Progress Report

Of

“To-Do List”

Submitted By
Student’s Name-Apoorva Srivastava
RollNo- 2204162074
Enroll No- A-8034
Class- B.C.A
Semester- 5th
Under Supervision of
Ms. Shagufta Khan

Department of Computer Science and Information Technology

KhwajaMoinuddinChishtiLanguage University
Lucknow
 S.No. TOPIC Page No.
1. Abstract

2 Objective

3 Limitations of Existing System

4 Proposed System

5 Feasibility Study

6 Tools Description
6.1 Hardware Requirement
6.2 Software Requirement
8 System Analysis

9 Data Flow Diagram

10 Entity Relationship Diagram

11 Modules

12 Work Remaining

13 References

INDEX
 Abstract
Project – Task Manager

Task Manager is a crucial system utility that

enables users to monitor, manage, and control
running processes, applications, and services on a
computer. It provides real-time information on
system resource utilization, allowing users to
optimize performance, identify potential issues,
and terminate malfunctioning processes.
Task Manager web application using MERN stack is
a project that basically implements basic CRUD
operation using MERN stack (MongoDB, Express JS,
Node JS, React JS). The users can read, add,
update, and delete their to-do list in the table
using the web interface. The application gives a
feature to the user to add a deadline to their task
so that it user can be reminded of the last day to
complete the project.
Task management may be a component of project
management and process management serving as
the foundation for efficient workflow within an
organization.
Objective

 Task Management:
Each objective can have a list of associated tasks. Tasks
can have details like due dates, priority levels, and status
(completed/incomplete).

 Sub-Tasks:
Allow each task to have smaller sub-tasks to break down
complex tasks.

 Progress Tracking:

Track progress at the task level and aggregate progress

at the objective level (e.g., percentage of tasks
completed for an objective).

 Reminders and Notifications:

Add reminders for specific tasks or objectives to ensure

deadlines are met.

 Priority Levels:

Limitations of Existing System

1. Lack of Objective/Goal-Oriented Focus

 Problem : Most to-do lists focus solely on individual

tasks without considering how these tasks contribute
to larger objectives or long-term goals. Users can
lose sight of the bigger picture when tasks are
treated as isolated items.
  Impact : Users might complete tasks without feeling
they’re making progress on important objectives,
leading to a lack of motivation or prioritization issues.

2. Limited Task Hierarchy

 Problem : Many systems allow users to create tasks

and maybe subtasks, but they don't support more
complex structures, such as tasks grouped under
projects or objectives.
 Impact : Managing complex projects becomes
cumbersome, as users cannot effectively break down
larger objectives into manageable steps with clear
relationships between them.

3. Poor Progress Tracking

 Problem : Basic to-do apps often lack robust

progress tracking features. Users can only see tasks
marked as “completed” or “not completed,” without
tracking how much work is left or how far along they
are in reaching a goal.
 Impact : This lack of visibility into progress may
demotivate users, especially in long-term projects
where it’s hard to see incremental progress.

4. Weak Prioritization and Categorization

 Problem : Many systems lack effective ways to

prioritize tasks beyond a simple "high/medium/low"
priority level. They may also lack sufficient
categorization, tags, or filters.
 Impact : Without sophisticated prioritization and
categorization, users struggle to determine what
tasks should be done first, especially when juggling
multiple projects with varying levels of urgency.
5. Overwhelm from Task Overload

 Problem : Basic to-do apps don’t provide features

like task batching or time-based constraints, which
can help users manage large volumes of tasks. As a
result, users often end up with long, cluttered lists
that are hard to manage or prioritize.
 Impact : Task overload can lead to stress and
procrastination, as users feel overwhelmed by an
unstructured, cluttered task list.

6. Lack of Context

 Problem : Tasks are often treated as individual

items without context for where, when, or how they
should be completed. For example, a task may be
better suited for certain times of the day or may
need specific resources, but many apps don’t allow for this
kind of contextual organization.
 Impact : Users can miss opportunities to complete tasks
efficiently by failing to group tasks by context (e.g., location,
time of day, energy level).

7. No Support for Task Dependencies

 Problem: Many to-do list apps don’t allow users to create task
dependencies (i.e., one task cannot start until another is
completed).
 Impact: This can cause confusion or missed steps, especially in
larger projects where tasks rely on other tasks being completed
first. Users might attempt to start a task only to realize that a
prerequisite task hasn't been done yet.

8. Minimal Collaboration Features

  Problem: Traditional to-do list apps are often designed for
individual use and lack collaborative tools that allow teams to
work together on tasks or projects. Even if collaboration features.

Proposed System

A proposed system for an advanced to-do list application aims

to address the limitations of traditional to-do list apps by
incorporating features that focus on objective-based task
management, prioritization, progress tracking,
collaboration, and flexibility. Below is a comprehensive outline
of a modern, objective-driven to-do list system:

1. Objective-Based Framework

 Core Concept: Unlike traditional task managers, the

proposed system organizes tasks around objectives (high-
level goals or projects). This approach provides users with
clarity on how individual tasks contribute to larger
achievements.
 Structure :
o Objectives: Users define long-term objectives or
projects.
o Milestones: Each objective can have milestones, which
act as intermediate goals.
o Tasks: Tasks are created under objectives or
milestones, making it easier to see the big picture.

2. Enhanced Task Hierarchy

 Feature: Sub-Objectives and Tasks: Tasks can be

grouped into sub-tasks, with support for multiple layers (i.e.,
breaking down large tasks into smaller, manageable ones).
 Benefit: This provides better structure for complex projects,
allowing users to break down objectives into actionable
steps.
3. Prioritization and Categorization

 Feature:
o Custom Prioritization: Support for detailed priority
levels (Urgent, High, Medium, Low) with optional
custom labels (e.g., "Client Priority").
o Tags and Categories: Users can categorize tasks with
tags, such as "Work," "Personal," "Urgent," "Long-
term," allowing for quick filtering and sorting.
o Task Importance vs. Urgency Matrix: A visual
matrix helps users prioritize tasks based on importance
and urgency.

4. Integrated Progress Tracking

 Feature:
o Completion Progress Bars: Each objective and
milestone comes with a progress bar reflecting the
percentage of tasks completed.
o Task Progress: Support for partially completed tasks
(e.g., marking tasks as 50% done).

5. Time Management and Scheduling

 Feature:

Calendar Integration: Sync tasks and deadlines with Google

Calendar, Outlook, and other scheduling tools.

o Time-Blocking: Users can allocate specific blocks of time

to certain tasks directly within the app.
o Focus Timers: Built-in Pomodoro timers or custom focus
timers to encourage efficient work on specific tasks.
o Estimated Time per Task: Users can input estimated
times to complete tasks, and the app can aggregate this
data for daily/weekly planning.
 Feasibility Study

This feasibility study evaluates the technical, operational, economic, and

scheduling feasibility of implementing such a system.

Technical Feasibility:-

Hardware: The system requires PC or Laptop for each classroom, along

with a centralized server for data storage and processing.

Software: Development and implementation of the software system will

involve costs for programming, testing, and ongoing maintenance.

Network: A reliable network infrastructure is crucial for real-time data

transfer between devices and the central server. The existing network
capabilities and potential upgrades will be evaluated.

Operational Feasibility: -
User Acceptance: The system's user interface must be intuitive and
user-friendly. Training sessions for administrators and teaching staff will
be organized to ensure smooth adoption.

Integration: Compatibility with existing attendance tracking systems,

databases, and student information systems will be assessed. The system
should seamlessly integrate with the current operational structure.

Economic Feasibility: -

Cost-Benefit Analysis: The initial investment in hardware, software

development, and training should be compared to the expected benefits,
including time savings, reduced errors, and improved attendance
monitoring.

Tools Description

Hardware Requirement

256 MB RAM

Storage (ROM)

Keyword and Mouse

Display

Internet Connection
Software Requirement:
Operating System: Windows 10/8/8.1/7

No Sql Database: MongoDB

Web Server: Node.js with Express.js

Web Browser: Google Chrome, Microsoft Edge, Mozilla etc.

IDE: Visual Studio Code Editor.

Frontend- HTML, CSS, Javascript Libraries (React.js).

Methodology or Planning of
work
The Agile methodology is highly recommended for app
development because it focuses on iterative development,
allowing flexibility and quick adjustments based on feedback.
Here's how the Agile methodology could be applied to your
project:

Work To-Do List (Organized by Phases)

Phase 1: Requirements Gathering and Planning

 Conduct stakeholder meetings to gather requirements.

 Identify user personas and document use cases.

  Define functional and non-functional requirements.

 Create user stories and acceptance criteria.

 Draft a project timeline and initial budget estimate.

 Establish team roles (project manager, developers,

designers, testers).

Phase 2: System and UI/UX Design

 Create wireframes and mockups for the user interface.

 Define system architecture (back-end, front-end,

database).

 Design database schema and models.

 Identify third-party services and APIs.

 Review and finalize design documents with stakeholders.

Phase 3: Prototyping (Sprint 1)

 Develop a basic prototype with core functionalities.

 Implement UI design in the front-end.

 Set up initial back-end architecture.

 Integrate basic API calls (if applicable).

 Conduct internal testing and gather feedback from stakeholders.

Phase 4: Core Feature Development (Sprints 2-5)

 Sprint 2:

o Develop authentication and user account features.

o Set up user roles and permissions.

o Test user registration and login functionalities.

 Sprint 3:

o Develop core app functionality (e.g., task

management, social interaction).

o Implement the database and business logic layer.

o Conduct unit and integration tests.

 Sprint 4:

o Complete secondary features (e.g., notifications,

messaging).

o Connect external services or APIs.

o Perform user acceptance testing (UAT).

 Sprint 5:

o Refine user interface based on feedback.

o Fix bugs found in UAT.

 o Prepare for deployment (production environment
setup).

Phase 5: Deployment

 Set up CI/CD pipelines for continuous deployment.

 Deploy the app to a cloud service or hosting platform.

 Conduct final security audits and performance tests.

 Submit the app to relevant app stores (if mobile).

Phase 6: Post-Launch Monitoring and Maintenance

 Monitor app performance (using tools like Google

Analytics, New Relic).

 Set up error tracking and user feedback channels.

 Plan regular updates and feature releases.

 Provide support and respond to user queries.

System Analysis
1. Requirement Gathering

 Stakeholder Interviews: Conduct interviews with

clients, users, and other stakeholders to identify needs.

 User Research: Observe user behavior, identify pain

points, and analyze current systems (if any).

2. Feasibility Study

 Technical Feasibility: Assess whether the proposed

technology can meet the system requirements.

 Operational Feasibility: Determine if the system will be

accepted and useful to users.

3. System Modeling

 Use Case Diagrams: Create diagrams that illustrate the

interactions between users and the system.

 Data Flow Diagrams (DFD): Define how data will move

through the system, showing inputs, processes, and outputs.

4. Define System Architecture

 Technology Stack Selection: Decide on the front-end

and back-end technologies (e.g., React, Node.js, Django).

 Database Design: Choose the database type

(SQL/NoSQL) and design the schema for data storage.

5. Risk Analysis
  Identify Risks: List potential risks, such as technical
challenges, budget overruns, or security vulnerabilities.

 Risk Mitigation Strategies: Develop strategies to

reduce the impact of identified risks (e.g., backup plans,
redundant systems).

6. Prototyping (Optional)

 Wireframes/Mockups: Collaborate with designers to

create wireframes that visualize the system’s interface.

 Prototype Development: Build a clickable or functional

prototype for stakeholders to test and provide feedback.

7. Performance and Capacity Planning

 Performance Requirements: Define metrics like

response time, throughput, and concurrent user capacity.

 Scalability Requirements: Plan for future system

scaling, considering server capacity and load balancing.

8. Security and Compliance Analysis

 Data Protection Requirements: Identify how sensitive

data (e.g., personal information) will be protected.

 Compliance Needs: Ensure the system meets industry

regulations (GDPR, HIPAA, etc.).

Data Flow Diagram

0-level DFD:

1-Level DFD
2-Level DFD
Entity Relationship Diagram
flowchart
 Modules

To-do list modules help users manage tasks, keep track of deadlines, and organize
their daily activities. Here are some core features and components typically found
in to-do list modules:

1. Task Creation and Management

 Users can create tasks with descriptions, assign priorities, due dates, and
deadlines.
 Tasks can be edited, marked as complete, or deleted.

2. Categorization and Tagging

 Tasks can be categorized by project, type, or tags for easier sorting.

 Custom categories or folders can be used to group tasks by context (e.g.,
work, personal, shopping).
 Work Remaining
Work Remaining To-Do List Template

1. High Priority (Urgent)

 [Task 1]: (e.g., Submit report to manager)

o Due Date: (e.g., Today at 5 PM)
o Status: In Progress
o Subtasks:
1. Review data
2. Proofread
3. Send via email
 [Task 2]: (e.g., Client presentation preparation)

o Due Date: (e.g., Tomorrow at 10 AM)

o Status: Not Started
o Subtasks:
1. Gather slides from team
2. Finalize content
3. Rehearse

2. Medium Priority

 [Task 3]: (e.g., Team meeting agenda creation)

o Due Date: (e.g., 3 days from now)

o Status: Not Started
o Subtasks:

1. Confirm meeting objectives

2. Draft and circulate agenda

 [Task 4]: (e.g., Update project documentation)

o Due Date: (e.g., End of week)

o Status: In Progress
o Subtasks:

1. Collect updates from team

2. Review project status

3. Low Priority

 [Task 5]: (e.g., Organize files in cloud storage)

 o Due Date: (e.g., No specific deadline)
o Status: Not Started

 [Task 6]: (e.g., Research new tools for team collaboration)

o Due Date: (e.g., Next week)

o Status: Not Started
o Subtasks:

1. Explore tools
2. Read reviews and features

4. Recurring Tasks

 [Task 7]: (e.g., Weekly team check-in)

o Due Date: (e.g., Every Monday at 9 AM)

o Status: Ongoing

Steps to Maintain the To-Do List:

 Update daily: Mark completed tasks, add new ones, and adjust priorities based on
urgency and deadlines.
 Break down tasks: Split bigger tasks into manageable subtasks.
 Review deadlines: Ensure you're aware of approaching due dates and plan your work
accordingly.
 References

https://chatgpt.com/

https://www.w3schools.com/