Scribd
Upload
6 views

Sample Student Database Inventory Template

Uploaded by

gaurk0113
Copyright
© © All Rights Reserved
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
6 views

Sample Student Database Inventory Template

Uploaded by

gaurk0113
Copyright
© © All Rights Reserved
Available Formats
Download as XLS, PDF, TXT or read online on Scribd
You are on page 1/ 9

Preparing your school's data

Please replace the dummy school data in Column B below with that of your own sc

Please remember to complete all three sample data sheets of this workb

School Name
School Address Line 1
School Address Line 2
School Address Line 3
School Postcode
School Telephone Number

School Postcode Alias

Contact Person's Name


Contact Person's Email Address
Contact Person's Direct Phone Number

Curriculum Manager's Name 1


Curriculum Manager's Name Email Address

Curriculum Manager's Name 2 (optional)


Curriculum Manager's Name Email Address

Database Administrator's Name 1


Database Administrator's Email Address

Database Administrator's Name 2 (optional)


Database Administrator's Email Address
Preparing your school's data
dummy school data in Column B below with that of your own school's data

member to complete all three sample data sheets of this workbook

Nelson High School (This is a fictitious school)


123 School Road
An Area
A City/County
ABC 123
01234 567 8910

Nelson A School's postcode is used as part of the login proced


postcode can be difficult for students to remember. To
problem, you can use a postcode alias instead. The alia
four characters in length. It is typically the school's nam
of the name.

Jane Smith The person we should contact in the first instance to d


[email protected]
0123 456 7890

Jane Smith The Curriculum Manager (CM) will be able to monitor


[email protected] activities for all classes and students. This role would ty
the Head of Department but may also be filled by a a K
perhaps by a Head of Faculty. A school may have more
Phil Jones account.
[email protected]

Jane SmithDBA The Database Administrator (DBA) will be able to add,


[email protected] your student, teacher or class records on the Computin
Two DBA accounts are recommended to cover the case
be absent from school.
John Roberts
[email protected]
as part of the login procedure. However, a
students to remember. To overcome this
code alias instead. The alias must be at least
s typically the school's name or an abbreviation

ct in the first instance to deal with any queries.

M) will be able to monitor the homework


students. This role would typically be filled by
t may also be filled by a a KS Co-ordinator or
y. A school may have more than one CM

(DBA) will be able to add, amend or delete


ss records on the Computing Homework site.
mmended to cover the case where a DBA may
Sample Student Data
Please replace the dummy student data in Columns A-G with that of your own schoo

Admission No. Firstname Surname DoB Gender Year Class


68102 Janet Baker 12/18/1994 F 7 7w/ict
68103 Darren Kirk 12/19/1994 M 7 7w/ict
68104 Sophie Meadows 12/20/1993 F 7 7w/ict
68105 Ravi Patel 12/21/1994 M 7 7w/ict
68106 Daisy Rogers 12/22/1993 F 7 7w/ict
68107 Tom Rogers 12/22/1993 M 7 7w/ict
67998 Brett Akers 10/11/1994 M 8 8r/ict
67999 John Deakin 12/3/1994 M 8 8r/ict
68000 Celia Fisher 2/20/1995 F 8 8r/ict
68001 Leo Harris 9/21/1994 M 8 8r/ict
68002 Shankunthala Patel 6/14/1995 F 8 8r/ict
67893 Sally Brown 12/18/1995 F 9 9m/ict
67894 Jane Carter 9/12/1995 F 9 9m/ict
67895 Paul Edwards 4/20/1996 M 9 9m/ict
67896 Rachael Harris 12/11/1995 F 9 9m/ict
67897 Martin Lampton 4/2/1996 M 9 9m/ict
etc etc etc etc etc etc etc

All of your student data must be provided on this one sheet.


Please do not use multiple sheets for different classes and or year groups.

We reserve the right to reject data that does not meet the guidelines given here.
t of your own school's data

Please note the single character for the


Gender field.

Please note the single integer value for


the Year field.

Please group and sort your students by


teaching sets.

Please don't leave blank rows between


teaching sets.

Actual admission numbers are not critical


for us. If they are not provided, we will
generate dummy values for Admission No.
e.g.

Nelson-1
Nelson-2
Nelson-3
etc.
n here.
Sample Teacher Data
Please replace the dummy teacher data in Column's A-E with that of your own

Title First name Surname Email Class


Mrs Jane Smith [email protected] 7p/ict
Mrs Jane Smith 8p/ict
Mrs Jane Smith 9k/ict
Mrs Jane Smith 9m/ict
Mr John Roberts [email protected] 7w/ict
Mr John Roberts 7t/ict
etc etc etc etc etc
with that of your own school's data

We need to know which teachers teach


which class sets.

Please ensure that you only enter one


class per cell.

Email addesss are used to send out a


termly newsletter to teachers.

Email addresses are also required if a


teacher needs to reset his or her
password.
Common problems to avoid with student data

Common Problems
1 Duplicate records
2 Space characters at the beginning or ends of data elements
3 Students with multiple first names: see below for examples
Kelly Marie
Kelly-Marie
Robert Jason Andrew
4 Students with a preferred forename: see below for example
Alphonse Sebastian (Seb)
s to avoid with student data

Comment
Please check for these and remove
Please check for these and remove
A student's forename and surname are combined to
form part of a user login ID. To avoid students having to
type in a long user ID, please consider using only the
student's first forename.

If a student has a preferred forename name that he or


she would like to use then just give this name. Please
avoid using extraneous characters such as brackets or
quote marks.

You might also like