departments in
the Institution

● Defining new
programs and
courses in the
department

● Go to admin
console on the
homepage
Step 2(a): Curriculum Management
Curriculum

• In the Admin
Console, we need
to click on
Curriculum
Step2(b): Curriculum Management - Settings
Curriculum

• Curriculum Settings can

be configured under
settings tab

• Need to switch on toggle

for the respective
enrollment types that
needs to be reflected.

• Display name can be

configured for the
respective enrollment types
as per the university
course segregations
Step 2(c): Curriculum Management - Settings
Curriculum

• CORE COURSES: States the mandatory

courses which student has to complete to earn

a degree/diploma.

• PROGRAM ELECTIVE: A course that you

choose to take as part of your programme of

study.

• OPEN ELECTIVE: An elective course which is

available for students of all programmes,

including students of same department.

• ZERO CREDIT: Courses are taken for personal

or professional interest and do not usually offer

college credit.

• AUDIT : A course means a student can take

classes but cannot be graded or given credit for

a particular course.
Step 3(a): Curriculum Management - Setting Up Curriculum
Curriculum

● In the Curriculum
Page, we can click
on the dropdown
option to select a
department,
program & batch
year from the list.
Step 3(b): Curriculum Management - Setting Up Curriculum
Curriculum

● The program’s curriculum as per

different batch years can be
viewed by selecting the required
Batch Year

● An elective can be added by

clicking on add course under
“Program & Open Elective” and a
regular course can be added by
clicking on “Add Course”.

● Clusters can be defined using

add cluster where for the
elective courses “Minimum &
Maximum” course limit can
defined.
 ACADEMIC
MANAGEMENT
Step1: Navigating to Academic Management Module

ACADEMIC MANAGEMENT

● Defining and
Understanding
Terms as per the
Institution’s norms

● Creating Classes
(Cohort
Management)

● Developing the
schedule / time
table for the
respective classes
 Academic
Step 2: Academic Management
Management

• In the Admin
Console, we
need to click on
Academic
Management
 Academic
Step3(a): Academic Management - Term Configuration
Management

• Term refers to the

academic session
planning where
need to define
which semester is
currently
going-on.

• Once you click on

Add Term, you will
be directed to a
small window
wishing the page
which is
explained in the
next slide
Step 3(b): Academic Management - Term Configuration
Academic Management
TERM CONFIGURATION

• ACADEMIC YEAR: States the current

academic year which in going on.

• START/END: From which date

academic year for a particular program
will start & end.

• SYSTEM: As per the duration of the

program system can be defined
semester, trimester, quarter & year
wise.

• SEQUENCE: It defines the current

semester, trimster, quarter & year of
the particular program in that academic
year.

• PREVIOUS TERM: It states the

previous semester, trimester, quarter &
year for the defined for the current
term.

• CLASSES TILL: Define till when the

classes will go on for the current term
Step 4(a): Academic Management - Class Configuration
Academic Management

• Class Filters: Classes

can be filtered on
component (theory,
practical),
course/subject, term
and faculty level.

• Class Addition: It can

be configured in two
ways i.e Course
Registration &
Program Batch Section
specific.
Step 4(b): Academic Management - Cohort/Class Group Configuration(Single)
Academic Management
• CLASS: Class Name can be
defined here ex:
Physics-2022-Semester 1

• TERM: For which particular term

you are planning this class ex:
Odd Semester, Even Semester
2022

• PROGRAM, BATCH &

SECTION: Can be used to
auto-fetch the student data to
cohort as per the selection and
will be able to add multiple
program, batch & section.

• COURSE & TYPE: Put the

course name/code & component
for which we are creating this
class ex:. Physics

• USERS: Multiple faculties and

students can be mapped to the
class group who will be teaching
& learning.
Step 5(a): Academic Management - Timetable Configuration
Academic Management

● The Schedule for a particular

class can be set by clicking
on Class Schedule and
clicking on anywhere in the
schedule that appears after
selecting the appropriate
term and course

● The exact date till which the

selected schedule is to be
repeated can be mentioned
under 'repeat till' field

● Scheduled classes can be

skipped on holidays
Step 5(b): Academic Management - Timetable Configuration

TIMETABLE CONFIGURATION

• CLASS/SECTION: Able to see the

cohort/classes for the course in the
selected term

• START/END DATE-TIME: When the

selected class need to be planned.

• RECURRENCE: select to repeat the

class

• FACULTY/MEMBER: States that

which faculty will take this class on
defined date-time.

• VENUE: Where we’re planning this

class e.x Building A or Block B

• FACULTY MEMBER: Available/not

Available status can be viewed for a
faculty member
Step 5(c1): Academic Management - Timetable Configuration(Upload Timetable)

● Click on the upload

timetable to upload
timetable in bulk
using CSV
Step 5(c2): Academic Management - Timetable Configuration(Upload Timetable)

● Click on
download
CSV
template
Step 5(C3): Academic Management - Timetable Configuration(Upload timetable)

• CLASS ID: Class Id’s can fetched from

the Class List

• FACULTY EMPLOYEE ID/EMAIL:

States that which faculty will take this

class on defined date-time.

• INFRASTRUCTURE ID: Where we’re

planning this class e.x Building A or Block

B we need to the ID here.

• START/END DATE-TIME: When the

selected class need to be planned.

• REPEAT: Classes can be repeated

weekly & on daily basis

• SKIP HOLIDAY: Scheduled classes

can be skipped on holidays

Step 5(Cd): Academic Management - Timetable Configuration(Upload timetable)

● Click on
upload CSV
Benefits of Automated Academic Management

Configure & manage curriculum Plan your academic session &

with CollPoll as per the manage the semester from a
institution’s requirement single dashboard

CollPoll has streamlined various settings

Fluently configure term,
options for you to create your academic
class & timetable for better session as per your needs
academic management
 #EdTechItUp

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