SD FI

Sales and Financial

Distribution Accounting
MM CO
Materials Controlling

SM
PP Mgmt.
Production
Planning
R/3 AM
Fixed Assets
Mgmt.
EC
Service
Mgmt.
Client / Server Enterprise
Controlling
QM Integrated PS
Quality
Project
Mgmt.
PM Business System
WF
Plant Maintenance Workflow
HR IS
Human Industry
Resources Solutions

Business Process Integration – I

Exercises
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 BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Unit 2: Customer Order Management Business Cycle Including

Procurement Process for Replenishment of Goods

Purpose of Unit
The purpose of Unit 2 is to demonstrate the Customer Order Management Business Cycle
beginning with a quotation and ending with recording final payment received from the customer.
This process will include the procurement cycle as you will need to procure the items for sale.

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 BUSINESS PROCESS INTEGRATION – I – (BPI – I)

Exercise 1: Logging on to the SAP System

Enter the following:

¾ Select server name provided by the course lead

¾ Click on

¾ Client number provided by course lead

¾ User ID (e.g., User-100) provided by course

lead
¾ Password (e.g., init) provided by course lead

¾ Select EN as the language

¾ (Enter)
Once you have pressed enter, the system will prompt you to change your password the first time you log
on to the system.

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The following pop-up screen will appear.

Enter your new password

Repeat your new password

Select (Enter)

This will log you onto the system. The following page is a screen shot of the SAP Easy Access Menu you
should see if you have been successful.

If you can not get logged on to the system, please notify the course instructor.

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This is the SAP Easy Access Menu. It is from here that most all of your exercises will begin.

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Exercise 2: Create Vendor Master

Navigation
Menu Path
Logistics → Materials management → Purchasing → Master data →
Vendor →Central →Create

Trans Code

Enter the following:

¾ Leave vendor field blank

¾ Company code: C999
¾ Purchasing organization: P999
¾ Account Group: KRED

Reference
¾ Vendor: 100001
¾ Company Code: C999
¾ Purch. Organization: P999

¾ (Enter)

Name
¾ Enter the vendor’s name Your Name _ _ _
Search term
¾ Search term = _ _ _(Your Student Number)
Address
¾ Postal code = 57069
¾ City = Vermillion
¾ Country = US
¾ Region = SD
¾ Click on the More Fields button on the Street Address section to find the field for jurisdiction code.
¾ Jurisdict. Code = SD0000000
Communication
¾ Language = English

¾ (Enter)
Note: Page forward past views that do not contain relevant information…
Control N/A

¾ (Enter)

Payment transactions N/A

¾ (Enter)

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Accounting Information Accounting

¾ Rec. Account = 300999

¾ (Enter)
Payment Transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.

¾ (Enter)
Correspondence Accounting N/A

¾ (Enter)
Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001

¾ (Enter)

¾ (Save)

Record the Vendor Number: _______________

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:

Message

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Exercise 3: Create Material Master

Navigation
Menu Path
Logistics → Materials management → Material master → Material →
Create (special) →Trading goods

Trans Code

Enter the following information:

Defaults → Industry sectors…

¾ Select: Retail

¾ Check Hide industry sector

¾ (Enter)

Default→ Views…
¾ Select the views: Basic data 1
Sales: Sales Org. Data 1, Sales: Sales Org. Data 2
Sales: General/Plant Data
Purchasing
MRP 1, MRP 2, MRP 3
General Plant Data/Storage 1
Accounting 1

Make sure these are checked

¾ (Enter)

Default→ Organization levels… Copy from…

¾ Select:
Company code: C999 C999
Plant: P999 P999
Sales org: S999 S999
Distribution channel: RE RE

Make sure this is checked

¾ (Enter)

¾ Material SPEN_ _ _

¾ Change Number: Leave Blank

¾ Copy from… Material: SPEN999

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¾ (Enter)

Basic data 1 TAB

¾ Change Name of Material from Stick Pen 999 to Stick Pen _ _ _

¾ (Enter)
Sales: Sales Org. Data 1 TAB
Information will be defaulted into the correct fields with the exception of the pricing data. To input the
pricing data:

¾ Select

In the Screen: Create pricing conditions (PR00) Scale

Enter the following:
¾ Scale quantity: 1
¾ Amount: 2.00

¾ (Save)

¾ (Exit) To return to SAP Easy Access Menu

Record the system message:

Message

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Exercise 4: Create Customer Master

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Business partners →
Customer → Create → Complete

Trans Code

Enter the following information:

¾ Account group: Sold-to party

¾ Customer: (Leave blank)

¾ Company code: C999

¾ Sales organization: S999

¾ Distribution channel: RE
¾ Division: 01

¾ Customer: 1
¾ Company code: C999
¾ Sales organization: S999
¾ Distribution channel: RE
¾ Reference division: 01

¾ (Enter)

You will create the following customer:

Address TAB:
Name
¾ Name: Customer _ _ _
Search term
¾ Search Term: ___
Address
¾ Postal Code: 57069
¾ City: Vermillion
¾ Country: US
¾ Region: SD
¾ Transportation zone 0000000001

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¾ Select (More fields) button located on the right side of the screen in the address area.
¾ Jurisdict. code SD0000000

Communication
¾ Language: English

¾ Select (Financial Accounting)

Account Management TAB:
¾ Rec. Account: 110999
¾ Sort key: 001

Payment transactions TAB:

¾ Terms of payment: 0001

¾ Select

Sales TAB:
Sales order
¾ Currency: USD

Pricing/statistics
¾ Cust. Pric. Proc.: 1
¾ Cust. Stats. Grp: 1
Shipping TAB:
Shipping
¾ Delivery priority: 02
¾ Order Combination: Selected
¾ Shipping Conditions: 01
¾ Delivering Plant: P999
Partial deliveries
¾ Max.part.deliveries: 3

Billing Document TAB:

Delivery and payment terms
¾ Incoterms: FOB, Origin Shipping Dock
¾ Payment terms: 0001
Accounting
¾ Account Assign Group: 01
Accounting
¾ Tax Classification:
o UTX2 0
o UTX3 0
o UTXJ 0

¾ (Save)

¾ (Exit) To return to SAP Easy Access Menu

¾ Record Customer Number ________________________

Record the system message:
Message

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Exercise 5: Create Customer Quotation

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Quotation → Create

Trans Code

Enter the following information:

¾ Quotation type: QT
¾ Sales Organization: S999
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
The ‘Item Overview’ screen of the quotation appears.
Enter the following information:
¾ Quotation: Leave blank (system assigns number)
¾ Sold-to party: Number from Creating a Customer
¾ Ship-to party: Leave blank
¾ PO number: Any number or text
¾ Valid to date: Date = one month ahead of today’s date
¾ Material: SPEN_ _ _
¾ Order quantity: 150

¾ (Enter)

¾ (Save)

Record Quotation Number: __________________

Record the system message:

Message

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Exercise 6: Create Sales Order with Reference to a Quotation

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Create

Trans Code

Enter the following information:

¾ Order type: OR
¾ Sales Organization: S999
¾ Distribution channel: RE
¾ Division: 01

¾ Click on the button.

¾ Enter the number of the quotation created in the previous exercise. Note that the system defaults to
the Offer Tab. This is the same as the quotation.
¾ Select
The system copies the details of the quotation into the Sales order.

Select the option that gives you a complete delivery on the proposed date.

¾ Enter Purch. Order no.: Enter any number or text.

¾ PO Date: Today’s date
¾ Delivering plant P999

¾ (Enter) Enter through any warnings

Verify details of:
Field Name Value
Net value $

¾ (Save)

¾ Record Order Number _______________________________

Record the system message:

Message

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Exercise 7: Check Stock Status

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1

¾ (Execute)

¾ In the column “Unrestricted use” the current inventory is displayed

¾ Double click on Unrestricted Use. (A pop-up window is displayed showing the details of the inventory
by stock type at the plant.)

¾ Check the sales orders quantity (Sales orders) stock type

¾ Now check the delivery quantity (Scheduled for delivery) stock type

¾ (Exit) To return to SAP Easy Access Menu

Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
SPEN _ _ _

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Exercise 8: Run Material Requirements Planning – Single Item, Single

Level
Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Planning → Single-Item, Single-Level Planning

Trans Code

Enter the following information:

¾ Enter material number: SPEN_ _ _

¾ Enter plant: P999
¾ Processing key: NETCH
¾ Create pur. req.: 2
¾ Deliv. schedule: 3
¾ Create MRP list: 1
¾ Planning mode: 1
¾ Scheduling: 1
¾ Select Display results before they are saved

¾ (Enter)
¾ A warning message appears - please check input parameters

¾ (Enter) again to confirm and check the warning message

¾ Review the MRP list

¾ (Save)

Record the system message:

Message

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Exercise 9: Convert Purchase Requisition to Purchase Order

Navigation
Menu Path
Logistics → Materials Management → Materials Requirements Planning (MRP) →
MRP → Evaluations → Stock/Requirements List

Trans Code

Enter the following information:

¾ Material: SPEN_ _ _
¾ Plant: P999

¾ (Enter)
¾ Double click on the purchase req to be converted.
¾ Click on the button

¾ Enter Purchasing Organization P999

¾ Purchasing Group 999
¾ Company Code C999
¾ Enter Vendor (From the Vendor you created – 100???)

¾ (Enter)
¾ Single Click on Open Requisitions line in the left window

¾ Then Select (Adopt)

¾ Enter a Net Price: 1.25

¾ Increase the PO quantity to: 1000

¾ (Enter)

¾ Record the amount of the purchase order $__________________

¾ (Save)

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¾ Record the new purchase order number._____________________

¾ Select the (Refresh) button to refresh the Stock/Reqmts List

¾ Notice the MRP elements change from the old PurReq to display the new POitem.

Record the system message:

Message

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Exercise 10: Create Goods Receipt

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Goods movement → Goods receipt → For purchase order →
GR for Purchase Order

Trans Code

Enter the following information:

¾ Enter your PO # 4500000???

¾ (Execute)

¾ Ensure each line item OK is checked

¾ Enter storage location 10

Notice that the quantity from the PO defaults as the quantity to receive.

¾ Select or (Save)

Record the system message:

Message

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Exercise 11: Create Invoice Receipt from Vendor

Navigation
Menu Path
Logistics → Materials management → Logistics Invoice verification →
Document entry → Enter invoice

Trans Code

Enter the following information:

¾ Invoice Date: (Enter today's Date)

¾ Check your Company Code: C999
¾ Enter Currency: USD
¾ PO number: (Enter your purchase order number – 4500000???)

¾ (Enter)
¾ Enter amount: Enter amount from invoice
¾ Tax code: XI

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)
Record the system message:
Message

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Exercise 12: Post Payment to Vendor

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable →
Document entry → Outgoing payment→ Post

Trans Code

Enter the following information:

¾ Document date: Today

Bank data:
¾ Account: 100999
¾ Amount: Enter the amount of the outgoing payment from invoice
¾ Text: Invoice Number or other text
Open item selection:
¾ Account: Enter your Vendor # (Created in Exercise 2)
¾ All other settings remain unchanged.

¾ Select
¾ Review the balance.
¾ Double click on your gross amount from the Invoice Receipt unit “Not assigned” is $0.00 (if
necessary)

¾ (Save)
Record the system message:
Message

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Exercise 13: Create Delivery Note for Sales Order

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document → With reference to Sales
Order

Trans Code

Enter the following information:

¾ Shipping point: S999

¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the sales order created earlier

¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
¾ Click on the line item 10

¾ (Details)

¾ (Back)
Picking Tab:
¾ Verify system selected: Plant/Sloc: = P999 / 10 for each item

¾ (Enter)

¾ (Save)
¾
Record the system message:
Message

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Exercise 14: Check Stock Status

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1

¾ (Execute)

¾ In the column “Unrestricted use” the current inventory is displayed

¾ Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the details of
the inventory by stock type at the plant.)

¾ Check the sales orders quantity (Sales orders) stock type

¾ Now check the delivery quantity (Scheduled for delivery) stock type

¾ (Exit) To return to SAP Easy Access Menu

Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
SPEN _ _ _

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Exercise 15: Picking Materials on Delivery Note

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

¾ Enter the delivery note number from the previous exercise.

¾ (Enter)
The material delivery quantity is proposed.
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Verify that the storage location is for inventory

¾ (Save)

Record the system message:

Message

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Exercise 16: Post Goods Issue

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

¾ Enter the delivery note number.

¾ Select

The system returns a message indicating change to the delivery note.

Record the system message:
Message

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Exercise 17: Check Stock Status

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: SPEN_ _ _
¾ Plant: P999
¾ Display version: 1

¾ (Execute)

¾ In the column “Unrestricted use” the current inventory is displayed

¾ Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the details of
the inventory by stock type at the plant.)

¾ Check the sales orders quantity (Sales orders) stock type

¾ Now check the delivery quantity (Scheduled for delivery) stock type

¾ (Exit) To return to SAP Easy Access Menu

Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
SPEN _ _ _

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Exercise 18: Bill Customer

Navigation
Menu Path
Logistics → Sales and distribution → Billing → Billing document → Create

Trans Code

The system will default the last delivery document created.

¾ (Execute)

The system displays the customer and the materials on the delivery with total values to be billed.

¾ Record the total amount billed to the customer: $____________________

¾ (Save)

The billing document number is displayed at the bottom of the screen.

Record the system message:

Message

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Exercise 19: Post Receipt of Customer Payment

Navigation
Menu Path
Accounting → Financial accounting → Accounts receivable →
Document entry → Incoming payment

Trans Code

Enter the following information:

¾ Document date: Today’s date

¾ Company code: C999
¾ Currency/rate: USD
Bank data:
¾ Account: 100999
¾ Amount: Enter the amount of the payment (from sales order)
Open item selection
¾ Account: Enter Your customer # (Created in Exercise 4)

¾ Select

¾ Double-click on the “USD Gross amounts” until black and the “not assigned” amount = 0.00

¾ (Save)

¾ Record the document number for this posting ________________

Record the system message:

Message

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Exercise 20: Document Flow

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Display

Trans Code

¾ Enter your order number.

¾ Select Menu: Environment → Display Document flow

The system displays a list of documents associated with the order.

¾ Click on the line of the GD goods issue: delvy 49000….###

¾ Select

¾ Select to view the account postings for this goods movement.

¾ (Back) to the overview screen
It can be seen from the document flow that:

1. The entire document flow is shown.

2. There are no open documents.

3. The business cycle is complete.

Note: You can view the document flow from the Sales Order, Delivery or Billing screens.

¾ Click on the line of the Standard Order #

¾ Select the

¾ The document flow can be seen in greater detail.

¾ Click on the line of the Outbound Delivery #

¾ Select the

¾ The Document Header Status can be viewed

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Unit 3:
Purpose of Unit
The purpose of Unit 3 is to establish the Organizational Structure and some Rules for Financial
Accounting (FI). Once the various organizational elements are defined they will need to be
assigned. This unit will establish the core structure necessary to conduct financial transactions
within the system.

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Exercise 21: Create Company Code

Purpose of Exercise
The purpose of this exercise is to define a company code. A company code represents a legal
organizational entity and a separate accounting unit in Financial Accounting (FI). This organizations
element is often referred to as a balanced set of books. The company code is the level at which all
accounting transactions are captured.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Definition → Financial accounting →
Edit, copy, delete, check company code

Trans Code

Double click on Edit Company Code

Enter the following information:

¾ Click on the button.

¾ Company code = C_ _ _ (where _ _ _ is your student number)
¾ Company name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
¾ City = Vermillion
¾ Cntry = US
¾ Curr. = USD
¾ Language = EN

¾ Select (Address)
Name
¾ Title = Company
¾ Name = (Your Name) Pen Inc. (e.g., John Pen Inc.)
Search Term
¾ Search term = _ _ _ (Your student number)
Address
¾ Street = 123 Forest Avenue
¾ Postal code = 57069
¾ City = Vermillion
¾ Country key = US
¾ Region = SD
¾ (More fields)
¾ Jurisdict. Code = SD0000000

¾ (Enter)

¾ (Save)
¾ (Enter)
Record the system message:
Message

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Exercise 22: Copy Chart of Accounts

Purpose of Exercise
The purpose of this exercise is to copy an existing Chart of Accounts into your own Chart of
Accounts. This is necessary due to the complicated process of establishing the linkages necessary
to create your own retained earnings account. A Chart of Accounts (CPEN) was established as the
basis for your Chart of Accounts – CPEN contains only a retained earnings account with all the
linkages already established.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → General ledger accounting → G/L accounts →
Master Records → G/L accounts Creation and Processing → Alternative
methods → Copy G/L accounts → Copy Chart of Accounts

Trans Code

¾ (Deselect all) options

¾ Select only Accts in chart/accts

¾ (Enter)
¾ Chart of accounts C_ _ _ (where _ _ _ is your student number)
¾ Chart of accounts name Chart of Accounts – Pen Inc_ _ _
¾ Reference Chart of accounts CPEN

¾ (Enter)

¾ (Copy)

¾ to acknowledge the print request

Record the system message:
Message

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Exercise 23: Define Retained Earnings Account

Purpose of Exercise
The purpose of this exercise is to designate an account as the retained earnings account in financial
accounting. The retained earnings account is tied to a variety of accounts and is used in closing the
fiscal year. At the end of a fiscal year, the system carries forward the balance of the P&L account to
the retained earnings account.

Navigation
Menu Path:
Tools → Customizing → IMG → Edit project →
Financial accounting → General ledger accounting → G/L accounts →
Master Records → Preparations → Define Retained Earnings Account

Transaction
Code:

¾ Chart of Accounts C_ _ _

¾ (Enter)
P&L statmt Account
RE 330000

¾ (Save)
Record the system message:
Message

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Exercise 24: Create Account Groups

Purpose of Exercise
The account group is a classifying feature within the G/L account master records. The account
group is a required entry.

The account group determines the fields for the entry screens if you create or change a master
record in the company code. In the account group a number range interval is defined to which
accounts can be assigned. Field statuses for each account group control the behavior of the fields
when you are creating a general ledger account such as whether or not the field is required,
suppressed, optional, or display only.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → General ledger accounting → G/L accounts →
Master Records → Preparations → Define Account Groups

Trans Code

¾
¾ Enter your company code C_ _ _

¾ (Enter)
¾ Select C_ _ _, Group BS – Balance Sheet Accounts 100000 – 399999

¾
¾ Position Cursor on Account Control

¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference key X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X

¾ (NEXT)
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator (Accounting Clerk) X

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¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X

¾ (Save)

Select C_ _ _, Group PL – Profit & Loss Accounts 400000 – 999999

¾
¾ Position Cursor on Account Control

¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference key X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X

¾ (Next)
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator (Accounting Clerk) X

¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X

¾ (Save)

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Reconciliation Accounts
¾
¾ Chrt/accts C_ _ _
¾ Acct Group RA
¾ Name Reconciliation Accounts
¾ From acct 110000
¾ To account 310000

¾ (Enter)

¾ (Save)
¾ Select C_ _ _, Group RA - Reconciliation Accounts 110000 – 310000

¾
¾ Position Cursor on Account Control

¾ (Choose)
Account Control Suppress Req. entry Opt. entry Display
Currency X
Tax category X
Reconciliation account X
Exchange rate difference key X
Account managed in ext. system X
Only balances in local crcy X
Alternative account number X
Inflation key X
Tolerance group X
¾ (Next)
Account management Suppress Req. entry Opt. entry Display
Line Item Management X
Open item management X
Sort key X
Authorization group X
Administrator (Accounting Clerk) X

¾ (Next)
Document entry Suppress Req. entry Opt. entry Display
Reconcil.acct ready for input X
Field status group X
Post automatically only X
Supplement automatic postings X

¾ (Save)

¾ (Back)

¾ (Back)

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Exercise 25: Create Field Status Variant

Purpose of Exercise
A field status variant groups together several field status groups. You assign a field status variant to
each company code.

The field status group specifies which fields are ready for input, which fields must be filled or which
fields are suppressed when entering documents. Specifying which fields are required, suppressed,
optional, or display only when using the various general ledger accounts. A field status group is
assigned to a general ledger account when it is created.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Line item → Controls → Maintain field status variants

Trans Code

¾ (New entries)
¾ Field Status Variant: V_ _ _ Field Options for (your student number)

¾ (Save)

¾ Select V_ _ _
¾ Double click Field status groups
¾
ZBSA Balance sheet accounts
ZGRI Material Management GR / IR accounts
ZEXP Expense accounts
ZREV Revenue accounts
ZRCN Reconciliation accounts

¾ (Save)

¾ Select ZBSA, General balance sheet accounts

¾
¾ Position Cursor on General Data
¾ (Choose)
General Data Suppress Req. entry Opt. entry
Assignment number X
Text X
Invoice Reference X
Hedging X
Collective Invoice X
Reference specification 1/2 X
Reference specification 3 X
Inflation Index X

View fields statuses (Do not change – only review)

¾ (Back)

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Exercise 26: Assign Company Code to Field Status Variant

Purpose of Exercise
The purpose of this exercise is to assign your company code to the field status variant you just
created. By doing this you will allow your company code to use the field status variant and the
groups that you created within the variant.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Line item → Controls → Assign Company code to field status variants

Trans Code

¾ Click on the line with your Company code C_ _ _

¾ Fld stat. var. V_ _ _

¾ (Save)
Record the system message:
Message

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Exercise 27: Assign Company Code to Chart of Accounts

Purpose of Exercise
The purpose of this exercise is to assign your company code to your chart of accounts. A company
code can have only one chart of accounts. A chart of accounts can have more that one company
code.

If you have several legal entities within your enterprise, it would make sense to have all of the
entities use the same chart of accounts. This would facilitate the creation of consolidated financial
statements.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → General ledger accounting → G/L accounts →
Master Records → Preparations → Assign Company Code to Chart of
Accounts

Trans Code

Enter the following information:

¾ Select your company code C_ _ _

¾ Chart of Accounts C_ _ _

¾ (Save)

Record the system message:

Message

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Exercise 28: Assign Company Code to Fiscal Year Variant

Purpose of Exercise
The purpose of this exercise is to assign your company code to a fiscal year variant. A fiscal year variant is
used to define the following:
• how many posting periods a fiscal year has
• how many special periods you need
• how the system is to determine the posting periods when posting

When defining your fiscal year, you have the several options:
• Your fiscal year is the calendar year
• Your fiscal year is not the same as the calendar year and is not year-dependent
• Your fiscal year is not the same as the calendar year and is year-dependent

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Fiscal year →
Assign company code to a fiscal year variant

Trans Code

Enter the following information:

¾ Click on the line with your Company code C_ _ _

¾ Fiscal year variant field K1 (Calendar year, 1 spec. period)

¾ (Save)
Record the system message:
Message

Please notify your instructor if you encounter problems in saving your entry due to the table
locking mechanism.

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Exercise 29: Create Credit Control Area

Purpose of Exercise
The purpose of this exercise is to create an organizational structure that is used to specify and
control the credit limits for customers.

A credit control area can include one or more company codes. Including more than one company
code in an enterprise allows for the control of a customer’s credit across all company codes
assigned to that credit control area. It is not possible to assign a company code to more than one
credit control area. The credit limits must be specified in the same currency for all company codes
in a credit control area.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Definition → Financial accounting →
Define credit control area

Trans Code

Enter the following information:

¾ Click on the button.

¾ Credit control area = C_ _ _
¾ Currency = USD

¾ (Back)

¾ Description = Pen Inc. Credit Control Dept._ _ _

¾ (Save)
Record the system message:
Message

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Exercise 30: Assign Company Code to Credit Control Area

Purpose of Exercise
This exercise has you assign your company code to the credit control area you created to manage
your customers credit limits.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Financial Accounting →
Assign company code to credit control area

Trans Code

Enter the following information:

¾ Click on the line with your Company code C_ _ _

¾ CCAr field C_ _ _

¾ (Save)
Record the system message:
Message

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Exercise 31: Assign Permitted Credit Control Areas to Company Code

Purpose of Exercise
In this activity you can enter additional credit control areas which are allowed for each company
code, in addition to this default credit control area.

The control area assigned to the company code only acts as a default value and is used, for
example, for crediting commitments in the case of non-assignable incoming payments from
customers. Otherwise, with every payment, the credit amount is deducted in the control area in
which it was also added (as previously).

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial Accounting → Account Receivable and Accounts Payable →
Credit Management → Credit Control Account →
Assign permitted Credit Control Areas to Company Code

Trans Code

Enter the following information:

¾ Click on the button.

¾ Enter your Company code = C_ _ _

¾ Enter your Credit Control Area = C_ _ _

¾ (Save)
Record the system message:
Message

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Exercise 32: Determine Tax Version

Purpose of Exercise
The purpose of this exercise is to set the number of tax rates that can be entered directly on the
vendor screen during invoice verification.

Navigation
Menu Path
System → Services → Table Maintenance → Extended Table Maintenance

Trans Code

Enter the following information:

¾ Table/view T169P

¾ Select

¾ Click on the button.

¾ Enter your company code C_ _ _
¾ Enter Tax Version: One tax amount and tax code.

¾ (Save)
Record the system message:
Message

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Unit 4:
Purpose of Unit
The purpose of Unit 4 is to establish the Organizational Structure for Material Management (MM).
Once the various organizational elements are defined they will need to be assigned. This unit will
establish the core structure necessary to conduct material management transactions within the
system.

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Exercise 33: Verify Valuation Area

Purpose of Exercise
The purpose of this exercise is to verify that the valuation area is set to plant level.

Having the valuation set at the plant level facilitates plant level materials requirements planning.

Navigation
Menu Path:
Tools → Customizing → IMG → Edit project →
Enterprise Structure → Definition → Logistics – General → Define
valuation level

Transaction
Code:

The defined valuation level is preset at the plant level.

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Exercise 34: Define Plant

Purpose of Exercise
This exercise will allow you to create a plant. A plant is an organizational structure within our
company.

As an organizational structure, the plant is assigned to a company code. However a company code
can have several plants.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise Structure → Definition → Logistics – General →
Define, copy, delete, check plant

Trans Code

¾ Double click on the Define plant line.

Enter the following information:

¾ Click on the button.

¾ Enter plant code: P_ _ _ (_ _ _ = your student number)
¾ Enter factory calendar: US

¾ Select (Address)
Name
¾ Title Company
¾ Name Pen Inc Warehouse_ _ _
¾ Name 2 Your First Name
Search Term
¾ Search term _ _ _ (Your student number)
Address
¾ Street 123 Glen Avenue
¾ City Vermillion
¾ Postal code 57069
¾ Country key US
¾ Region SD
¾ (More fields)
¾ Jurisdict. Code SD0000000
¾ (Enter)

¾ (Save)

¾ (Enter)
Record the system message:
Message

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Exercise 35: Define Storage Locations (Inventory and Quality)

Purpose of Exercise
This exercise will have you create the locations where our inventory will be physically kept.

A storage location is where the quantity of inventory is managed not the value. The value is
managed at the plant level.

A plant can have more than one storage location.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise Structure → Definition → Materials Management →
Maintain storage location

Trans Code

Enter the following information:

¾ Enter your Plant: P_ _ _

¾ (Enter)

¾ Click on the button.

¾ Storage Location:
10 Inventory
20 Quality

¾ (Save)
Record the system message:
Message

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Exercise 36: Define Purchasing Organization

Purpose of Exercise
The purpose of this exercise is to create the Purchasing Organization. The purchasing organization
procures materials and services, negotiates conditions of purchase with vendors, and bears
responsibility for such transactions.

The purchasing organization is the organizational unit that subdivides an enterprise according to the
requirements of purchasing.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise Structure → Definition → Materials Management →
Maintain purchasing organization

Trans Code

Enter the following information:

¾ Click on the button.

Enter the following:

¾ Purch Organization: P_ _ _
¾ Purch. Org. Descr.: Purchasing Org. _ _ _

¾ (Save)
Record the system message:
Message

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Exercise 37: Create Purchasing Group

Purpose of Exercise
This exercise has you create a purchasing group. A purchasing organization (such as created in the
previous exercise) can be subdivided into purchasing groups, which consist of buyers responsible
for certain day-to-day purchasing activities (e.g., precious metals, services, etc.).

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials management → Purchasing → Create purchasing groups

Trans Code

There are three examples provided by the system.

Students 001, 002, and 003 will need to type their name over the word “Einkaufer” and save.

All other students follow the instructions below:

Enter the following information:

¾ Click on the button.

¾ Purchasing Group ___
¾ Description Type in Your Name
¾ Tel. no. purch. Group 605-555-1414

¾ (Save)
Record the system message:
Message

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Exercise 38: Assign Plant to Company Code

Purpose of Exercise
This exercise has you assign your plant to your company code. This will facilitate the recording or
tracking of transactions at the plant level. Each plant must be assigned to a company code. A plant
can only belong to one company code.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise Structure → Assignment → Logistics - General →
Assign plant to company code

Trans Code

Enter the following information:

¾ Select your company code

¾ Click on the button.

¾ Select the your plant to assign P_ _ _

¾ (Enter)
¾ Scroll up to review assignment.

¾ (Save)
Record the system message:
Message

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Exercise 39: Assign Purchasing Organization to Company Code

Purpose of Exercise
The purpose of this exercise is to assign your purchasing organization to your company code. The
assignment can be done differently based on the type of purchasing your organization does. For
example:
• You can assign a purchasing organization to several company codes. This facilitates
corporate-group-wide purchasing.
• You can assign a purchasing organization to one company code. This facilitates company-
specific purchasing.
• You can assign a purchasing organization to no company code. This purchasing
organization can then procure for all plants assigned to it, without regard to the company
code to which it belongs.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise Structure → Assignment → Materials management →
Assign purchasing organization to company code

Trans Code

¾ Select your company code

¾ Click on the button.

¾ Select your purchasing organization P_ _ _

¾ (Enter) to assign
¾ Scroll up to review

¾ (Save)
Record the system message:
Message

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Exercise 40: Assign Purchasing Organization to Plant

Purpose of Exercise
This exercise allows you to assign your purchasing organization to a plant for plant specific
purchasing.

A purchasing organization can be assigned to one or more plants.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise Structure → Assignment → Materials Management →
Assign purchasing organization to plant

Trans Code

¾ Select your purchasing organization

¾ Click on the button.

¾ Select your plant P___

¾ (Enter) to assign it

¾ (Save)
Record the system message:
Message

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Exercise 41: Setup Parameter ID

Purpose of Exercise
The purpose of exercise is to establish standard default entries for your user ID.

The parameters established in this exercise provide the default information for your transaction
screens. When establishing defaults for your ID, you would generally not want to create default
parameter values for entries that change frequently.

Navigation
Menu Path
System → User profile → Own Data

Trans Code

Select the Parameter tab

Enter the PID and Parameters in ALL CAPITALS as the code values are case sensitive!
Enter the following Values:
Parameter Value Description Comments
(PID)
WRK P_ _ _ Plant
BUK C_ _ _ Company Code
EKG ___ Purchasing Group
EKO P_ _ _ Purchasing Organization
FWS USD Currency Units
GJR 2005 Fiscal Year
KPL C_ _ _ Chart of Accounts

¾ (Enter) to display the short text description

¾ (Save)
Record the system message:
Message

To find the Parameter IDs:

¾ Navigate to the screen that holds the field that requires the parameter and hit F1
¾ Select (Technical information)
¾ Then look for the three digit “Parameter ID” code on the Technical information screen.
¾ Enter this code in the parameter column followed by your most common value for that entry.

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Unit 5: Create General Ledger Accounts

Purpose of Unit
The purpose of Unit 5 is to create the General Ledger Accounts necessary for the legal reporting
requirements associated with a Balance Sheet and an Income Statement. This includes:
• Balance Sheet accounts for assets, liabilities and retained earnings
• Income Statement for revenues and expenses

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Exercise 42: Create Retained Earnings Account

Purpose of Exercise
This exercise will extend this account as well as add additional information to the Retained Earnings
account created when you copied the CPEN accounts into your C_ _ _ Chart of Accounts.

A Retained Earnings account is a Balance Sheet account that records values to be carried forward
from one period to the next.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 330000

¾ Company code: C_ _ _
¾ (Create)

Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: Retained Earnings
¾ G/L acct long text Retained Earnings

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA
¾ Select “Post automatically only”

¾ (Save)
Record the system message:
Message

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Exercise 43: Create Bank Account

Purpose of Exercise
This exercise will create a general ledger account for your bank account. This is an asset balance
sheet account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 100_ _ _

¾ Company code: C_ _ _
¾ (Create/Anlegen)

Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: BANK
¾ G/L acct long text (enter your bank name)

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA

¾ (Save)

Record the system message:

Message

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Exercise 44: Create Common Stock Account

Purpose of Exercise
This exercise will create a general ledger account for your common stock account. This is an asset
balance sheet account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 350_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: Common Stock
¾ G/L acct long text (Common Stock _ _ _)

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA

¾ (Save)

Record the system message:

Message

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Exercise 45: Create Trading Goods Inventory Account

Purpose of Exercise
This exercise will create a general ledger account for your trading goods inventory account. This is
an asset balance sheet account that records the value of the current inventory.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 201_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: Inventory - Trading
¾ G/L acct long text Trading Goods Inventory

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA
¾ Select “Post automatically only”

¾ (Save)

Record the system message:

Message

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Exercise 46: Create Operating Supplies Inventory Account

Purpose of Exercise
This exercise will create a general ledger account for your operating supplies inventory account.
This is an asset balance sheet account that records the value of the current inventory.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 203_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: Operating Supplies
¾ G/L acct long text Operating Supplies Inventory

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA
¾ Select “Post automatically only”

¾ (Save)

Record the system message:

Message

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Exercise 47: Create Output Tax Account

Purpose of Exercise
This exercise will create a general ledger account for your output tax account. This is an asset
balance sheet account that records the value tax that has been accrued in this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 320_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: Accrued Tax - Output
¾ G/L acct long text Accrued Tax - Output

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA

¾ (Save)

Record the system message:

Message

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Exercise 48: Create Input Tax Account

Purpose of Exercise
This exercise will create a general ledger account for your input tax account. This is an asset
balance sheet account that records the value tax that has been accrued in this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 321_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: Accrued Tax - Input
¾ G/L acct long text Accrued Tax - Input

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Select: “Only balances in local currency”

Account Management in Company Code

¾ Select: “Line item display”
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZBSA

¾ (Save)

Record the system message:

Message

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Exercise 49: Create Goods Receipt / Invoice Receipt Account

Purpose of Exercise
This exercise will create a general ledger account for your Goods Receipt / Invoice Receipt account.
This is an asset balance sheet account that records the value of a goods receipt from a vendor in
the purchasing process prior to matching it up with and invoice from the vendor.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 310_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Balance Sheet Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: GR/IR Account
¾ G/L acct long text Goods Receipt / Invoice Receipt Account

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Check box Only balances in local currency
¾ Tax category * (All tax types allowed)
¾ Select Posting without tax allowed

Account Management in Company Code

¾ Select Open Item Management
¾ Check Line item display
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZGRI
¾ Check “Post automatically only”

¾ (Save)
Record the system message:
Message

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Exercise 50: Create Accounts Payable Reconciliation Account

Purpose of Exercise
This exercise will create the Accounts Payable Reconciliation account. This account is used to sum
up vendor accounts. Multiple reconciliation accounts could be used you wanted to keep track of
different vendor accounts. This type of account is normally used wherever there is a high volume of
transactions that can be summarized into a single account for reporting on the Balance Sheet.
This is a liability on the Balance Sheet.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 300_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Reconciliation Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: AP Recon
¾ G/L acct long text Accounts Payable Reconciliation

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Recon. acct for acct type: VENDORS

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZRCN

¾ (Save)

Record the system message:

Message

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Exercise 51: Create Accounts Receivable Reconciliation Account

Purpose of Exercise
This exercise will create the Accounts Receivable Reconciliation account. This account is used to
sum up customer accounts. Multiple reconciliation accounts could be used you wanted to keep
track of different customer accounts. This type of account is normally used wherever there is a high
volume of transactions that can be summarized into a single account for reporting on the Balance
Sheet. This is an asset on the Balance Sheet.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 110_ _ _

¾ Company code: C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Reconciliation Account
¾ Select Radio Button Balance Sheet Account

Description
¾ Short text: AR Recon
¾ G/L acct long text Accounts Receivable Reconciliation

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Recon. acct for acct type: CUSTOMERS

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZRCN

¾ (Save)

Record the system message:

Message

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Exercise 52: Create Trading Goods Consumption Expense Account

Purpose of Exercise
The purpose of this exercise is to create a Trading Goods Consumption Expense account. This
Income Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 721_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: Trading Good Expense
¾ G/L acct long text Trading Goods Consumption/Expense

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 53: Create Operating Supplies Expense Account

Purpose of Exercise
The purpose of this exercise is to create an Operating Supplies Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 740_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: Supplies Expense
¾ G/L acct long text Supplies Expense

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 54: Create Utilities Expense Account

Purpose of Exercise
The purpose of this exercise is to create a Utilities Expense account. This Income Statement
account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 750_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: Utilities Expense
¾ G/L acct long text Utilities Expense Account

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 55: Create Purchase Price Difference Expense Account

Purpose of Exercise
The purpose of this exercise is to create a Purchase Price Difference Expense account. This
Income Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 760_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: Pur Price Dif Acct
¾ G/L acct long text Purchase Price Difference Account

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 56: Create Information Technology Expense Account

Purpose of Exercise
The purpose of this exercise is to create a Information Technology Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 770_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: IT Expense
¾ G/L acct long text Information Technology Expense

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 57: Create Miscellaneous Expense Account

Purpose of Exercise
The purpose of this exercise is to create a Miscellaneous Expense account. This Income Statement
account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 781_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: Misc. Expense
¾ G/L acct long text Miscellaneous Expense

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 58: Create Cost of Goods Sold Expense Account

Purpose of Exercise
The purpose of this exercise is to create a Cost of Goods Sold Expense account. This Income
Statement account will track the expenses that are posted to this account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 790_ _ _

¾ Company code C_ _ _
¾ (Create)
Type/description TAB
Control in Chart of Accounts
¾ Account Group Profit and loss accounts
¾ Select Radio Button P&L statement account

Description
¾ Short text: Cost of Goods Sold
¾ G/L acct long text Cost of Goods Sold Expense

Control Data TAB

Account Control in Company Code
¾ Currency USD
¾ Tax Category Posting without tax allowed

Account Management in Company Code

¾ Select Line item display
¾ Sort Key 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZEXP

¾ (Save)

Record the system message:

Message

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Exercise 59: Run General Ledger List of Accounts Report

Purpose of Exercise
This exercise will provide you with a report that summarizes all accounts assigned to your company
code. Use this accounts to verify that you have indeed created all the accounts you needed to
create for your company.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger →
Information system → General Ledger Reports → Master data →
G/L Account list → SAP minimal variant

Trans Code

Enter the following information:

¾ Enter your Company code C_ _ _

¾ (Execute)
¾ Review the list of accounts

Verify details of:

Account Name Description Comments
100_ _ _ Bank
110_ _ _ AR Reconciliation
201_ _ _ Trading Goods Inv
203_ _ _ Operating Supplies Inv
300_ _ _ Accounts Payable Reconciliation
310_ _ _ GR/IR
320_ _ _ Accrued Tax Output
321_ _ _ Accrued Tax Input
330000 Retained Earnings
350_ _ _ Common Stock
721_ _ _ Trading Goods Exp
740_ _ _ Supplies Expense
750_ _ _ Utilities Expense
760_ _ _ Purchase Price Difference
770_ _ _ Information Technology Expense
781_ _ _ Miscellaneous Expense
790_ _ _ Cost of Goods Sold

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Unit 6:
Purpose of Unit
The purpose of Unit 6 is to create the Master Data necessary for Material Management. This
includes:
• Vendor Master Data – who do you buy from
• Material Master Data – what do you buy

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Exercise 60: Create Vendor Master Accounting Record

Purpose of Exercise
This exercise has you create the general and financial views of a vendor master record. Business
transactions are posted to accounts and managed using those accounts. A master record must be
created for each account that you require. Vendor master records have three primary views:
• General Data
• Financial Accounting Data – often referred to as company code data and
• Purchasing Data
The master record can be created by financial accounting or purchasing. The record can be created
with only that departments view along with the general view or it can be created centrally if all the
information is known.

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable → Master records →
Create

Trans Code

Enter the following information:

¾ Vendor: Leave blank
¾ Company code C_ _ _
¾ Account group KRED

¾ (Enter)
Name
¾ Name: Promotions Ltd. _ _ _
Search Term
¾ Search term _ _ _(Your Student Number)
Address
¾ Postal code 95929
¾ City Chico
¾ Country US
¾ Region CA
¾ Click on the More Fields button on the Street Address section to find the field for jurisdiction code.
¾ Jurisdict. code CA0000000
Communication
¾ Language English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Accounting Information Accounting
¾ Recon. account 300_ _ _
Payment transaction Accounting
¾ Payment term 0001
¾ Select Check double inv.

¾ (Save) Record the vendor number

Record the system message:
Message

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Exercise 61: Create Vendor Master Purchasing Record

Purpose of Exercise
This exercise has you create the purchasing view for the vendor master you created in the previous
exercise. Since you have a vendor number, this will be needed to complete the creation of the
purchasing view.

Navigation
Menu Path
Logistics → Materials management → Purchasing → Master data → Vendor →
Purchasing → Create

Trans Code

Create a purchasing view for your Promotions Ltd _ _ _ vendor.

¾ Vendor # for your Promotions Ltd : ___________

¾ Purchasing organization: P_ _ _
¾ Account Group: KRED.

¾ (Enter)
Create Vendor: Purchasing Data
Conditions
¾ Order Currency: USD
¾ Terms of payment: 0001

¾ (Save)

Record the system message:

Message

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Exercise 62: Create Vendor Master Record Centrally

Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and
purchasing).

Navigation
Menu Path
Logistics → Materials management → Purchasing → Master data → Vendor →
Central → Create

Trans Code

Create all views for a new vendor called Slick Pens _ _ _.

¾ Leave vendor field blank (system will generate the new number)
¾ Company code: C_ _ _
¾ Purchasing organization: P_ _ _
¾ Account Group: KRED.

¾ (Enter)
Name
¾ Enter the vendor’s name Slick Pens _ _ _
Search Term
¾ Search term = _ _ _(Your Student Number)
Address
¾ Postal code = 53201
¾ City = Milwaukee
¾ Country = US
¾ Region = WI
¾ Click on the More Fields button on the Street Address section to find the field for jurisdiction code.
¾ Jurisdict. Code = WI0000000
Communication
¾ Language = English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Control N/A
Payment transactions N/A
Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Correspondence Accounting N/A
Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001

¾ (Save)
Record the system message:
Message

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Exercise 63: Create Vendor Master Record Centrally

Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and
purchasing).

Navigation
Menu Path
Logistics → Materials management → Purchasing → Master data → Vendor →
Central → Create

Trans Code

Create all views for a new vendor called Premier Pens _ _ _.

Address
¾ Leave vendor field blank (system will generate the new number)
¾ Company code = C_ _ _
¾ Purchasing organization = P_ _ _
¾ Account Group = KRED.

¾ (Enter)
Name
¾ Enter the vendor’s name = Premier Pens _ _ _
Search Term
¾ Search term = _ _ _ (Your Student Number)
Address
¾ Postal code = 70803
¾ City = Baton Rouge
¾ Country = US
¾ Region = LA
¾ Click on the More Fields button on the Street Address section to find the field for jurisdiction code.
¾ Jurisdict. code = LA0000000
Communication
¾ Language = English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Control N/A
Payment transactions N/A
Accounting Information Accounting
¾ Recon. Account = 300_ _ _
Payment transactions Accounting
¾ Payment term = 0001
¾ Select Check double inv.
Correspondence Accounting N/A
Purchasing data
¾ Order Currency = USD
¾ Terms of payment = 0001

¾ (Save)
Record the system message:
Message

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Exercise 64: Create Vendor Master Record Centrally

Purpose of Exercise
This exercise has you create all three views of the vendor master (general, financial, and
purchasing).

Navigation
Menu Path
Logistics → Materials management → Purchasing → Master data → Vendor →
Central → Create

Trans Code

Create all views for a new vendor called Supply Box _ _ _.

Address
¾ Leave vendor field blank (system will generate the new number)
¾ Company code = C_ _ _
¾ Purchasing organization = P_ _ _
¾ Account Group = KRED.

¾ (Enter)
Name
¾ Enter the vendor’s name = Boxes Inc _ _ _
Search Term
¾ Search term = _ _ _ (Your Student Number)
Address
¾ Postal code = 51031
¾ City = LeMars
¾ Country = US
¾ Region = IA
¾ Click on the More Fields button on the Street Address section to find the field for jurisdiction code.
¾ Jurisdict. code = IA0000000
Communication
¾ Language = English

¾ (Enter) Note: Page forward past views that do not contain relevant information…
Control N/A
Payment transactions N/A
Accounting Information Accounting
¾ Recon. Account: 300_ _ _
Payment transactions Accounting
¾ Payment term: 0001
¾ Select Check double inv.
Correspondence Accounting N/A
Purchasing data
¾ Order Currency: USD
¾ Terms of payment: 0001

¾ (Save)
Record the system message:
Message

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Exercise 65: Display Material Groups

Purpose of Exercise
This exercise has you look at material groups. Material groups allow you to group together
materials with the same attributes or purpose. You can use material groups to limit the scope of
analyses and systematically search for material master records using matchcodes.

Material Group 01 will be used for all materials in this class.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Logistics – General → Material Group → Display material groups

Trans Code

Review the following information:

¾ Material Group: 01 (Material Group 1)

¾ (Enter)

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Exercise 66: Initialize the Fiscal Period for Company Code

Purpose of Exercise
The purpose of this exercise is to initialize the fiscal period for your company code. This allows for
the movement of materials and will facilitate your ability to conduct transactions. Great care needs
to be utilized when carrying out this exercise.

Note: If you create an initial posting period in the future, no transactions will be possible until that
period. You will then need to start over at the beginning of the exercises.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Logistics – General → Material Master → Basic Settings →
Maintain company codes for materials management

Trans Code

¾ Enter current year and current period for your company code C_ _ _
¾ Select ABp (allow posting to previous period)

¾ (Save)
Record the system message:
Message

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Exercise 67: Maintain Plant Parameters for Materials Management

Purpose of Exercise
In this exercise you will specify the plant parameters you will need for material requirements
planning.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Consumption-Based Planning → Plant Parameters →
Carry Out Overall Maintenance of Plant Parameters

Trans Code

Enter the following information:

¾ Select

¾ Enter your plant: P_ _ _

¾ Select

¾ Select

¾ Enter your plant: P_ _ _

¾ Select

Environment
¾ Select

Number Ranges
¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back)

¾ Select

¾ Assign no. range 01 to your plant (Save) (Back twice)

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Master data

¾ Select

¾ Select
¾ Plant: P_ _ _
¾ MRP controller _ _ _ and description (Your name)

¾ (Save) (Back twice)

¾ Select

¾ Select
¾ Plant: P_ _ _

¾ Scheduling margin key: _ _ _ ( Your Student Number)

¾ Op.Pd: 1 (Workdays prior to order start)
¾ FlBefPro: 1 (Workdays between order start and scheduled start)
¾ FlAftProd: 1 (Workdays between order due date and scheduled
finish date)
¾ ReleasPer: 1 (Workdays in release period)

¾ (Save) (Back twice)

Planned Orders
¾ Select
¾ Number of Planned Orders 1

¾ (Save) (Back)

¾ Select
¾ Select your plant
¾ Enter checking rule: PP.

¾ (Save) (Back)

Reporting
¾ Select
¾ Select Display List
¾ Enter 1 for frequency 1

¾ (Save) (Back)
Planning Run

¾ Select

Plant Parameters
¾ Check scheduling info record/agreem.
¾ Creation of Delivery schedules. 3 (Schedule Lines)
¾ Account assign. of Non-Valuated Material U (Unknown)

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¾ (Save) (Back two times)

¾ Select
¾ Planning Horizon 15

¾ (Save) (Back three times)

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Exercise 68: Activate Material Requirements Planning

Purpose of Exercise
This exercise activates Material Requirements Planning for your plant.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Consumption-Based Planning → Planning →
Activate material requirements planning

Trans Code

Enter the following information:

¾ Select

¾ Select Activate requirements planning for your plant

¾ (Save)
Record the system message:
Message

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Exercise 69: Define Attributes for Material Types

Purpose of Exercise
The purpose of this exercise is to define the attributes for the material types. The attributes for a
material type determine the functions allowed for materials of that category (HAWA, HIBE, etc.).
Each material type has specific functions and views required to maintain the data.

Since this is client level configuration is shared by everyone, therefore in this exercise you will only
have to review the settings established by the Instructor.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Logistics – General → Material Master → Basic Settings → Material Types →
Define attributes of material types

Trans Code

Verify the following information is set.

Trading Goods
¾ Select material type HAWA (Trading Goods)

¾ (Details)
Internal/external purchase orders:
¾ Ext. purchase orders 2 (allowed)
¾ Int. purchase orders 0 (none allowed)

User Department:
¾ Deselect the Classification view

Valuation:
¾ Notice the moving average has been selected.

Quantity/Value updating:

¾ Notice "In all valuation areas" for both quantity updating and value updating has been selected.

¾ (Back)

Operating Supplies
¾ Select the material type HIBE (Operating Supplies)

¾ (Details)

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Internal/external purchase orders:

¾ Ext. purchase orders 2 (allowed)
¾ Int. purchase orders 0 (none allowed)

Valuation:
¾ Notice the moving average has been selected.

Quantity/Value updating:

¾ Notice "In all valuation areas" for both quantity updating and value updating has been selected.

¾ (Back)

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Exercise 70: Create Material Master for Trading Goods

Purpose of Exercise
This exercise will have you create the trading good materials that will be necessary for your
company. The Material Master has several views as you saw in the previous exercise when looking
at the material type attributes. The views required are dependent on the type of material and the
functionality required by the company.

This exercise will also introduce you to the use of defaults in the creation of material master data.

Navigation
Menu Path
Logistics → Materials management → Material master → Material →
Create (special) → Trading goods

Trans Code

First set the defaults (you may need to select the industry sector prior to setting the defaults)

¾ Select industry sector Retail

Defaults→ Industry Sector Retail

¾ (Enter)

Defaults→ Views
¾ Select the following views: Basic data 1
Purchasing
MRP 1
MRP 2
MRP 3
General Plant Data/Storage 1
Accounting 1
(Deselect the Sales Views if selected)

¾ Select Create views selected

¾ (Enter)

Default→ Organization levels… Copy from…

Company code: C_ _ _ C_ _ _
Plant: P_ _ _ P_ _ _

¾ Leave storage location blank (storage locations will be created automatically)

¾ (Enter)

Enter the following information to create the materials:

¾ Enter material: BPEN_ _ _

¾ (You may need to press enter once or twice to pass the views and organization level selections
if you did not indicate that you only wanted to view these on request)
Use the information following table for the inputs into the material master. Repeat the process for each
of the materials.

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Use your student number for all entries where _ _ _ is indicated.

Use the following information to create the materials

Material Name BPEN_ _ _ CPEN_ _ _ PPEN_ _ _ Box_ _ _
Basic data 1 View
Description Barrel Pen Click Pen Premium Pen Pen Box
Unit of Measure EA EA EA EA
Material Group 01 01 01 01
Gross & Net Weight / Unit 1 Oc 1 Oc 2 Oc 1 Oc
Purchasing View
Purchasing Group ___ ___ ___ ___
MRP 1 View
MRP Type PD PD PD PD
MRP Controller ___ ___ ___ ___

Lot Size EX EX EX EX
Min lot size 12 12 144
MRP 2 View
Planned delivery time 3 3 6 3
Schedule Margin key ___ ___ ___ ___
Safety Stock 500 150 20 500
MRP 3 View
Availability check 02 02 02 02
Accounting 1 View
Value Class 3100 3100 3100 3100
Moving Price $ 0.65 $ 1.50 $ 3.00 $ 0.20
Price Unit 1 1 1 1

¾ (Save after each material)

Record the system messages:
Message

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Exercise 71: (Optional) Create Material Master for Operating Supplies

Purpose of Exercise
This exercise will have you create the operating supplies that will be necessary for your company.
The Material Master has several views as you saw in the previous exercise when looking at the
material type attributes. The views required are dependent on the type of material and the
functionality required by the company.

Use the same default information for this exercise that you used when creating the trading good
material master data.

Navigation
Menu Path
Logistics → Materials management → Material master → Material →
Create (special) → Operating Supplies

Trans Code

Enter the following information:

¾ (Enter twice past the views and plant selections)

Use the following information to create the materials

Material Tape_ _ _ Tissue _ _ _ Paper_ _ _ Forms_ _ _

Basic data 1 View
Description Tape Tissue Paper Forms
Unit of Measure Each Carton Each Carton
Material Group 01 01 01 01
Gross & Net Weight / Unit 8 Oc 1 lb 1 lb 30 lb
Purchasing
Order Unit Dozen Case
Conversion factor for U of M 1 = 12 1 = 10
Purchasing Group ___ ___ ___ ___
MRP 1 View
MRP Type PD PD PD VB
Reorder point 1
MRP Controller ___ ___ ___ ___
Lot Size FX EX FX EX
Minimum lot size 1 1
Fixed lot size 12 10
MRP 2 View
Planned delivery time 1 1 2 5
Schedule Margin key ___ ___ ___ ___
Safety Stock 10 10 2 1

Continued on next page…

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MRP 3 View
Availability check 02 02 02 02
Accounting 1 View
Value Class 3030 3030 3030 3030
Moving Price $ 9.60 $ 2.50 $ 35.50 $ 52.50
Price Unit 12 1 10 1

¾ (Save after each material)

Record the system message:
Message

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Unit 7:
Purpose of Unit
The purpose of Unit 7 is to establish some of the rules that will control the financial accounting (FI)
transactions. In addition to the rules document number ranges will be established and a payment
program will be established.

Once these rules and other parameters are established you will test your system in the next unit.

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Exercise 72: Define Posting Periods Variant

Purpose of Exercise
This exercise will define the variant to which the posting period will be assigned. Finanacial
accounting (FI) posting periods will be opened to allow transactions to be tracked by period. This
variant will then be assigned to a your company code.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Posting periods → Define variants for open posting periods

Trans Code

Enter the following information:

¾ Click on
¾ Variant = V_ _ _
¾ Name = Posting Period Variant

¾ (Save)

¾ (Back twice)

Record the system message:

Message

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Exercise 73: Open and Close Posting Periods

Purpose of Exercise
The purpose of this exercise is to establish when the posting periods will be effective. In addition to
establishing the open posting periods for financial accounting, you will also define the additional
special closing periods. This will be in accord with the fiscal year variant (K1 – calendar year with 1
special closing period) you set up earlier.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Posting periods → Open and close posting periods

Trans Code

¾ Click on

Enter the following information:

¾ Type in the variant you just created V_ _ _
¾ Select + (Valid for all accounts)
¾ Leave account columns blank

¾ Open periods 1 to 12 plus one extra period for current fiscal year by typing the following:
¾ From per 1 = 1
¾ Year = 2005
¾ To period = 12
¾ Year = 2010
¾ From per 2 = 13
¾ Year = 2005
¾ To period = 13
¾ Year = 2010

¾ (Save)
Record the system message:
Message

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Exercise 74: Assign Posting Period Variant to Company Code

Purpose of Exercise
This exercise will have you assign the posting period variant to your company code.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Posting periods → Assign variants to company code.

Trans Code

Enter the following information:

¾ Enter variant for
¾ Company Code = C_ _ _
¾ Variant = V_ _ _

¾ (Save)

Record the system message:

Message

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Exercise 75: Create Tolerance Groups for Account Postings

Purpose of Exercise
The purpose of this exercise is to set up the tolerances you will use for the entry of financial
accounting (FI) documents. A blank group is a valid tolerance group. By creating a blank group
code the system will apply these rules as defaults unless a specific group is entered resulting in any
person not assigned to another group by default will be assigned to this group

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Line item → Define tolerance groups for employees

Trans Code

Enter the following information:

¾ Click on the button.

¾ Group Leave blank
¾ Enter your company code C_ _ _

Upper limits for posting procedures

¾ Amount Per Doc 1,000,000
¾ Amount Per Open item 100,000
¾ Cash discount per line item 5%

Permitted payment differences

¾ Revenue 100 10% 10
¾ Expense 100 10% 10

¾ (Enter)

¾ (Save)
Record the system message:
Message

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Exercise 76: Setup Payment Program

Purpose of Exercise
The payment program allows the company to have flexibility in paying bills.

Example 1
Company code 0001 pays its own items and the items of company codes 0002 and 0003. All items
are grouped into one payment.

Company code Paying company code Sending company code

0001 0001 0001
0002 0001 0001
0003 0001 0001

Example 2
Company code 0001 pays its own items and the items of company codes 0002 and 0003. However,
a separate payment is created for each company code.

Company code Paying company code Sending company code

0001 0001 0001
0002 0001 0002
0003 0001 0003

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Accounts receivable and accounts payable →
Business transactions → Outgoing payments →
Automatic outgoing payments →
Payment method/bank selection for Payment Program →
Setup All Company Codes for Payment Transactions

Trans Code

Enter the following information:

¾ Click on the button.

¾ Select your Company code C_ _ _

¾ (Enter)

¾ Enter Sending company code: C_ _ _ (your company code)

¾ Enter Paying company code: C_ _ _ (your company code)

¾ (Save)
Record the system message:
Message

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Exercise 77: Create Tolerance Groups for Accounts Receivable and

Accounts Payable
Purpose of Exercise
This exercise will create tolerance groups that contain rules that affect cash discount and payment
difference processing. These rules become effective during payment entry.

As with earlier tolerances, a blank group field means that these rules will apply to all persons not
assigned to a specific group.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Accounts Receivable and Accounts payable →
Business transactions → Outgoing payments →
Manual outgoing payments → Define Tolerances (Vendors)

Trans Code

Enter the following information:

¾ Click on the button.

¾ Enter your company code C_ _ _
¾ Tolerance group field Leave blank
¾ Tolerance group description DEFAULT _ _ _

Permitted payment differences

¾ Gain = 10 and 1%
¾ Loss = 1 and 1%

Specifications for Posting Residual Items from Payment Differences

¾ Select Payment term from invoice
¾ Select Only grant partial cash disc

¾ (Enter)

¾ (Save)

Record the system message:

Message

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Exercise 78: Create Financial Accounting (FI) Document Numbers

Purpose of Exercise
The purpose of this exercise is to have you establish which number ranges are assigned to the
company code. Each document in the system is unique based on the following:
• Company Code
• Fiscal Year
• Document Number

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Document number ranges → Copy to company code

Trans Code

Enter the following information:

Source Company Code Details

¾ Company Code: US01
Target Company Code Details
¾ Company Code: C_ _ _

¾ (Execute)

¾ to accept the message.

¾ Review the information

¾ (Back)

Record the system message:

Message

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Unit 8:
Purpose of Unit
The purpose of Unit 8 is to post your initial cash investment and conduct and initial test on the
system by posting the purchase of some supplies.

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Exercise 79: Review Document Types

Purpose of Exercise
The purpose of this exercise is to review the different type of documents you will be using. A
document type is used to; distinguish between different types of business transactions, the
document type controls which account type that you are allowed to post (G/L account, customer,
vendor, fixed assets….), and a document type is assigned to a specific document number range.
Below are listed a few of the document types that we will be using throughout this course.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Financial accounting global settings → Document →
Document header → Define Document Types

Trans Code

¾ (Change -> Display)

Make sure the title of the screen is: Display View “Document Types”; Overview

¾ Select the following document types and record the Document Number Ranges

Review the details of:

Document type Document Document Number Range
DR Customer invoice
DZ Customer payment
KR Vendor invoice
KZ Vendor payment
RE Invoice – Gross
SA G/L account document
WA Goods issue
WE Goods receipt

¾ (Details) list the Documents Number Range in the table above.

Record the system message:

Message

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Exercise 80: Post Initial Cash Investment by Owners

Purpose of Exercise
The purpose of this exercise is to test your initial FI setup. The business scenario is that you ingest
$750,000 to start up your business. You need to account for this transaction in your Financial
Accounting System.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Document entry →
Enter GL Account Document

Trans Code

Enter the following information:

¾ Document date: Today

¾ Currency/rate: USD
¾ Company code: (Your code should default)

On the first line Enter:

¾ G/L Account: 100_ _ _ (Bank Account)
¾ D/C Select Debit
¾ Amount in Doc Curr $ 750,000

On the second line Enter:

¾ G/LAccount 350_ _ _ (Common Stock)
¾ D/C Select Credit
¾ Amount in Doc Curr $ 750,000

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Back)

¾ (Save)
Record the system message:
Message

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Exercise 81: Post Purchase of Operating Supplies

Purpose of Exercise
The purpose of this exercise is to test your initial FI setup. The business scenario is that you need
some office supplies immediately. You drive down to Office Supply Depot and buy $75 of supplies
(paper, folders, etc) and pay for the purchase with a company check.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Document entry →
Enter GL Account Document

Trans Code

Enter the following information:

¾ Document date: Today

¾ Currency/rate: USD
¾ Company code: (Your code should default)

On the first line Enter:

¾ G/L Account: 740_ _ _ (Supplies Expense Account)
¾ D/C Choose Debit
¾ Amount in Doc Curr $ 75

On the second line Enter:

¾ Account 100_ _ _ (Bank)
¾ D/C Choose Credit
¾ Amount in Doc Curr $ 75

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Back)

¾ (Save)
Record the system message:
Message

¾ (Back)

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Exercise 82: Display and Review General Ledger Account Balances

and Individual Line Items
Purpose of Exercise

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Account →
Display balances

Trans Code

Enter the following information:

¾ Account number: 100_ _ _

¾ Company Code C_ _ _
¾ Fiscal Year 2005

¾ (Execute)
¾ Record the entry below

¾ (Back)

¾ Account number: 350_ _ _

¾ (Execute)
¾ Record the entry below

¾ (Back)

¾ Account number: 740_ _ _

¾ (Execute)

¾ Record the entry below

Verify details of:

Account Debit Credit Comments

¾ (Back)
Record the system message:
Message

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Business Case Scenario

Purpose of Exercise
Pen Inc. has rented more warehouse space and is about to receive the invoice for the first month’s
lease. In order to do this, you must create a new vendor and add an expense account for rent.

Unit 9:
Purpose of Unit
The purpose of Unit 9 is to test your systems ability to receive invoices from vendors and post
payment to the vendors account.

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Exercise 83: Create Vendor Master Record for Landlord

Purpose of Exercise
The purpose of this exercise is to create a new vendor. The Chief Financial Officer has requested
you create a new vendor account for Tanager Leasing – the firm from which you are renting your
new office and warehouse space.

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable → Master records →
Create

Trans Code

¾ Vendor Leave blank

¾ Company code C_ _ _
¾ Account group KRED
¾ Reference (one of your other vendors)
¾ Company code C_ _ _

¾ (Enter)
Create Vendor: Address
¾ Name Tanager Leasing _ _ _
¾ Search term ___
¾ City Vermillion
¾ Postal code 57069
¾ Country US
¾ Region SD
¾ Language EN
¾ Click on the More Fields button (located on the right side) of the Street Address section.
¾ Jurisdict. code SD0000000

¾ (Enter three times)

Create Vendor: Accounting information Accounting

Accounting Information
¾ Rec. Account 300_ _ _

¾ (Enter)
Create Vendor: Payment transactions Accounting
Payment data
¾ Payment terms 0001
¾ Select Check Dbl. Inv.

¾ (Save)
Record the system message:
Message

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Exercise 84: Create Rent Expense Account

Purpose of Exercise
This exercise has you create and new expense account for rent in your chart of accounts using a
previous account as a template for the new account.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual Processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 780_ _ _

¾ Company code C_ _ _

¾ Click on
¾ Account number 781_ _ _
¾ Company code C_ _ _

¾ (Enter)
¾ Change the description to Rent expense
¾ All other settings remain unchanged.

¾ (Save)
Record the system message:
Message

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Exercise 85: Create Invoice Receipt for Rent Expense

Purpose of Exercise
The purpose of this exercise is to log the invoice that Tanager Leasing, Inc. has sent for the first
month’s rent of $1,500.00 total. Please post the invoice using the accounts you have created in
your Company code.

INVOICE # 123 Tanager Leasing, Inc.

CURRENT Month Rent

Total $1,500.00

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable →
Document entry → Invoice

Trans Code

Enter the following information:

¾ Vendor (# for Tanager Leasing just created)
¾ Invoice Date Today
¾ Amount of Invoice $ 1,500

If your Company Code did not default in:

Select Edit → Set Company Code and enter yours.

¾ G/L Account 780_ _ _ (rent expense)

¾ D/C Debit
¾ Document amount $ 1,500

¾ (Enter)

¾ Use the button to see if the postings are correct.

Verify details of:
Account Description Amount Comments
100_ _ _ Tanager Leasing 1500-
780_ _ _ Rent Expense 1500

¾ (Save)
Record the system message:
Message

¾ (Exit)
¾ to exit

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Exercise 86: Display and Review General Ledger Account Balances

and Individual Line Items
Purpose of Exercise
The purpose of this exercise is to Display the Vendor account balance and line item.

You can switch between the sessions (Alt +Tab) to view the document from both the debit and credit
perspectives.

Menu Path
Accounting → Financial accounting → General Ledger → Account →
Display balances

Trans Code

Enter the following information:

¾ Account number: 780_ _ _

¾ Company Code C_ _ _
¾ Fiscal Year 2005

¾ (Execute)
¾ Record the information in the ledger below.
¾ Double click on month balance to see line items.

¾ Create another session by the button or (System→Create session)

Navigation
Menu Path
Accounting→ Financial accounting→ Accounts payable→ Account→
Display balances

Trans Code

¾ Enter your Tanager Leasing vendor account #______

¾ Company code C_ _ _
¾ Fiscal Year 2005

¾ (Execute)
¾ Record the information in the ledger below.

¾ Double click on period balance to see document.

Verify details of:

Account Debit Credit Comments

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Exercise 87: Post Payment to Landlord

Purpose of Exercise
This exercise will have you pay the invoice from Tanager Leasing which is due for payment now.
You are requested to clear the invoice amount by posting an outgoing payment using the bank
account of your chart of accounts.

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable →
Document entry → Outgoing payment → Post

Trans Code

Enter the following information:

¾ Document date: Today

¾ Account: 100_ _ _ (Bank)
¾ Amount: 1500
¾ Text: Invoice # 123
Open items selection:
¾ Account: (Vendor # for Tanager Leasing _ _ _)
¾ All other settings remain unchanged.

¾ Select
¾ Review the line item information.
¾ The ‘Not assigned’ value on the bottom should equal $0.00 (If necessary, double click on the line
item until the ‘Not assigned’ value on the bottom equals $0.00)

¾ (Save)
Record the system message:
Message

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Exercise 88: Display and Review General Ledger Account Balances

and Individual Line Items
Purpose of Exercise
To Display the Vendor account balance and line item

Now you can switch between the sessions (Alt +Tab) to view the document from both the debit and
credit perspectives.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Account →
Display balances

Trans Code

Enter the following information:

¾ Account number: 780_ _ _

¾ Company Code C_ _ _
¾ Fiscal Year 2005
Verify details of:
Document # Type Amount Comments

¾ (Execute)

¾ Double click on month balance to see line items.

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable → Account →
Display/Change line items

Trans Code

¾ Enter the following information:

¾ Vendor (Vendor # for Tanager Leasing _ _ _)

¾ Company code C_ _ _
¾ Select All items

Verify details of:

Document # Type Amount Comments

¾ (Execute)

¾ Double click on individual document to see additional information.

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Unit 10:
Purpose of Unit
The purpose of Unit 10 is to establish some of the rules that will control the material management
(MM) transactions. Included in these rules is the configuration of automatic account assignment.

Once these rules and other parameters are established you will test your system in the next unit.

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Exercise 89: Set Default Values for Inventory Management

Reservations
Purpose of Exercise
This exercise will enable the system to automatically create a storage location upon goods receipt.

The movement allowed indicator must be turned on to allow goods movements for reservations.
The Days movement allowed limits the goods movements to a specific number of days prior to the
reservation date. The Retention period is the number of days after the reservation date the system
will hold the reservation before setting the deletion indicator.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Inventory Management and Physical Inventory →
Plant Parameters

Trans Code

Enter the following information:

¾ Click on the button.

¾ Enter your plant P_ _ _

Goods movements
¾ Select Create SLoc.automat.
¾ Select Del. Compl. Default

Reservations
¾ Select Mvt.allowed
¾ Days mvt. allow 15 days
¾ Retention period 15 days

¾ (Save)

Record the system message:

Message

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Exercise 90: Maintain Purchasing Tolerance Limits

Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Purchasing → Purchase Order →
Set tolerance limits for price variance

Trans Code

Enter the following information:

¾ Click on the button.

¾ Select tolerance keys: PE Price variance: Purchasing

¾ Enter your company code C_ _ _
¾ Select “Do not check” for all limits.

¾ (Next Entry)

¾ Select tolerance keys: SE Max. cash disc. Ded. purchasing

¾ Enter your company code C_ _ _
¾ Select “Do not check” for all limits.

¾ (Save)

Record the system message:

Message

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Exercise 91: Maintain Goods Receipt Tolerance Limits

Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the
purchase/production order will be allowed.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Inventory Management and Physical Inventory →
Goods Receipt → Set tolerance limits

Trans Code

Enter the following information:

¾ Click on the button.

¾ Select key: B1 Order price Qty. variance (GR)/E-Msg

¾ Enter your company code: C_ _ _
¾ Select “Do not check” for all limits.

¾ (Next Entry)

¾ Select key: B2 Order price Qty. variance (GR)/W-Msg

¾ Enter your company code: C_ _ _
Lower limit
Percentage
¾ Select Check limit
¾ Tolerance limit 10 %
Upper limit
Percentage
¾ Select Check limit
¾ Tolerance limit 0%

¾ (Next Entry)

¾ Select key: VP Moving average price variance

¾ Enter your company code: C_ _ _
¾ Select “Do not check” for all limits.

¾ (Save)

Record the system message:

Message

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Exercise 92: Maintain Invoice Receipt Tolerance Limits

Purpose of Exercise
The purpose of this exercise is for you to decide how much variation from the data in the purchase
order will be allowed.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Logistics Invoice Verification → Invoice Block →
Set tolerance limits

Trans Code

Enter the following information:

¾ Click on the button.

Select tolerance keys:

Description Tolerance Key
Amount for item without order reference AN
Amount for item with order reference AP
Form small differences automatically BD
Percentage OPUn Variance (IR before GR) BR
Percentage OPUn Variance (GR before IR) BW
Exceed amount: quantity variance DQ
Var. from condition value KW
Price variance PP
Price variance: estimated price PS
Date variance (value x days) ST

¾ Use the (Next Entry) button to move to the next blank screen
¾ Enter your company code C_ _ _ for each of the entries.
¾ Select “Do not check” for all limits on each tolerance key.

¾ (Save)

Record the system message:

Message

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Exercise 93: Set (review) Valuation Control

Purpose of Exercise
This exercise will have you activate the valuation grouping code, you can group together valuation
areas allowing multiple plants to share the same rules. This makes the configuration of automatic
postings much easier.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination without Wizard→
Define valuation control

Trans Code

Enter the following information:

¾ The valuation grouping code default is set as active

¾ Verify that the valuation grouping code is active.

¾ (Back)

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Exercise 94: Assign Valuation Area Grouping

Purpose of Exercise
This exercise has you group together valuation areas and use the same rules for account
determination. Within the chart of accounts, you assign the valuation grouping code to the valuation
areas you want to assign to the same account.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination without Wizard →
Group together valuation areas

Trans Code

Enter the following information:

¾ Assign valuation grouping code to your valuation area

¾ Recommended valuation grouping code: G_ _ _

¾ (Save)

Record the system message:

Message

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Exercise 95: Define (review) Valuation Classes

Purpose of Exercise
The purpose of this exercise is to review which valuation classes are assigned to each material type
and account category reference.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination without Wizard →
Define valuation classes

Trans Code

Enter the following information:

¾ Click on the button.

¾ Note the account category reference assigned to each of the material types used in this case study.

Verify details of:

Material Valuation class Account Category Description Comments
Type Ref
HAWA 3100 0005 Trading Goods
HIBE 3030 0002 Operating Supplies

¾ (Exit)

¾ Click on the button.

¾ Note of which valuation classes are linked to the account category references you noted from above.

¾ Why do Operating Supplies have more than one valuation class?

¾ (Back)

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Exercise 96: Configure Automatic Postings for Goods Movement

Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L
accounts for Inventory Management and Invoice Verification transactions.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Valuation and Account Assignment →
Account Determination → Account Determination without Wizard →
Configure automatic postings

Trans Code

Follow the next few pages to create the automatic postings rules for the following functions:

Verify details of:

Field Name Key
Inventory Posting BSX
Materials Management Small Differences DIF
Offsetting Entry for Inventory Postings GBB
Cost (price) Difference PRD
GR/IR clearing account WRX

Click on the button.

Inventory Posting

¾ Double click on Transaction Event Key BSX

¾ Select your Chart of accounts: C_ _ _
¾ Select Valuation Modif.
¾ Select Valuation Class

¾ (Save)
Transaction Event Key BSX
Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation +- Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3100 Trading Goods Inventory Account
G_ _ _ 3030 Operating Supplies Inventory

¾ (Save) (Back)

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Offsetting Entry for Inventory Posting

¾ Double click on Transaction Event Key GBB

Note: See the spreadsheet on the next page for additional information on Account Modifiers.
¾ Select General Modification
¾ Select Valuation Modif.
¾ Select Valuation Class

¾ (Save)
Transaction Event Key GBB
Enter the following automatic account assignments(use F4 to lookup the account number):
Valuation General Valuation Enter Account
Modifier Modification Class Account Name
Number
G_ _ _ (Blank) 3030 Supplies Expense Account
G_ _ _ (Blank) 3100 Trading Goods Expense Acct
G_ _ _ VAX 3100 Cost of Goods Sold Account
G_ _ _ VBR 3030 Supplies Expense Account
G_ _ _ VBR 3100 Trading Goods Expense Acct

¾ (Save) (Back)

Cost (price) difference

¾ Double click on Transaction Event Key PRD

¾ Select Valuation Modif.

¾ Select Valuation Class

¾ (Save)

Transaction Event Key PRD

Enter the following automatic account assignments (use F4 to lookup the account number):
Valuation Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3030 Purchasing Price Difference Acct
G_ _ _ 3100 Purchasing Price Difference Acct

¾ (Save) (Back)

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Materials Management Small Differences

¾ Double click on Transaction Event Key DIF

¾ (Save)

Verify details of(use F4 to lookup the account number):

Enter Account
Account Name
Number
Purchasing Price Difference Account

¾ (Save) (Back)

Goods receipt / inv. receipt clearing acct

¾ Double click on Transaction Event Key WRX

¾ Select Valuation Modif.
¾ Select Valuation Class

¾ (Save)

Transaction Event Key WRX

Verify details of (use F4 to lookup the account number):
Valuation Valuation Class Enter Account
Modifier Account Name
Number
G_ _ _ 3030 GR/IR Account
G_ _ _ 3100 GR/IR Account

¾ (Save) (Back)

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Transaction Event Key: GBB – Inventory Posting Offsetting Entries

General Description of Usage of Account Material Movement Type
Account Modifier Key
Modifier
Goods Receipt From Purchase Order with 101>102 GR from Purchase Order>Reverse
Account Assignment – post to consumption
(exp.>rev.) – i.e., non-inventory purchases
AUF Goods Receipt From Production Order – 101>102 GR from Production Order>Reverse
post to production settlement 122 RE return to order
BSA Goods Receipt Into Initial Stock – only used 561>562 GR to Initial Stock
once for posting inventory off-set for initial Unrestricted>Reverse
stock data load 563>564 GR to Initial Stock Quality
Insp>Reverse
565>566 GR to Initial Stock Blocked>Reverse
INV MM Physical Inventory Posting – MM goods 701>702 GR to Physical In. Unrestricted>GI
receipt for increase count in stock, goods from
issue for decrease count in stock 703>704 GR to Physical In. Quality I>GI from
707>708 GR to Physical In. Blocked>GI from
WMS Physical Inventory Posting – WMS 711>712 GI to Inventory diff.>GR from diff.
goods issue to difference (i.e., loss) for 713>714 GI to Inventory diff. QI>GR from diff.
decrease count in stock, goods receipt from 717>718 GI to Inventory diff. Blocked>GR from
difference for increase count in stock
VAX Goods Issue To Sales - post to Cost of 231>232 GI to Sales Order (MM)>Reverse MM
Goods Sold (COGS) 531> GD, goods issue to delivery
623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
VAY Goods Issue To Sales for Consumption 531> GD, goods issue to delivery
(e.g., goods issue to free sales samples) 623>624 GI cust. Returnable
packaging>Reverse
633>634 GI customer consignment>Reverse
641>642 TR to Stock in Transit Order>Reverse
VBO Goods Issue To Subcontracting Stock 543>544 GI to Subcontracting Stock>Reverse
VBR Goods Issue to Consumption - post to 201>202 GI to Cost Center>Reverse
material consumption (i.e., 221>222 GI to Project>Reverse
expense>revenue) 251>252 GI to Sales>Reverse
(e.g., goods issue to job or production 261>262 GI to Order>Reverse
order) 291>292 GI to All Acct. Assignments>Reverse
401>402 TP Own from Sales Order>Reverse
VNG Goods Issue to Scrap – post to scrapping 551>552 GI to Scrap Unrestricted>Reverse
material consumption (i.e., 553>554 GI to Scrap Quality Insp.>Reverse
expense>revenue) 555>556 GI to Scrap Blocked Stock>Reverse
VQP Goods Issue to Sampling – post to sampling 331>332 GI to Sampling Quality Insp.>Reverse
material consumption (i.e., 333>334 GI to Sampling Unrestricted>Reverse
expense>revenue)
ZOB Transfer Returns – Own (unrestricted) – 453>454 TP Returns to Own>Reverse
post valuated returned stock from customer
Goods Receipt w>o Purchase Order – post 501>502 GR w>o P.O. to Unrestricted>Reverse
expense>revenue account as offset to
inventory received without purchase order

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Exercise 97: Configure Automatic Postings for Taxes

Purpose of Exercise
This exercise will have you establish the system settings controlling automatic postings to G/L
accounts for taxes.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial Accounting → Financial Accounting Global Settings →
Tax on Sales/Purchases → Posting → Define Tax Accounts

Trans Code

Instructions & Details:

¾ Select Sales Tax 1 MW1

¾ (Choose)

¾ (Save)
¾ Account 320_ _ _

¾ (Save)

¾ (Back)

¾ Select Sales Tax 1 VS1

¾ (Choose)

¾ (Save)
¾ Account 321_ _ _

¾ (Save)

Record the system message:

Message

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Exercise 98: Set Parameters for Invoice Verification

Purpose of Exercise
The objective of this exercise is to link the company code to the valuation elements within materials
management. The Price Carry Over indicates whether price changes in the previous period or
previous year are to affect the prices in the current period.

If you do not select this field, the price changes in the previous period or previous year have no
effect on the prices in the current period.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Valuation and Account Assignment →
Configure Price Change in Previous Period/Previous Year

Trans Code

¾ Select your Company code C_ _ _

¾ Check Price Carry Over

¾ (Save)
Record the system message:
Message

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Exercise 99: Create Default Values for Invoice Verification

Purpose of Exercise
The purpose of this exercise is for you to maintain the default values for the tax codes used in
invoice verification.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Materials Management → Logistics Invoice Verification → Incoming Invoice →
Maintain Default Values for Tax Codes

Trans Code

Enter the following information:

¾ Click on the button.

¾ Enter your company code C_ _ _
Default for domestic:
¾ Enter the input tax code XI
Default value unplanned delivery costs:
¾ Jurisdict. code: SD0000000

¾ (Save)
Record the system message:
Message

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Exercise 100: Maintain Default Values for Posting Keys

Purpose of Exercise
The purpose of this exercise is to update the posting keys used in the invoice verification process.
Table T169V is an example of direct table maintenance of settings that can be made individually in
several different places.

Navigation
Menu Path
System → Services → Table Maintenance → Extended Table Maintenance

Trans Code

¾ Table: T169V

Enter the following posting keys:

CoCd Credit Debit Credit Debit Credit Debit Credit Debit
C_ _ _ 31 21 50 40 99 89 75 70

¾ (Save)

Record the system message:

Message

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Unit 11:
Purpose of Unit
The purpose of Unit 11 is to test the integration of your Material Management and Financial
Accounting systems. With both configured, it is time to create purchase orders for trading goods
and operating supplies, receive the invoices and post payment to the vendors for goods provided to
your company.

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Exercise 101: Create Purchase Order for Slick Pens

Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Slick Pens). This
is the first order and you need to evaluate their pens and timeliness of delivery.

Navigation
Menu Path
Logistics → Materials management → Purchasing → Purchase order →
Create → Vendor/Supplying Plant Known

Trans Code

Enter the following information:

¾ Vendor (# for SLICK PENS)

Verify details of:

Material Quantity Delivery Date Net Price Currency
BPEN_ _ _ 500 (Future date) .65 USD
CPEN _ _ _ 250 (Future date) 1.50 USD
BOX _ _ _ 1000 (Future date) 0.29 USD

¾ (HEADER)
Conditions tab
¾ Record the total value of the Purchase order $__________(990)

¾ (Save)

¾ (Back)

¾ (Save)
¾ Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to
communicate this PO to the vendor.

Record the system message:

Message

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Exercise 102: Create Purchase Order for Premier Pens

Purpose of Exercise
This exercise will have you create a Purchase Order from a know supplier (Premier Pens). This is
the first order and you need to evaluate their pens and timeliness of delivery.

Navigation
Menu Path
Logistics → Materials management → Purchasing → Purchase order →
Create → Vendor/Supplying Plant Known

Trans Code

Enter the following information:

¾ Vendor (# for PREMIER PENS)

Verify details of:

Material Quantity Delivery Date Net Price Currency
CPEN_ _ _ 250 (Future date) 1.60 USD
PPEN _ _ _ 10 (Future date) 3.00 USD

¾ (Header)
Conditions tab

¾ Record the total value of the Purchase order $__________(430)

¾ (Save)
¾

¾ (Back)

¾ (Save)
¾ Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to
communicate this PO to the vendor.

Record the system message:

Message

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Exercise 103: Create Purchase Order for Promotions Ltd.

Purpose of Exercise
The purpose of this exercise is to create a Purchase Order from a know supplier (Promotions Ltd.).
This is the first order and you need to evaluate their pens and timeliness of delivery.

Navigation
Menu Path
Logistics → Materials management → Purchasing → Purchase order →
Create → Vendor/Supplying Plant Known

Trans Code

Enter the following information:

¾ Vendor (# for Promotions Ltd.)

Verify details of:

Material Quantity Delivery Date Net Price Currency
BPEN_ _ _ 500 (Future date) .50 USD
PPEN _ _ _ 5 (Future date) 3.50 USD

¾ (Header)
Conditions tab

¾ Record the total value of the Purchase order $__________(267.50)

¾ (Save)
¾

¾ (Back)

¾ (Save)
¾ Save anyway past the message indicating that no output device (ie. Printer, FAX) was found to
communicate this PO to the vendor.

Record the system message:

Message

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Exercise 104: Create a Goods Receipts for the Purchase Orders

Purpose of Exercise
The purpose of this exercise is to receive the stock items into inventory that were ordered from the
three vendors.

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Goods movement → Goods receipt → For purchase order →
GR for Purchase Order (MIGO)

Trans Code

Enter the following information:

Settings → Default values

¾ Select Propose the OK function
¾ Select Propose all items.
¾ (Adopt)
¾ (Enter)

¾ Enter the PO number 4500000???( next to the Purchase order field)

¾ (Execute)
¾ Ensure each line item OK is checked
¾ Make sure you have entered your storage location 10

¾ Select or (Save)
¾ Receive the goods for all three PO’s

Record the system message:

Purchase order Message

Instructor note: Check T169P (OMRL) & T169V (SM30)

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Exercise 105: Create an Invoice Receipts from Vendors

Purpose of Exercise
The purpose of this exercise is to record the information from the invoice sent to you by the vendor.
The following vendor invoices for the stock items ordered should be entered.

INVOICE #567 (Today’s date) Slick Pens

ITEMS: QUANTITY PER PRICE:
BPEN _ _ _ 500 $0.65 $325.00
CPEN _ _ _ 250 $1.50 $375.00
BOX _ _ _ 1,000 $0.29 $290.00
TOTAL $990.00
Thank you for your order

INVOICE #3245 (Today’s date) Premier Pens

ITEMS: QUANTITY PER PRICE:
CPEN_ _ _ 250 $1.60 $400.00
PPEN _ _ _ 10 $3.00 $ 30.00
__________
TOTAL $430.00
Thank you for your order

INVOICE #7890 (Today’s date) Promotions Ltd

ITEMS: QUANTITY PER PRICE:
BPEN_ _ _ 500 $0.50 $250.00
PPEN _ _ _ 5 $3.50 $ 17.50
__________
TOTAL $267.50
Thank you for your order

Navigation
Menu Path
Logistics → Materials management → Logistics Invoice verification →
Document entry → Enter invoice

Trans Code

Enter the following information:

¾ Invoice Date: (Enter today's Date)

¾ Check your Company Code: C_ _ _
¾ PO number: (Enter your purchase order number)

¾ (Enter)
¾ Enter amount: $ 990.00 (or whatever the amount from the physical
invoice above)

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¾ Tax code: XI

¾ (Enter)

¾ Use the button to see if the postings are correct.

Verify details of:

GL Description Amount Comments
Account

Verify details of:

GL Description Amount Comments
Account

Verify details of:

GL Description Amount Comments
Account

¾ (Post)

Record the system message:

Purchase order Vendor Invoice # Message

¾ (Back)

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Exercise 106: Post Payments to Vendors

Purpose of Exercise
The purpose of this exercise it to make payment to the vendors for the goods received. You will
post a payment to each of the three vendors from which you have purchase trading goods.

Since the invoices are due for payment now. You are requested to clear the invoices by posting
outgoing payments to the vendors using the bank account (100_ _ _) of your chart of accounts.

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable →
Document entry → Outgoing payment → Post

Trans Code

Enter the following information:

¾ Document date: Today

¾ Account: 100_ _ _ (Bank)
¾ Amount: Enter the amount you are going to pay
¾ Text: Invoice # 567
Open items selection:
¾ Account: (# for Slick Pens_ _ _)
¾ All other settings remain unchanged.

¾ Select
¾ Review the balance.

¾ (Save)

Record the system message:

Purchase order Vendor Invoice # Message

¾ Select

Repeat this process for the other two vendors

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Display vendor line items

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable → Account →
Display/Change line items

Trans Code

Enter the following information:

¾ Vendor (Enter the vendor number range from the lowest to the highest)
¾ Company code C_ _ _
¾ Select All items

¾ (Execute)
¾ Review for Open items

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Unit 12:
Purpose of Unit
The purpose of Unit 12 is to have you run Material Requirements Planning to generate a purchase
requisition that you will convert to a purchase order. Following conversion of the requisition you will
change the quantity and complete the purchasing (procurement) cycle.

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Exercise 107: Create Purchase Outline Agreement (Contract) for

Stock Items
Purpose of Exercise
The purpose of this exercise is to create a contract for the premium pen from Premier Pens for 100
pens in the next three months.

Navigation
Menu Path
Logistics → Materials management → Purchasing → Outline Agreement →
Contract → Create

Trans Code

Enter the following information:

¾ Vendor (# for Premier Pens)

¾ Agreement type Quantity

¾ (Enter)
¾ Validity end (3 months from today)

¾ (Overview)
¾ Material PPEN_ _ _
¾ Target Quantity 100
¾ Net Price $ 3.00
¾ Storage location 10

¾ (Save)
Record the system message:
Message
No message record could be found for output of message.

¾ to accept the message.

Record the system message:
Message

¾ (Back)
Note: Check the material type attributes if account assignment problems occur.

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Exercise 108: Run Material Requirements Planning – Single Item,

Single Level
Purpose of Exercise
The purpose of this exercise is to allow the system to plan the availability and requirements for the
premium pen.

Navigation
Menu Path
Logistics → Materials Management →
Materials Requirements Planning (MRP) → MRP → Planning →
Single-Item, Single-Level Planning

Trans Code

Enter the following information:

¾ Enter material number: PPEN_ _ _
¾ Enter plant: P_ _ _
¾ Processing key: NETCH
¾ Create pur. req.: 2
¾ Deliv. schedule: 3
¾ Create MRP list: 1
¾ Planning mode: 1
¾ Scheduling: 1
¾ Select Display results before they are saved

¾ (Enter)
¾ A warning message appears - please check input parameters

¾ (Enter) again to confirm and check the warning message

¾ Review the MRP list

¾ (Save)
Record the system message:
Message

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Exercise 109: Convert Proposed Purchase Requisition to Purchase

Order
Purpose of Exercise
In this exercise you will accept the system generated replenishment proposal for PPEN_ _ _. After
you have adopted the system proposal you will increase the quantity to 100 for PPEN_ _ _.

Navigation
Menu Path
Logistics → Materials Management →
Materials Requirements Planning (MRP) → MRP → Evaluations →
Stock/Requirements List

Trans Code

Enter the following information:

¾ Enter material number: PPEN_ _ _
¾ Enter plant: P_ _ _

¾ (Enter)
¾ Double click the MRP element PurRqs

¾ (Change Element)
¾ Delivery Date Change to Today’s Date
¾ Storage Location 10
Source of Supply

¾
¾ Select your line with your contract number

¾
¾ Quantity 100

¾ (Save)

¾ Double click the MRP element PurRqs

¾ to convert the MRP generated purchase requisition to a PO.

¾ Vendor (# for Premier Pens)

¾ (Enter)
In the Document Overview window on left side of screen
¾ Click once on Open Requisitions
¾ (Adopt)

¾ (Item overview)

¾ (Header)

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Conditions Tab

¾ Record the value of the Purchase Order Gross Price $__________________

¾ (Save)

Record the system message:

Message

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Exercise 110: Review Outline Agreements

Purpose of Exercise
Review the outline agreement you assigned to the purchase order.

Navigation
Menu Path
Logistics → Materials management → Purchasing → Outline Agreements →
List Displays → By Agreement Number

Trans Code

Enter the following information:

¾ Purchase Doc Leave Blank

¾ Purch Org P___

¾ (Execute)

¾ Examine your open target quantity

Record the system message:

Message

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Exercise 111: Create a Goods Receipt

Purpose of Exercise
The purpose of this exercise is to receive the pens into inventory.

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Goods movement → Goods receipt → For purchase order →
GR for Purchase Order (MIGO)

Trans Code

Enter the following information:

¾ Enter the PO number 4500000???( next to the Purchase order field) It should turn red on the left
column when selected

¾ (Execute)

¾ Ensure each line item OK is checked

¾ Make sure you have entered your storage location

¾ Select or (Save)

Record the system message:

Message

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Exercise 112: Create an Invoice Receipt from Vendor

Purpose of Exercise
The purpose of this exercise is to record the invoice sent by the vendor for the PO for the pens
ordered.

Premier Pens, Inc. INVOICE #203-45879

ITEMS: QUANTITY PER PRICE:

PPEN _ _ _ 100 $ 3.00 $ 300.00
__________
TOTAL $ 300.00

We appreciate your business

Navigation
Menu Path
Logistics → Materials management → Logistics Invoice verification →
Document entry → Enter invoice

Trans Code

Enter the following information:

¾ Invoice Date: (Enter today's Date)

¾ Check your Company Code: C_ _ _
¾ Enter Currency: USD
¾ PO number: (Enter your purchase order number)

¾ (Enter)
¾ Enter amount: $ 300 (from the physical invoice)
¾ Tax code: XI

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)
Record the system message:
Message

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Exercise 113: Post Payment to Vendor

Purpose of Exercise
This exercise has you post payment to the vendor for the pens. Since the invoice for Premier Pens
is due for payment. You are requested to clear the invoice amount by posting an outgoing payment
using the bank account (100_ _ _).

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable →
Document entry → Outgoing payment → Post

Trans Code

Enter the following information:

¾ Document date: Today

¾ Account: 100_ _ _ (Bank)
¾ Amount: $ 300
¾ Text: Invoice # 203-45879
Open items selection:
¾ Account: (for Premier Pens _ _ _)
¾ All other settings remain unchanged.

¾ Select
¾ Review the balance.

¾ (Save)
Record the system message:
Message

Again display vendor line items

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable → Account →
Display/Change line items

Trans Code

Enter the following information:

¾ Vendor Premier Pens _ _ _ account number

¾ Company code C_ _ _
¾ Select Cleared items

¾ (Execute)
¾ Review for Open items

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Unit 13:
Purpose of Unit
The purpose of Unit 13 is to create the organizational structure necessary to carry out the customer
order management functions of your company.

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Exercise 114: Create Sales Organization

Purpose of Exercise
This exercise will have you create the Sales Organization. This is the highest level organizational
structure in Sales and Distribution. Your pen company will have one Sales Organization.

The sales organization is the unit or structure responsible for the terms and conditions for the sale of
products or services.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Definition → Sales and Distribution →
Define, Copy, Delete, Check Sales Organization

Trans Code

Double click on: Define sales organization.

¾ Select
¾ Enter Sales Organization: S_ _ _ (use your team number)
¾ Enter Description Pen Inc _ _ _
¾ Address text name ADRS_SENDER
¾ Letter header text ADRS_HEADER
¾ Footer lines text ADRS_FOOTER
¾ Greeting text name ADRS_SIGNATURE
¾ Sales org.calendar US
¾ Rebate proc.active Checked
¾ Select the address button
¾ Postal Code 57069
¾ City Vermillion
¾ Country US
¾ Region SD
¾ Click on the More Fields button (located on the right side) of the Street Address section.
¾ Jurisdict. code SD0000000
¾ Language English
¾ (Enter)

¾ (Save)
¾ (Enter) …to verify the address information.

(Alternatively)
¾ Select S999
¾ (Copy As)
¾ Sales Organization S_ _ _
¾ (Enter)

Record the system message:

Message

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Exercise 115: Assign Sales Organization to Company Code

Purpose of Exercise
This exercise will tie your Sales Organization to Finance Accounting (FI) by assigning it to your
Company Code.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Sales and Distribution →
Assign Sales Organization to Company Code

Trans Code

Enter the following information:

¾ Select your company code C_ _ _

¾
A window appears listing the unassigned Sales Orgs.
¾ Check the box next to your Sales Org S_ _ _
¾ (Enter)
¾

¾ Scroll up to review the new assignment

¾ (Save)
Record the system message:
Message

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Exercise 116: Define Distribution Channels

Purpose of Exercise
This exercise will have you review the two distribution channels you will be using. Since distribution
channels are created at the client level, once they are create everyone has access to them for use in
their own organizational structure. Distribution channels are used to define the way in which products or
services reach your customer.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Definition → Sales and distribution →
Define, Copy, Delete, Check Distribution Channel

Trans Code

*The instructor, as a demonstration will complete this task.

All students will use these Distribution Channels throughout the remainder of the course.

¾ Select: Define distribution channel

¾ Select
¾ Create distribution channels:
RE Retail
WH Wholesale

¾ (Save)

¾ Students review distribution channels:

RE Retail
WH Wholesale

¾ (Enter)

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Exercise 117: Assign Distribution Channels to Sales Organization

Purpose of Exercise
This exercise has you assign the different ways in which your products reach your customer to your
Sales Organization.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Sales and distribution →
Assign distribution channel to sales organization

Trans Code

Enter the following information:

¾ Select your Sales Organization S_ _ _

¾
A window appears listing all the available distribution channels
¾ Select the distribution channels RE and WH
¾ (Enter)
¾ Scroll up to review the new assignment

¾ (Save)
Record the system message:
Message

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Exercise 118: Define Division

Purpose of Exercise
This exercise will have you review the division you will be using. Since divisions are created at the
client level, once they are create everyone has access to them for use in their own organizational
structure. Divisions are a way of grouping materials, products, or services. A product can exist in
only one division. It is a way in which you could further divide you distribution channels if you
desired to do so.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Definition → Logistics – general →
Define, Copy, Delete, Check Division

Trans Code

*The instructor will complete this task as a demonstration.

All students will use these same Divisions throughout the remainder of the course.

¾ The instructor will select: Define Division

¾ Change Division 01 Name from “Product Division 01” to: General Products

(Save)

¾ Students review divisions

01 (General Products)

(Enter)

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Exercise 119: Assign Division to Sales Organization

Purpose of Exercise
This exercise will have you tie your Divisions, or groupings of materials, to your Sales Organization.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Sales and distribution →
Assign division to sales organization

Trans Code

Enter the following information:

¾ Select your Sales Organization S_ _ _

¾
A window appears listing all the available divisions
¾ Select the division 01 (General Products)
¾ (Enter)
¾ Scroll up to review the new assignment

¾ (Save)
Record the system message:
Message

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Exercise 120: Set up Sales Areas

Purpose of Exercise
This exercise will have you create Sales Areas. Sales Areas are made up of a Sales Organization,
a Distribution Channel and a Division. Sales Areas are crucial in pricing.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Sales and distribution →
Set up sales area

Trans Code

Assign all the Distribution channels and Divisions to the Sales Organization as follows:

¾ Double-click on your Sales Organization S_ _ _

A pop-up window appears with all available Distribution Channels
¾ Select the distribution channels RE and WH

¾ (Enter)
¾ Double-click on the first Distribution Channel under your Sales Org.
A pop-up window appears with the available Divisions.
¾ Select division 01 (General Products)
¾ (Enter)
(Repeat for each distribution channel.)
¾ Review the new Sales Area assignment to verify both Distribution Channels have the Division
assigned

¾ (Save)
Record the system message:
Message

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Exercise 121: Define Loading Groups

Purpose of Exercise
The purpose of this exercise is to have you review the loading groups that have been established.
Loading Groups are created at the client level and once created are available for all to use.

Loading groups are a way of grouping of materials that share the same loading requirements. They
are also used in determining the shipping point in a plant.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Logistics Execution → Shipping → Basic Shipping Functions →
Shipping Point and Goods Receiving Point Determination →
Define loading groups

Trans Code

*The instructor, as a demonstration will complete this task.

These loading groups will be available to all users on this client.

¾ Select

¾ LGrp / Description HAND, Load by Hand

¾ LGrp / Description CART, Handcart

¾ (Enter)

¾ (Save)

¾ Student review:

LGrp HAND
LGrp CART

¾ (Back)

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Exercise 122: Create Shipping Point

Purpose of Exercise
This exercise has you create a shipping point within your plant. A shipping point is a physical
location inside your plant, from which you will ship items. Based on different loading and/or shipping
requirements, you can create one or more shipping points to meet your business requirements.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Definition → Logistics Execution →
Define, Copy, Delete, Check Shipping Point

Trans Code

¾ Double click on “Define shipping point”

¾ Select
¾ Enter the following:
Shipping point: S_ _ _ (Description of your Shipping point)
Factory calendar: US
Leave all other fields blank

¾ (Address)
¾ Enter the following:
Postal code: 57069
City: Vermillion
Country key: US
Region SD
Language: English
¾ Click on the More Fields button (located on the right side) of the Street Address section.
¾ Jurisdict. code SD0000000

¾ (Enter)

¾ (Save)

¾ (Enter) …to verify the address information.

Record the system message:
Message

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Exercise 123: Assign Plant to Sales Organization and Distribution

Channel
Purpose of Exercise
This exercise will enable the integration between the Material Management (MM) and the Sales and
Distribution (SD) modules. You will need to assign your plant to all combinations of a Sales
Organization and a Distribution Channel.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Sales and distribution →
Assign sales organization - distribution channel – plant

Trans Code

Assign the Plant to each of the Sales Org. / Distribution channel combinations as follows:

¾ Double-click one of your Sales organization /distribution channel combinations

¾ From the pop-up window, select your plant P_ _ _

¾ (Enter)

¾ Repeat for all your Sales organization / Distribution channel combinations

¾ Scroll up to review the assignments

¾ Verify that each combination has your plant assigned

¾ (Save)

Record the system message:

Message

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Exercise 124: Assign Shipping Point to Plant

Purpose of Exercise
The purpose of this exercise is to assign your shipping point to your plant. A shipping point can only
exist in one plant. However, a plant can have many shipping points. The number of shipping points
will be dependent on your business requirements. Remember that a shipping point is a physical
location within a plant from which items are shipped.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Enterprise structure → Assignment → Logistics Execution →
Assign Shipping point to plant

Trans Code

Enter the following information:

¾ Select your plant by double-clicking P_ _ _

¾ From the pop-up window, select the shipping point to be assigned to your plant

¾ (Enter)

¾ (Save)
Record the system message:
Message

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Unit 14:
Purpose of Unit
The purpose of Unit 14 is to create additional master data needed for conducting the customer order
management cycle. This will include creating the additional views needed for the material master,
creating additional General Ledger accounts, creating customers and assigning a pricing procedure.

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Exercise 125: Create Sales Views for Trading Goods

Purpose of Exercise
This exercise will have you create (extend) the trading good materials created in earlier material
management exercises. These new views for the material masters must now be created (extended)
to include the sales views in order to make the materials available for sale.

Additionally, materials must have sales views created (extended) for both distribution channels
where they will be sold; RE and WH.

Navigation
Menu Path
Logistics → Sales and distribution → Master Data → Products → Material →
Trading goods → Create

Trans Code

Enter the following information:

Defaults → Organization levels… Copy from…
Company code: C_ _ _ C_ _ _
Plant: P_ _ _ P_ _ _
Sales org: S_ _ _ S_ _ _
Distribution channel:* RE RE

Repeat this process for Distribution channel: WH

(*Create the above materials for distribution channel Direct then change the defaults and continue this
process to create each material for distribution channel Wholesale.)

¾ (Enter)

Defaults → Views…
¾ Select the views: Sales: Sales Org. Data 1
Sales: Sales Org. Data 2
Sales: General/Plant Data

¾ (Enter)

¾ Material (Repeat for each material) BPEN_ _ _

¾ Details on next page… CPEN_ _ _

PPEN_ _ _
BOX_ _ _

Use the following information to create each of the materials

¾ (Enter)

Sales: Sales org. 1 View

General data
¾ Division 01 (General Products)
¾ Delivering Plant P__ _

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Tax Data
¾ Tax Jurisdiction Code UTXJ 0 (Exempt)
¾ County Sales Tax UTX2 0 (Exempt)
¾ City Sales Tax UTX3 0 (Exempt)

¾ (Enter)

Sales: Sales org. 2 View

Grouping terms
¾ Mat. Statistics Group 1 (“A” materials)

¾ (Enter)

Sales: General/plant View

Shipping data (time in days)
¾ Trans. grp.: 0001 Pallets (for route determination)
¾ Loading Grp.: CART Handcart (for shipping point determination)

¾ (Save)*

*Remember to change the defaults from RE and create the WH views for all the materials

Hint: To expedite the Sales view creation process use the “copy” method by entering a material (that
has already been extended) in the “Copy from…” field. Then continue as instructed, noticing that the
initial materials data defaults into the new materials fields.

¾ (Save after each material)

Record the system messages:
Material Message
BPEN_ _ _
CPEN_ _ _
PPEN_ _ _
Box_ _ _

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Exercise 126: Create Sales Revenue Account

Purpose of Exercise
This exercise will have you create the two general ledger accounts you will need to record revenues
and discounts from revenues.

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 600_ _ _

¾ Company code: C_ _ _

¾ (Create)

Type/descripton TAB
Control in chart of accounts
¾ Account Group PROFIT & LOSS ACCOUNT
¾ Check P&L STATEMENT ACCOUNT

Description
¾ Short text* Sales Revenue
¾ G/L acct long text Sales Revenue

Control Data TAB

Account control in company code
¾ Currency USD
¾ Posting without tax allowed Selected

Account management in company code

¾ Check Line item display
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZREV
¾ Check “Post automatically only”

¾ (Save)
Record the system message:
Message

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Exercise 127: Create Sales Revenue Deductions Account

Purpose of Exercise
To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales
Discounts

Navigation
Menu Path
Accounting → Financial accounting → General Ledger → Master records →
Individual processing → Centrally

Trans Code

Enter the following information:

¾ Account number: 610_ _ _

¾ Company code: C_ _ _

¾ (Create)
Type/descripton TAB
Control in chart of accounts
¾ Account Group PROFIT & LOSS ACCOUNT
¾ Check P&L STATEMENT ACCOUNT

Description
¾ Short text* Revenue Deductions
¾ G/L acct long text Revenue Deductions

Control Data TAB

Account control in company code
¾ Currency USD
¾ Posting without tax allowed Selected

Account management in company code

¾ Check Line item display
¾ Sort key: 001

Create/bank/interest TAB
Control of document creation in company code
¾ Field status group: ZREV
¾ Check “Post automatically only”

¾ (Save)
Record the system message:
Message

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Exercise 128: Review Sold-to, Ship-to, Payer & Bill-to Account

Groups
Purpose of Exercise
This exercise is to have you review the different account groups that you will use to create your
customers. Account groups control the data required to create customers (business partners)

This is a review only exercise (Do not change or save).

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Financial accounting → Accounts Receivable/Payable →
Customer Accounts → Master Data →
Preparations for Creating Customer Master Data →
Define Account Groups with Screen Layout (Customers)

Trans Code

¾ (Change-->Display)

¾ Select 0001 - Sold-to Parties

¾ (Details)
¾ Select General Data
¾ Select
¾ Review the required fields by double clicking on the various groups

¾ (Back)
¾ Select Company code data
¾ Select
¾ Review the required fields of the various groups

¾ (Back)
¾ Select Sales data
¾ Select
¾ Review the required fields of the various groups

¾ (Back) Twice

¾ Select 0002 – Goods Recipient (Ship-to)

¾ (Details)
¾ Select General Data
¾ Select
¾ Review the required fields of the various groups

¾ (Back)

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Exercise 129: Create Customer

Purpose of Exercise
The purpose of this exercise is to have you create customers. You have already created business
partners (Vendors) in both Financial Accounting (FI) and Material Management (MM). Since you are
in the Sales and Distribution (SD) module now, you will create general, company code (FI) and sales
and distribution (SD) views for your customers. When you created vendors you could create them
centrally – this created all three views from a single point. The same functionality is available for
customers. In Sales and Distribution (SD) it is called “Create Complete” indicating that you want to
create the General Data, Company Code (FI) and Sales and Distribution views at the same time.

In this exercise you will create five customers. Three of these will be in your retail distribution
channel and two will exist in your wholesale distribution channel.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Business partners →
Customer → Create → Complete

Trans Code

Enter the following information:

¾ Account group Sold-to party

¾ Customer: (Leave blank)
¾ Company code: C_ _ _
¾ Sales organization: S_ _ _
¾ Distribution channel: as listed below for each customer
¾ Division: 01

¾ (Enter)

You will create the following customers:

• The Rushmore Group, LLC – Vermillion, SD 57069 Dist.Ch: RE
• SAP, America – Newtown Square, PA 19073 Dist.Ch: RE
• Promotional Products, Inc. – Sacramento, CA 95814 Dist.Ch: WH
• Pleasure Boats Buying Group – Miami, FL 33010 Dist.Ch: WH
• Tanagers Leasing – Vermillion, SD 57069 Dist.Ch: RE (Customer and Vendor)

Address TAB:
Name
¾ Name: Customer’s name (see above list)
Search term
¾ Search Term: ___
Street Address
¾ Postal Code: Customer’s zip code
¾ City: Customer’s city
¾ Country: US
¾ Region: Customer's State
¾ Transportation zone Enter appropriate Transportation zone (used for route determination)
¾ Select (More fields) button located on the right side of the screen in the address area.
¾ Jurisdict. code (State code + 7 zeros)

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Communication
¾ Language: English

Control Data tab (only when creating for Tanager Leasing):

¾ Vendor Enter the vendor number for Tanager Leasing – remember that Tanager
Leasing is not only a customer but also a vendor

¾ Select (Financial Accounting)

Account Management TAB:
Accounting Information
¾ Rec. Account: Enter your A/R reconciliation account number (110_ _ _)
¾ Sort key: 001 (posting date)

Payment transactions TAB:

Payment Data
¾ Terms of payment: 0001 (Payable immediately, Due net)

¾ Select

Sales TAB:
Sales order
¾ Currency: USD
Pricing/statistics
¾ Cust. Pric. Proc.: 1 (standard)
¾ Cust. Stats. Grp: 1 “A” material. (This field helps determine which data are updated in the
Logistics Information System)
Shipping TAB:
Shipping
¾ Delivery priority: 02 (normal item)
¾ Order Combination: Selected (default)
¾ Shipping Conditions: 01 (standard)
¾ Delivering Plant: P_ _ _
Partial deliveries
¾ Max.part.deliveries: 3 (9 is the default)

Billing Document TAB:

Delivery and payment terms
¾ Incoterms: FOB, Origin Shipping Dock (note the both are necessary)
¾ Payment terms: 0001
Accounting
¾ Acct assgmt group: 01 (Domestic Revenues)
Taxes
¾ Tax Classification: 0 (for all 3 tax categories)

¾ (Save)
¾ Repeat the process for each of the new customers and record the customer numbers of the new
customers.

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Record the system message:

Customer Customer Number
The Rushmore Group, LLC
SAP, America
Promotional Products, Inc.
Pleasure Boats Buying Group
Tanagers Leasing

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Exercise 130: Create Ship-to party

Purpose of Exercise
In this exercise you will create an alternative ship-to location or goods recipient. SAP, America has
an organization to which they wish to have you ship directly. This new ship-to or goods recipient
party is SAP, America – UAP (University Alliance Program). In order to do this you will create a
specific ship-to customer for this separate address.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Business partners →
Customer → Create → Complete

Trans Code

Enter the following information

¾ Account group Goods Recipient

¾ Customer: Leave blank
¾ Company Code C_ _ _
¾ Sales organization: S_ _ _
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)

Address TAB:
Name
¾ Name: SAP, America – UAP
Search term
¾ Search Term: _ _ _ Customer
Street Address
¾ Postal Code: 19073
¾ City: Newtown Square
¾ Country: US
¾ Region: PA
¾ Transportation zone 000000001
¾ Select (More fields) button located on the right side of the screen in the address area.
¾ Jurisdict. code PA0000000
Communication
¾ Language: English

¾ Select (Financial Accounting)

Account Management TAB:
Accounting Information
¾ Rec. Account: Enter your A/R reconciliation account number (110_ _ _)
¾ Sort key: 001 (posting date)

Payment transactions TAB:

Payment Data
¾ Terms of payment: 0001 (Payable immediately, Due net)

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¾ Select

Shipping TAB:
Shipping
¾ Delivery priority: 02 (normal item)
¾ Order Combination: Selected (default)
¾ Shipping Conditions: 01 (standard)
¾ Delivering Plant: P_ _ _
Partial deliveries
¾ Max.part.deliveries: 3 (9 is the default)

Billing Document TAB:

Taxes
¾ Tax Classification: 0 (for all 3 tax categories)

¾ (Save)

Record the system message:

Customer Customer Number
SAP, America - UAP

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Exercise 131: Assign Ship-to party to Customer

Purpose of Exercise
In this exercise you will assign the newly created good recipient to the sold-to party created in an
earlier exercise. Please note that the purpose of this exercise is to end up with an additional ship-to
party – not to replace the old ship-to party with a new one. You will complete this by changing the
original SAP, America customer by adding SAP, America – UAP customer as an additional ship-to
party on the Partner Functions Tab of the sold-to party.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Business partners →
Customer → Change → Complete

Trans Code

Enter the following information:

¾ Customer: Customer # for SAP, America

¾ Company Code: C_ _ _
¾ Sales Organization: S_ _ _
¾ Distribution channel: RE
¾ Division: 01
¾ (Enter)

¾ Select
Partner functions TAB:
¾ Partner function (add new line) SH for Ship-to party
¾ Number Customer # for SAP, America - UAP

¾ (Enter)
“Ship to Party” and the name will appear.

¾ (Save)
Record the system message:
Message

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Unit 15:
Purpose of Unit
The purpose of Unit 15 is to define prices for materials, specific customer prices, and discounts. In
this unit you will also establish credit limits for your customers and define those material stocks that
will be considered when you are conducting an availability check for a sales order.

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Exercise 132: Create Material Prices

Purpose of Exercise
In this exercise you will create material prices that any customer would pay. In determining price
this would be the last price that would be used to determine pricing for an item.

Prices are defined by Sales Organization and Distribution Channel.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Conditions → Create →
Prices → Material price

Trans Code

Enter the following information to set up retail prices:

¾ Select Cnty SOrg. DChl Material ReSt

¾ Sales Organization: S_ _ _
¾ Distribution channel: RE

¾ Enter the following materials and prices:

Pricing information:
Condition Material Amount
PR00 BPEN_ _ _ $ 1.09
PR00 CPEN_ _ _ $ 2.29
PR00 PPEN_ _ _ $ 9.95
PR00 BOX_ _ _ $ 0.49

¾ (Enter)
The system will automatically enter the material descriptions and units of measure

¾ (Save)
Record the system message:
Message

Enter the following information to set up wholesale prices:

¾ Double click on
¾ Select Cnty SOrg. DChl Material ReSt
¾ Sales Organization: S___
¾ Distribution channel: WH

¾ Enter the following materials and prices:

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Pricing information:
Condition Material Amount
PR00 BPEN_ _ _ $ 0.89
PR00 CPEN_ _ _ $ 1.99
PR00 PPEN_ _ _ $ 7.50
PR00 BOX_ _ _ $ 0.49

¾ (Enter)
The system will automatically enter the material descriptions and units of measure

¾ (Save)

Record the system message:

Message

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Exercise 133: Create Customer Specific Material Price

Purpose of Exercise
In this exercise you will create a special price that a specific customer receives for a specified
validity period.

This allows you to create special customer/material pricing.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Conditions → Create →
Prices → Individual Prices

Trans Code

Enter the following information:

¾ Select CnTy SOrg. DChl Customer Material ReSt

¾ Sales Organization: S_ _ _
¾ Distribution channel: RE
¾ Customer: SAP, America
¾ Enter the following materials and prices:

Verify details of:

Condition Material Amount Valid on Valid to
PR00 CPEN_ _ _ $ 2.09 Today’s Date 3 months from today
PR00 PPEN_ _ _ $ 8.50 Today’s Date 3 months from today

¾ (Enter)
The system will automatically enter the material descriptions and units of measure

¾ (Save)

Record the system message:

Message

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Exercise 134: Create Customer Discount

Purpose of Exercise
The purpose of this exercise is to show how a customer specific discount is created.

This also serves to introduce you to the concept of a pricing scale.

This condition type is currently set for Item condition (line item), but could be changed to Header
condition in configuration. If it is set to a Header condition, the discount would apply to the order as
a whole rather than to the individual line items in the order.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Conditions → Create →
Discounts/surcharges → By Customer

Trans Code

Enter the following information:

¾ Select CnTy SOrg. DChl Customer ReSt
¾ Sales Organization: S_ _ _
¾ Distribution channel: WH
¾ Condition K007
¾ Customer: Promotional Products, Inc.

¾ (Enter)
¾ Select line

¾ Click on the scales button to give the customer a discount of 5% for order values between
$1,000 and $1,900.00 and a discount of 8% for order values between $2,001 and $2,999.99 and a
discount of 10% for orders larger than $2,999.99.

Scale value 1000.00 Amount 5

Scale value 2000.00 Amount 8
Scale value 3000.00 Amount 10

¾ (Save)

Record the system message:

Message

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Exercise 135: Establish Credit Limit for Customers

Purpose of Exercise
The purpose of this exercise is to establish credit limits for your customers. Each customer has an
established credit limit. How the system reacts to a customer that has exceeded the credit limit you
established is determined in configuration. The current setting is to provide a warning message, but
not stop the processing of an order or delivery.

Navigation
Menu Path
Logistics → Sales and Distribution → Credit Management → Master data →
Change

Trans Code

¾ Customer: Customer # for The Rushmore Group, LLC

¾ Credit Control Area: C_ _ _
¾ Check the following: Overview
Central Data
Status

¾ (Enter)

Page forward to:

Customer Credit Management Change: Central Data
Maximum permitted credit limits
¾ Total Amounts 5000
¾ Individual limit 5000
¾ Currency USD
Customer Credit Management Change: Status
Credit limit data
¾ Credit Limit 5000

¾ (Save)

Repeat this for the other four customers

Customer Credit limit Currency
The Rushmore Group, LLC $ 5,000 USD
SAP, America $ 25,000 USD
Promotional Products, Inc. $ 2,500 USD
Pleasure Boats Buying Group $ 5,000 USD
Tanager Leasing $ 1,000 USD

¾ (Save AFTER EACH CUSTOMER)

Record the system message:
Message

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Unit 16:
Purpose of Unit
The purpose of Unit 16 is to complete some final details necessary to prepare you for the
comprehensive system test that begins in the next unit. This unit will have you create some
specialized master data as well as complete the final configuration steps of shipping point and
revenue account assignment determinations.

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Exercise 136: Assign Sales Areas to Pricing Procedure

Purpose of Exercise
The purpose of this exercise is to link your sales area to a pricing procedure. The RVAJUS pricing
procedure is the standard USA pricing procedure with jurisdiction code. The pricing procedure
which will be discussed in detail in the next unit is the manner in which prices are assigned to
individual line items in your order as well as discounts, surcharges, etc.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Sales and Distribution → Basic Functions → Pricing → Pricing Control →
Define And Assign Pricing Procedures

Trans Code

¾ Double click on Define Pricing Procedure Determination

¾ Select

Verify details of:

Sorg DChl Dv DoPr CuPP PriPr
S_ _ _ RE 01 A 1 RVAJUS
S_ _ _ WH 01 A 1 RVAJUS

¾ (Enter)
¾ Check the assignment

¾ (Save)

Record the system message:

Message

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Exercise 137: Define Availability Check for Sales Orders

Purpose of Exercise
This exercise will have you review the stocks that are to be included when you conduct and
availability check at time of inquiry, quotation, order, delivery, etc. This is completed at the client
level and as such you will only need to review this. It is important to note the type of stock and their
status as to whether or not they are considered during the availability check.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Sales and Distribution → Basic Functions →
Availability check and Transfer Requirements → Availability Check →
Availability Check with ATP Logic or against Planning →
Carry out control for Availability Check

Trans Code

*The instructor, as a demonstration will complete this task.

This availability check rule will be available to all users on this client.

The instructor will complete the following information:

¾ Select 02 for A (SD orders)

¾ Select (Display)
Replenishment Lead time
¾ Deselect Check without RLT

¾ (Back)

¾ Student select 02 for A (SD orders)

¾ Select (Display)

¾ (Back)

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Exercise 138: Assign Sales and Delivery Documents to Credit Check

Purpose of Exercise
The purpose of this exercise is to assign sales and delivery documents to a Credit Check.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Sales and Distribution → Basic Functions →
Credit Management/Risk Management → Credit Management →
Assign Sales Documents and Delivery Documents

Trans Code

Verify the following information

Double click on Credit limit check for order types

¾ For Order type OR
¾ Credit Check A

¾ (Back)

Record the system message:

Message

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Exercise 139: Create Shipping Point Determination

Purpose of Exercise
In this exercise you will create the table that will determine the shipping point to be used in your
plant. While you have only created one shipping point, you still need to create the determination
table. In determining the shipping point, the following are considered:
• The Plant from the (1) Customer Ship-to Master or the (2) Material Master,
• The Shipping Conditions from the customer master, and
• The Loading Group from the material master.

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Logistics Execution → Shipping → Basic Shipping Functions →
Shipping Point and Goods Receiving Point Determination →
Assign shipping points

Trans Code

Enter the following information:

¾ Select

Verify details of:

SC (Shipping LGrp Plnt PrShP (Proposed Shipping
condition): (Loading group): (Plant): point):
01 (Standard) HAND (Load by Hand) P_ _ _ S_ _ _
01 (Standard) CART (Handcart) P_ _ _ S_ _ _

¾ (Save)
Record the system message:
Message

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Exercise 140: Create Revenue Account Assignment Key

Purpose of Exercise
This exercise creates the automatic posting of revenues when the billing document is created. At
time of billing revenues are posted to the General Ledger Account. Which account to be posted is
determined by a combination of:
• The Sales Organization,
• The Account assignment key, and
• The Account Assignment Group (Customer Master)

Navigation
Menu Path Tools → Customizing → IMG → Edit project →
Sales and Distribution → Basic Functions → Account Assignment/Costing →
Revenue Account Determination → Assign G/L accounts

Trans Code

¾ Select Table 002: ”Cust. Grp/Account Key”

¾ (Details)

¾ Select
¾ Enter the following:
App (application): V (Sales/Distribution)
CndTy. (Condition type): KOFI (Acct Determination)
ChAc (Chart of accounts): C_ _ _
S Org.(Sales organization): S_ _ _
AAG (Account assignment group): 01 (domestic revenue)
ActKy (Account key): ERL (revenue)
G/L acct (G/L account): G/L account for Revenue from Sales (600_ _ _)

¾ Enter a second line entry:

App (application): V (Sales/Distribution)
CndTy. (Condition type): KOFI (Acct Determination)
ChAc (Chart of accounts): C_ _ _
S Org.(Sales organization): S_ _ _
AAG (Account assignment group): 01 (domestic revenue)
ActKy (Account key): ERS (sales deductions)
G/L acct (G/L account): G/L account for Revenue Discounts (610_ _ _)

¾ On completion of both entries (Save)

Record the system message:

Message

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Exercise 141: Check Stock Status

Purpose of Exercise
The purpose of this exercise is to obtain current inventory information about your products.

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: Chose a material from the sales order

¾ Plant: P_ _ _
¾ Display version: 1

¾ (Execute)
¾ In the column “Unrestricted use” the current inventory is displayed

¾ Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the
details of the inventory by stock type at the plant.)

¾ Note the stock types and the quantities

¾ Exit the detailed display window
Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

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Comprehensive Test of Business Case Scenario

Unit 17:
Purpose of Unit
The purpose of Unit 17 is to provide a comprehensive testing of the organizational and master data,
you have set up using a series of transactions. These transactions will provide you with an
understanding of how the options you selected during configuration impact your transactions.

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Exercise 142: Create Sales Order

Purpose of Exercise
This exercise will have you create a sales order.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Create

Trans Code

¾ Order type: OR
¾ Sales organization: S_ _ _
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
¾ Enter the sold-to party Customer # for The Rushmore Group, LLC
¾ Enter a purchase order number (any number)
¾ Enter a PO date (today’s date)

Sales TAB:
¾ Req. deliv. date Enter date 3 days from today
¾ Enter the following:
Material QTY
BPEN_ _ _ 250
CPEN _ _ _ 100
PPEN _ _ _ 50
BOX _ _ _ 150

¾ (Enter)

Review
Overview Data:
¾ Select line item 10
¾ (Conditions)
¾ Review item pricing

¾ (Back)

¾ Select line item 20

¾ (Schedule lines for item)
¾ Review Schedule line

¾ (Back)

¾ (Display availability)
¾ Review Stock overview

¾ (Back)

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Header Data:

Goto → Header → Sales

Sales TAB:
Note and record the pricing procedure ______________________

Conditions TAB:
Note and record the net value for the order – this is the total of all line items $____________________

¾ (Back)

¾ (Save)
Record the system message:
Message

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Exercise 143: Check Stock Status

Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

¾ Open a new session (or System → Create session)

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: the material numbers of the item on the sales order

¾ Plant: P_ _ _
¾ Display version: 1

¾ (Execute)

In the column “Unrestricted use” the current inventory is displayed

¾ Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the
details of the inventory by stock type at the plant.)

¾ Note the sales orders quantity appears in the “Sales orders” stock type
Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

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Exercise 144: Create Delivery Note for Sales Order

Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customer’s order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With reference to Sales Order

Trans Code

Enter the following information:

¾ Shipping point: S_ _ _
¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the sales order created earlier

¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
¾ Click on the line item 10

¾ (Details)

¾ (Back)
Picking Tab:
¾ Verify system selected: Plant/Sloc: = P_ _ _ / 10 for each item

¾ (Save)
¾
Record the system message:
Message

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Exercise 145: Check Stock Status

Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

¾ Open a new session (or System → Create session)

¾ Now go to your other session (Alt + Tab), and leave this session open.
¾ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: the material numbers of the item on the sales order

¾ Plant: P_ _ _
¾ Display version: 1

¾ (Execute)

In the column “Unrestricted use” the current inventory is displayed

¾ Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the
details of the inventory by stock type at the plant.)

¾ Note that the quantity from the “Sales Order” stock type has moved to the “Schd. for delivery”
stock type

Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

¾ Exit the detailed display window

¾ Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar
of your screen)

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Exercise 146: Picking Materials on Delivery Note

Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

¾ Enter the delivery note number from the previous exercise.

¾ (Enter)
The material delivery quantity is proposed.
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Enter the storage location that contains the inventory (check stock status if you don’t remember)
¾ Pick quantity = Delivery quantity

¾ (Save)
¾ Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the “Schd. for delivery” stock type field.

Record the system message:

Message

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Exercise 147: Post Goods Issue

Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory
and costs of goods sold are impacted by this transaction.

If you have shipped or sold the goods FOB Destination, the actual change of ownership takes place
at the time the goods are received at the customer’s location. However, the system reflects the
materials are no longer available in your stock at the time of post good issue.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change→ Single Document

Trans Code

¾ Enter the delivery note number.

¾ Select

The system returns a message indicating change to the delivery note.

To recheck the stock status (see earlier exercises):

¾ Switch back to your other session that is still on the Stock overview.
¾ Check the stock status of the materials

¾ (Execute)

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use”
stock quantity has been reduced.

Record the system message:

Message

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Exercise 148: Check Stock Status

Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

¾ Now go to your other session (Alt + Tab), and leave this session open.
¾ Click on the REFRESH icon or if the Stock Overview is no longer displayed enter the menu
path and information below.
Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: the material numbers of the item on the sales order

¾ Plant: P_ _ _
¾ Display version: 1

¾ (Execute)

In the column “Unrestricted use” the current inventory is displayed

¾ Double click on the line with your Plant’s stock. (A pop-up window is displayed showing the
details of the inventory by stock type at the plant.)

Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
BPEN_ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

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Exercise 149: Bill Customer

Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you
can bill your customer for those goods.

Navigation
Menu Path
Logistics → Sales and distribution → Billing → Billing document → Create

Trans Code

The system will default the last delivery document created.

¾ (Execute)

The system displays the customer and the materials on the delivery with total values to be billed.

¾ Record the total amount billed to the customer.__$_____________________

¾ (Save)

The billing document number is displayed at the bottom of the screen.

Record the system message:

Message

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Exercise 150: Post Receipt of Customer Payment

Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account,
reduce the customers account receivable balance as will as the account receivable reconciliation
account.

Navigation
Menu Path
Accounting → Financial accounting → Accounts receivable →
Document entry → Incoming payment

Trans Code

Enter the following information:

¾ Document date: Today’s date

¾ Company code: C_ _ _
¾ Currency/rate: USD
Bank data:
¾ Account: The G/L account for your bank account
¾ Amount: Enter the amount of the payment (from sales order)
¾ Open item selection:
¾ Account: Customer # for The Rushmore Group, LLC

¾ Select

¾ (Save)

¾ Record the document number for this posting ________________

¾ Return to the Sales Order and review the Document flow for the customer orders that you just
processed.

Record the system message:

Message

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Exercise 151: Review Document Flow

Purpose of Exercise
This exercise provides you with exposure to a powerful tool in customer order management. The
document flow provides a look at the entire transaction from beginning to the end. In this example,
you have created an order, a delivery, posted goods issue, billed the customer and received
payment. To examine the flow, you can begin with any one of these document numbers and the
document flow will show an audit trail of all documents tied to that number.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Display

Trans Code

¾ Enter your order number.

¾ Select Menu: Environment → Display Document flow

The system displays a list of documents associated with the order.

¾ Click on the line of the GD goods issue: delvy 49000….###

¾ Select
The system displays the material document with a goods movement “601”, which is the movement type
for goods issue to a delivery note (Post Goods Issue).

¾ Select to view the account postings for this goods movement.

¾ (Back) to the overview screen

It can be seen from the document flow that:

4. The entire document flow is now shown.

5. There are no open documents.

6. The business cycle is complete.

Note: You can view the document flow from the Sales Order, Delivery or Billing screens.

¾ Click on the line of the Standard Order #

¾ Select the
¾ The document flow can be seen in greater detail.
¾ Click on the line of the Outbound Delivery #
¾ Select the
¾ The Document Header Status can be viewed

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Unit 18:
Purpose of Unit
The purpose of Unit 18 is to create a sales order using your customer info record for Pleasure Boats
Buying Group and then complete the order to cash business process.

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Exercise 152: Create Customer Material Info Record

Purpose of Exercise
This exercise introduces you to the concept of Customer Material Information Records. When a
customer wishes to order materials from us using a different naming convention than you do, you
can set up a Customer Material Info Record which allows us to enter materials by the customer's
specific naming convention. This is especially true in the wholesale area. Customers order
products by their product number not necessarily your product number. SAP provides for the
translation of these materials into your material names, which enables the customer and your sales
representative to communicate clearly.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Rebate Arrangements →
Customer Material Information → Create

Trans Code

Enter the following information:

¾ Customer number: Customer # for Pleasure Boats Buying Group

¾ Sales organization: S_ _ _
¾ Distribution channel: WH

¾ (Enter)

¾ Enter the following materials and the corresponding customer material name as indicated:

Verify details of:

Material Pleasure Boats Buying Group Material Number
BPEN_ _ _ Dinghy
CPEN_ _ _ Bow Rider
PPEN_ _ _ Yacht
BOX_ _ _ Slip

¾ (Enter)

¾ (Save)

Record the system message:

Message

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Exercise 153: Create Sales Order Using Customer Info Record

Purpose of Exercise
This exercise will have you create a sales order using Pleasure Boats Buying Group material info
record (their part numbers/name).

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Create

Trans Code

¾ Order type: OR
¾ Sales organization: S_ _ _
¾ Distribution channel: WH
¾ Division: 01

¾ (Enter)
¾ Enter the sold-to party number for Pleasure Boats Buying Group
¾ Enter a purchase order number (any number)

¾ (Enter)
¾ Select Ordering party tab

A new field appears in the Sales Order line item: “Customer material no.”
¾ Enter the following customer materials and quantities:

Materials and Quantities for order

Customer material no QTY Material (Leave blank)
Dinghy 250
Bow Rider 100
Yacht 30
Slip 150

¾ (Enter)

Note: The system references the customer material numbers and copies our equivalent material number
and all relevant data.
¾ Check the pricing to see that wholesale pricing was applied.
¾ Go to the header and record the Sales Orders Net Value $________________________

¾ (Save)
Record the system message:
Message

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Exercise 154: Create Delivery for Sales Order

Purpose of Exercise
The purpose of this exercise is to create a delivery based on the customer’s order. Creating the
delivery brings your order to the point where stock availability is re-determined, and the quantity of
ordered items are moved to a scheduled for delivery stock status.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Create → Single Document →
With reference to Sales Order

Trans Code

Enter the following information:

¾ Shipping point: S_ _ _
¾ Selection date: Enter a date 7 days from today
¾ Order: Enter the order number of the sales order created earlier

¾ (Enter)
The system defaults the items and quantities from the sales order that are scheduled to be delivered.
¾ Click on the line item 10

¾ (Details)

¾ (Back)
Picking Tab:
¾ Verify system selected: Plant/Sloc: = P_ _ _ / 10 for each item

¾ (Save)

Record the system message:

Message

To recheck the stock status (see previous exercises):

¾ Switch back to your other session that is still on the Stock overview.

¾ (Back)
¾ Check the material number and check the plant number
¾

¾ (Execute) again
The updated stock level is now displayed. Note that the quantity from the “Sales Order” stock type has
moved to the “Schd. for delivery” stock type.

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Exercise 155: Pick Materials on Delivery Note

Purpose of Exercise
The purpose of this exercise is to pick the materials. The delivery note indicates the quantity of the
proposed materials per delivery.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

¾ Enter the delivery note number from the previous exercise.

¾ (Enter)
The material delivery quantity is proposed.
¾ Enter Pick quantity to match the proposed delivery quantity
¾ Enter the storage location that contains the inventory (check stock status if you don’t remember)
¾ Pick quantity = Delivery quantity

¾ (Save)
¾ Recheck the stock status of the materials. Note that no change has occurred in the stock status - the
quantities are still in the “Schd. for delivery” stock type field.

Record the system message:

Message

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Exercise 156: Post Goods Issue

Purpose of Exercise
This exercise will have you post goods issue. Post goods issue reduces unrestricted stock to reflect
the inventory shipped. This is the time at which the ownership of the goods changes from you to the
customer. These goods have left your plant and are now owned by your customer. Both inventory
and costs of goods sold are impacted by this transaction.

Navigation
Menu Path:
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code:

¾ Enter the delivery note number.

¾ Select

The system returns a message indicating change to the delivery note.

To recheck the stock status (see earlier exercises):

¾ Switch back to your other session that is still on the Stock overview.
¾ Check the stock status of the materials

¾ (Execute)

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use”
stock quantity has been reduced.

Record the system message:

Message

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Exercise 157: Bill customer

Purpose of Exercise
This exercise will create the billing document for the customer. It is at this time when the revenue is
recognized and posted to the general ledger. Once the post goods issue has been completed, you
can bill your customer for those goods.

Navigation
Menu Path
Logistics → Sales and distribution → Billing → Billing document → Create

Trans Code

The system will default the last delivery document created.

¾ (Execute)

The system displays the customer and the materials on the delivery with total values to be billed.

.
Record the total amount billed to the customer

¾ (Save)

The billing document number is displayed at the bottom of the screen.

Record the system message:

Message

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Exercise 158: Post Receipt of Customer Payment

Purpose of Exercise
This exercise will see your customer paying the invoice you created in the billing exercise. The
payment will be posted to the general ledger accounts. This entry will increase the bank account,
reduce the customers account receivable balance as will as the account receivable reconciliation
account.

Navigation
Menu Path:
Accounting → Financial accounting → Accounts receivable →
Document entry → Incoming payment

Trans Code:

Enter the following information:

¾ Document date: Today’s date

¾ Company code: C_ _ _
¾ Currency/rate: USD

Bank data:
¾ Account: The G/L account for your bank account
¾ Amount: Enter the amount of the payment
Open item selection:
¾ Account: Pleasure Boats Buying Group

¾ Select

¾ (Save)

Record the system message:

Message

¾ Return to the Sales Order and review the Document flow for the customer orders that you just
processed.

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Unit 19:
Purpose of Unit
The purpose of Unit 19 is to create a sales order using a scheduling agreement for The Rushmore
Group and deliver against the scheduling agreement.

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Exercise 159: Create a Scheduling Agreement

Purpose of Exercise
This exercise will have you create a scheduling agreement for The Rushmore Group.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Scheduling agreement →
Create

Trans Code

¾ Sched. agreement type: DS

¾ Sales organization: S_ _ _
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
¾ Scheduling agreement: (leave blank)
¾ Sold-to party: The Rushmore Group, LLC
¾ Ship-to party: leave blank
¾ PO number: any number or text
¾ PO Date: Today’s date

Item Overview TAB:

¾ Description: Scheduling Agreement _ _ _
¾ Valid-from date: Today’s date
¾ Valid-to date: Six months from today’s date
¾ Material: CPEN_ _ _
¾ Target quantity: 250

¾ (Enter)
¾ Select the item line for CPEN_ _ _
¾ Select Schedule lines for items button from the button bar on the bottom
¾ Enter three schedule lines
¾ First line 6 days from today for 50 pens
¾ Second line 14 days from today for 100 pens
¾ Third line: 2 months from today for 100 pens

¾ (Enter)

¾ (Save)

Record the system message:

Message

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Exercise 160: Process Deliveries for a Scheduling Agreement

Purpose of Exercise
This exercise will have you create a delivery with reference to the scheduling agreement.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound delivery → Create → Single Document →
With reference to Sales order

Trans Code

¾ Shipping point: S_ _ _
¾ Selection date: 7 days from today’s date
¾ Order: The Schedule agreement number
¾ Pick and post goods issue.

¾ Repeat the exercise using a selection date 14 day’s from today’s date

Note that by selecting dates after the due date of each schedule line, only the material scheduled
as due by that date is selected

Record the system message from 7 day delivery:

Message

Record the system message from 14 day delivery:

Message

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Exercise 161: Display Scheduling Agreement

Purpose of Exercise
This exercise has you display the scheduling agreement you created earlier to review the current
status.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Scheduling Agreement →
Display

Trans Code

¾ Enter the scheduling agreement number

¾ (Enter)
¾ Select the line item
¾ Select (Schedule lines for items)

Note the “Delivered qty” field now has the quantity of the material delivered filled in for those deliveries
that have been made.

Select (Display flow)

Review the document flow you will see one schedule agreement followed by first outbound delivery, the
picking request and the post goods issue then the second outbound delivery, the picking request and the
post goods issue.

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Exercise 162: Check Stock Status

Purpose of Exercise
The purpose of this exercise is to update the current inventory information about your products.

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

Enter the following information:

¾ Material: CPEN_ _ _ (check for all materials and record below)

¾ Plant: P_ _ _
¾ Display version: 1

¾ (Execute)

Record the storage location and quantity of inventory for each material:
Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
BPEN_ _ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

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Exercise 163: Run Customer Credit Check

Purpose of Exercise
The purpose of this exercise is to review the customer credit profile.

Navigation
Menu Path
Logistics → Sales and Distribution → Credit Management →
Credit Management Info System → Overview

Trans Code

Enter the following information:

¾ Credit Account Enter your customer number for Rushmore Group

¾ Credit Control Area C_ _ _
¾ (Execute)

¾ Place cursor on customer name

¾ Environment Credit Master Sheet
¾ Error message will ask you to enter required information
¾ Credit Account Area C___
¾ (Execute)
¾ Review information

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Unit 20:
Purpose of Unit
The purpose of Unit 20 is to create two sales orders. One sales order using the item proposal and
the second sales order that will result in a credit warning, as well as request more goods than you
have for sale. This will require you to run Material Requirements Planning, convert purchase
requisitions to purchase orders, receive the goods, receive the invoices, and post payment to the
vendors. The deliveries for these sales orders will be completed in the next unit.

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Exercise 164: Create Item Proposal

Purpose of Exercise
The purpose of this exercise is to allow for situations where a customer often places an order with
the same line items, an Item Proposal (order template) can be created with the standard line items
and quantities already filled in. You can then pull the standard items in as you create the sales
order by referencing the Item Proposal. Once referenced and pulled into the order quantities can
be changed, line items can be deleted or added.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Products →
Item proposal → Create

Trans Code

Enter the following information:

¾ Item proposal type: PV

¾ Sales organization: S_ _ _
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
¾ Item proposal: leave blank
¾ Description: SAP Promotion Set
¾ Valid-from date: today’s date
¾ Valid-to date: date a year from today

¾ Enter the following materials and quantities:

BPEN_ _ _ 100
CPEN_ _ _ 75
PPEN_ _ _ 25
BOX_ _ _ 100

¾ (Enter)

¾ (Save)
Record the system message:
Message

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Exercise 165: Assign Item Proposal to Customer

Purpose of Exercise
In this exercise you will now assign that item proposal to the customer master. Whenever you ask
for an Item Proposal in a sales order for that customer, the system will default this Item Proposal.

Navigation
Menu Path
Logistics → Sales and distribution → Master data → Business partners →
Customer → Change → Complete

Trans Code

Enter the following information:

¾ Customer: SAP America

¾ Sales org: S_ _ _
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
¾ Select

Sales TAB
¾ Enter the number of the newly created item proposal.

¾ (Save)

Record the system message:

Message

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Exercise 166: Create Sales Order Using Item Proposal

Purpose of Exercise
This exercise will have you create a sales order using the item proposal we created and assigned to
SAP, America. We will use the materials and quantities in the item proposal.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Create

Trans Code

Enter the following information:

¾ Order type: OR
¾ Sales organization: S_ _ _
¾ Distribution channel: RE
¾ Division: 01

¾ (Enter)
¾ Standard order: leave blank
¾ Sold-to party: SAP, America
¾ Ship-to party: leave blank
¾ Purch. order no: any entry
¾ PO date: leave blank

¾ (Enter)

A pop-up window appears with the two “ship-to” addresses for this customer.
¾ Select SAP, America – UAP

¾ (Enter)
¾ To find the item proposal for this customer, select:

In the pop-up window, the system copies the number of the product proposal for this customer

¾ Select

You may also need to select the delivery you wish:

• One-time del. On req. del. dte.
• Complete delivery
• Dely proposal
¾ Select (Copy) for a Complete delivery

Review the pricing options:

¾ Select the line item CPEN_ _ _
¾ Click and note the pricing

¾ (Back)
¾ Select the line item PPEN_ _ _
¾ Click and note the pricing

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¾ (Back)
¾ Select the line item BPEN_ _ _
¾ Click and note the pricing

¾ (Back)

The material pricing includes the special customer pricing that was established for SAP, America.

Record the Sales Orders Net Value :

¾ (Save)
Record the system message:
Message

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Exercise 167: Create Sales Order – Value Discount

Purpose of Exercise
This exercise will have you create a sales order that will demonstrate the discounts prices we
established for Promotional Products, Inc.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Create

Trans Code

¾ Order type: OR
¾ Sales organization: S_ _ _
¾ Distribution channel: WH
¾ Division: 01

¾ (Enter)
¾ Enter the sold-to party Customer # for Promotional Products, Inc.
¾ Enter a purchase order number (any number)
¾ Enter a PO date (today’s date)

Sales tab:
¾ Req. deliv. date Enter date 3 days from today
¾ Enter the following:
Material QTY
BPEN_ _ 1000
CPEN _ _ _ 550
PPEN _ _ _ 275
BOX _ _ _ 825

¾ (Enter)

You will need to select the delivery you wish:

• One-time del. On req. del. dte.
• Complete delivery
• Dely proposal
¾ Select (Copy) for a Complete delivery

You will receive one or more warnings that credit limit is exceeded – Note: This is only an information
message or warning; as such you will be able to continue processing the order.

¾ Select the line item CPEN_ _ _

¾ Click and note the pricing and discount

¾ (Back)

¾ Select the line item PPEN_ _ _

¾ Click and note the pricing and discount

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Review
The material pricing includes the 5% discount from the customer-specific material pricing record for
>$1,000 and <$2,000 and the 8% discount for items with an extended value of >$2,000 and <$3,000 and
the 10% discount for items with an extended value of >$3,000.

¾ Change the quantity of the line item for PPEN_ _ _ from 275 to 420 and verify that the discount
changed.
¾ Select the line item PPEN_ _ _
¾ Click and note the pricing and discount

¾ (Back)

Record the Sales Orders Net Value :

¾ (Save)
Record the system message:
Message

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Exercise 168: Run Material Requirements Planning – Single Item,

Single Level
Purpose of Exercise
Allow the system to plan the availability and requirements for the barrel pen.

Navigation
Menu Path
Logistics → Materials Management →
Materials Requirements Planning (MRP) → MRP → Planning →
Single-Item, Single-Level Planning

Trans Code

Enter the following information:

¾ Enter material number: PPEN_ _ _

¾ Enter plant: P_ _ _
¾ Processing key: NETCH
¾ Create pur. req.: 2
¾ Deliv. schedule: 3
¾ Create MRP list: 1
¾ Planning mode: 1
¾ Scheduling: 1
¾ Select Display results before they are saved

¾ (Enter)
¾ A warning message appears - please check input parameters

¾ (Enter) again to confirm and check the warning message

¾ Review the MRP list

¾ (Save)

¾ Complete this activity for each Item (BPEN_ _ _ ; CPEN_ _ _ ; and BOX_ _ _)

Record the system message:

Message

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Exercise 169: Display Stock/Requirements List

Purpose of Exercise
In this exercise you will review the stock requirements list for PPEN_ _ _.

Navigation
Menu Path
Logistics→ Production→ MRP→ Evaluations→ Stock/Reqmts List

Trans Code

Enter the following information:

¾ Material PPEN_ _ _
¾ Plant P_ _ _

¾ (Enter)

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Exercise 170: Convert Purchase Requisition to Purchase Order

Purpose of Exercise
The purpose of this exercise is to convert the MRP recommended purchase requisitions to satisfy
the stock requirement by converting the planned purchase requisition to a purchase order.

Navigation
Menu Path
Logistics → Materials Management →
Materials Requirements Planning (MRP) → MRP → Evaluations →
Stock/Requirements List

Trans Code

Enter the following information:

¾ Material: PPEN_ _ _
¾ Plant: P_ _ _

¾ (Enter)
¾ Double click on the purchase req to be converted.

¾ Click on the button

¾ Enter Purchasing Organization P_ _ _

¾ Purchasing Group ___
¾ Company Code C_ _ _
¾ Enter Vendor Vendor # for Premier Pens

¾ (Enter)
¾ Single-Click on Open Requisitions line in the left window

¾ Then Select (Adopt)

¾ Verify the details of the purchase order
¾ Increase the PO Amount by 150
¾ Note the amount of the purchase order $__________________

¾ (Save)
¾ Record the new purchase order number._____________________

¾ Select the (Refresh) button to refresh the Stock/Reqmts List

¾ Notice the MRP elements change from the old PurReq to display the new POitem.

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Repeat this process for:

¾ BPEN_ _ _
¾ CPEN_ _ _
¾ BOX _ _ _

Item PO Number Dollar Amount

PPEN _ _ _
CPEN _ _ _
BPEN _ _ _
BOX _ _ _

Record the system message:

Message

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Exercise 171: Create Goods Receipt

Purpose of Exercise
This exercise has you receive the pens that have arrived at your receiving dock and are ready to be
received into inventory.

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Goods movement → Goods receipt → For purchase order →
GR for Purchase Order

Trans Code

Enter the following information:

¾ Enter your PO # 4500000???

¾ (Execute)

¾ Ensure each line item OK is checked

¾ Enter storage location 10 (Inventory)

Notice that the quantity from the PO defaults as the quantity to receive.

¾ Select or (Save)

Complete for all POs

Record the system message:

Message

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Exercise 172: Create Invoice Receipt from Vendor

Purpose of Exercise
This exercise has you enter the Vendors invoiced for the items ordered.

Navigation
Menu Path
Logistics → Materials management → Logistics Invoice verification →
Document entry → Enter invoice

Trans Code

Enter the following information:

¾ Invoice Date: (Enter today's Date)

¾ Check your Company Code: C_ _ _
¾ Enter Currency: USD
¾ PO number: (Enter your purchase order number)

¾ (Enter)
¾ Enter amount: Enter amount from invoice
¾ Tax code: XI

¾ (Enter)

¾ Use the button to see if the postings are correct.

¾ (Post)
Record the system message:
Message

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Exercise 173: Post Payment to Vendor

Purpose of Exercise
The purpose of this exercise is to post payment to the vendors. The invoices are now due for
payment. You are requested to clear the invoices by posting an outgoing payments using the bank
account (no. 1000_ _) of your chart of accounts.

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable →
Document entry → Outgoing payment→ Post

Trans Code

Enter the following information:

¾ Document date: Today

¾ Account: 100_ _ _ (Bank)
¾ Amount: Enter the amount of the outgoing payment
¾ Text: Invoice Number or other text
Open items selection:
¾ Account: Vendor # for Premier Pens
¾ All other settings remain unchanged.

¾ Select
¾ Review the balance.

¾ (Save)
Record the system message:
Message

Again display vendor line items

Navigation
Menu Path
Accounting → Financial accounting → Accounts payable → Account →
Display/Change line items

Trans Code

Enter the following information:

¾ Vendor Vendor # for Premier Pens

¾ Company code C_ _ _
¾ Select All items

¾ (Execute)
¾ Review for All items

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Unit 21:
Purpose of Unit
The purpose of Unit 21 is to look at the functionality of delivery and billing due lists. Delivery and
billing due list provide you the opportunity to create you deliveries and billings collectively, rather
than one at a time.

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Exercise 174: Run Delivery Due List

Purpose of Exercise
The purpose of this exercise is to have you run a delivery due list. In normal daily operation,
creating delivery notes for each individual sales order is the exception rather than the rule. In most
companies, the shipping department would run the delivery due list, which, creates delivery notes for
any material with deliverable items.

Items which are due for delivery are defined by the following parameters:
• Material is available and scheduled
• The date of due delivery has arrived
• Material is delivered for the chosen shipping point (determined from shipping point
determination)

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound delivery → Create →
Collective Processing of Documents Due for Delivery → Sales Orders

Trans Code

Enter the following information:

¾ Shipping point: S_ _ _
¾ Delivery creation date: Enter a spread of dates from one week ago to 14 days from today

General data TAB:

¾ Sales organization: S_ _ _
(OR furnish your specification via, Sold to Party, Delivery Priority etc.)

¾ (Execute)

¾ Select the desired line(s)

¾ Select In some cases, the system has combined deliveries from different orders on the
same delivery note number. This is set in the customer master, by selecting Order combination.

¾ (Save)

Record the delivery note document numbers:______________________________________________

Record the system message:

Message

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Exercise 175: Pick Materials on Delivery Note

Purpose of Exercise
In this exercise you will update the delivery documents created by entering the picked quantities into
the delivery note. When saved, the delivery has changed to a picked status.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound delivery → Change → Single Document

Trans Code

¾ Enter a delivery note number from the previous exercise.

¾ (Enter)
Picking TAB:
Note: Material delivery is displayed, enter Pick quantity (next to Delivery quantity)
¾ Select the storage location for the individual materials.
¾ Enter the Pick quantity the same as the Delivery quantity for each material.

¾ (Enter)

¾ (Save)
Record the system message:
Message

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Exercise 176: Post Goods Issue

Purpose of Exercise
This exercise will have you create the post goods issue which reduces unrestricted stock to reflect
the inventory has shipped. This needs to be completed for all delivery notes.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

¾ Outbound delivery (Select the delivery document )

¾ (Enter)
¾ Storage location (Select from available inventory)

¾ Select

The system returns a message indicating change to the delivery note.

¾ Now go to your other session, leaving this session open. (Alt + Tab or select on the bottom bar of
your screen)

Recheck the stock status of the materials: Notice the quantity from the “Schd. for delivery” stock type has
disappeared and the “Unrestricted use” stock quantity has been reduced.

Stock Type
Unrestricted Scheduled for
Material Storage Location Use Sales Orders Delivery
BPEN_ _
CPEN _ _ _
PPEN _ _ _
BOX _ _ _

¾ Update the stock status of the materials by selecting:

¾ (Execute)

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use”
stock quantity has been reduced.

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Exercise 177: Run Billing Due List, Invoice Customers

Purpose of Exercise
This exercise introduces you to the concept of collective billing. The Billing due list is a collective
display of all bills due in a specified period of time. This allows you to then individually or collectively
create all the invoices.

Navigation
Menu Path
Logistics → Sales and Distribution → Billing → Billing Document →
Maintain Billing Due List

Trans Code

In the Billing data section:

¾ Billing date from: a week ago
¾ Billing to date: today’s date is defaulted as the “to” date
¾ Billing type: leave blank
¾ SD document: leave blank

In the Organization data section:

¾ Sales organization: S_ _ _
Documents to be selected:
¾ Select Order-related
¾ Select Delivery-related

¾ Click
The system lists all the documents (Delivery numbers) due for invoicing
Now we complete the invoices as follows:
¾ Click on an individual SD document number
¾ Click on

¾ (Save)
Record the system message:
Message

The system automatically generates the listed invoices and displays the number of invoices created.

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Exercise 178: Post Receipt of Customer Payment

Purpose of Exercise
This exercise will have you go through and post receipt of payment from all of our customers for all
the orders you have created to date. You post the incoming payment to the customer's account.

Navigation
Menu Path
Accounting → Financial accounting → Accounts receivable →
Document entry → Incoming payment

Trans Code

Enter the following information:

¾ Document date: Today’s date

¾ Company code: C___
¾ Currency/rate: USD

Bank data:
¾ Account: Your Bank Account
¾ Amount: Enter the amount of the payment

Open item selection:

¾ Account: Customer number

¾ Select
Note: The “not assigned” amount should be 0.00

¾ (Save)
Record the system message:
Message

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Unit 22:
Purpose of Unit
The purpose of Unit 21 is to introduce you to the return process. In this unit you will create a goods
return order, receive the goods, and complete the process by transferring them back into
unrestricted stock, issuing a credit and pay the customer for the goods they returned.

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Exercise 179: Create Goods Return Order

Purpose of Exercise
In this exercise you will create a return for fifty (50) Barrel Pens due to a quantity discrepancy. The
process of creating a goods return order is no different from that of creating a standard sales order.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Change

Trans Code

Enter the following information:

¾ Order Order # From Promotion Products, Inc

¾ (Enter)
¾ Acknowledge Information pop-up window: “Consider the subsequent documents”

Sales Document→Create Subsequent Order

¾ Order type: RE
¾ Sales organization: S_ _ _
¾ Distribution channel: WH
¾ Division: 01

¾ Select

¾ Select

¾ (Deselect All)

¾ Select Material BPEN_ _ _

¾ Change Quantity to 50

¾ Select This will return you to the Create Returns Overview Screen

¾ Order Reason Quantity Discrepancy

Verify
¾ Material BPEN_ _ _
¾ Quantity 50

¾ Record the Return Order Net Value $________________________

¾ (Save)
¾ Record Return Order Number __________________

Record the system message:

Message

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Exercise 180: Create Delivery Note for Return Order

Purpose of Exercise
This exercise will have you create the goods receipt for the returned pens. The menu path for a
goods receipt of a return order is no different from that of a delivery creation for sales order. A
goods receipt is issued for blocked (inspection) stock.

Promotional Products, Inc. – Return Merchandise Authorization

RMA–1234
Reason for rejection: Quantity Discrepancy

ITEMS: BPEN_ _ _ QUANTITY: 50

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order →
Subsequent functions → Outbound Delivery

Trans Code

Enter the following information:

¾ Shipping point: S_ _ _
¾ Selection date: Today + 2 days
¾ Order: the returns order number

¾ (Enter)

¾ Check the material, customer etc.

¾ If correct (Save)

Record the system message:

Message

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Exercise 181: Receive Materials from Goods Return Order

Purpose of Exercise
The purpose of this exercise is to pick the goods and post goods issue.

Navigation
Menu Path
Logistics → Sales and distribution → Shipping and Transportation →
Outbound Delivery → Change → Single Document

Trans Code

Outbound delivery → Change

¾ Enter the delivery note number from the previous exercise.

¾ (Enter)

On the Picking Tab

¾ Enter the storage location: 10 (Inventory)

¾ (Save)

¾ Select

Record the system message:

Message

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Exercise 182: Check Document Flow

Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Change

Trans Code

Enter the following:

¾ Document Return Order Number

Environment → Display Document flow

¾ Display the GD document

A material document displaying a single goods movement, movement type 651 is displayed. Since we
haven’t accepted ownership yet, there is no accounting document. Movement type 651 moves material
into a “Returns” stock type.

Record the system message:

Message

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Exercise 183: Review the Stock Overview

Purpose of Exercise
This exercise will have you look at the stock overview and record the types of BPEN_ _ _ stock.

Navigation
Menu Path
Logistics → Materials management → Inventory management →
Environment → Stock → Stock overview

Trans Code

¾ Material BPEN_ _ _
¾ Plant P_ _ _
¾ Storage Location Leave Blank

¾ Select (Execute)
¾ Double click on a line item
¾ Record the total stock in “unrestricted use” ______________
¾ Record the total stock in “Returns”_______________

Record the system message:

Message

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Exercise 184: Transfer Return Stock to Unrestricted Use

Purpose of Exercise
The purpose of this exercise is to transfer the returned goods to unrestricted stock. The movement
results in a debit to the trading goods account and a credit to the COGS account.

Navigation
Menu Path
Logistics → Material management → Inventory management →
Goods Movement → Transfer posting →

Movement type → Transfer posting → Stock to stock → Own from returns

Trans Code

Enter the following:

¾ Movement type: 453 is defaulted
¾ Plant: P_ _ _
¾ Storage location: 10

¾ (Enter)
¾ Enter BPEN_ _ _
¾ Quantity 50
¾ Unit of Measure EA

¾ (Enter)

¾ (Save)
¾ Record the material document number _____________________

¾ Display the material and accounting documents.

¾ Re-check the stock status of the material to confirm the “return” stock has been transferred to
unrestricted stock
Record the system message:
Message

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Exercise 185: Post Customer Credit

Purpose of Exercise
This exercise will have you prepare to issue a credit, the Billing block must be removed from the
Return’s sales order to proceed with issuing the credit.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Change

Trans Code

Enter the following information:

¾ Order: Return sales order number

¾ (Enter)
¾ Acknowledge Information pop-up window: “Consider the subsequent documents.”:

¾ (Enter)
¾ Delete the entry in the field “Billing block”

¾ (Save)
Record the system message:
Message

Once this process has been completed the credit memo can be generated

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Exercise 186: Run Billing Due List

Purpose of Exercise
The purpose of this exercise is to create the account payable to the customer for the returned
goods.

Navigation
Menu Path
Logistics → Sales and distribution → Billing → Billing document → Create

Trans Code

Enter your Return Order number

¾ Document Return order number

¾ (Enter)

¾ Record the total amount billed to the customer. $____________________

¾ (Save)

The billing document number is displayed at the bottom of the screen.

Record the system message:

Message

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Exercise 187: Release Billing Document to Accounting

Purpose of Exercise
The purpose of this exercise is to release the billing document to accounting. Before the billing
document can be processed, Sales must release it to Accounting. All credits are automatically
blocked for processing so that they may be reviewed prior to being released to Accounting for
payment.

Navigation
Menu Path
Logistics → Sales and distribution → Billing → Billing document → Change

Trans Code

¾ Enter Billing Document number

Billing Document → Release to Accounting

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Exercise 188: Check Document Flow

Purpose of Exercise
This exercise will have you review the document flow up to this point in the return process.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Change

Trans Code

Enter the following:

¾ Document Return Order Number

Environment → Display Document flow

Review the accounting document created by billing

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Exercise 189: Post Payment to the Customer – Refund

Purpose of Exercise
This exercise will have you post a payment to your customer. Now that they have received the
invoice with the credit you will need to send them a payment. The payment will be reflected in their
account.

Navigation
Menu Path
Accounting → Financial Accounting → Accounts Receivable →
Document entry → Other → Outgoing Payments

Trans Code

Enter the following information:

¾ Document date: Today’s date

¾ Company code: C_ _ _
¾ Currency/rate: USD

Bank data:
¾ Account: The G/L account for your bank
¾ Amount: Enter the amount of the payment (from sales order)
¾ Open item selection:
¾ Account: Customer # for Promotional Products, Inc.

¾ Select

¾ (Save)

¾ Record the document number for this posting ________________

¾ Return to the Sales Order and review the Document flow for the credit orders that you just processed.

Record the system message:

Message

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Exercise 190: Check Document Flow

Purpose of Exercise
This exercise will have you review the document flow now that the process is complete.

Navigation
Menu Path
Logistics → Sales and distribution → Sales → Order → Change

Trans Code

Enter the following:

¾ Document Return Order Number

Environment → Display Document flow

Review the accounting document – has it been cleared.

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