Student Information System

Ngawang Tenzin1, Pema Namgang2, Jigme Singye3, Tshering Deker4, Tshering5

Information Technology Department, College of Science and Technology
*E-mail: [email protected], [email protected], [email protected],
[email protected], [email protected]

Abstract
Student Information System (SIS) is a web-based application developed for managing the records of students
in the College. The system is redeveloped using the PHP Laravel framework. It handles student related
information such as registration, managing and updating their information, course subscription, fees and
individual remarks. The first version of software was developed in 2015. Authors worked on development of
second version of SIS in 2016. This paper presents the second version of SIS. The second version of SIS is
being evaluated and tested by the users such as student, staff, parents, provost and DSA. Starting winter
semester 2016, the SIS version two is being deployed by college for managing student information system.

Keywords: Student Information System, SIS, Laravel Framework.

1. INTRODUCTION Management by a large scale (Zhibing Liu, 2010).

With the world population growing at the rate of Keeping these advantages in mind author
1.13% per year (Worldometers, 2016), it’s proposed to work and improve on version two of
becoming difficult to track, manage and store Student Management System developed in 2015.
information of the people. Log books and Authors has successfully developed, evaluated
checklists were used for maintaining the and deployed the second version of software in
information of people but with the emerging the college. This paper presents technology used
technology the management and storage of while developing this software.
people’s information has shifted towards software
system.
2. LITERATURE REVIEW
With the continuous progression of schools,
college and university throughout the globe, the 2.1 Student Management System based on .Net
information of students have doubled and Three-layer Structure
redoubled (TANG Yu-fang, 2009).The colleges Student Information Management system has
and universities are faced with a large number of been implemented by (Yang Qingshan, 2010)
information, and it became tedious to manage using .Net Architecture for better standardization,
these information manually (TANG Yu-fang, information management, and three layer B/S
2009). So in order to manage this information structure. This architecture improves the security
efficiently and error free, a Student Information and maintainability.
Management System is developed.
2.2 Design and implementation of Student
And also from the advent of University Credit Information Management System
System, division of campus, elective modules, Similarly simplified friendly interface student
school of departments, classes, teachers and management system has been designed and
students, it’s a must that the information be implemented with the use of Visual Basic 6.0 and
handled through a software system which does not the SQL Server 2000. This design has a fully
succumb to a poor information delivery among functional, flexible and convenient application
students and teachers and within students (Yang which provides friendly interface to the users
Qingshan, 2010). (Zhibing Liu, 2010).

With Student Information System the advantages 2.3 Student Information Access System via
are incomparable, as computers manage student Bluetooth
information. It provides quick search, convenient, K.A.C. Dushamali (2007) also presented
high reliability, large memory capacity, their work and concluded the information can be
confidentiality, long life and low cost with accessed by teachers and students using
improved efficiency of Student Information Bluetooth. The system consist of a J2SE Server
1
Application, a mobile phone, a Bluetooth dongle,
web service which connects the database and the 3. METHODOLOGY
system, a database and a web interface.
1. Literature Review
2.4 A Project Report on Student Information
Management System
Kapil Kaushik (2011) also built a student
information management system with features like
online registration of students, maintenance of 2. Review of SIS
students records and searching student records.
Their system was built using HTML, JavaScript
implementing PHP, MySQL (as back end). They
also used Apache HTTP server and Dreamweaver
3. Analyze SIS
(Kapil Kaushik, 2011).

2.5 Web Based Student Information

Management System (SIMS)
S.R.Bharamagoudar, Geeta R.B and 4. Re-Design
S.G.Totad also have built SIMS for maintenance
of student information system solving the
traditional way of managing the student records.
The system was built using html, PHP and
5. Coding
MySQL database.

2.6 Student Information System for Sebha

University, Libya
They have devised a simple interface for the 6. Testing
easy collation and maintenance of all manner of
student information. They built a student database
which had to be integrated with the web based
system. And their student data system was used to
7. Evaluation
collect and correct all student data at Sebha
University (Almahdi Alshareef, 2015).

2.7 Design of RF Based Multithreaded RFID

Student Attendance Management 8. Deployment

Information System
The paper proposed a better way of taking
attendance of students using the RFID card and
RFID card readers integrated with the Student 9. Documentation
Attendance Management Information System
(SAMIS). The SAMIS collects and manages
Fig.1 Methodology
students’ attendance record from the RFID
devices installed outside the lecture halls (Julius We started our work reviewing literature of
Quarshine Azasoo, 2014). various different papers on Student Information
System. Information collected were used as base
2.8 Student Management System
data for analysis of SIS version one developed by
Dechen Wangmo (2015) et al. designed and
previous group. System was redesign and coded.
built system software with features like course
The code was tested till it reached to bug free
management, student semester registration,
system. After fixing the errors, the system was put
student bio data, disciplinary records and study
to evaluation whereby different inputs from
information like course etc. Their system uses
different users were tested. Finally we deployed
PHP framework named Laravel, html, java script,
the system in to server machine for its intended
MySQL and Apache.
use.
Our group reworked on the system developed
by this group. Evaluated by the users and finally
deployed in the college starting winter semester
4. SYSTEM DESIGN
2016.
2
4.1 Architecture generates response and Client interprets response
The architecture proposed is based on 3-tier appropriately.
system. A front end display allows the users Web server respond to the client request in
(student, teachers, administration, dean and either of the following two ways: Sending the file
accountant) to create a profile. The information is to the client associated with the requested URL
stored in a database in the server and retrieved and the Generating response by invoking a script
whenever it’s required using our application. and communicating with database.

Fig.2 System Overview

The system is web based three-tier

Fig.4 Web Server Architecture
architecture developed keeping in mind that
choice of users, the development time, flexibility When client sends request for a web page,
and maintenance of the application. the server search for the page if it is found then it
will send it to client with an HTTP response.
4.2 Functionality
If the page is not found, web servers will
The Student Information System allows the
the send an HTTP response: Error 404 Not found.
students to upload their information, enroll to the
The SIS version two is developed to run in real
courses and view the remarks given by their tutor.
time and accessible to all students, staff and the
This system also allows the tutor to view the
parent.
students enrolled in his/her course and give them
remarks. The system also allows parents to view 4.4 Database Design
the remarks on their child’s progress given by the
tutor. The college accountant can register himself
to the Student Information System and manage the
fees record for the Self-Financed students. Figure
3 show other functionality built in the system.
Home Page

Login

Admin Staffs Accountant Students Parents

User Deans HOD Tutor Create/Edit and Create/Edit and

Fee Record
Management Update Profile Update Profile

View Student
Program Create/Edit and Create/ Edit and Course
Assign Tutors Record and
Management Update Profile Update Profile Registration
Remarks

Course Validate Semester Create/ Edit and View Enrolled Create/Edit and
View Remarks Report Generation
Management Registration Update Profile Students Update Profile

Staff/Student View Student Add/Update

Report Generation
Management Information Courses

Parent
Report Generation Report Generation Report Generation Report Generation
Management

Back Up

Fig.3 Application Functionality Fig.5 Entity Relationship Diagram

4.3 Web Server The detail over-all data base design of our
It is basically a program that understands work is shown in figure 5. In addition to existing
the HTTP protocol and generates appropriate system, we proposed new module called the
responses such as clients connect to the machine. “Parent Portal” that allows the parents to view
Clients send a request, Server reads request, their child’s progress.
3
4.5 Firewall 5.3 Redesign Index Page
Firewall is a security device that grants or Group redesigned index page to the image
rejects access to traffic flows between an shown in Figure 8. It has new sign up for user and
untrusted zone i.e., the Internet and a trusted zone Sign in login for existing users.
i.e. a private or corporate network based on the
predetermined security rules.
Firewalled daemon is used in our system. It
provides dynamically managed firewall which
support network/firewall zones to define the
trustful network connections or interfaces. It also
supports an interface for services or applications
to add firewall rules directly. And we have
implemented firewall in our system.

Fig.8 Home Page Redesigned

5.4 Redesign of Registration Form

SIS version one had problem with the
identification of role in existing registration form,
our group have re-designed the registration form.
It now redirects to users profile page, once user
conforms registration sent to their email.
Fig.6 Firewall Flowchart for SIS

5. IMPLEMENTATION

This section presents the actual working of the

system and the screenshots of the output. It
contains the screenshots and explanation on the
new added features on the system as well as the
working of the System .i.e. Student Information
System.

5.1 New Features

Our group reworked on the previous project
and added new features and fixed bugs. The
features and the bugs that we added are parent Fig.9 User Roles
portal, registration, student information printing,
index page redesign, remarks and the accountant 5.5 Student Bio Printing
module. System is integrated with the print feature
where the student can print their bio-data using
5.2 Back Up the print functionality in the system. Figure 10
The backup feature in the system is added, shows bio-data that can be printed by student.
administrator can easily back up the data so that
the admin can easily restore if ever crashes.

Fig.7 Back Up Command

4
 version two. Account official will be able to
update the student fees record and payment
transaction. Figure 14 shows the form used for
updating fees related data.

Fig.10 Student Bio-Printing

5.6 Parent Portal

The scope of the project includes the parent
portal. In SIS version two, system allows the Fig.14 Accountant Module
parent to access their child’s remark given by the
various tutors. 5.9 Staff
Staff can register, enroll the module and view
their profile. As staff user, they update module
being handled and view student details. Figure 15
show the profile view of staff. Figure 16 depicts
module handled by tutor.

Fig. 11 Parent Portal Student View

5.7 Remarks
SIS version two has a feature to be used by
the staff to add comments related with student.
Registered staff can give remarks to the students
in the system. The remarks given to student are
made visible to parents, staffs and student. For
example, if particular student have discipline Fig.15 Staff Profile
problem, dean student affair can reflect it in the
remarks field and this remarks are visible to other
staffs and their parents. Figure 13 shows how it is
being done.

Fig.16 Course Module View

6. EVALUATION AND TESTING

Fig.12 Remarks Page
After completion of development phase, system
was installed in standalone computer as server.
The components of the Student Information
System have been tested by user such as Provost,
Dean Student Affair, students, parents and tutor.
The author received positive feedback and user
Fig.13 Remarks Added
acknowledge team for developing fully functional
software for the college. Author has tested and
5.8 Account Module recommends Firefox and Chrome browser.
An account module is incorporated in SIS
5
 Worldometers. (2016, March 6). Retrieved from
7. DEPLOYMENT www.worldometers.info

Yang Qingshan, Z. X. (2010). Design and

The College has currently deployed the Student
Implementation of College Student Managemnet
Information System in a private network. Winter
Information System Based on .Net Three-layer
semester 2016, student registration is being done
Structure. Univeristy of Electronic Technology,
using SIS software. Guilin, China, 3.

8. CONCLUSION Zhibing Liu, H. W. (2010). Design and Implementation

of Student Information Management System.
College for so long has been exploring for International Symposium on Intelligence
computerization of student information. 2015 final Information Processing and trusted Computing
year batch attempted the work and built version
one. We reworked on system, named it as SIS
version two, evaluated, tested and deployed it for
managing student information in the local
network. The security on server end has been
added and system can be made accessible outside
campus.

REFERENCES

Almahdi Alshareef, A. A. (2015). Toward A Student

Information System For Sebha University

Libya. Fifth International Conference on Innovatiive

Computing Technology (INTECH 2015), 6.

Dechen Wangmo, S. N. (2014). Student Management

System. Phuentsholing: College of Science And
Technology.
Julius Quarshine Azasoo, F. E. (2014). Design on RF
Based Multithreaded RFID Student Attendance
Management Information System. IEEE, 5.

K.A.C. Dushamali, V. F. (2007). Student Information

Access System Via Bluetooth. Second International
Conference on Industrial and Information System,
ICIIS, 6.

Kapil Kaushik, A. A. (2011). A Project On Student

Managemnet System. Maharishi Institute Of
Engineering And Technology.

TANG Yu-fang, Z. Y.-s. (2009). Design and

Implementation of College Student Information
Management System Based on Web Services.
School of Information Scince & Engineering,
Shandong Normal University, Jinan, 250014,
China, 5.