Purpose and audience [6] Punctuation [2] Text structure [5] Spelling [2] Sentence structure [5]

Tick () the text you prefer to read. Explain why you chose that text. Part Mark Answer Further
Information
1 If Text 1 is ticked: If Text 2 is ticked:
Answers must refer to the style of the language.
Do not accept just ‘more interesting’ or ‘more exciting’ or ‘simple’, ‘easy to read’ / ‘understand’
on its own without further explanation.
Do not accept: ‘It is just facts’ - this refers to content not style.
Do not accept references to punctuation on their own, without reference to one of the given
escriptors.
NOTE: ‘reader friendly’ is not equivalent to informal, whereas ‘friendly language’ is.
NB incorrect information can negate a correct answer, e.g. ‘it is more formal and has more
information’ gains no marks.
EITHER:
• a reference to the language as ‘informal’ / ‘personal’ / ‘chatty’ / ‘friendly’ / conversational.
OR:-• the words are very descriptive and fun to read (not just ‘fun to read’).
OR: -• create a picture in my mind and make it easier to understand.
OR: -• it uses questions to involve the reader / sound like a conversation.
EITHER:
• a reference to language as ‘formal’.-
OR:-• it is very factual.
OR: -• the style is typical of factual / report writing.
OR:-• the language is clear, precise and to the point.
OR:-• a reference to the language as more adult / less childish

What is the purpose of the sub-headings in the text

Organisation / presentation, e.g.: • so you know where to look for specific information.
• divides / organises / separates information into parts so it is easier to see.
• so you can quickly find information / find information more easily.
• to say what the next section / next paragraph / each paragraph OR section (NOT text) is
about.
• so you know what you’re going to read next.
The reading texts The dawn chorus and The Nightingale are both reports taken from information
books.
Write your own report for an information book. It could be about:
something that changes with the seasons in your country, e.g: • trees • weather • animals
something or someone that is inspired by nature, e.g: • a piece of music • a poem • painting /
sculpture • a book.

FEATURES OF REPORT WRITING

To help you create an effective Report, here are some of its Features of Report Writing:
Clarity
Clarity in Report Writing is crucial. It ensures that complex ideas and data are presented
straightforwardly and understandably. A clear Report leaves no room for ambiguity, allowing
readers to grasp the information effortlessly. Achieving clarity involves:
a) Using simple and precise language
b) Structuring sentences and paragraphs logically
c) Employing visuals like charts or graphs for better comprehension
When a Report is clear, readers can quickly discern the key points, making it an effective tool
for conveying information, aiding decision-making, and facilitating meaningful communication in
various professional and academic contexts.
Accuracy
Accuracy is a pivotal feature in Report Writing, ensuring the information presented is precise,
reliable, and error-free. It demands thorough research, attention to detail, and fact-checking to
substantiate claims and findings. Inaccurate data can mislead readers and compromise the
Report's credibility.
Writers must verify sources, use reliable data collection methods, and cross-verify information
to maintain the Report's accuracy. Precision in language, adherence to established
methodologies, and rigorous analysis contribute to the overall accuracy of the Report. A
meticulously accurate Report enhances its reliability and builds trust, making it an invaluable
tool for informed decision-making and academic discourse.
Visual aids
Visual aids are essential components of effective Report Writing, enhancing understanding and
retention of information. Graphs, charts, tables, and images simplify complex data, making it
accessible to a broad audience. These visuals provide a clear visual representation of trends,
comparisons, and patterns, supplementing textual information.
They are potent tools for emphasising key points, supporting arguments, and enhancing
comprehension. Well-designed visuals make the Report visually appealing and help readers
absorb information more efficiently. By presenting data visually, Report writers can engage their
audience, simplify complex concepts, and reinforce the main ideas, ensuring the Report's
message is communicated effectively.
Evidence
Evidence in Report Writing refers to factual data, examples, or expert opinions supporting the
document's claims and conclusions. It serves as the foundation upon which reliable arguments
and analyses are built. Strong evidence enhances the Report's credibility, persuading readers of
the validity of the presented information.
Researchers often rely on empirical studies, statistical data, surveys, or credible sources to
substantiate their findings. They have correctly cited evidence not only validates the Report's
assertions but also demonstrates the writer's thorough research and expertise on the topic.
Evidence strengthens the Report's integrity, assuring readers that the information presented is
well-grounded and trustworthy.
Structure
Structure in Report Writing refers to the organised framework that guides the presentation of
information. A well-defined structure ensures logical flow, enabling readers to navigate the
content seamlessly. It typically includes sections such as introduction, methodology, findings,
analysis, conclusions, and recommendations.
Each section has a specific purpose, contributing to the overall coherence of the Report. The
structure provides a roadmap for the writer, ensuring that essential points are covered
systematically. Clear headings and subheadings delineate different topics, enhancing
readability. A structured Report improves comprehension and reflects the writer's
professionalism and attention to detail, making the document more impactful and persuasive to
its intended audience.
Recommendations
Recommendations in Report Writing are crucial suggestions based on the findings and analysis.
These actionable insights offer practical solutions, strategies, or actions that address the issues
highlighted in the Report. Recommendations are grounded in evidence, making them credible
and valuable for decision-makers.
Well-crafted recommendations are specific, feasible, and tailored to the context, providing a
clear pathway for implementing changes or improvements. They serve as a guide for
stakeholders, helping them make informed choices and take adequate measures. The quality
and relevance of recommendations often determine the Report's impact, as they empower
organisations and individuals to make positive changes based on the Report's insights.
Objectivity
Objectivity in Report Writing refers to presenting information and analysis in an unbiased,
impartial, and fair manner. It demands writers separate personal opinions or emotions from
presenting facts and findings. Objective Reports rely on empirical evidence, verifiable data, and
expert opinions, ensuring the content is reliable and credible.
By maintaining objectivity, the writer establishes trust with the readers, enabling them to form
opinions based on the presented information. Objectivity is essential in research and
professional contexts, allowing for an accurate representation of reality and fostering a
balanced, rational discussion of the topic.
Are you interested in improving your Report Writing skills? Register now for our Report Writing
Training!
Steps to write a Report
Writing a comprehensive Report involves structured steps that ensure the document is well-
organised, informative, and coherent. Here's a detailed overview of the essential steps to write
a Report:
a) Define purpose: Clarify the Report's objectives and scope.
b) Research: Gather relevant information from credible sources.
c) Organise: Structure the Report with clear sections and headings.
d) Write introduction: Provide context, purpose, and research questions.
e) Methodology: Explain research methods and data collection processes.
f) Present findings: Display data using visuals, charts, or tables.
g) Analysis: Interpret results, discuss trends, and draw connections.
h) Conclusions: Summarise critical points, answering research questions.
i) Recommendations: Suggest actionable solutions based on findings.
j) Edit and proofread: Revise for clarity, coherence, and accuracy.
Do you want to show your creativity and hone your writing talents? Sign up now for our
Creative Writing Training!
Conclusion
Understanding the art of Report Writing is essential for effective communication. There are
some Features of Report Writing which, when followed, can be efficiently prepared. These
features include following a structured approach, defining clear objectives, conducting thorough
research, and presenting findings logically and objectively.

REAL LIFE STORY

(b) 2 Features of real life stories include:
• the characters could all be real people
• the events could actually happen
• the story has a contemporary setting
• the plot is a familiar theme for a real life story
• the setting could be in a real place

Write a story in which there is a difficult decision involved. This story might include owning up to
something, revealing the truth about a friend, making the decision to move to a different place
or school. Such sorts of decisions will involve mixed feelings.
Ideas to help you:
Character How many characters will you have? What will their role be in the story? Will you be
writing as if you are the main character – that is, in the first person? Setting Has the place where
the story is set got any significance? How will you bring it into the story? Plot Which part of the
story will be the most exciting? How will you end it?