INDKOM ENGINEERING SDN BHD

Dept: HUMAN CAPITAL Doc. No. AD-P-01

TRAINING PROCEDURE

REVISION DETAILS OF CHANGES

1 New Document
2 Deletion of clause 9.11 due to redundancy
Obsolete form:
Checklist for New Employees – Factory Staff / Worker
AD-F-01-10A
3 Amend form Training Attendance List AD-F-01-03B to List
AD-F-01-03C
4 3.0 Reference
3.1 MS ISO 9001:2015
3.2 ISO 45001:2018
3.3 EMS 14001:2015
Amend document title from Training Evaluation to Training
Assessment (9.4.5) & (10.7)
Amend word from Admin to Human Capital ( 9.3.2) , (9.4.1), (9.4.3)
(9.4.4), & (10.10)

5 Amend form Training Assessment AD-F-01-08D

Additional form at clause 9.4.3 for Pre and Post test form AD-F-
01-11A
Amend form Training Evaluation AD-F-01-07A to AD-F-01-07B
Amend word from Personal Officer to Human Capital Executive
(6.2), (9.3.1), (9.4.2).
6 Amend on the 4.0 from word “Not applicable” to “Refer Appendix
1 – Training Flow Chart”
Amend period of Training Asessment from “after a month” to
“after three(3) month”

7 Additional form at clause 9.1.1 for Orientation checklist for new

employee form AD-F-01-02
8 Amend on the at clause 10 for Records from 2 years to 5 years
1.0 PURPOSE

1.1 To ensure all employees are equipped with necessary skill and
knowledge in order to help them upgrade their skill and prepare them
for better development on job responsibility in their respective fields.

2.0 SCOPE

2.1 All training activities are covered from job responsibility, authority,
company rules and objectives, ISO 9001:2015, ISO 45001:2018 and
ISO 14001:2015 requirements.

3.0 REFERENCE

3.1 ISO 9001:2015

3.2 ISO 45001:2018
3.3 ISO 14001:2015

4.0 FLOW CHART

4.1 Refer Appendix 1-Training Flow Chart

5.0 DEFINATION

5.1 In-house Training.

Training programmers conducted for employees of the company by
the trainers / facilities within the company.

5.2 External Training.

Training conducted for the employees of the company by external
organization / institution. Only selected employees are sent by the
company.

6.0 RESPONSIBILITY

6.1 It is the responsibility of the trainer to make sure that the trainee
equips the specified training and it shall be certified by the trainer.

6.2 Human Capital Executive

It is the responsibility of the Human Capital Executive to make sure
that the Training Programme has been fulfilled according to
schedule and recorded in the Training Record.

7.0 AUTHORITY

7.1 Trainer.
The qualified trainer is authorized to certify the trainee.
8.0 POLICY

8.1 It is the policy of Indkom Engineering Sdn Bhd to provide all the
employees with the knowledge and skills to achieve the necessary
competence.

9.0 PROCEDURE

9.1 Training Program For Newly Hired

9.1.1 A general training programed for all newly hired staff shall include an
orientation programed by filling the Orientation checklist for new
employee form ( AD-F-01-02). The objective of this programed is to
communicate on the organization and a general overview of the ISO
9001:2015 , ISO 45001:2018 and ISO 14001:2015 to them.

9.1.2 Whenever an employee is handover to a department, whether

the employee is newly hired, it is the responsibility of his / her
immediate superior to On Job Training (AD-F-01-09) and On
Job Training Checklist For New Employee Factory
Staff/Workers form (AD-F-01-10) in order to perform his / her
work independently with the required quality.

9.2 Training Needs Form

9.2.1 All employees with permanent employment basis, will be given a

training need form to identify what trainings are they in need to
improve the quality of their works. This shall be done once every
three years.

9.2.2 Respective HOD/Managers will evaluate the form(AD-F-01-01)

and determine which trainings they think suits their
subordinates in terms of improving the quality of their work.

9.3 Training Plan

9.3.1 The Human Capital Executive shall identify, consolidate and

coordinate the training requirements of an employee.

9.3.2 A Training plan (AD-F-01-06) will be establish after completed

of Training Needs Form (AD-F-01-01) from respective
department.

9.3.3 On the Ad-Hoc basic, either training conducted internally or

externally, the Human Capital Executive shall notify to trainee
by memo or email.
9.4 Training Records

9.4.1 Training Attendance List ( AD-F-01-03) shall be completed and

forwarded to the Human Capital Executive

9.4.2 Employee who has attended the external training must fill up the
Traning Evaluation Form ( AD-F-01-07) and to be forwarded to the
Human Capital Executive within one week after the training.

9.4.3 Pre and post test (AF-F-01-11) shall be conducted by the trainer for
those internal training programmed. This is to verified that the training
conducted effectively.

9.4.4 Upon receiving the completed Training Attendance List, the Human
Capital Executive shall transfer the information in the Employee
Training Record ( AD-F-01-04).

9.4.5 The Human Capital Executive Shall maintains records of personnel

who have attended standard training programed and any other
approved training programed.

9.4.6 A Standard Training Program ( AD-F-01-05) shall recorded by Human

Capital Executive and this form shall specify the training attended and
certification for that year in the organization.

9.4.7 Respective HOD / Manager will evaluate their subordinates who

already went for external training by filling up Training Assessment
(AD-F-01-08) after three (3) month of the training date. Reassessment
shall be conducted within one month for rating B and three month for
rating C after the first assessment.
 10.0 RECORDS

Form Name Form No Resp. RP

10.1 Training Need AD-F-01-01C PO 5 Years

10.2 Orientation Checklist for New AD-F-01-02A PO 5 Years
Employee
10.3 Training Attendance List AD-F-01-03C PO 5 Years
10.4 Training Record AD-F-01-04A PO 5 Years
10.5 Standard Training AD-F-01-05A PO 5 Years
Programme
10.6 Training Plan AD-F-01-06A PO 5 Years
10.7 Training Evaluation AD-F-01-07B PO 5 Years
10.8 Training Assessment AD-F-01-08D PO 5 Years
10.9 On Job Training AD-F-01-09A PO 5 Years
10.10 Checklist for New AD-F-01-10A PO 5 Years
Employees – Factory Staff/
Worker
10.11 Pre and Post Test AD-F-01-11A PO 5 Years

Note : All the above records are kept in Human Capital Office
: For Training Record, Shall be kept for a minimum of 1 year after the employee has
resigned
 INDKOM ENGINEERING SDN BHD

TRAINING NEEDS

Date :
Employee No. :
Name Position :
Department :
:

No. Course / Training Related to job scope Remarks by Superior

Employee Signature Verified by Superior Approved by

Form No. :AD-F-01-01C

 INDKOM ENGINEERING SDN BHD
Orientation Checklist for New Employee

Name :

Position :

Reporting Date : EN :

Brief about employment checklist

* To bring along on the reporting day for duty

* Offer Letter ( Photocopyied )
* Copy Of Identity Card
* Photo ( Passport Size )
* Copy Of Bank Islam Account Done By Human Capital Department

List of item give to new employee

* Uniform ( If applicable )
* Safety Shoes
* Employee handbook
* Thumbprint
* Stationary ( If applicable ) Done By Human Capital Department

Brief about the-Company

* Company background
* Organization Chart
* Management Team
* Operating activities Done By Human Capital Department
* List Of Department
* Location for each department
* Location of cafeteria, Surau , Training Room , Toillet , and Etc

Brief about company Rules & Regulation

* Terms & Condition of Employment

* Employee benefits Done By Human Capital Department
* Policies & Procedure

Brief about security activities

Done By Security Supervisor

Brief about Safety & Health

* General duties of Employer & Employee

* Safety and Health policy
* Indkom Safety Procedure ( OSHAS 18001 : 2007 )
* Safety Committee Done By Safety and Health Officer
* Emergency response team ( ERT )
* Safety plan
* Personal Protective Equipment ( PPE )

Brief about 5's activities Done By 5'S Representative

Brief about Environmental Management System

Done By EMS Representative

Brief about nature of the job assigned

* Job title , Scope & hierarchical level

* Job holder's main function / responsibilities
* Briefing On Product ( Functional, Type,Version,Product Use,Process Flow,)
* Documentation ( Worksheet , Production Rejection Note ,Transfer Ticket)
* General provision relating to the working environment Done By Department Representative

Im hereby understand and accept the terms & condition as per above which were
explain by the respective personnels

Signature : Date :

Form No. AD-F-01-02A

INDKOM GROUP OF COMPANIES TRAINING ATTENDANCE LIST
TRAINING TITLE : DATE :
VENUE :
TIME :
TRAINER NAME:
NO. NAME DEPARTMENT POSITION TRAINEE SIGNATURE
1

10

11

12

13
14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30
Remark:

Trainer : Verified :
initial initial

Form No. :AD-F-01-03C

 INDKOM ENGINEERING SDN. BHD. EMPLOYEE TRAINING RECORD

NAME : DEPARTMENT :

NO. DATE TOPIC REMARKS

Form No. : AD-F-01-04A

 INDKOM ENGINEERING SDN. BHD. STANDARD TRAININGPROGRAMME

Effective Date : Approved by :

Topic Duration Attended by Conducted Certification

by

Form No. : AD-F-01-05A

 INDKOM ENGINEERING SDN. BHD. TRAINING PLAN

Date : Year : Rev :

Name Schedule
No. Topic

Form No. : AD-F-01-06A

 INDKOM ENGINEERING SDN. BHD TRAINING EVALUATION FORM

NAME TRAINING DATE

EMP. NO. INTERNAL / EXTERNAL
DEPT. DURATION
DESIGNATION VENUE
TRAINING TITLE

Evaluation (Please tick (/) accordingly).

VERY GOOD GOOD POOR

1. Communication Skills
2. Presentation
3. Training Materials
4. Facilities (Training Room/ Audio- Visual/ OHP, etc)
5. Adequacy of the syllabus
6. Understanding the subject present
7. Trainer's knowledge pertaining to the subject
8. Achieving training objective ? Yes/No
9. Recommend for other employee to attend? Yes/No (Please specify)
10. Overall training result (comments by trainee)

Employee Signature Human Capital Signature

Name : Name :
Date : Date :

Form No. : AD-F-01-07B

 INDKOM ENGINEERING SDN BHD
TRAINING ASSESSMENT

Employee Name : Employee Number :

Training File : Training Date :

please complete this form as completely and as objectively as possible to help us to evaluate the
effectiveness of the course that attend by your employee. Kindly return this form to Human Resources
Department upon completion.

Please circle the number which describe, most closely your observation about the effectiveness of
the training that attended by your subordinate

0 = Poor 1 = Satisfactiry 2 = Excellence

LEARNING
1 Understanding 0 1 2
2 Practical 0 1 2
3 Can perform the job better 0 1 2

RELEVANCY
1 Practise in the relevant function 0 1 2
2 Work indepedently 0 1 2
3 Provide suggestion for improvement 0 1 2

MEETING COURCES OBJECTIVE

1 Performance meet cources objective 0 1 2
2 Share knowledgewith others 0 1 2
3 Able to lead in that area 0 1 2

EMPLOYEE FEEDBACK
1 Better understanding 0 1 2
2 Meet their expectation 0 1 2
3 Can be apply in their job 0 1 2
4 Training material is adequate 0 1 2

EVALUATION RESULT
Ranking A B C
Total Points 18 - 26 9 - 17 0-8

Filled by : Head Of Department Verified by : Human Capital Department

Name : Name :
Date : Date :

REMARKS
Ranking A B C
Status Effective Reassessment Reassessment
Duration for Reassessment 1 Month 3 Month

Form No. AD-F-01-08D

INDKOM ENGINEERING SDN. BHD. ON JOB TRAINING
NAME : DEPARTMENT :

POSITION : DATE :
NO TOPICS REMARKS

Trainer : Trainee :

Position : Signature

Signature :
Form No. AD-F-01-09A
 INDKOM ENGINEERING SDN. BHD.
ON JOB TRAINING CHECKLIST FOR NEW EMPLOYEE
FACTORY STAFF / WORKER

Name :

Position :

Reporting
Date :

Dept / Section :

Briefing on Products

Functional of Products

Type of Products

Version of Products

Product Use

Process Flow

Documentation

- Worksheet
- Production Rejection
Note
- Transfer Ticket

Employee's Signature :
Date :

Trainer's Signature :
Date :

Form No. AD-F-01-10A

 INDKOM ENGINEERING SDN BHD PRE AND POST TEST
NAME TRAINING DATE
EMP. NO DURATION
DEPT. VENUE
DESIGNATION PRE / POST TEST MARK
TRAINING TITLE

Employee Signature Trainer Signature Verified By

Date : Date: Date:

Form No. : AD-F-01-11A

Appendix 1 – Training Flow Chart