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Formal Letter Writing Samples5

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21 views1 page

Formal Letter Writing Samples5

Uploaded by

tanishka
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What are the parts of a formal letter?

Header (date/address/return address)


Date: When you write a formal letter, it’s crucial to include the date on
which you wrote it. This information is essential for time-sensitive
communication.
Address: Write the recipient’s full address, including their PO Box number
or office suite.
Return address: Include your company’s full address. This makes it easy
for the recipient to send a response.
Salutation
In a formal letter, the standard salutation is “Dear” followed by the
recipient’s title and last name. Begin your letter with “Dear [recipient’s
name]” and add a comma after the name. When you cannot determine
the recipient’s name, you may address the letter to their title.
Body
The body paragraphs are the main text of the letter. In these paragraphs,
the sender outlines the purpose of the letter. It includes these sections:
 An introductory paragraph that states the letter’s main purpose and,
if necessary, introduces the letter writer.
 One or more middle paragraphs that discuss the letter’s subject in
greater detail. It’s important to organize this section logically, with
each paragraph addressing a specific point or aspect of your overall
message.
 A final paragraph that summarizes the key points and, if applicable,
indicates the next steps. This could involve suggesting a meeting,
requesting a response, or expressing anticipation for resolving the
matter at hand. The final paragraph is also an appropriate place to
offer thanks to the recipient for considering your message or for
their time and attention.
Closing
After the body section, close the letter with a simple, professional sign-off.
Polite ways to end the letter include the following sign-offs:
 Sincerely
 Best regards
 Respectfully
Signature
The final component of a formal letter is your signature. Include your full
name and job title if relevant, followed by your wet signature and printed
name.

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