Spring 2021-2022

Technical Report
Writing
Progress Report
The Marks
100 Marks are divided into:
❑ Final Exam
❑ Mid-term
❑ Quizzes/ Assignments
❑ Attendance/Attitude/ participation
❑ Activities
 Instructions
❑ No Side Talks ….. Coordinators
❑ Don’t be Late
❑ Speak In English
❑ Make Assignments and Presentations
❑ Raise your hand when you have a question.
❑ Mobile phones are silent
❑Attendance is a must
 Required Tasks

❑ Quiz 1 (Progress Report)= Week 4

❑ Assignment 1 (Recommendation Report) = Week 5

Midterm

❑Extra Activities
We take 4 Reports:
(Before Midterm)
1. Progress Report Editing Part
2. Recommendation Report
(After Midterm)
3. Incident Report
4. Investigation Report
What is a report and
why do we write a progress report?
❑ A short report is a formal document written to inform a specific
audience about a certain subject or project. Such type of work is
used in business, journalism, science and even university
assignment.

❑ Once you have written a successful proposal and have secured the
resources to do a project, you are expected to update the client on
the progress of that project. This updating is usually handled by
progress reports, which can take many forms: memos, letters,
short reports, formal reports, or presentations.

❑ Short reports is our focus.

❑ Elicit in groups

❑ What parts are expected in a

progress report?
Any Report must have these:

❑ Organization—to organize your report, include :

1. Identification lines
2. Main Headings which are:
✔ Introduction
✔ Discussion
✔ Conclusion/Recommendation

❑ Under each main heading, there are

Subheadings or subsections which differ from
one report to another .
 Identification lines:

❑ Identification lines:
✔ Date (on which the report was written)
✔ To (the audience) full name + title
✔ From (The Sender) full name + title
✔ Subject the topic (Type of Report) and a focus
(the name of the project)
Imp
topic focus

Subject: Progress Report on the XYZ Project

 WRONG
Edit the following Identification lines:

To: Michael
From: Kris
Subject: Progress of My Research on
the Evacuation of Titanic
The Correct Format:
th
Date: 30 of January,2022
To: Eng. Michael Alley (civil Engineer)
From: Mr. Kris Johnson (the supervisor)
Subject: Progress of My Research on
the Evacuation of Titanic
What do we write in the introduction?
Introduction:
❑ Purpose—why you are writing and what you are writing about
❑ Dates—Time period covered
❑ Personnel— people involved in the project ( the department who is
responsible for the project)
❑ Project Phase — Which phase the project is in?
❑ The project plans — List the work accomplished, work remaining just
like the book sample. (not detailed)

NOTE:
The introduction is written in a form of a paragraph
 Introduction example: choose one to start with:
Introductory Line/ Purpose

1. I am writing this report as per your request / in

response to your request.

2. This report responds to your request on the

progress of XYZ project
 Introduction Example:

This report responds to your request on the progress of XYZ project, starting
date is 12th of December. Expected date of submission is at 3rd of March. The
department responsible for the project is Civil department. The project is in phase
1/ 2 / 3. The project plan includes the following:
1. These include carpeting, new furniture, walls moved to create larger
cubicles, the construction of conference rooms, cafeteria and fitness center, health
clinic and lightening.
2. Parking lot, exterior landscaping, a child care center, and handicapped
accessibility.
Second main heading is the Discussion.

What do we write in the discussion?

Elicit in groups 5 mins

 Discussion

❑ Discussion
– What work have you accomplished?
– What work is remaining?
– What problems did you encounter?

NOTE:
❑ Consider including graphics to document your report
visually—pie charts, bar charts, and Gantt charts work well
with progress reports.
A Graph
• A graph is a pictorial representation of data in
an organized manner.
Discussion:
Has 3 subheadings which are:
1. Work accomplished
2. Work remaining
3. Problems encountered
Discussion Example:

1- Work accomplished (Past Tense / Present

Perfect)
We have completed the following:

❑ Then you must write at least three things you have

accomplished and the time in which they were
accomplished, and who accomplished them in bullet
points.)

❑ Example ----- Book p.7

Progress Report Structure

Discussion
Work Accomplished: (Past Tense /
Present Perfect)

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 Discussion example: (Cont.)
2- Work Remaining (Future Forms – be going to, will,
continuous)

To complete our project, we need to accomplish

the following:

❑ Then you must write at least three things that have

NOT been accomplished(that are left … not done), the
time in which they will be accomplished, and who
accomplished them in bullet points.)

❑ Example ----- Book p.8

Progress Report Structure

Discussion
Work Remaining: (Future Forms – be going to,
will, continuous)

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3- Problems Encountered: Past Tense

To complete our project, we need to accomplish the

following:

❑ (inform your manager of any difficulties encountered

like: late shipments, delays, poor weather, labor
shortages) not only to justify your being behind schedule
but also to show the reader/manager where you will need
help to complete the project.
❑ Provide at least 3 problems
❑ Problems Encountered example: it rained for two days
so we had to stop working.
Progress Report Structure

Discussion
Problems Encountered: Past Tense

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 What do we write in the
Conclusion/Recommendations? Elicit in
groups
❑ Overview of the project’s status
Such as:
1. Will you meet the deadline or deliver the project on
time?
2. Are you behind schedule? Why?
3. Will you finish early? Why?
4. Suggest what the next course of action should be.
5. What is your next step?
6. If you are on schedule or behind, what is next?
Progress Report Sample

Conclusion & Recommendation

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Sample Report Question 1
Your company is renovating its home office. Many changes
have occurred. These include carpeting, new furniture, walls
moved to create larger cubicles, the construction of conference
rooms, cafeteria and fitness center, health clinic and lightening.
Other things are still in progress, such as parking lot, exterior
landscaping, and a child care center,. The supervisor wants to know
when these things will be concluded. You need to write a progress
report to quantify what has occurred, what work is remaining, and
when work will be finished.
Progress Report Practice Question

Practice Question 2
You work for a famous Construction Company. Your company is
building a new compound now. Your job is to supervise work on the site.
The deadline for finishing the project is arriving. You need to write a
progress report to your boss to inform him with the current situation and
if you are meeting the deadline or not. When are you finishing and what
problems you have. Your report should include the accomplished and
non-accomplished work in these areas (finished and unfinished housing
units-public utilities e.g. electricity and gas supply-public services e.g.
schools ,hospitals, sporting clubs and shopping malls-parking lots- roads
and pavements)
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