FAR EASTERN UNIVERSITY JUNE 2021

INSTITUTE OF ARCHITECTURE AND FINEARTS

The Architect’s Services: Standards of Professional Practice Part 2

This module covers the discussion of The Firm. The Architectural Firm development and practice from small scale to large
scale operation.
At the end of this module, the student shall be able to:

• Know and understand the architects’ regular services, its scope, and responsibilities.
• Apply the concepts in the business of architecture.
• Prepare different documents necessary in the practice of architecture.
• Familiarize with the various levels of practice in architecture and the different types of contracts involved.
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SPP Document 204B- Construction Management Services

• Effective cost control and faster project implementation consistent with high quality of work.
• CM could be
1. A member of the staff of the Owner
2. Independent individual
3. A firm hired by the owner to manage the construction of a particular project
4. Architect can serve as CM.
FUCNTIONS

• Coordination and Supervision

• Cost and Time Control
• Quality Control of Work
• Keeping of Records
• CM may hire CSG or the Owner may hire CSG that will be supervised by the CM
LIMITATIONS

• Shall not involve himself directly with the work of the Contractor such that it may be construed that he is assuming
the Contractor’s liability as provided for in Article 1723, etc. of the Civil Code.
• Impose methods, systems or designs that will substantially affect the construction schedule and impair the design
concept of the Architect.
LEGAL RESPONSIBILITY

• CM is directly responsible to the Owner on all aspects

• Has no liability if equipment fail to function of if a portion of the building collapse
a. Due to deficiencies in plan/design given he did not participate in its review and approval
b. Due to deficiencies in manner of construction, provided that the CM discharge his function during the
construction and implementation of the project
QUALIFICATIONS

• State-regulated professional, preferably an Architect with managerial capabilities and extensive experience in the
field of construction. The Architect must be a Registered and Licensed Architects (RLA), with an updated
professional identification card and must be a member in good standing of the Integrated and Accredited
Professional Organization of Architects (IAPOA).
• Architects who are Contractors or who have already been in responsible charge of construction works are usually
capable of becoming Construction Managers

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SPP Document 205-Post-Construction Services

• Architect may be engaged as the Building Administrator and/or Property Manager of a commercial, industrial,
residential or institutional building, facility or complex to maximize the lifespan of the building/s in order to produce
the maximum economic return.
SCOPE OF SERVICES
1. Building & Facilities Administration
a. Building Maintenance
i. See to it that all parts of the building are in good condition
ii. Formulate and enforce rules for proper use of building facility, common areas and
emergency/egress/exit areas
iii. Monitor security services
iv. Monitor maintenance and upkeep of the building
b. Grounds and Landscaping Supervision
i. Supervise landscape contractors and gardeners
ii. Maintain orderly entrance, exit and parking areas
iii. Maintains streets, RROW, walkways and ramps
c. Building Equipment Maintenance
i. Overseeing that equipment are properly maintained and in good working conditions
d. D. Business Development and Management
i. Innovate schemes to attain max. building occupancy
ii. Bill tenants or rentals and utilities
2. Post Construction Evaluation
a. evaluate the initial design program vs. the actual use of the facility;
b. determine the effectiveness of the various building systems and the materials systems in use;
c. assist the proper third parties in evaluating the functional effectiveness of the design and construction
process undertaken, and
d. study, research, and give solutions to any discovered/ emerging/ evolving defects and failures such as
shrinkage, water seepage and other problems in the building. This is referred to as “forensic investigation”
of the building’s systems (Reference Doc 203).
MANNER OF PROVIDING SERVICES

• Can be as AOR an CA or CA for post construction services

METHOD OF COMPENSATION\

• Percentage of gross rental, maintenance and security fees • Monthly salary/fee

SPP Document 206- Comprehensive Architectural Services

• Covers Pre-Design, Regular Design, Specialized Arch’l Services, Construction and Post-Construction Services
Project Management
1. Owner hires an Architect or Firm to coordinate the whole range of CAS
2. It involves activities above normal arch’l or eng’g services carried throughout the whole project.
3. Time=Cost=Quality
4. He complements the functions of Ar. And Engr. In meeting the broad and complex requirements of the project
SCOPE OF WORK

• SPP Doc 201-201

• Project Management from Pre-con to Construction Phase

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• PM and C, provide service of SPP Doc 204A and/or SPP Doc 204B
MANNER OF PROVIDING SERVICES

• He may expand his staff by hiring experts and professionals such as: • Architects, engineers, market analyst,
accountant, general contractors, real estate consultant, sociologist, planners, bankers, lawyers, etc
• If PM is hired by the owner, PM may hire the CM to be paid by him of the Owner by
a. Salary
b. Percentage of construction cost
• Full- time Sup. Can either be a staff of the PM or hired directly by the owner
• Team approach- own member will have precedence over his own field of operations. In accordance to:
a. Architect/SC- has the prime responsibility in the design
b. Engineers- responsibility in engineering plan
c. Contractor- his men, equipment, delivery of the project
d. Owner- decisions on the project, funds the project
e. PM- overall cost-control. Plan, program, monitor various activities; acts as advisor on material cost and
construction methods .
METHOD OF COMPENSATION

• PM= percentage basis based on Architect's Guideline

• If Architect as PM performs regular design services for the same project, he shall be compensated separately for
these services based on SPP Doc 202
SPP Document 207- Design-Build Services

• Ultimate handling of the project in a short period of time

• Time=money
• Project delivery and providing creative cost-effective solutions
• Both professional liability (design) civil liability (construction) on the project
SCOPE OF SEVICES

• Design Build by Administration

• SPP Document 202
a. Preparation of schedule of work, program and estimates of materials, labor, transportation, equipment
and services as reference for the construction.
b. Organization and hiring of construction personnel, designation of duties and remunerations
c. Negotiation and entering into contract with piecework contractors and evaluation of work
accomplishments
d. Procurement of materials, plants and equipment, licenses and permits
e. Authorizing and undertaking payments of accounts
f. Keeping records and books of accounts
g. Negotiation with Government and private agencies having jurisdiction over the project, and
h. Management of all other business transactions related to the project construction / implementation.
• With Guaranteed Maximum Project Construction Cost
a. Architect provides the Owner the guaranteed maximum project construction cost for the project
construction
b. Architect gives the Owner an estimate of the project. IF upon completion of the project, there is savings,
it is equally divided between the Architect and Owner
c. Project construction cost is guaranteed not to exceed 10% of the estimated PCC. If the actual cost
exceeded the estimated PCC plus 10%, the architect shall shoulder the amount but only up to the amount
of his administration fee.

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d. Additional expense such as Vos, EWO’s, escalation of materials and labor that is not the fault of architect,
Owner shall shoulder the cost.
MANNER OF PROVIDING SERVICES

• The Architect is part of or a member of the entity constructing his design. He works in tandem with or has authorized
an entity to construct his design.
• The Architect is himself a State-licensed contractor implementing his design (or that of others).
METHOD OF COMPENSATION
1. Owner pays all direct cost of materials. A revolving fund is given to the architect beforehand and is accounted for
and subject to periodic auditing by the Owner.
2. Owner pay for the cost of all permits, licenses, and other incidentals of work.
3. The Architect may appoint, subject to the Owner / Client’s approval, a construction superintendent, purchasing
agent, timekeeper and property clerk aside from the usual labor personnel required. Salaries of such persons are
paid by the Owner/ Client and not deductible from the Architect’s Fee under this SPP.
4. May be modified using the relevant alternatives in SPP Doc 202
SPP Document 208- Architectural Design Competition
1. Owner- undertakes or promotes the ADC
2. Jury- appointed by the owner to assess the entries n the competition
3. Professional Advisor- An Architect nominated by the Owner and approved by the IAPoA to organize the ADC on
behalf of the Owner.
4. Technical Advisors – Specialist personnel who may be consulted by the Jurors during the conduct of the ADC to
permit them to obtain all necessary relevant information
5. Competition Secretariat- The body formed by the Owner and approved by the Professional Advisor, to assist the
Professional Advisor and the Jury in the administrative conduct of the ADC
CLASSIFICATIONC
1. Project ADCs for actual Projects proposed for implementation.
a. Maybe conducted in a single or two stage manner. Maybe open or by invitation
b. Further classified by the degree of complexity based on project classification
2. Ideas Competition or competition of ideas set as a design and planning exercise to elucidate a problem.
3. Project ADCs may be conducted in a single stage or two (2)-stage manner. It may either be open or limited by
invitation.
4. Project ADCs shall be further classified according to degree of complexity based on project classification i.e. under
SPP Document 202.
IAPOA Approval

• Approval by the IAPOA before Owner makes announcements

• Notice if National ADC shall be issued by the Owner/ IAPOA ADC Secretariat- request to publish on tech’l journals
or media for interested participants
ADC Conditions

• Anonymity of competitors until final judgement of competition.

• Including the program of requirements of a National ADC shall be identical for all competitors.
• The conditions for National ADC, whether single or two (2)-stage, upon or limited shall state clearly:
1. the purpose of the ADC and the intentions of the Owner
2. the nature of the problem to be solved
3. all the requirements which Competitors must meet

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• A clear distinction shall be made between the mandatory requirements of the Competition and those which permit
the competitor freedom of interpretation. All competition entries shall be submitted in a manner to be prescribed in
the Conditions.
• The information supplied to competitors (social, economic, technical, geographical and topographical, etc.) must
be specific and not open to misinterpretation. Supplementary information and instructions approved by the Jury
may be issued by the Owner to all Competitors selected to proceed to the second (2nd) stage of a two (2)-stage
competition.
• The Conditions shall state the number, nature, scale and dimensions of the documents, plans or models required
and the terms of acceptance of such documents or models. Where an estimate of cost is required, the Condition
must prescribe a standard form of presentation.
A Professional Advisor

• Appointed by the owner and approved by IAPOA NBD thru its ADC
Committee

• Supervision of conduct of ADC and preparation of condition

• Time schedule is adhered to
• Supervising the receipt of Competitor’s questionnaire
• Safeguard anonymity of competitors
• Assist the jury and will be present during the deliberations but has no right to vote.
JURY

• Jury shall be set up before the official announcement of the competition. Their names and those of the reserve
members of the Jury shall be stated in the Conditions.
• Appointed by the Owner and approved. By the IAPOA
• Odd number, should not exceed 7 (4/7 are architects)
• At least one Jury represents IAPOA
• The list of ADC awards including the Jury’s report to the Owner shall be signed by all Jurors before the Jury is
dissolved and one copy of this document shall be sent to the IAPOA.
• In a two (2)-stage competition, the same Jury should judge both stages of the competition. In no case may a
competition that has received IAPOA approval as a single-stage competition proceed to a second (2nd) stage
except with IAPOA approval of the Conditions and the arrangements for payment of honoraria to the Competitors
involved, over and above the prize money provided for in the original ADC. In the event of a secondary competition
taking place, the Jury appointed for the original competition must be reappointed by the Owner.
Person not eligible for entry to ADC

• No member of the Jury will be allowed to take part in the competition, either directly or indirectly, nor be
commissioned with work connected with the prize-winning design either directly or indirectly.
• No member of the promoting body nor any associate or employee, nor any person concerned with the preparation
or organization of the ADC will be eligible to compete or assist a Competitor.
Prizes, Honoraria and Mentions

• The Conditions must state the amount and number of prizes. The prizes awarded must be related to the size and
complexity of the project, the amount of work involved and the expense incurred by Competitors.
• It is important for the Owner to allot adequate prize money to compensate all the Competitors for their work. For
Ideas Competition only, it may be possible to remunerate only the first (1st) prize winner.
• The Owner undertakes to accept the decisions of the Jury and to pay the prizes allotted within one (1) month of
the official announcement of the ADC results.
• Each participant in a limited ADC by invitation shall receive an honorarium in addition to the prizes awarded.

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• In two (2)-stage competitions, a reasonable honorarium shall be paid to each of the Competitors selected to take
part in the second (2nd) stage. This sum, which is intended to reimburse them for the additional work carried out
in the second (2nd) stage, shall be stated in the Conditions and shall be in addition to the prizes awarded.
• The Conditions shall state the use to which the Owner will put the winning plan/design scheme/s. ADC-generated
plans/designs may not be used or altered in any way except by agreement with the author. The Owner or his
agents are not free to pick out portions of the entries to compose another plan/ design. This is covered by applicable
ownership and copyright provisions under Secs. 20 (4) and 33 of R.A. No. 9266 (The Architecture Act of 2004) and
of R.A. No. 8293 (Intellectual property Code of the Philippines) and their respective IRRs.
• In Project ADCs, the award of first prize to a plan/design places the Owner under an obligation to entrust the Author
of the plan/design with the commission for the Project. If the winning Competitor is unable to satisfy the Jury of his
ability to carry out the plan/ design work, the Jury may require the winner to collaborate with another Architect of
the winning Competitor’s choice, duly approved by the Jury and Owner.
• In Project ADCs, provisions shall be made in the ADC Conditions for the first prize winner to receive compensation
of a further sum equal to the amount of the first prize if no contract is signed within twelve (12) months of the
announcement of the Jury’s award. In so compensating the first prize winner, the Owner does not acquire the right
to carry out the project except with the collaboration of its Author.
Copyright and Ownership

• The Author of any plan / design shall retain the copyright of his work; no alterations may be made without his / her
written consent.
• The design awarded first prize can only be used by the Owner upon his commissioning the Author to carry out the
plan/design preparation for the project. No other plan / design may be used wholly or in part by the Owner except
by agreement with the Author concerned.
• As a general rule, the Owner’s right to use the ADC-generated plan/design covers one (1) execution only. However,
the Conditions may provide for repetitive work and specify the terms thereof.
• In all cases, unless otherwise stated in the Conditions, the Author of any design shall retain the sole right of
reproduction by virtue of sole copyright under Secs. 20 (4) and 33 of R.A. No. 9266 (The Architecture Act of 2004)
and its IRR.
REGISTRATION OF COMPETITORS

• As soon as they have received details of the architectural design competition (ADC), all Competitors shall register
with the Owner. Registration implies acceptance of the Conditions of the ADC.
• The Owner shall issue to all Competitors all the necessary documentation for preparing their plans / designs.
Where the furnishing of such documentation is conditional on payment of a deposit, unless otherwise stated, such
a deposit shall be returned to Competitors who submit a bona fide plan / design.
• The names of those Competitors selected to proceed to the second (2nd) stage of a two (2)- stage competition
shall be made public only under exceptional conditions to be agreed on by the Jury before the launching of the
ADC.
INSURANCE

• The Owner shall insure the Competitors’ plans / designs from the time when he assumes responsibility for them
and for the duration of his responsibility. The amount of such insurance shall be stated in the Conditions.
EXHIBITIONS AND ENTRIES

• All designs, including those disqualified by the Jury, shall be exhibited, as a general rule, for at least two (2) weeks,
together with a copy of the signed report of the Jury. The exhibition shall be open to the public free of charge.
• The Owner shall notify in a timely manner, all registered Competitors of the date and place of the public exhibition
and the results of the ADC, and send them a copy of the Jury's report. He shall similarly inform the IAPOA.
Photographs of the prize- winning designs shall be sent to the IAPOA with an option for publication.

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RETURN OF PROJECTS

• All drawings and plans, other than those which have received prizes or have been purchased and are retained by
the Owner, shall be destroyed at the end of the public exhibition, unless provisions are made to the contrary in the
Conditions for the ADC. Where models are required, these will be returned to the Author/s at the expense of the
Owner within a month of the close of the public exhibition.
ALTERNATIVE DISPUTE RESOLUTION (ADR) OR LITIGATION

• Since no regulations, however well drawn up, can preclude the possibility of dispute, provisions for conciliation,
mediation and arbitration i.e. ADR modes under R.A. No. 9285, must be included in the ADC Conditions and must
precede any form of litigation.
• The Jury members are the sole arbiters at all stages, up to the final prize- giving.
• In the event of a dispute, not related to the adjudication process or awarding of the prizes, the matter shall be
settled by an arbitration process approved by the IAPOA, and without initial recourse to any form of litigation.
• The expenses resulting from any conciliation, mediation or arbitration, procedure shall be shared by the two (2)
interested parties to the ADR proceeding.
REFERENCES:

• Standards of Professional Practice Documents

• https://www.united-architects.org/publications/standards-of-professional/

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