Application of Information &

Communication Technology
Reading Material: “Discovering Computers”

Module 2 – Basic ICT Productivity Tools

Agenda
1. Introduction to Information and Communication technology Productivity tools
2. Popular Search Engines (Google, Bing etc.)
3. Formal Communication tools (Gmail, Microsoft Outlook etc. )
4. Microsoft Office Suites (Word, Excel, Powerpoint)
5. Google Workspace (Google docs, Sheets, Slides)
6. Cloud Storage and file sharing (Dropbox, Google Drive, Microsoft OneDrive)
7. Note taking and organization tools (EverNote and OneNote)
8. Video Conferencing (Google Meet, Microsoft Teams etc.)
9. Social Media applications (LinkedIn, Facebook, instagram etc)
 1. Introduction to Information
and Communication
Technology Productivity Tools
Information and Communication Technology (ICT)
productivity tools are essential resources that enable
individuals and organizations to optimize their efficiency and
effectiveness in various tasks.
These tools encompass a wide range of software and
applications designed to streamline workflows, facilitate
collaboration, and enhance productivity across different
domains.
ICT productivity tools play a pivotal role in modern work
environments. In this comprehensive guide, we will explore
the diverse categories and examples of productivity tools and
their significant impact on work productivity.
Definition of Productivity Tools

Definition

Productivity tools are software applications or platforms that assist

individuals and teams in carrying out tasks efficiently, with an emphasis
on saving time and automating repetitive processes.
2. Introduction to Popular
Search Engines
Search engines play a crucial role in navigating the vast World
Wide Web, allowing users to access information on virtually any
topic.

They provide a gateway to a wealth of knowledge, and using them

effectively can improve the overall online experience.

Examples are:
• Google
• Bing

Etc.
Overview of Google
Search Dominance Intuitive Features Personalization

Google is the most widely used Google's user-friendly interface Google provides personalized
used search engine globally, and features like autocomplete, personalized search results,
employing complex algorithms to filters, and knowledge cards tailored to individual user
algorithms to deliver highly enhance the search experience. preferences and previous search
relevant search results based on search behavior.
on user queries.
Overview of Bing
1 Visual Appeal 2 Video Integration 3 Rewards Program
Bing emphasizes visually Bing integrates seamlessly Bing Rewards allows users
engaging search results, with video content, offering to earn points for utilizing
including high-quality video previews and the search engine, which
images and interactive intelligent video search can be redeemed for
features, providing a unique capabilities. various rewards and
unique search experience. benefits.
experience.
Overview of Chrome
User-Friendly Interface Rich Extensions Advanced Security
Ecosystem
Chrome is equipped with
Chrome boasts a clean and Chrome has a vast library of advanced security features,
intuitive interface, with extensions and add-ons, including built-in protection
features such as customizable enabling users to customize against phishing and malicious
backgrounds and a their browsing experience with websites.
customizable new tab page. various tools and services.
Tips for Effective Searching on Search Engines

Use Specific Keywords Apply Filters Explore Advanced

Operators
Utilize precise keywords that Take advantage of search filters
reflect the information you seek, and advanced settings to refine Learn to use advanced search
increasing the relevance of results according to time, operators and symbols to
search results. location, and content type. perform more complex and
targeted searches.
Conclusion

3 5 10K+
Enhanced Productivity Improved Research Limitless Information
Efficient searching contributes to Access to a wide array of sources The vast volume of online
increased productivity and time offers enhanced research information accessible through
management in various tasks and capabilities for academic and search engines is virtually limitless,
projects. professional purposes. empowering users with knowledge.
3. Introduction to Formal
Communication Tools and
etiquettes
Formal communication tools are essential for professional
correspondence. They enable individuals and organizations
to convey information in a structured, clear, and respectful
manner.

Examples are:
• Gmail
• Microsoft Outlook
• Yahoo
Etc.
Gmail
Features and Benefits Etiquettes for Professional Email
Communication

Gmail provides a user-friendly interface, When using Gmail for professional

efficient email organization through labels communication, it's important to use a
and filters, ample storage space, and clear and concise subject line, maintain a
seamless integration with other Google professional tone, proofread emails, and
services. respect recipients' time.
Microsoft Outlook

Features and Benefits Etiquettes for Professional Email

Communication

Outlook offers comprehensive email When using Microsoft Outlook,

management, calendar functions, task professionalism entails crafting concise
organization, seamless integration with and informative emails, using a
Microsoft Office, and powerful security professional email signature, and
features. adhering to company email policies and
guidelines.
Yahoo
Features and Benefits Etiquettes for Professional Email
Communication

Yahoo Mail provides a user-friendly When using Yahoo Mail for professional
platform, filters for organizing emails, correspondence, etiquettes include
news updates, and a quick search feature proper email formatting, refraining from
for efficient email management. using informal language, and ensuring
timely responses.
4. Introduction to
Microsoft Office Suites
Microsoft Office Suites is a powerful collection of
productivity tools that are essential for both personal
and professional use.

It includes software such as Microsoft Word,

PowerPoint, Excel, and Outlook each of which serves
different functions, from creating documents and
presentations to managing emails and calendars to
data analysis and organization.
Microsoft Word: Creating and Formatting
Formatting Documents
Easy Document Creation Formatting Tools
Microsoft Word offers a user-friendly With an array of style and formatting
interface for quickly creating professional options, users can customize fonts, colors,
and well-formatted documents, ranging and layouts to suit their specific needs,
from reports and essays to letters and ensuring a polished final result.
resumes.
Microsoft Word: Advanced Features and
and Shortcuts
1 Efficient Editing 2 Keyboard Shortcuts
Learn to utilize advanced features Discover time-saving keyboard
like track changes, macros, and the shortcuts for formatting, navigation,
navigation pane to increase and other functions that streamline
efficiency and accuracy during the workflow and boost productivity.
document creation and editing.
Microsoft PowerPoint: Creating
Effective Presentations
1 Engaging Slides
Mastering the art of creating visually stunning and engaging slides to
effectively convey information to an audience.

2 Content Structure
Learning to organize and arrange content for maximum impact, clarity, and
audience engagement.

3 Effective Use of Media

Understanding how to incorporate multimedia elements such as images,
audio, and videos to enrich presentations.
Microsoft PowerPoint: Design Tips
and Tricks
Color and Contrast Typography
Explore techniques for choosing Learn about font pairing, text hierarchy,
complementary colors and creating and best practices for using text
high-contrast visuals to enhance the effectively in presentation design.
overall design.

Visual Consistency
Understand methods for maintaining visual consistency throughout a presentation,
creating a professional and polished look.
Microsoft Excel: Basic Formulas and
and Functions
Basic Calculations
Building a solid foundation by understanding standard mathematical
operations such as addition, subtraction, multiplication, and division.

Using Functions
Exploring essential Excel functions like SUM, AVERAGE, and IF to perform
diverse calculations and automate tasks.
Microsoft Excel: Data Analysis and
Visualization
Sorting & Filtering Efficiently arrange and filter data to extract
meaningful insights and identify patterns.

Pivot Tables Utilize pivot tables to analyze and summarize

large datasets, making complex data easy to
understand.
Microsoft Outlook: Managing Emails and
and Calendars

Email Management Calendar Integration

Efficiently organize, categorize, and Learn how to effectively manage schedules,
manage email correspondence with the appointments, and meetings using the
versatile features of Microsoft Outlook. integrated calendar tools in Outlook.
5. Introduction to Google
Workspace
Google Workspace, formerly known as G
Suite, is a collection of cloud computing,
productivity, and collaboration tools.

It includes products like Google Docs, Sheets,

and Slides, providing a seamless way to
create, store, and share documents.
Overview of Google Docs
1 Document Creation 2 Real-Time Collaboration
Google Docs allows users to create It enables real-time collaboration
and edit text documents directly in a and sharing options with other
web browser. users, making teamwork efficient.

3 Templates and Add-Ons

Google Docs offers a wide variety of templates and add-ons to enhance document
creation.
Key Features and Benefits of Google
Docs
Features Benefits

Google Docs includes features like voice The benefits of Google Docs include cloud
typing, revision history, and offline editing storage, seamless integration with other
for easy access. Google Workspace apps, and automatic
saving.
Tips and Tricks for Using Google Docs
Effectively

1 Keyboard Shortcuts 2 Explore Add-Ons 3 Formatting and

Styling
Learn useful keyboard Discover and explore
shortcuts to speed up helpful add-ons to Master the art of
document creation and enhance functionality formatting and styling to
editing. and productivity. create visually appealing
and professional-looking
documents.
Introduction to Google Sheets
1 Spreadsheet Creation 2 Data Collaboration
Google Sheets allows users to It enables seamless data
create and manage spreadsheets, collaboration among team members
charts, and data analysis. in real time.
Key Features and Benefits of Google
Sheets
Features Benefits

Google Sheets features include conditional Benefits include automatic saving, cloud
formatting, powerful functions, and extensive storage, and seamless integration with other
chart options for data visualization. Google Workspace applications.
Tips and Tricks for Using Google Sheets
Effectively
1 Data Manipulation 2 Customization
Learn advanced data manipulation Explore customization options for charts,
techniques to organize, analyze, and graphs, and formulas to create dynamic
present data effectively. and visually impactful spreadsheets.
Introduction to Google Slides
1 Presentation Creation 2 Collaboration and Sharing
Google Slides offers tools to create It enables real-time collaboration
and deliver engaging and captivating and sharing of presentations among
presentations. multiple users.
Key Features and Benefits of Google
Slides
Features Benefits

Google Slides features include custom themes, Benefits include cloud-based storage, seamless
transitions, and embedded video and audio integration with Google Workspace, and real-
support for impactful presentations. time commenting and editing.
Tips and Tricks for Using Google
Slides Effectively
1 Design Elements 2 Interactive Features
Explore design elements like layouts, Learn about interactive features
color schemes, and master slides to such as hyperlinks, animations, and
create visually appealing and speaker notes to engage and
impactful presentations. captivate your audience.
6. Introduction to Cloud
Storage and File Sharing

Cloud storage and file sharing have revolutionized the way individuals
and businesses manage and access their data. By storing files and data
in remote servers, users can access their information from anywhere
with an internet connection.

This has led to increased flexibility, collaboration, and efficiency in

various domains. Additionally, cloud storage providers offer various
features and benefits tailored to different user needs.
Overview of Dropbox
User-Friendly Interface Real-Time Collaboration File Synchronization
Interface Collaboration
Dropbox ensures that files
Dropbox provides an intuitive Users can simultaneously files are up to date across all
intuitive and easy-to-navigate work on files, fostering all devices, enabling users to
navigate interface, making it seamless collaboration for to access the latest version of
making it effortless for users for teams and individuals. version of their files from any
users to upload, access, and This feature eliminates any device at any time.
and share files. Its version control issues and
streamlined design enhances enhances productivity.
enhances user experience
and reduces the learning
curve.
Key Features and Benefits of Dropbox
Dropbox
1 File Recovery 2 Smart Sync
Users can recover deleted files within a This feature allows users to access files
certain timeframe, providing a safety files directly from their desktops
net for accidental deletions or without having to take up space on
unwanted changes. on their hard drives, saving storage
space while ensuring accessibility.

3 Security Measures
Dropbox offers robust security features such as two-step verification and file encryption,
encryption, ensuring the protection of sensitive data.
Use Cases for Dropbox in Personal and
Professional Settings
Professional Settings Personal Settings

Dropbox is utilized in professional environments for Individuals use Dropbox for personal file backup,
environments for document management, photo storage, and sharing family memories,
collaboration, and seamless file sharing among team providing a secure and convenient way to store and
among team members, enabling efficient workflow access personal data.
workflow and teamwork.
Introduction to Google Drive
1 Generous Storage Capacity 2 Seamless Integration
Google Drive offers a generous amount It seamlessly integrates with other
amount of free cloud storage space and Google services such as Gmail and
space and additional storage options at Google Photos, providing a central
options at competitive prices, catering location for easy access to various
catering to diverse storage needs. content.
Key Features and Benefits of Google Drive
Drive
File Sharing Users can easily share files and folders with
specific individuals or publicly, promoting
collaboration and information exchange.

Collaborative Editing Multiple users can simultaneously edit and

comment on documents, enhancing teamwork and
productivity.
Use Cases for Google Drive in Personal and
Professional Settings

Professional Settings Personal Settings

Teams use Google Drive for collaborative projects, Individuals use Google Drive for personal file
document management, and seamless file sharing, backup, photo storage, and sharing with family and
facilitating efficient and organized workflow. friends, enabling secure and accessible content
sharing.
Introduction to Google Docs
Online Document Creation Cloud-Based Storage
Google Docs allows users to create and edit Documents are stored in the cloud, ensuring
documents online, providing convenient and real- ensuring accessibility from any device with
time collaborative editing features. internet connectivity, promoting seamless
workflow.
Key Features and Benefits of Google Docs

100M 50
Users Worldwide Languages Supported
Google Docs supports over 50 languages, ensuring
accessibility to a broad user base.
Introduction to Microsoft OneDrive
1 Seamless File Syncing
OneDrive offers seamless file syncing across devices, ensuring access to the latest
the latest version of documents and files.

2 Enhanced Security
It provides robust security features such as file encryption and ransomware
ransomware detection, ensuring data protection.

3 Integration with Microsoft 365

OneDrive seamlessly integrates with Microsoft 365 applications, facilitating easy
facilitating easy document management and collaboration.
7. Introduction to Evernote
and OneNote
Evernote and OneNote are digital note-taking and
organization applications designed to help users create,
collect, and organize their notes and information. Both
applications offer a wide range of features to enhance
productivity and streamline the note-taking process.
Features of Evernote
Web Clipping Sync Across Devices

Evernote allows users to save articles, web pages, Notes are synced across all devices, enabling
pages, and PDFs directly into their notes, making enabling seamless accessibility and ensuring that
making it easy to reference and access later. ensuring that no information is ever lost.
later.
Tagging System Search Functionality

Users can categorize and organize their notes With Evernote's powerful search feature, users
notes using custom tags, allowing for quick and users can quickly locate specific notes based on
and easy retrieval of information. based on keywords or phrases.
Features of OneNote
1 Free-form Notes 2 Integration with Microsoft
Office
OneNote allows users to create notes in
various formats such as text, images, Seamless integration with Microsoft
and drawings, providing a high level of Microsoft Office suite allows for easy
flexibility. easy sharing and compatibility with
with other Office applications.

3 Collaboration Capabilities
Users can collaborate in real-time on shared notebooks, making it a great tool for group
for group projects or team collaboration.
Comparison of Evernote and OneNote

Feature Evernote OneNote

Web Clipping Yes No

Tagging System Yes No

Sync Across Devices Yes Yes

Search Functionality Powerful Efficient

Pros and Cons of Evernote
Pros Cons
Efficient organization Limitations in the free version
Pros and Cons of OneNote

5 3
Pros Cons
Integration with Microsoft Office Learning curve for new users
Which One to Choose?

Consider Evernote if... Consider OneNote if...

You need seamless web clipping and strong Integration with Office tools and collaborative
strong search functionality. features are top priorities.
Conclusion
1 Both Evernote and OneNote offer...
Quality note-taking and organizational capabilities to suit diverse user needs.

2 Choose based on...

Your specific requirements and integration with existing tools and platforms.

3 The best choice...

Ultimately depends on individual preferences and work habits.
8. Introduction to Video
Conferencing
Video conferencing has revolutionized the way we communicate and
collaborate, allowing individuals and teams to connect in real-time
regardless of their geographic location. It enables face-to-face
interactions, boosting engagement and productivity in remote work
settings.
Benefits of Video Conferencing

Enhanced Productivity Flexible Work Arrangements Real-time Communication

Arrangements
Video conferencing eliminates Face-to-face interactions
the need for travel, reducing It enables remote work, through video conferencing
time and costs. It enhances providing flexibility and work- foster better understanding
collaboration among life balance. Employees can and convey emotions
geographically dispersed participate in meetings and effectively, reducing
teams, leading to increased discussions from anywhere miscommunication.
efficiency. with an internet connection.
Comparison of Google Meet, Microsoft
Teams, and Zoom
Google Meet
Offers seamless integration with Google Workspace. Supports up to 250
participants and allows live captioning.

Microsoft Teams
Part of the Microsoft 365 suite with deep integration into Office applications. Offers
a wide range of collaboration features such as file sharing, whiteboarding, and
more.

Zoom
Known for its user-friendly interface and breakout room functionality. Offers
advanced features like virtual backgrounds and the ability to create registration-
required webinars.
Features and Functionalities of Google Meet
Meet
High Quality Video Screen Sharing

Delivers HD video quality for a clear and Allows easy sharing of screens for
immersive video conferencing experience. presentations, demos, or collaborating on
documents in real-time.
Integration with Calendar
Security and Compliance
Seamlessly integrates with Google Calendar,
making it easier to schedule and join meetings. Provides end-to-end encryption, and meets
industry-leading compliance standards.
Features and Functionalities of Microsoft Teams

1 Communication 2 Collaboration 3 Meeting and Video

Conferencing
Enables threaded Allows real-time
conversations to keep collaboration on files Offers features for
discussions organized with co-authoring and scheduled and ad-hoc
and accessible. version control features. video calls and meetings
with both internal and
external participants.
Features and Functionalities of Zoom
Gallery View Allows viewing all participants in a grid pattern

Recording Record meetings, including video, audio, and

chat

Virtual Backgrounds Offers the ability to display an image or video

as a background during video calls.
Considerations for Choosing the Right
Right Video Conferencing Platform
1 User Interface
Consider the intuitiveness and ease of navigation for participants.

2 Integration
Check for integration with other tools and applications used within the
organization.

3 Scalability
Evaluate the platform’s ability to accommodate the organization's current
and future needs.
Conclusion and Final Thoughts
Security User Experience
Ensure that the chosen platform offers Consider the overall experience for all
robust security features to protect users, addressing accessibility and
sensitive information. user satisfaction.

Feature Set
Review the features in the context of specific organizational needs and use cases.
9. Introduction to Social
Media Applications
Social media applications have transformed the way
people connect, share information, and build communities
in the digital age.

These platforms play a pivotal role in shaping modern

communication and have become an integral part of
everyday life.
LinkedIn: A Professional Networking
Networking Platform
Professional Networking Skills and Endorsements
LinkedIn provides a platform for Users can showcase their skills, receive
professionals to connect, share insights, receive endorsements, and seek
insights, and collaborate on projects. It is a recommendations to enhance their
It is a valuable resource for building a professional reputation.
professional network and exploring career
career opportunities.

Industry Insights
It offers access to industry-specific news, articles, and updates, allowing users to stay informed
stay informed about their respective fields.
Facebook: Connecting with Friends and
Family
Personal Connections Groups and Communities Events and Celebrations

Facebook facilitates connections Users can join groups based on It offers features to create and
connections with friends and on shared interests, hobbies, or and manage events, celebrate
and family members, allowing or causes, fostering meaningful celebrate birthdays, and stay
allowing users to share personal meaningful interactions and connected during special
personal updates, photos, and discussions. occasions.
and videos.
Instagram: Sharing Photos and Videos

1 Visual Storytelling 2 Filters and Editing 3 Influencer Culture

Tools
Instagram is a platform for Many creators and
sharing visually compelling It offers a variety of filters influencers use Instagram
stories through photos and filters and editing tools to Instagram to engage with
short video clips. to enhance the visual with their audience, share
appeal of photos and share insights, and build
videos. build their brand.
Twitter: Microblogging and Real-Time
Updates

350M+ 280
Active Users Character Limit
Twitter boasts over 350 million active users who With a 280-character limit per tweet, users must
who engage in real-time conversations and must express concise thoughts, making it ideal for
discussions on various topics. for short, impactful messages.
Snapchat: Disappearing Messages and
Multimedia
Disappearing Content Users can send photos and videos that disappear
disappear after a set time, encouraging
spontaneous and authentic sharing.

Stories and Discover It offers stories for sharing moments and discover
for exploring curated content from publishers and
creators.
TikTok: Short-Form Videos and Creative
Content
Creative Expression
TikTok allows users to unleash their creativity through short, entertaining videos,
music, and challenges.

Engaging Community
Users can engage with a diverse community, participate in viral trends, and discover
fresh, user-generated content.
Conclusion: The Impact and Future of
of Social Media Applications
1 Global Influence
Social media reshapes cultures, influences consumer behavior, and serves as a
as a powerful tool for social change on a global scale.

2 Emerging Technologies
Advancements in AR, VR, and AI are likely to redefine the user experience and the
and the way people interact and share content on social media.

3 Data Privacy and Ethics

Evolving conversations around data privacy and ethical use of personal information
information are shaping the future direction of social media platforms.