Life Property Construction

Birchwood House

Operations & Maintenance Manual

Contents
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2 Birchwood House
 Glenholme Healthcare
79 High Street
Eton, Windsor
SL4 6AF

Birchwood House, Birchwood Avenue, Lincoln, Lincolnshire, LN6 0JB

Health and Safety File incorporating the

Operation and Maintenance Manuals

Volume 1

Project Information

CONTENTS

Section 1.1 – Project Description

Section 1.2 – Practical Completion Date

Section 1.3 – Meter Readings at Handover

Section 2 – Emergency Contact Numbers

Section 3 – Parties to the Construction Phase

Section 4 – Statutory Authorities & Incoming Services & Meter Positions

Section 5 – Planning Approvals

Section 6 – As Built Drainage Report & Survey

3 Birchwood House
 Glenholme Healthcare
79 High Street
Eton, Windsor
SL4 6AF

Birchwood House, Birchwood Avenue,

Lincoln, Lincolnshire, LN6 0JB

Health and Safety File incorporating the

Operation and Maintenance Manuals

Section 1.1

Project Description

A new purpose built 8-bedroom residential care home for residents with complex special needs.

The project was a design and build construction that included an external works package of parking and
circulation areas, footpaths, drainage and external lighting, all as indicated on the drawings and/or as
required by the contract documents. This encompassed all works within the site boundaries as well as
those outside of the boundary necessary to complete the scheme, i.e. connections to public drains and
main services. The contractor’s responsibilities also included complying with planning permission and
discharging all conditions, obtaining and complying with all necessary building regulations, fire officers’
approvals, CSCI Certification and /or recommendations and other statutory or regulatory body approvals.
Further duties included the preparation of all necessary design, specifications, provision of samples for
testing and any other matters necessary for the proper and satisfactory completion of the contract.

Key Structural Principals

 Traditional Method of Construction

 Trench filled foundations and masonry superstructure
 Pre-cast floor members and timber trussed roof
 Structural steel to support pre-cast floors where needed

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Section 1.2

Practical Completion Date

The above project was practically complete on the following date:

25th November 2024

………………………………………………………………….

End of defects liability period date:

25th November 2025

………………………………………………………………….

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Section 1.3

Meter Readings at Handover

GAS
Date:………………………………

Meter Reading:

………………………………………………………….............................................

On Behalf of Client:

Sign:.……………………………………………………………………………………

Print:……………………………………………………………………………………

On Behalf of LPC:

Sign:…………………………………………………………………………………….

Print:…………………………………………………………………………………....

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Section 1.3

Meter Readings at Handover

ELECTRIC
Date:………………………………

Meter Reading:

R1…………………………………………………….............................................

R2…………………………………………………….............................................

On Behalf of Client:

Sign:.……………………………………………………………………………………

Print:……………………………………………………………………………………

On Behalf of LPC:

Sign:…………………………………………………………………………………….

Print:…………………………………………………………………………………....

Section 1.3

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Meter Readings at Handover

WATER
Date: ………………………………

Meter Reading: …………………………………….............................................

Meter Serial Number: …………………………….............................................

On Behalf of Client:

Sign:.……………………………………………………………………………………

Print:……………………………………………………………………………………

On Behalf of LPC:

Sign:…………………………………………………………………………………….

Print:…………………………………………………………………………………....

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Section 2

Emergency Contact Numbers

Main Contractor: Life Property Construction Ltd

Liam Shelton - Director
Contact No: 01753 989070

Electrical Contractor: Network Care Solutions Ltd

Cambrai Court
1229 Stratford Road, Hall Green
Birmingham B28 9AA

Contact No. Office: 0121 827 2406

Contact No. Mobile: 07867 613 337 – Wayne Cheatle
Contact Email: [email protected]

Note: Please check Maintenance and Fault Finding in Electrical Manual before calling the above Number.

Mechanical Works: MM Building Services

Unit 6 Edmund Road Business Centre
Edmund Road
Sheffield S2 4ED

Contact No. Office: 0114 2792090

Paul Hadley 07435 969217
Phil Gibson 07985 245680

Note: Please check Maintenance and Fault Finding in Mechanical Manual before calling the above Numbers.

Mains Water Anglian Water

Report a leak

If this is an emergency please contact

Tel: 03457 145 145 24 Hours a day

Mains Electric: National Grid

Tel: 0800 6783 105

Mains Gas: If you smell gas or are worried about gas

safety you can call the National Gas
Emergency Number on:
Tel: 0800 111 999

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Emergency Services:

In an Emergency for Police, Fire & Ambulance

Call 999

Police Station Lincolnshire Police

HU1 & HU2
Birchwood Shopping Centre
Jasmine Road
Lincoln
LN6 0QB

Tel: 101

Fire Service North Hykeham Fire Station

Mill Lane
North Hykeham
Lincoln
LN6 9PA

Tel: 01522 555777

Hospital Lincoln County Hospital

Greetwell Road
Lincoln
Lincolnshire
LN2 5QY

Tel: 01522 512512

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Section 3

Parties to the Construction Phase

Employer (Client): Glenholme Healthcare Ltd

Sun House
79 High Street
Eton, Windsor
SL4 6AF

Mr Kent Phippen
Tel: 01753 915954
Email: [email protected]

Main Contractor Life Property Construction

Sun House
79 High Street
Eton, Windsor
SL4 6AF

Contact: Mr Liam Shelton

Tel: 01753 989070

Principle Designer Hay Associates Ltd

4100 Park Approach
Thorpe Park
Leeds
LS15 8GB

Contact: Mr Mike Hay

Tel: 0113 880 5500

Email: [email protected]

Building Control Quadrant Approved Inspectors

Quadrant House
West Central Business Park
Runcorn Road
Lincoln
Lincolnshire
LN6 3QP

Contact: Hayley Vallance

Tel: 01552 719 288
Email: [email protected]
Web: www.quadrantai.co.uk

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Section 4

Statutory Authorities & Incoming Services & Meter Positions

4.1 Water
 Meter located outside the site boundary, in the landscaped area adjacent to Birchwood Avenue,
between the Road Kerb and Public footpath in the soft landscaped area.

4.2 Gas
 Gas meter installed within site boundary in a GRP kiosk; pipework connected from kiosk located
behind the Bin store, rising externally on the building entering the plantroom at GF level.
 Gas shut off is located within the green gas kiosk as mentioned above.

4.3 Electric
 Electric meter located in the plant room.

4.4 Broadband Distribution Point

 Located in the Comms Cupboard opposite the Platform lift on the ground floor.

As-built Services Drawings

 Site plan with services key marked by site manager 22.10.2024

Services As Built Layout Diagram

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Section 5

Planning Applications & Approvals

Contact: City Of Lincoln Council

City Hall
Beaumont Fee
Lincoln
Lincolnshire
LN1 1DD

Tel: 01522 881 188

Information:

 Decision notice 2022/0632/FUL dated 7th March 2023

 2023.0254.RD dated 28th September 2023 Conditions 3, 4, 6, 8, 9, 10 & 11
 2023.0351.RD dated 15th September 2023 Condition 7
 2023.0420.RD dated 1st September 2023 Condition 12
 Condition 5 – GI verification – TBC
 2023.0563.NMA dated 1st September 2023 Non-Material Amendment approval

All documents referred to above can be found on the enclosed red USB flash drive / memory stick

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Section 6

Drainage as Built CCTV Survey & Report

(CCTV film footage on red USB Flash Drive)

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Volume 2

Contractors Proposals, Specialist Product Literature & Maintenance Info

CONTENTS

Section 1 – Ironmongery Schedule & Maintenance

Section 2 – Kitchen Units

Section 3 – TV’s

Section 4 – Laundry – Product info

Section 5 – Finishes Schedule

Section 6 – General Product Info

15 Birchwood House
Section 1

Ironmongery

 Ironmongery Schedule

 Ironmongery Maintenance Instructions

Keys – replacements to be ordered from:

FW Architectural Hardware Ltd

Unit 2B Spalding Rd Industrial Estate
Sutterton
Boston
PE20 2ET

Tel: 01205 460872

16 Birchwood House