See discussions, stats, and author profiles for this publication at: https://www.researchgate.

net/publication/309226039

Design and Implementation of Smart Office Automation System

Article in International Journal of Computer Applications · October 2016

DOI: 10.5120/ijca2016911716

CITATIONS READS

21 19,643

2 authors, including:

Saniya mukram Ansari

Dr. D. Y. Patil Vidyapeeth
29 PUBLICATIONS 100 CITATIONS

SEE PROFILE

All content following this page was uploaded by Saniya mukram Ansari on 10 January 2019.

The user has requested enhancement of the downloaded file.

 International Journal of Computer Applications (0975 – 8887)
Volume 151 – No.3, October 2016

Design and Implementation of Smart Office

Automation System
Renuka Bhuyar Saniya Ansari
PG student Assistant Professor
Department ECE, Department ECE,
Dr. D.Y Patil School of Dr. D.Y Patil School of
Engineering,Pune,India. Engineering,Pune,India.

ABSTRACT positive impact on the growth of company or any

Automation plays very important role in our lives. It makes organization and business over a period of time. The
the work easier and simpler so for simplified and easy elimination of internal reporting processes, i.e. in/out
living, Smart office automation system is designed in this timings of the workers by an open office arrangement is
system. This system is based on subsystems like lighting, the advantage of smart office. The productivity can be
heating. Security and alarming systems are also present. increased through enhanced communication among team
The sensors are used to extract the real time data from members which affects in the result. A smart office is to be
environment. Sensors are connected to the ARM 11 designed to release full potential of employees and the
Controller. It processes the data and gives the output. Fan, workforce. It’s not a miracle just innovative thinking and
bulb, buzzer are output devices connected to the controller new technology that best fits people’s needs. Office
which will work when the system crosses the threshold automation among other things facilitates real time
value. The sensor’s data is continuously recorded. communication and easy documentation.
Fingerprint Identification module is used for security Building sector is one of the main cause of the global
purpose. Fire alarm and emergency call is given to the energy consumption. It consumes nearly one third of total
service room. This data is stored in PC. This data can be energy consumption. Smart building is like a smart home
viewed on other PC’s through Network switch. The data that optimizes efficiency, comfort and safety by collecting
can be seen on the webpage and on GUI. and analyzing sensor data intelligently. Modern buildings
contain complex mechanical devices, sophisticated control
Keywords systems and various features to improve the safety,
Office automation system, Security and alarming systems, productivity of occupants.
emergency call.
A smart building can be considered a super system of
1. INTRODUCTION subsystems interconnected with building. The smart
Nowadays most of the people spend lot of time in offices. building requires connectivity between all the systems and
Office environment should be leisurely so that the equipments in a building. It helps building managers to
employees can give their best as office environment visualize information and make fast and precise decisions.
directly affects the working efficiency of The smart building can be made by using various
employees/workers. So comfort is must and it is needed in strategies. Through a building automation or building
office. In earlier decades technology at its best meant a fax management system, the automatic centralized control of a
machine and an electronic typewriter; today it's an iPad building's different sub-systems i.e. lighting ,heating,
connected to the cloud solution. A smart office is a place ventilation and air conditioning, and other systems are
that makes life easy for employees and customers, which achieved. Objectives of building automation system are
empowers it and increases their ability to stay connected. improved efficient operation of building systems, occupant
This is achieved by making use of various advanced comfort, and decrease in energy consumption and
technology and different tools and solutions to improve the operating costs, and improve life cycle of utilities.
efficiency of users. As the physical boundaries are being
bridged, a competitive and complex world focuses on Building architectures consumes lot of energy. Significant
innovation and creativity is being developed. The world is amount of energy can be saved by managing the electric
greatly experiencing the emergence of intelligent growth consumption in commercial buildings. Because of these
zones so smart office- has fast become the need of the issues, the concept of Smart office emerges. This design
hour. concept of smart office can be applied to whole building,
i.e. smart office building which reduces the energy
A smart office is something that ensures the effective and consumption. Security plays a vital role in day to day’s
optimal utilisation of IT resources and physical life. The advent of fast growing technologies makes users
infrastructure. In other words, in today's generation of to have high security systems. The systems should be
information technology offices are automated. There is highly secured. These identification technologies include
need for transparent technological advanced environment. ATM and other intelligent cards, user password based
Thus the office automation allows the systems to become systems, and many other. But unfortunately these systems
more transparent, it enables sharing of information more are unsecure due to hacker attacks, thefts, and forgotten
openly, which creates an opportunity for making an great passwords. RFID is also been used in security purpose. But
impact across the functioning of the industrial sector and the disadvantage of RFID is that it can be stolen or some
business. The use of various communication tools in the other person can also used that ID and enter. This is not at
system and effective advanced automation, shows the all safe. In spite of all these shortcomings and malfunctions

37
 International Journal of Computer Applications (0975 – 8887)
Volume 151 – No.3, October 2016

the most efficient and reliable solution for security is the minimally intrusive way, e.g., using the existing
biometric or fingerprint authentication based identification. infrastructure in the buildings. Also it does not require the
installation of any app in the users’ smart devices. To
In this system, a comprehensive smart office system develop effective data fusion techniques for improving
concentrated lighting, heating, security; alarm system is occupancy monitoring accuracy using different sources is
designed in order to save energy and to promote the other challenge. This system surveys the existing works
satisfactions of the employees. With a multifaceted multi-modal data fusion techniques for smart commercial
approach, Smart Energy Solutions achieves energy savings buildings and occupancy monitoring [6].
that capitalizes on human behaviour. By recognizing the
fundamental role humans play in energy consumption, this Shiquin Shen et al, This system proposes a novel mobility
implemented system shows the way to reduce it. simulation framework based on behaviour patterns for
office environments. Simulation time controller is the base
2. RELATED WORK part, on which we model the structure of offices and define
Various research papers related to office automation and behaviour patterns [7].Nati, M et al, This system presents
smart automation systems are referred. Researchers have the outcomes of a study that examines human interactions
put focus on different controlling systems, subsystems and and mobility patterns in indoor spaces such as office
have controlled different parameters of smart office. environments. An initial analysis of these traces provides
Various processing parameters and results of various deeper insights into the encounter characteristics between
papers are discussed in this section. static infrastructure devices and human-held devices. The
presented findings also confirm that opportunities between
Hang Li,In this system a comprehensive smart office
mobile devices derived from observations of infrastructure
system concentrated on door-access, lighting, illuminating,
devices can introduce significant errors into the modelling
ventilating, heating, and reconfiguration is designed in
of such encounters [8].
order to save energy and promote the satisfactions of the
employees[1].Catalian B. Et al, this system presents the Tangjian Deng et al, A smart meeting room usually refers
study on how it is possible to ensure the indoor office to a working environment, which provides meeting
comfort, indoor comfort is the important types of comfort attendees with a highly effective information acquisition
(visual, acoustic, thermal, air quality, etc.) and how each of and exchange space, with an aim to improve the working
them could be analyzed. This system have discussed and decision-making efficiency. System abstracts devices
thermal comfort[2].Pellegrino, A. et al, This system have spontaneous interoperations into three categories and
focused on some results that are aimed at being present design and implementation of a context-aware
developing an event–driven user-centric middleware. This spontaneous interoperation of information devices in
system have monitored and managed the energy building a smart meeting room [9]. Giovanni Bettinazzi et
consumption in already existing public building. The al has proposed a general method and algorithms to
system was adopted and used in different building interconnect residential smart buildings with smart grids.
construction.[3]. Gupta, S.K et al, In this system a Such integration system has the ability to deal with the
distributed solution which ensures that a consensus is smart building to forecast its energy consumption; the
attained among all occupants, irrespective of their ideal proposed method is able to learn to use of such information
temperature preferences being in coherence or conflicting. to forecast the energy consumption and the building
[4]. occupants habits. For selecting the most appropriate
appliance usage scheduling it presents a method giving a
Gaspare Boscarino et al, This system presents a simulation
energy reduction request coming from the smart grid [10].
environment and day lighting control strategy to achieve
energy-efficient lighting while it also provides desired In the above mentioned systems parameters like
lighting levels at the target points. The lighting strategy is Temperature (Heating, ventilating systems), light are used.
based on a self-tuning multivariable controller, which Also in other papers the authors have focussed on single
maintains the illuminance levels at user-defined set-points parameter greatly. While in this system Smoke sensor is
which improves the energy consumption due to artificial used for fire alert and fingerprint identification module is
lighting.[5] Kemal Akkaya et al, In this system the major used for security purpose which is added.
challenges are to achieve occupancy monitoring in a

38
 International Journal of Computer Applications (0975 – 8887)
Volume 151 – No.3, October 2016

3. SYSTEM DESIGN
LCD

Motion Sensor

PC Other
PC
Biometric

ARM 11
Light Sensor CONTROLLER
Relay Bulb

Temperature Sensor Relay Fan

Smoke Sensor Alarm/Buzzer

Android/Inter
Mobile
GSM net enabled Call
device

Fig.1: Block diagram of smart office system

The smart office is designed for users comfort and leisure. the system calls the ambulance and message is send to the
It works on automatic and manual mode. In automatic service room.
mode the working of system will depend On/off conditions
of various sub-systems i.e. lightning and ventilating. The 3.1 Fingerprint Identification Module:
block diagram of smart office system is showed in It is used for the security purpose. It can be placed at the
Figure.1.It consists of various sensors attached to the entry gate in office. It will contain the enrolled fingerprints
controller. of all the employees. So only the enrolled persons (whose
fingerprints are enrolled) will be allowed to enter the
Motion sensor will detect the presence of any person. It office. If any other person tries to enter, it will show no
also counts the number of people entered in office. The match on LCD.
system will get activate only in presence of person.PIR
Motion sensor is used. Light sensor will detect the
presence of light. If light intensity increases or decreases
below or above some value, the bulb will glow. The
system will then automatically adjust the light intensity
according to the atmosphere.LDR is the sensor used. The
temperature sensor will sense the surrounding temperature.
If the temperature increase/decrease the fan will be ON.
LM 35 is the sensor used. Smoke sensor will detect for the
presence of smoke/fire. Alarm/buzzer will get activate in
presence of smoke/fire.MQ-3 is the sensor used. If there is
presence of smoke/fire call will be given to the Fire
extinguisher and to the service rooms that immediate
service can be provided. All the sensed data is send to the
ARM 11Controller.The data is displayed on LCD display.
This data sensed through different sensors is then send to
computer and is stored in Office’s database. This data is
then send to other computers in service room from where
the data is being monitored. The data can be controlled and
monitor from service rooms. Other computers are
connected to the main computer via Network switch. The Fig.2: Fingerprint identification module used as
smart office data can be remotely monitored through security system
Android or any internet enabled device. Call will be given
to the office admin if there are any changes in the
parameters of office. If there is any accidental emergency,

39
 International Journal of Computer Applications (0975 – 8887)
Volume 151 – No.3, October 2016

3.2 Alarm Security System 18) If threshold cross, and PIR flag is high Bulb ON
In this system, if there is presence of smoke above the else OFF
threshold value, the buzzer will be ON.As the buzzer will 19) ADC channel2 select for humidity sensor
be ON, with the help of GSM Module, call will be given to
the authorized user. So we will be come to know if there is 20) Wait for ADC conversion complete
an emergency. The snapshot of incoming call on 21) Check for light threshold
authorized user is as shown in Fig.3.
22) If threshold cross, Buzzer ON else Off
23) Send all sensors data to serial port 0
24) Display it on GUI
25) Send all these values to WAMP server
26) Access this info on another Wi-Fi enabled
devices
27) Repeat steps 8 to 27

5. FLOWCHART
Start

MicrocontrollerL
CD,ADC,UART
& IO
Initialization
Fig.3:Showing call on authorized user.

4. OFFICE AUTOMATION Check for sensor’s input

ALGORITHM
The step by step procedure for Office automation system is
showed in the Algorithm.
1) Start If
2) Microcontroller Initialization threshold
cross
3) LCD Initialization
Controlling device Controlling device will
4) ADC Initialization
will be ON be OFF
5) UART Initialization
6) IO Initialization Display on GUI
7) Check for Entry PIR sensor
8) If detected, display Person Detected on LCD.
Make PIR flag high
Send data to Wamp
9) Else display No Person on LCD. Make PIR flag server
Low
10) Select ADC channel 0 for temp sensor
Access this
11) Wait for ADC conversion complete information on
12) Calibrate temperature android/internet
enabled device
13) Check for temp threshold
14) If threshold cross, and PIR flag is high Fan ON Fig.4:Flowchart of system.
else OFF
15) ADC channel1 select for LDR sensor
16) Wait for ADC conversion complete
17) Check for light threshold

40
 International Journal of Computer Applications (0975 – 8887)
Volume 151 – No.3, October 2016

6. RESULTS 7. CONCLUSION
The illuminating, lighting, heating, ventilating ,door
access, smoke detection systems are being designed.
Fingerprint biometric is used for security purpose. Other
person cannot enter the office area. Fire alarm system is
used. Whenever the threshold is crossed, Alarm will be
ON and call will be given on mobile in service room. The
smart office system in the system is based on an
independent smart office and then expanded to the whole
smart building. In this smart office system, two working
modes automatic mode and manual mode are use. The
manual mode is viewed as a supplement of the automatic
mode.

8. ACKNOWLEGEMENT
Fig.5: Hardware structure This study is useful for the smart automation systems for
Fig.5:shows the complete structure of hardware of office environment and in understanding the different
proposed system. Which have used ARM lpc1769𝜇c, subsystems for office use by using ARM controller and it
Buzzer, relays, transformer, LCD display , Fans , LED is used to reduce the power consumption. It is also useful
bulbs and sensors (Temperature, , Smoke, PIR and LDR in studying fully automated systems in office and industrial
sensors).And for seeing the results of this system we need sector.
one PC and personal mobile. By combined all these
elements made a new application for Smart automation for 9. FUTURE SCOPE
This system of smart office can be extended to whole
office Environment successfully. We can see the results of building. Energy consumption can be reduced to great
sensors on the LCD display and at the same time we can extent if this system is applied to whole building. As the
continuously observed the same results on Wamp server of smart office is not only a product of modern technology,
the PC .Firstly, when give the power supply of the system, but also a product that can save energy. This system can
we can observe the output on the LCD screen is the name be helpful to energy saving and employee´s satisfactions.
of project. Before start the micro controller, we should ON Comparisons between the real office environment power
the GSM modem and wait for its connectivity. As GSM consumption and smart office environment power
modem is connected, so we need to do ON the power consumption should be made. And then comparisons
supply of ARM microcontroller. After connectivity of
GSM, we can see the results of all sensors on the LCD should be made under different methods.
display. This shows the system result on PC as
GUI(Graphical user interface).COM port have to be
10. REFERENCES
[1] Hang Li;Inst of Autom.& Inf.Sys., Tech. Univ.
selected. The GUI system settings can be changed. This
Munchen, Garching, Germany“A novel design for a
window has to be close before ending Eclipse software.
comprehensive smart automation system for the office
environment” Emerging Technology and Factory
Automation (ETFA), 2014 IEEE
[2] Catalin Bujdei and Sorin Aurel ,Moraru Brasov,
Romania “Ensuring Comfort in Office Buildings:
Designing a KNX Monitoring and Control System”
Intelligent Environments (IE), 2011 7th International
Conference IEEE,2011
[3] Anna Pellegrino, Valerio R.M. Lo Verso, Laura
Blaso “Lighting control and monitoring for energy
efficiency: a case study focused on the
interoperability of building management systems”
Industry Applications, IEEE Transactions
on (Volume:PP , Issue: 99 )
[4] Gupta, S.K. , Mishra, S. ,Wen, J.T. “Collaborative
Energy and Thermal Comfort Management Through
Distributed Consensus Algorithms”Automation
Science and Engineering, IEEE Transactions
on (Volume:12 , Issue: 4 ) 2015
[5] Gaspare Boscarino , Mehrdad Moallem “Daylighting
Fig.6:Snapshot of webpage. Control and Simulation for LED-Based Energy-
This shows the sensors data on Webpage .It can be Efficient Lighting Systems” IEEE Transactions on
attached to other PC’s in the service room. This data can Industrial Informatics (Volume:12 , Issue: 1 )2015
be viewed as it is on mobile screen also. For this we have [6] Kemal Akkaya et al “IoT-based Occupancy
to enter the url of webpage on server. Monitoring Techniques for Energy-Efficient Smart
Buildings” IEEE 2015

41
 International Journal of Computer Applications (0975 – 8887)
Volume 151 – No.3, October 2016

[7] Shiquin Shen,Nanjing,Ningning Cheng,Guihai Chen [9] Tangjian Deng , Feng, L. ; Yue Suo ; Yu Chen
“A Behvior Pettern Based Mobility Simulation “Spontaneous Interoperation of Information
Framwork for Office Environments”Wireless Appliances in a Smart Meeting Room” Intelligent
Communications and Networking Systems and Applications (ISA), 2010 2nd
Conference,2009WCNC 2009,IEEE International Workshop
[8] Gluhak, A. ; Martelli, F. ; Verdone, R. “Measuring [10] Donatella, Sciuto;Politec di
and Understanding Opportunistic Co-presence Milano,Milan,Italy;Alessandro Antonio Nacci “On
Patterns in Smart Office Spaces” Green Computing how to design smart energy-efficient buildings”
and Communications (GreenCom), 2013 IEEE and Embedded and Ubiquitous Computing(EUC),2014
Internet of Things (iThings/CPSCom), IEEE 12th IEEE International Conference.
International Conference on and IEEE Cyber,
Physical and Social Computing

IJCATM : www.ijcaonline.org
42

View publication stats