Word Processing Software ensure that your document is well-organized and neatly

-is a type of application software that allows users to formatted.

manipulate and design text documents. It’s commonly Word Processing Software
used for creating, editing, saving, and printing various -is a type of application software that allows users to
types of written content. manipulate and design text documents. It’s commonly
Example: MS Word used for creating, editing, saving, and printing various
types of written content.
Document Example: MS Word
-a file created in Word that can contain text, images,
tables, and other elements. Document
-a file created in Word that can contain text, images,
Auto Table of Contents in MS Word tables, and other elements.
-is a handy feature that automatically generates a table of
contents based on the headings in your document. To use Auto Table of Contents in MS Word
this tool efficiently and accurately, it is essential to ensure -is a handy feature that automatically generates a table of
that your document headings are correctly formatted with contents based on the headings in your document. To use
the appropriate heading styles. this tool efficiently and accurately, it is essential to ensure
that your document headings are correctly formatted with
Heading- a single word, short phrases, or complete the appropriate heading styles.
sentence that cover all of the material until the next
heading. Heading- a single word, short phrases, or complete
Steps in Creating Auto Table of Contents in Word sentence that cover all of the material until the next
Step #1: Open the document. heading.
Step #2: Format the headings: Steps in Creating Auto Table of Contents in Word
Format headings using built-in styles: Step #1: Open the document.
▪ Heading 1: For main sections (e.g., chapters, major Step #2: Format the headings:
topics). Format headings using built-in styles:
▪ Heading 2: For subsections within Heading 1 (e.g., ▪ Heading 1: For main sections (e.g., chapters, major
subtopics). topics).
▪ Heading 3: For further subdivisions (if needed). ▪ Heading 2: For subsections within Heading 1 (e.g.,
Step #3: Click on the Reference tab subtopics).
● Place your cursor where you want the table of contents ▪ Heading 3: For further subdivisions (if needed).
to appear. Step #3: Click on the Reference tab
● On the Reference Ribbon, click on the Table of Contents. ● Place your cursor where you want the table of contents
This opens the built-in list for the table of contents. to appear.
Step #4: Choose a table of contents from the list. ● On the Reference Ribbon, click on the Table of Contents.
This opens the built-in list for the table of contents.
-MS Word automatically generates a table of contents Step #4: Choose a table of contents from the list.
based on the headings in your document.
• the table of contents makes it easier to navigate through -MS Word automatically generates a table of contents
the contents based on the headings in your document.
• more accessible and organized for readers • the table of contents makes it easier to navigate through
• can enhance the readability and professionalism of your the contents
documents. • more accessible and organized for readers
Word also allows you to: • can enhance the readability and professionalism of your
● Create a table of contents documents.
● Update the table of contents Word also allows you to:
● Remove the table of contents ● Create a table of contents
● Update the table of contents
Page Break ● Remove the table of contents
-is a tool that allows you to control where one-page ends,
and the next one begins. Additionally, in long documents, Page Break
it’s essential to manage how content is distributed across -is a tool that allows you to control where one-page ends,
pages and provide a navigation tool like a table of and the next one begins. Additionally, in long documents,
contents. it’s essential to manage how content is distributed across
-Page breaks are essential for controlling where a new pages and provide a navigation tool like a table of
page begins within your document. They allow you to contents.
separate content logically and ensure that specific sections -Page breaks are essential for controlling where a new
start on fresh pages. This feature improves readability and page begins within your document. They allow you to
professionalism. By using page breaks effectively, you can separate content logically and ensure that specific sections
start on fresh pages. This feature improves readability and
professionalism. By using page breaks effectively, you can
ensure that your document is well-organized and neatly
formatted.
How to insert Page Break in MS Word. How to insert Page Break in MS Word.
Step #1: Open the Word document. Step #1: Open the Word document.
Step #2: Click on Insert tab Step #2: Click on Insert tab
Step #3: Click on Page Break Step #3: Click on Page Break

Mail Merge Mail Merge

-allows you to create a batch of personalized documents -allows you to create a batch of personalized documents
where each document shares the same layout, formatting, where each document shares the same layout, formatting,
text, and graphics, except for specific personalized parts. text, and graphics, except for specific personalized parts.
• These personalized parts can include recipient names, • These personalized parts can include recipient names,
addresses, and other customized information. addresses, and other customized information.
• You associate a data source (such as an Excel • You associate a data source (such as an Excel
spreadsheet, Outlook contact list, or any other database) spreadsheet, Outlook contact list, or any other database)
with your Word document. with your Word document.
Data Sources: Data Sources:
• You can use various data sources, including Excel • You can use various data sources, including Excel
spreadsheets, Outlook contacts, or any database that spreadsheets, Outlook contacts, or any database that
Word can connect to. Word can connect to.
• If you don't have an existing data source, you can even • If you don't have an existing data source, you can even
type it directly in Word during the mail merge process. type it directly in Word during the mail merge process.
Common Document Types for Mail Merge: Common Document Types for Mail Merge:
• Letters • Letters
• Emails • Emails
• Envelopes or Labels • Envelopes or Labels
• Directories • Directories
Step-by-Step for Mail Merge Step-by-Step for Mail Merge
1. Click Mailings tab 1. Click Mailings tab
2. Click Start Mail Merge 2. Click Start Mail Merge
3. Start editing your document 3. Start editing your document
4. Create recipient data source 4. Create recipient data source
5. Add recipient information to your letter: 5. Add recipient information to your letter:
• address block
 address block • greeting line
 greeting line 6. Preview your letter
6. Preview your letter 7. Complete the merge
7. Complete the merge