TAMIL NADU TRANSMISSION CORPORATION LIMITED.

Madurai Operation Circle, Madurai.

Specification for Supply and erection and commissioning of 30nos

of 2 Ton 3 star rated Split Air conditioner with 5 KVA stabilizer as per specification for
Madurai Operation Circle / TANTRANSCO Through
E-Tendering under Two – Part Tender system.

(Through NIC Platform)

Open Tender Specification No. ET/SEOMDU/046 /2023-2024

Dt. 13 .03.2024 Due on.28 .03.2024.
Tender ID 2023_EB_448192

Office of the Superintending Engineer,

Madurai Operation Circle,
Pasumalai, Madurai – 625004.

Website for online bid submission: https://tntenders.gov.in/nicgep/app

 TAMIL NADU TRANSMISSION CORPORATION LIMITED.

1. Open Tender Specification No ET/SEOMDU/0 46/2023-2024, Dt. 13 .03.2024

Due on.28 .03.2024.
2. Name of the work and quantity E-tender for Supply and erection and
commissioning of 30nos of 2 Ton 3 star rated
Split Air conditioner with 5 KVA stabilizer as per
specification for Madurai Operation Circle – 30
Nos.
3. Date of closing of online E-tender
for submission of Techno 27.03.2024 @ 02:00 PM
commercial bid and price bid

4. Date & time of opening of tender

28.03.2024 @ 03:00 PM
electronically.
5. Due date for receipt of sample Not Applicable

Rs. 20,000/- (Rupees Twenty Thousand only). the

account no : 310 389 864 31 & IFSC code -
6. Earnest Money Deposit (EMD) SBIN001479 & SBI vinayaga nagar
branch,Madurai-625020.

7. Last date for submission of EMD 28.03.2024 @ 2.00 PM

8. Method of Tender Two part open tender system by E-Tendering

9. URL for online bid submission for
https://tntenders.gov.in/nicgep/app
E-tender
10. Documents to be uploaded by the Schedules A to D and Annexure I & III and other
Tenderers during e- documents whichever is applicable
submission
Superintending Engineer,
Madurai Operation Circle,
11. Clarification to be sought for from
TANTRANSCO,
Pasumalai, Madurai -625004
Place at which tenders will be
12. As above
opened
13. Validity 120 Days

14. Delivery 30 Days

15. Sample Not Applicable

Sd*****
Superintending engineer,
Operation/ Madurai.
 OPEN TENDER SPECIFICATION NO. ET/SEOMDU/046 /2023-2024,
DT .13 .03.2024, DUE ON .28 .03.2024.

Name of the Tendered material: Supply and erection and commissioning of 30nos of
2 Ton 3 star rated Split Air conditioner with 5 KVA stabilizer as per specification for
Madurai Operation Circle – 30 Nos.

DESCRIPTION

SECTION - I : EARNEST MONEY DEPOSIT

SECTION - II : INSTRUCTIONS TO THE TENDERERS

SECTION - III : COMMERCIAL

SCHEDULE – A : SCHEDULE OF PRICES

SCHEDULE – B : TECHNICAL SPECIFICATION

: DEVIATION FROM TECHNICAL SPECIFICATION

SCHEDULE – B1

: DEVIATION FROM COMMERCIAL TERMS

SCHEDULE – B2

SCHEDULE – C : QUESTIONNAIRE – A

SCHEDULE – D : DECLARATION FORM – I

ANNEXURE – I : UNDERTAKING IN LIEU OF E.M.D.

UNDERTAKING TOWARDS JURISDICTION OF LEGAL

ANNEXURE – II :
PROCEEDINGS

ANNEXURE – III : DECLARATION FORM – II

Scanned documents to be uploaded:

1. Schedule A, B, B1, B2, C, D, & Annexure – III.
2. Scanned copy of Receipt for EMD or Proof for Exemption and
Annexure - I
3. GSTIN Copy
4. PAN Copy
5. Profit & Loss statement
6. Annual Turnover certificate
INSTRUCTION TO BIDDERS FOR SUBMISSION OF ONLINE BIDS IN E-TENDER
Bidders are requested to read the terms & conditions of this tender before submitting
their online bids. Bidders who do not comply with the conditions with documentary
proof (wherever required) will not qualify for opening of price bid. In this document the
terms “bidders” and “vendors” mean the one and same.
Registration: The process involves vendor’s registration with NIC e-procurement portal. Only after
registration, the vendor(s) can submit his bids electronically. Electronic Bidding for submission of
Techno-Commercial Bid as well as Price Bid over the internet will be done. The Vendor should
possess Class III signing type digital certificate. Vendors are required to make their own
arrangement for bidding from a computer connected with Internet. NIC/TANTRANSCO shall not be
responsible for making such arrangement. (Bids will not be recorded without Digital Signature).
The URL for online bid submission in e-tender is (www.tntenders.gov.in)
Interested bidders are required to register themselves as Vendors in the above website.
For this the bidder may visit the above URL and click on “online bidder enrollment” and fill up the
registration form with their details and submit. The bidder shall create their own user id and
password during this process and bidders are advised to keep note of the same.
After successful submission of the registration form, Vendors will receive a system
generated mail confirming their registration.
System Requirement:
The bidders may ensure the system requirement and the necessary internet speed as insisted in the
website
For detailed guidance about browser and Java configuration the bidders are advised to
go through the guidelines in the demo portal of NIC
(E-BROUCHURE)
Bidding Process:
The entire bidding process is divided into two stages (Stage-I and Stage-II) and will be through e-
tender.
Process of e-tender:
The e-tender shall have Only one parts - Techno-Commercial Bid (Part 1) and Price Bid (Part 2). The
bidder must fill up both the Part 1 and Part 2 of e-tender and upload all necessary documents before
making final submission. During tender opening, the Techno-Commercial bids (Part-1) and Part 2
will be opened electronically on specified date and time as given in the tender document. The EMD
and Techno-Commercial bids will be evaluated and the bids which are found to be in accordance
with the tender requirement will be shortlisted as eligible bids and the respective bidder shall be
known as eligible bidders.
Opening of price bids of e-tender:
Price bids (Part-2) of those bidders who fulfill the BQR criteria and whose bids are found to be
commercially and technically acceptable in e-tender will be opened electronically by the
nominated members at the notified time and date.
During the bid submission in e-tender, bidders are advised to use Attach Documents link to
upload documents in document library. Multiple documents can be uploaded. Maximum size of single
document for upload is 8 MB. Once documents are uploaded in the library, vendors can attach
documents through Attach Document link by selecting the particular tender from the dropdown
list.
The bidder should note that only a file which is “attached” with the e-tender shall be
considered during evaluation of the Technical Bid. Files which are not attached to the e-
tender shall not be considered for evaluation. The Bidder should also note that a Bid will
be considered as submitted if and only if the Bidder has made Final Submission. Only
such Bids will be opened for which Final Submission has been made. It is further clarified
that saving of Technical Bid and / or Price Bid without Final Submission will be treated as non-
submission of bid in e-tender.
Since the uploaded documents shall be downloaded for evaluation of bid,
bidders are advised to upload clear scanned copies (pdf format files only). One hard copy of the
electronically submitted bid documents excepting the price schedule shall have to be
submitted upon intimation by TANTRANSCO after opening of the e-tender.
Upon successful submission of e-tender, the Bidder shall receive a bid acknowledgement mail from
the system automatically in the registered email id.
The Bidders may note that the Technical Bid and the Price Bid submitted in e-tender will be
encrypted by the NIC’S own software before storage in the database. This will be done to protect
the sanctity and confidentiality of the Bids before the actual opening of the same.
The Bidder has an option to edit Technical Bid and Price Bid as many times as it wishes till the final
submission.
For further assistance please follow instructions of vendor guide.
If after making Final Submission of e-tender and before the scheduled closing time for Bid
submission if a bidder wishes to make changes in its Bid, it can do so by clicking the “Delete Bid”
option. By doing so, the entire Bid submitted by the Bidder will get deleted. A system generated
email will be sent to the registered email id of the bidder acknowledging the deletion. The bidder will
be able to save and submit its new Bid again. If a bidder deletes its Bid and does not submit its new
Bid in the same manner as stated above, its Bid will not come up for opening or further processing.
If after final submission of Bid and before the scheduled closing time for Bid
submission of a bidder wishes to withdraw its bid, it can do so by clicking the “Withdraw Bid” option.
By withdrawing a bid, a Bidder will lose the opportunity to re-submit its Bid against the same e-
tender.
All notices and correspondence to the bidder(s) shall be sent by email only during the
process till finalization of tender. Hence the bidders are required to ensure that their email address
provided at the time of registration is valid and updated. Bidders are also requested to ensure
validity of their DSC (Digital Signature Certificate).
Bidders are advised to see the web site regularly to remain updated with latest
information to ensure that they do not miss out any corrigendum / addendum uploaded against the
said tender after downloading the tender document. The responsibility of downloading the
related corrigendum, if any, will be that of the bidders.
E-tender cannot be accessed after the due date and time for bid submission.
Bidding in e-tender:
During bid submission process in e-tender, the bidder should allow to run a application JAVA
ENCRYPTION APPLET (process along with screenshot available at vendor guide) by accepting the
risk and clicking on run. This exercise has to be done twice immediately before clicking on the
Techno-Commercial bid. If this application is not run then the bidder will not be able to save/submit
his bid.
After filling the Techno-Commercial Bid, bidder should click ‘save’ for recording their
Techno-Commercial bid. Once the same is done, the Price Bid link becomes active and the same has
to be filled up and then bidder should click on “save” to record their price bid. Then once both the
Techno-Commercial bid & price bid have been saved, the bidder can click on the “Final Submission”
button to register their bid.
In all cases, bidder should use their own ID and Password along with Digital Signature at
the time of submission of their bid.
During the entire e-tender process, the bidders will remain completely anonymous to one
another and also to everybody else.
 The e-tender floor shall remain open from the pre-announced date & time and for as
much duration as mentioned above.
All electronic bids submitted during the e-tender process shall be legally binding on
the bidder. Any bid will be considered as the valid bid offered by that bidder and acceptance of the
same by the Buyer will form a binding contract between Buyer and the Bidder for execution of
supply.
It is mandatory that all the bids are submitted with digital signature certificate
otherwise the same will not be accepted by the system.TANTRANSCO reserves the right to cancel or
reject or accept or withdraw or extend the tender in full or in part as the case may be without
assigning any reason thereof.
The server time shall be treated as final and binding. Bids recorded in the server before
the bid closing time will only be treated as valid bid. Bidders are, therefore, advised to submit their
bids well before the closing time of e-tender. If any bid reaches the server after the bid closing time
as per server time, the same will not be recorded and no complaint in this regard shall be
entertained.
Bidders are advised to exercise caution in quoting their bids in e-tender and e-
reverse auction as the case may be to avoid any mistake. Bids once submitted can’t be recalled.
Any order resulting from this bidding process shall be governed by the terms and conditions
mentioned in the NIT.(Specification) No deviation to the technical and commercial terms &
conditions are allowed.

It may be noted by the bidders that NIC is only a service provider for
conducting the online bidding process against this tender and shall not be a party to any
contract between TANTRANSCO and the successful bidder(s) subsequent to the bidding
process.
 SECTION – I

EARNEST MONEY DEPOSIT

Tenderer should pay the specified amount towards Earnest Money Deposit as
follows: Earnest Money Deposit: Rs. 20,000/- (Rupees Twenty Thousand only).
The Earnest Money Deposit specified above should be in the form of Online payment as mentioned
above in (6) of Foreword for the above amount. Scanned copy of the receipt of Online payment
shall be uploaded.
The Hard Copy of original documents in respect of earnest money deposit, etc, must be delivered to
the Superintending Engineer/ Operation/Madurai on or before bid opening date/time as mentioned
in tender documents. EMD amount received beyond tender closing time will be summarily rejected.

The EMD will not carry any interest.

The Earnest Money Deposit will be refunded to the unsuccessful tenderers on application to the
Superintending Engineer/ Operation/ Madurai after intimation of the rejection/ non-acceptance of
their tender is sent to them.

i) The following categories of Industries are exempted from payment of EMD.

1.The Small Scale Industrial Units located within the State and Registered with the Tamil Nadu Small
Industries Development Corporation.

2.The Small Scale Industrial Units Registered with the National Small Industries Corporation.

3.The SSI Units holding Acknowledgement issued for Entrepreneur Memorandum Part-II obtained
from the District Industries Centre in respect of those items for which the Registration Certificate/
Acknowledgement has been issued.

4.Departments of the Government of Tamil Nadu.

Undertakings and Corporations owned by the Government of Tamil Nadu.

5.Labour Contract Co-operative Societies.

6.Tiny Industries classified under S.S.I. registered with the State of Tamil Nadu and registration
Certificate issued by the Department of Industries and Commerce/Government of Tamil Nadu in
respect of those items for which the Registration Certificate
7.Small Scale Industrial Units located outside the State and such of those units registered with
National Small Industries Corporation in respect of those items covered under Registration Certificate
are not exempted from EMD.
8.Udyog Aadhar Memorundam certificate issued by DIC.
9.SSI units having provisional registration certificate are not eligible for exemption.
Those tenderers who are exempted from payment of EMD shall upload in lieu of EMD an
undertaking in a non-judicial Stamp paper of value not less than Rs. 80.00 (Rs. Eighty only) in the
form as per Annexure-I to the effect to pay as penalty an amount equivalent to EMD in the event of
non-fulfillment or non-observance of any of the conditions stipulated in the contract consequent to
such breach of contract.
 The State Government, Public Sector Undertakings who are exempted from payment of
EMD/Security Deposit should also pay as penalty an amount equivalent to the amount fixed as
Security Deposit in the event of non-fulfillment or non-observance of any of the conditions stipulated
in the contract.

Conditions for Liable for rejection of bids:

a) TENDERS RECEIVED WITHOUT THIS UNDERTAKING WILL NOT BE OPENED.

Tender will be rejected if the undertaking is not signed /authenticated in all pages of undertaking.
Signature of witnesses should be affixed at the end of undertaking along with details of name and
address.
Small Scale Industries registered with the Tamil Nadu small Industries Development Corporation or
with National Small Industries Corporation or holding Entrepreneur Memorandum Part-II or
acknowledgement for the Entrepreneur Memorandum Part-II issued by DIC, for small scale
industrial unit for subject materials specifying capacity for which they are permitted to manufacture
and the period of validity of the certificate shall upload attested Photo copy of Registration
Certificate/Acknowledgement as proof of eligibility for exemption from payment of EMD.
Others viz. Central and other State Government Departments/ Undertakings and Corporations other
than those in Tamil Nadu shall have to pay Earnest Money Deposit and Security Deposit.
The tenderers shall upload the audited attested copy of Profit and Loss account/Balance Sheet along
with the proof for exemption from payment of EMD in order to ensure the SSI/UAM status of the
firm based on the investment held in Plant and Machinery for extending exemption from paying
EMD.
In case the investment held by them in Plant and Machinery as per their financial statement
of Accounts exceeds Rs.5 Crores, the General Manager, District Industries Centre concerned will be
requested to verify the SSI / UAM status of the firm. Till receipt of confirmation from General
Manager / District Industries Centre concerned, the exemption from paying EMD for SSI Units shall
not be extended.
The following should be uploaded by the Vendor during submission of Techno-
commercial bid for payment of EMD failing which the offer will be SUMMARILY
REJECTED.
Scanned copy of Online payment /Receipt for having paid the EMD shall be uploaded.
The proof of exemption of EMD with an undertaking in lieu of EMD and documents in support of
investment held on plant and machinery should be uploaded.
Audited attested copy of Profit and Loss account/Balance Sheet
Registration Certificate/Acknowledgement as proof of eligibility for exemption from payment of
EMD along with undertaking in a non- judicial Stamp paper of value not less than Rs.80.00.

13) The Earnest Money Deposit/Permanent EMD made by Tenderer will be forfeited after e-tender
opening if:
he withdraws his tender or backs out after acceptance.
he withdraws his tender before the expiry of validity period stipulated
in the Specification or fails to remit the Security Deposit.
he violates any of the provisions of these regulations contained herein.
he revises any of the terms quoted during the validity period.
in the event of documents furnished with the offer being found to be bogus or the documents
contain false particulars, the EMD paid by the tenderers will be forfeited in addition to blacklisting
them for future tenders/contracts in TANGEDCO.

************************
 SECTION – II
INSTRUCTION TO TENDERERS
Bid qualification requirement: Only manufacturer or authorized distributors should quote.
1.0 REJECTION OF TENDERS
Tenders will be SUMMARILY rejected if

The EMD requirements are not complied with.

If the bids are received through Consortium or Joint venture, the same will not be considered and the
bids will be rejected. Only manufacturer or authorised distributors should quote. Vendors
should attach valid authorisation certificate from the OEM along with offer, otherwise the
offer will be summarily rejected.
Tenders received from Sub vendors or resellers will not be considered.

The tenderers should quote minimum quantity of 10% of tendered quantity. The offer of bidders
who have quoted for lesser quantity than the minimum quantity prescribed shall be summarily
rejected.

1.Tender is LIABLE to be rejected, if it is:

I. not covering the entire scope of supply of materials.

II. not in the prescribed form and two cover system not followed.
III. Incomplete and evasive.
IV. Not properly signed by the tenderer.
V. With validity period less than that stipulated in this specification.
VI. Not in conformity with TANTRANSCO’s Commercial terms and Technical Specifications.
VII. Received from a tenderer who is directly or indirectly connected with Government service or
Board Service or services of local authority.
VIII. From any black listed Firm or Contractor.
IX. Received by Telex / Telegram / E-Mail/ Fax.
X. From a tenderer whose past performance / Vendor rating is not satisfactory.
XI. Not containing all required particulars as per Schedule A to D.
XII. Documents furnished by the Tenderers along with their offer being found to be bogus or
contain false particulars.
XIII. Received after due date and time.
XIV. The offer of bidders who have not furnished the GSTIN Number in the offers.
XV. Received with Earnest Money Deposit in the form of Cheque or Bank Guarantee.
XVI. Not clearly stated whether the company is potentially sick industrial company or a sick
industrial company in terms of section 23 or section 15 of the sick industrial companies
(Special provisions) Actd 1985. Failure to supply this information will make the tender liable for
rejection.
XVII. Received without superscription as prescribed in the specification.
XVIII. If the offer is made for the part of the material and not the whole of the material covered
under the specification.
XIX. Received without attested scanned copy for proof of GSTIN No. with the tender.
SCOPE OF SUPPLY:

The Scope of supply (described in Schedule-A) includes design, manufacture, packing, forwarding, and
delivery of the materials detailed herein, at TANTRANSCO stores/Samayanallur

The quantity indicated in schedule of requirement is approximate. Tamil Nadu Transparency in

Tenders Act 1998 and the Tamil Nadu Transparency in Tender Rules 2000 and subsequent
amendments thereof are applicable to this Tender.
SUBMISSION OF TENDER OFFER:

The tenderer is expected to examine all instructions, Schedules and Annexures detailed in the
Specification and submit the Schedule of Prices and other required particulars in the Schedules and
Annexures called for in this Specification, only as per the formats prescribed herein.

QUESTIONNAIRE FILLING:

A Questionnaire is appended as Schedule-C in this specification for Bid

Qualification Requirements, Commercial and Technical details. It is obligatory on the part
of the tenderer to furnish all details as per the "Questionnaire" . In case, this is not filled
up and signed at the bottom of each page of the questionnaire and enclosed with the
offer, the Bid will be liable for rejection.

SUBMISSION OF TENDERS:
The Tender Offer consisting of Schedules-A to D should be filled up and signed by the Tenderer or any
person holding Power of Attorney authorizing him to sign on behalf of the Tenderer before submission
of the Tender. The date of signature should invariably be indicated.

In the event of tender being submitted by other than a firm, it must be signed by a partner (copy of
partnership deed should be enclosed) and in the event of the absence of any Partner, it shall be
signed on his behalf by a person holding a Power of Attorney authorising him to do so, Certified copies
of which shall be enclosed.

Tender submitted on behalf of companies registered under the Indian Companies Act, shall be signed
by person duly authorised to submit the tender on behalf of the company and shall be accompanied
by certified true copies of the resolutions, extracts of the Articles of Association, special or general
Power of Attorney etc to show clearly the title, authority and designation of persons signing the tender
on behalf of the company.

4.2. Modifications/Clarifications to Tender Documents:

4.2.1. At any time after the commencement of e-Tender and before the closing of the event,
TANTRANSCO may make any changes, modifications or amendments to the tender documents and
same will be intimated to the concerned Vendors through corrigendum which can be downloaded from
the Vendor login .
In case any tenderer asks for a clarification to the tender documents before 48
hours of opening of tenders, the SE/Operation/TANTRANSCO/Madurai will clarify the same.
If any tenderer raises clarifications after the opening of the tender, the clarified reply issued by the
SE/Operation/TANTRANSCO/Madurai on the clarifications will be final and binding on the Tender.

All tender offers shall be prepared by typing or printing in the formats enclosed with this specification.
All information in the tender offer shall be in ENGLISH only. It shall not contain interlineations,
erasures or overwriting except as necessary to correct errors made by the tenderer. Such erasures or
other changes in the tender documents shall be attested by the persons signing the tender offer.

QUOTATION OF RATES:
Rates should be quoted in figures i.e., integers only.
Offers giving lump sum price, without giving their breakup as per details required in the
attached Price Schedule-A shall be liable for rejection.

4.6. PRINTED TERMS AND CONDITIONS IN TENDERS:

Supplier's printed terms and conditions will not be considered as forming part of the tender
under any circumstances.

4.7. INCOMPLETE TENDERS:

Tender, which is incomplete, obscure or irregular, is liable for rejection.

AMBIGUITIES IN CONDITIONS OF TENDERS:

In the case of ambiguous or contradictory terms / conditions mentioned in the bid,
interpretation as may be advantageous to the purchaser may be taken without any reference to the
Tenderer.

The tender offer shall contain full information asked for in the accompanying schedules and
elsewhere in the specification.

Tenderers shall bear all costs associated with the participation in the e-Tender and the
purchaser will in no case be responsible or liable for these costs.

No offer shall be withdrawn by the Tenderer in the interval between the deadline for
submission and the expiry of the period of validity specified / extended validity of the tender offer.

Note: If the due date happens to be a holiday the tenders will be received and opened on the
immediate succeeding working day without any change in the timings indicated.

The Tenderers are requested to furnish the exact location of their factories with detailed postal
address and pin code, telephone and Fax Nos. etc in their tenders so as to arrange inspection by the
TANTRANSCO, if considered necessary.
DESTINATIONS-WHERE MATERIALS ARE REQUIRED:

The prices quoted should be on FOR Destination basis for delivery at TANTRANSCO
stores/Samayanallur

TENDER OPENING:
OPENING OF COMMERCIAL & TECHNICAL BIDS WITH PRICE BID (PART-I & II):
The Tender offers except price Bid will be opened electronically on the date notified at the
Office of the Superintending Engineer/ Madurai Operation Circle/ Madurai, through
https://tntenders.gov.in/nicgep/app in the presence of tenderers authorized
representative who may wish to be present on the date of opening.

INFORMATION REQUIRED AND CLARIFICATIONS:

In the process of examination, evaluation and comparison of tender offers, the TANTRANSCO may at
its discretion, ask the Tenderer for a clarification of his offers. All responses to requests for
clarifications shall be in writing to the point only. No change in the price or substance of the offer shall
be permitted.

The TANTRANSCO will examine the tender offers to determine whether they are complete, whether
any computational errors have been made, whether required sureties have been furnished, whether
the documents have been properly signed and whether the offers are generally in order.

The Tender offers shall be deemed to be under consideration immediately after they are opened and
until such time official intimation of award / rejection is made by the Tender Accepting Authority to
the tenderers. The tenderers shall not make attempts to establish unsolicited and
unauthorized contact with the Tender Inviting Authority, Tender Accepting Authority or
Tender Scrutiny Committee after the opening of the tender and prior to the notification of
the award and any attempt by any tenderers to bring to bear extraneous pressures on the
Tender Accepting Authority shall be sufficient reason to disqualify the tenderer.

Mere submission of any Tender offer connected with these documents and Specification shall not
constitute any agreement. The tenderer shall have no cause of action or claim, against the
TANTRANSCO for rejection of his offer. The TANTRANSCO shall always be at liberty to reject or accept
any offer or offers at its sole discretion and any such action will not be called into question and the
Tenderer shall have no claim in that regard against the TANTRANSCO.

EVALUATION AND COMPARISON OF THE TENDER OFFERS:

7.1. The tenders will be evaluated strictly as per the Tamil Nadu Transparency in Tenders Act, 1998
and the Tamil Nadu Transparency in Tender Rules, 2000 and its subsequent amendments till date.

7.2. The tender offers received will be examined to determine whether they are in complete shape,
all required Data have been furnished, properly signed and generally in order and confirms to all the
terms and conditions of the Specification without any deviation.

7.3. For the purpose of evaluation of tender offers, the following factors will be taken into account
for arriving the evaluated price:
The quoted price will be corrected for arithmetical errors.
In case of discrepancy between the price quoted in words and figures lowest of the two will be
considered.
The rate of CGST, SGST, and IGST as applicable both in percentage and amount
shall be indicated in the offer along with HSN code.
The evaluated price shall be arrived in compliance with the provisions of GST on the Transaction value
i.e. (Ex works price + P&F+ Freight and Insurance) + GST. In case of import of goods would be
treated as inter state supplies and would be subject to IGST in addition to applicable customs duty.
Since GST is enacted wherein all taxes & duties are subsumed, price evaluation shall be inclusive of
applicable GST in all cases, i.e. even if the bidders are only within the State or bidders are within the
State and outside TN.

7.4. Evaluation for the capacity of material /equipment will be done separately.

7.5. The rates quoted by the eligible lowest tenderer in the open tender shall be compared with the
prevailing market rate and the rates of previous period and if the Tender Accepting Authority is of the
view that the quoted rates are too high, the rates will be negotiated and the rate will be determined.
All eligible bidders who accept the rate shall be enlisted.
VALIDITY:
The tender offer shall be kept valid for acceptance for period of 120 days from the
date of opening of offers. The offers with lower validity period will be rejected.
Further, the tenderer shall agree to extend the validity of the Bids without altering the substance and
prices of their Bid for further periods, if any, required by the TANTRANSCO.

RIGHTS OF THE BOARD:

Notwithstanding anything contained in this Specification, the TANTRANSCO reserves the
rights :
a. 1.to split the Tendered Quantity and place orders on one or more than one firm as per the
Tamil Nadu Transparency in Tender Rules 2000 since the tendered material is so vital in nature
and the failure in supply would affect the public interest.
b. to recover losses , if any, sustained by TANTRANSCO, from the supplier who pleads his
inability to supply and backs out of his obligation after award of contract. The security deposit
paid shall, be forfeited.
c. to cancel the orders for not keeping up the delivery schedule.
d. to accept the lowest eligible tender.
e. to reject any or all the tenders or cancel without assigning any reasons there for.
f. to relax or waive or amend any of the conditions stipulated in the tender Specification
wherever deemed necessary in the best interest of the TANTRANSCO.
g. to vary the delivery period based on the requirement and contingencies at the time of placing
the Rate contract.
h. to revise the quantities to the extent of +/- 25%.
i. The purchaser reserves the right to request for any additional information and also reserves
the right to reject or accept the proposal of any tenderer, if in the opinion of the purchaser,
the qualification data is incomplete or in the opinion of the TANTRANSCO the bidder is found
not qualified to satisfactorily perform the contract.

10.0. DEVIATIONS:
The offers of the Tenderers with Deviations in Commercial terms and Technical Terms of the Tender
Document are liable for rejection.

No alternate offer will be accepted.

BAR OF JURISDICTION:

As per existing specifications of TANTRANSCO’s Standard terms and conditions.

Sd*******
Superintending Engineer,
Operation/ Madurai.
 SECTION - III
COMMERCIAL
SCOPE:
The scope of supply includes manufacture, inspection, testing, packing, forwarding, insuring and
delivery of the materials detailed herein, at TANTRANSCO stores/Samayanallur
2.0. PRICE:
2.1.0 The Tenderers are requested to quote FIRM price only.
2.2.0 The prices quoted shall be
a) All-inclusive price including applicable rate of GST, Packing and Forwarding, Freight and
Insurance for Delivery of the complete materials and all its accessories at TANTRANSCO
stores/Samayanallur. The split-up details of price as per Schedule-A shall be entered online in the
appropriate boxes provided.
b) GST. (Percentage and amount)
2.2.1 Unloading the materials at destination Stores should be done by the supplier at his own cost.
2.2.2 The tender offer should also contain the breakup details as below:
a) Unit Ex-works price
b) Applicable rate of GST (Percentage & amount)
c) Packing &Forwarding charges
d) Freight and Insurance charges to TANTRANSCO stores/Samayanallur.
e) Any other charges if any
2.2.3 All Tests specified shall be conducted at TENDERER'S COST.
2.3 It is the responsibility of the tenders to make sure about the correct rates of GST leviable on the
material at the time of tendering. If the rates assumed by the
Tenderer are less than the current rates prevailing at the time of tendering, TANTRANSCO will not
be responsible for the mistake.
2.3.1 The tenderer should quote their rates taking into account the (Input Tax Credit (ITC) relief
available to them on account of GST already paid. A certificate to this effect may be furnished along
with the tender.
2.4 Goods and Services Tax [GST]:
i. Goods and Services Tax [GST] as a modern law, has been brought after Article 366(12A) of the
Constitution as amended by 101st Constitutional Amendment Act, 2016. GST is an indirect tax system,
commonly used by both the Central Government and the State/UT to final consumption with credit of
taxes paid at previous stages available as set off. In a nutshell, only value addition will be taxed and
burden of tax Governments on goods and services. GST is a destination based tax on consumption of
goods and services. It is proposed to be levied at all stages right from manufacture up is to be borne
by the final consumer. GST has been rolled out w.e.f. 01.07.2017, across India.
ii. The GST to be levied by the Centre on intra-State supply of goods and /or services would be called
the Central GST (CGST) and that to be levied by the States/ Union territory would be called the State
GST (SGST)/UTGST. Similarly, Integrated GST (IGST) will be levied and administered by Centre on
every inter-state supply of goods and services.
iii. Any supplier of goods and service Provider of services who makes a taxable supply with an
aggregate turnover of over Rs.20 lakhs in a financial year is required to obtain GST registration. In
special category states, the aggregate turnover criteria are set at Rs.10 lakhs. In simple words every
business whose taxable supply of goods or services under GST (Goods and Service Tax) and whose
turnover exceeds the threshold limit of Rs. 20 lakhs / 10 Lakhs as applicable will be required to
register as a normal taxable person.
iv. GST Registration Number: TANTRANSCO has migrated into GST regime on 15.06.2017 by duly
uploading various mandatory data as required by the GST portal. The provisional ID issued to
TANTRANSCO is 33AADCT4780AFZA. The details are also posted in TANTRANSCO web portal.
v. GST Registration Number or GSTIN is 15 Digit identification number which is allotted to each
applicant who applied for GST Registration. GST Number is completely based on the PAN Number and
State code.
First two digits represent the state code and another 10 digit represent the PAN number of the client,
one digit represent the entity code (Like proprietorship or partnership etc), one digit is blank and last
one is representing check digit.
vi. Transaction Value: The value of supply of goods or services or both shall be the transaction
value, which is the price actually paid or payable for the said supply of goods or services or both
where the supplier and the recipient of the supply are not related and the price is the sole
consideration for the supply. Sec 15(1) states that value of supply of goods and service shall be the
transaction value i.e. the price actually paid or payable.
The conditions for accepting the transaction value area
a) Supplier and the recipient of the supply are not related.
b) Price is the sole consideration for the supply.
vii. Composition Scheme: Composition scheme specifies that registered person whose turnover in
the preceding financial year is below certain specified limit (Currently RS.75 lakhs) may intimate the
proper officer to pay in lieu of tax payable by him an amount calculated at such rate may be specified.
ix. GST-TDS will be applicable as per Notification No.50/13.9.18 section 51 of GST ACT
2017
Eligibility for composition scheme: Sec10(2) of the central Goods and Services Tax Act, 2017
states that the registered person shall be eligible to opt under sub- section (1), if-
1) He is not engaged in the supply of services other than supplies referred to in clause (b) of
paragraph 6 of Schedule II;
2) He is not engaged in making any supply of goods which are not leviable to tax under this Act;
3) He is not engaged in making any inter-State outward supplies of goods;
4) He is not engaged in making any supply of goods through an electronic commerce operator
who is required to collect tax at source under section 52; and
5) He is not a manufacturer of such goods as may be notified by the Government on the
recommendations of the Council.
viii. Supply of Service and Goods: When there is a combined supply of many goods / services, it
has to be determined whether it is a Composite supply or mixed supply of goods or services
(a) COMPOSITE SUPPLY: A composite supply is one where all the goods or services or a
combination has to be supplied together i.e., naturally bundled and there would be a Principal Supply
that could be identified (Ex. Supply of Machinery with packaging, insurance and freight – the principal
supply is machinery). In this case, the rate of principal supply will be applied on entire value.
(b) MIXED SUPPLY: A mixed supply is one where the goods or services or a combination thereof
which could be individually supplied (like Pizza and Coke) but sold together at a single price. In this
case, the highest rate to the good in that mix is applied on all the goods. The GST shall be applicable
at appropriate prevailing rates as notified by GST Act. In the event of delay in execution of contract,
the GST rate prevailing on the scheduled period or on the actual date of execution, whichever is less
only will be admitted.
The bidders should have registered under GST Act and furnish GSTIN. In the event of contractor is
within TN, SGST & CGST shall apply and if the contractor is outside TN, IGST shall apply.

2.5 Goods and Services Tax:

2.5.1 The Goods and Services Tax will be paid extra as applicable. The amount
of CGST, SGST, and IGST as applicable shall be indicated in percentage payable and amount
separately in the tender offer.
2.5.2 The TANTRANSCO has been registered as a dealer under GST Act 2017 (Registration
No33AADCT4780AFZA)
In case of delayed delivery, the GST prevailing on the date of despatch or on
the last day of the contractual delivery period whichever is LESS will be admitted. For both the cases,
the supplier shall furnish documentary evidence while submitting the bills for payment.
It is the responsibility of the tenderer to make sure about the correct rates of
duty leviable on the material at the time of tendering. If the rates assumed by the Tenderer are less
than the current rates prevailing at the time of tendering, the TANTRANSCO Ltd will not be
responsible for the mistake. If the rates assumed by the tenderer are higher than the current rates
prevailing at the time of tendering, the GST prevailing at the time of tendering will only be paid.
2.5.3 Any increase in GST consequent to the suppliers coming into different duty slab during the
execution of the contract shall have to be taken into account and the all inclusive firm price shall be
quoted accordingly by the Tenderers. Any Variation in GST due to statutory Variation within the
contract delivery date shall be considered by the TANTRANSCO Ltd.
2.5.4 In case of delayed delivery, the GST prevailed on the date of actual delivery applicable on the
date of contractual date of delivery whichever is less shall be admitted.
2.5.5 The GST registration details of TANTRANSCO are given below:

Sl. TANTRANSCO Details Data

No.
1. Customer name Tamil Nadu Transmission Corporation
Limited
2. Full postal Address No.144, 5B Block, Anna Salai, Chennai –
600 002.
3. Type of customer Company
4. GSTIN (GST Identification No.)/ 33AADCT4780AFZA
Provisional ID
5. ARN No. AA3307171205701
6. Principal Place of Business or Additional Additional place of business
Place of Business
7. Billing address of the customer Address of respective circles
8. Registration state Tamil Nadu

The GST Details of the tenderers should be submitted in the above said format only and
TANTRANSCO will not carryout transaction with unregistered (GST) persons.
In addition to this, an undertaking towards the adherence of GST norms (If amended in future) should
be furnished since GCT has been rolled out with effect from 01.07.2017 and amendments may be
issued in future.

INSURANCE:
Contracting firms shall arrange insurance for the equipment and all its accessories being supplied by
them, through any of the Nationalized Insurance Companies. It will be the responsibility of the
supplier to replace the defective/damaged materials and make good the shortages and other losses in
transit, free of cost, lodge and recover claim from insurance Under-writers/Carriers.

PAYMENT:
Payments will not be made for materials damaged during transit. All defective materials shall be
replaced by the supplier free of charge.

For the materials delivered within the contractual delivery period:

100% of the All-inclusive price of the materials of each consignment will be paid within a
reasonable time after receipt of materials and submission of bills with required documents after
deducting recoveries, if any.

For the materials delivered beyond the the contractual delivery period if accepted by the
purchaser.
100% of the all-inclusive price of the materials after deducting the appropriate amount of LD of each
consignment will be paid within a reasonable time after receipt of materials and submission of bills
with required documents after deducting recoveries, if any.
For the delayed payments, if any, TANTRANSCO will not pay any interest on any account.
In cases of delayed supply, the materials will be accepted subject to the following conditions.

1) There should be no declining trend in prices.

2) Payment will be released as per the recent purchase order rates or lowest rates obtained
during the recent tenders opened subject to levy of liquidated damages for belated supplies

3) TANTRANSCO reserves the right to accept or reject the delayed supplies without assigning any
reason therefor and take action as per the other terms and conditions of this specification.

4) 100%/ payments will be made only on receipt of the supplier's bills in duplicate, by the
Superintending Engineer/ Operation/TANTRANSCO/Madurai.

5) The bills for payment will be passed only after the approval / acceptance of the following:
6) Security Deposit for 5% value of the order.
7) GST and PAN details.
8) Undertaking towards jurisdiction for legal proceedings in a stamped paper not less than
Rs.80/-

Guarantee Certificate. Since GST is enacted from 01.07.2017, consent towards the adherence of the
GST norms in force may be given as undertaking

SECURITY DEPOSIT:
The Successful tenderer will have to remit 5% of order value (All-inclusive price) inclusive
of E.M.D. paid as Security Deposit in the form of DD / Banker's Cheque in the name of Superintending
Engineer/ Operation/ TANTRANSCO/ Madurai within 30 days from the date of receipt of Order.
Or else the EMD shall be forfeited and the order will be cancelled. The award will be made to L2
tenderer. The belated payment of security deposit will not be accepted.
Failure to comply with the terms regarding Security Deposit set out in the order within the
stipulated time by the successful tenderer will entail in the cancellation of the contract without any
further reference to the supplier.
The Security Deposit will be refunded to the supplier after the expiry of the guarantee
period ensuring that defects/ damages during the guarantee period are rectified /replaced. If the
purchaser incurs any loss or damages on account of breach of any of the clauses or any other amount
arising out of the contract becomes payable by the supplier to the purchaser, then the purchaser will
in addition to such other dues that he shall have under law, appropriate the whole or part of the
security deposit and such amount that is appropriated will not be refunded to the supplier.

DELIVERY:
Delivery of material should be effected within 30 days from the date of receipt of PO. The
delivery period and mode of dispatch should be clearly specified. The offers from ready stock and
shortest delivery period are preferable. Tender with delivery schedule other than the above are liable
for rejection.
TANTRASCO reserves the right to cancel the quantities not supplied as per delivery schedule.
TANTRANSCO also reserves the right to cancel the order if the delivery schedule is not
kept up, without any further notice to the supplier.
 To ensure sustained supply without any interruption, TANTRANSCO reserves the right to
place orders among more than one tenderer.
The TANTRANSCO will be at liberty to cancel the contract if the supply is not made as per
the delivery schedule specified in the indent, not withstanding its right to claim liquidated damages for
the belated supplies and the quantity outstanding to be supplied as on the date of cancellation. The
defaulting contractors will be liable to pay to the TANTRANSCO in addition to the liquidated damages
for delay, the actual difference in price whenever the TANTRANSCO orders the delayed quantity to be
supplied / executed by other agencies at higher rate.
The actual date of receipt of each material with all accessories will be reckoned as the date of
delivery for the purpose of calculation of liquidated damages in respect of that material.
The delivery period will not normally be extended. Hence all efforts shall be taken to deliver
the materials within the contractual delivery period.

LIQUIDATED DAMAGES:
The delivery as specified should be guaranteed by the supplier under the Liquidated Damages
Clauses given below:
If the supplier fails to deliver the materials within the time specified in the indent or
any extension thereof, the purchaser shall recover from the supplier as liquidated damages, a sum of
half a percent (0.5%) of the All-inclusive price of the undelivered Materials for each completed week
of delay. The total liquidated damages shall not exceed ten percent (10%) of the All-inclusive price of
the materials so delayed. The actual date of delivery of materials with all its accessories at destination
stores will be reckoned as date of delivery for this purpose. Liquidated damages will also be recovered
for the quantity not supplied as is done for the belated supply. It is the responsibility of the suppliers
to arrange for inspection, despatch etc. in time to keep up the delivery schedule.

The suppliers are liable to pay the amount of loss sustained by the TANTRANSCO in
the event of non-execution of orders, if any placed on them either in full or part to the satisfaction of
the TANTRANSCO under the terms and conditions of contract and in the event of placing orders for
such quantities on some others at a higher price. Tenderers not giving clear and specific acceptance to
the above clauses are liable for rejection.
If there is any downward trend in prices on account of belated supplies, the tenderers have to accept
the same with the levy of liquidated damages, for belated supplies.

FORCE MAJEURE:
The supplier shall not be liable for delay in performing his obligations resulting directly or
from any force majeure conditions herein defined as:
Any cause which is beyond the reasonable control of the supplier or purchaser as the case
may be Natural phenomena, such as floods, drought, earthquakes and epidemics.
Act of any Govt. Authority, domestic or foreign, such as wars declared or undeclared
quarantines, embargoes licensing control on production or distribution restrictions.
Accident and disruptions such as fire, explosion, increase in power cut with respect to date of
tender opening, break down of essential machinery or equipments etc. Strikes, slow down, and
lockouts.
Failure or delay in the supplier's source of supply due to force majeure causes enumerated at
'b' to 'e' above shall be considered, provided the supplier produces documentary evidence to show
that there were no other alternative source of supply available to him or if available the lead time
required was likely to be longer than the duration of the force majeure at the normal source of supply.
All the provisions of this clause shall apply whether the disruption cause is total or partial in its effect
upon the ability of the supplier to perform.

NOTE: The cause of force majeure condition will be taken into consideration only if the supplier
notifies within 15 days from the occurrence of such eventualities. The purchaser shall verify the facts
and grant such extension as the facts justify. For extension due to force majeure conditions, the
supplier shall submit his representation with documentary evidence for scrutiny by the purchaser and
decision of the purchaser shall be binding on the firm.
Provided that if the performance in whole or part by the supplier on any obligation under
this contract is prevented or delayed by reasons of any eventuality for a period exceeding 60 days, the
TANTRANSCO may at its option terminate the contract by a notice in writing.
The Power cut shall not be considered under force majeure condition. The period of
extension shall be decided only by the authority who placed the order, after verifying the evidence for
the cause of delay.

GUARANTEE:
The entire materials should be guaranteed for the satisfactory operation and
workmanship as follows : 1.Minimum of 1 year for Comprehensive
2.Minimum of 5 years for compressor

3.Minimum of 4 Years for stabilizer

from the date of receipt of materials in good condition at site. Any defects
noticed during the above period shall be rectified by the supplier free of charge to TANTRANSCO
within 60 days on receipt of instruction from the purchaser.
A written guarantee guaranteeing the TANTRANSCO against any defects in the materials
supplied or in the Workmanship should be furnished along with the each bills for payment. This should
be operative for the period of 24 months from the date of receipt of materials at site in good
condition. Any defects or failure occurring within the guarantee period due to faulty design, poor
workmanship and bad quality of raw materials used shall be rectified/replaced free of cost within two
(2) months on receipt of intimation from the purchaser on such defects of failures. If they are not
rectified or replaced within this period the contractor shall pay the liquidated damages as per the
liquidated damages clause in the contract for the delay from the date of receipt of intimation for the
defects or failures. A guarantee certificate in the above form shall be submitted along with the bills
themselves.
The packing shall conform to relevant packing standards. The contractor should
however ensure that the packing is such that the materials reach their destination without
damage/loss during transit by Rail or Road and subsequent storage. The words "Handle with care"
should be printed on the cartons.

LOSS OR DAMAGE:
External damages or shortages that are prima facie the results of rough handling in
transit or due to defective packing will be intimated within a fortnight of the receipt of the materials.
Internal defects, damages or shortages of any integral parts which cannot ordinarily be detected on a
superficial visual examination caused by bad handling in transit or defective packing would be
indicated after inspection on receipt of the materials at stores. In either case, the damaged or
defective materials should be replaced free of cost to the TANTRANSCO within 60 days.
REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS:
Notwithstanding anything contained in the above Liquidated Damages clause when the
whole or part of the materials supplied by the supplier are found to be defective or damaged or are
not in conformity with the specification, such defects or damages in materials supplied shall be
rectified within two months from the date of intimation of defects/ damages either at the point of
destination or at the supplier's works at the cost of the supplier against proper security and
acknowledgement.
In the alternative, the defective or damaged materials shall be replaced free of cost
within two months from the date of receipt of the intimation from the purchaser. If the defects or
damages are not rectified or replaced within this period, the contractor shall pay a sum towards
liquidated damages clause given above, for the delay in rectification/replacement of the defects or
damages.
If even after such rectification or replacement of the damaged or defective part, if the
equipment/materials ordered is not giving the satisfactory performance as per the contract, then it will
be open to the purchaser either to reject the goods or repudiate the entire contract and claim such
loss sustained by the TANTRANSCO.
Notwithstanding any other remedies available, the purchaser shall be entitled to dispose of
the defective/damaged materials in “as is where is” condition without further notice, if the
Contractor/supplier fails to rectify the defect and/or replace the damaged materials and / or fails to
remove the defective/damaged materials within such period as may be notified by the purchaser
through notice and their sale proceeds of such disposal shall be appropriated towards the dues to the
TANTRANSCO such as Liquidated damages, ground rent etc., as may be determined by the purchaser.

RESPONSIBILITY:
The Tenderer is responsible for delivery of the materials at the destination station in
good condition. The tenderer shall include and provide for securely protecting and packing the
materials as per relevant packing standards to avoid damages or loss in transit. All risks connected
with the supply of these materials should be borne by the supplier.
FAILURE TO EXECUTE THE CONTRACT:
Contractors failing to execute the order placed on them to the satisfaction of the
TANTRANSCO under the terms and conditions set forth therein, will be liable to make good the loss
sustained by the TANTRANSCO, consequent to the placing of fresh orders elsewhere at higher rate,
i.e. the difference between the price accepted in the contract already entered into and the price at
which fresh orders have been placed. This is without prejudice to the imposition of penalty under the
Liquidated Damages clause.
NON-ASSIGNMENT:
The supplier shall not assign or transfer the contract or any part thereof without the
prior approval of the Purchaser.
EFFECTING OF RECOVERIES:
Any loss, arising due to non-fulfilment of this contract or any other contract, will be
recovered from the Security Deposit held and / or any other amount due to the supplier from the
TANGEDCO / TANTRANSCO from this Contract as well as from other contracts.
17.0 RECOVERIES OF DUES:
The TANTRANSCO is empowered to recover any dues against this contract in any bills/Security
Deposit/ Earnest Money Deposit/Permanent Earnest Money Deposit due to the contractor either in this
contract or any other contract with TNEB/ TANGEDCO / TANTRANSCO.
18.0 INCOME TAX PERMANENT ACCOUNT NUMBER AND GSTIN NUMBER:
18.1 The tenderers should furnish the permanent Account number issued by Income tax
Department with the Tender.
The tenderer shall furnish the GSTIN Number of the firm along with the proof in the tender.
18.2 GST REGISTRATION CERTIFICATE
The tenderers should furnish the latest GST REGISTARTION Certificate along with the tender.
NOTE: The successful tenderer should submit the latest attested copies of GST CC after receiving the
order.
The TANTRANSCO will not accept any arbitration in case of disputes arising in any
respect under this contract. Any dispute arising out of this contract shall not be subject to arbitration
under the provisions of Arbitration and Conciliation Act 1996 in the event of any dispute between the
parties.
The details furnished by the tenderers shall be in complete shape and if it is found that any
information is found omitted, suppressed, incomplete or incorrect, the same will be taken note of
while dealing with the tenders in future.
JURISDICTION FOR LEGAL PROCEEDINGS (AFTER PLACING OF LPO)
No suit or any proceedings in regard to any matter arising in respect of this contract shall be
instituted in any court, save in the High Court, Madras, City Civil Court at Madurai or at the Court of
small causes at Madurai. It is agreed that no other court shall have jurisdiction to entertain any suit or
proceedings even though, part of the cause of action might arise within their jurisdiction. In case any
part of the cause of action might arise within the jurisdiction of any other Courts in Tamil Nadu and
rest within the jurisdiction of courts outside the Tamil Nadu, then it is agreed to between the parties
that such suits or proceedings shall be instituted in a Court within the State of Tamil Nadu and no
other court outside the State of Tamil Nadu shall have jurisdiction even though any part of the cause
of action might arise within the jurisdiction of such courts. The successful Tenderer shall furnish an
undertaking as per Annexure-II in a non judicial stamp paper of Rs.80/-agreeing to the above
condition.

Sd*******
Superintending Engineer,
Operation / Madurai.
 SCHEDULE - A

PRICE SCHEDULE

PRICE BID (Bill Of Quantity)

Price Bid (BOQ) : The Price bid excel sheet attached may be duly filled up and uploaded. Failing
which the tender will not be accepted.

Signature of the tenderer

With date.
--------------------------------------------------------------------------------------------------
SCHEDULE – B
TECHNICAL SPECIFICATION

Sl No. Description of Material Unit Qty Delivery

Period
1 Supply and erection, Testing Nos. 30 30 Days
and commissioning of 2 Ton 3 Nos.
star rated Split Air conditioner
with 5 KVA stabilizer as per
specification (enclosed)

Signature of the tenderer

With date.

SCHEDULE – B continued….

Detailed Specification for Supply and erection, Testing and

commissioning of 2 Ton 3 star rated Split Air conditioner with 5 KVA
stabilizer as per specification:
1) Type: Split Air conditioner(Branded model), Wall mounted type – Non inverter type
2) Capacity: 2 Ton
3) Energy rating: 3 star
4) Compressor: Rotary
5) Refrigerant: R32
6) Electricity Input: 230 V , Single phase, 50 Hz
7) Cooling capacity BTU/Hr: 21300 and above.
8) Connection pipe size: 5/8, ¼ inches and 20 swg thickness
9) Pipe length: 3 meter copper pipe of thickness 20 swg
10) Coil: Copper coil inside and outside including condenser
11) Confirming to: IS: 1391 (Part 2) 1992 with amdt 1 to 2 and amended upto date.
12) Guarantee: Minimum of 1 year for Comprehensive
Minimum of 5 years for compressor
13) Stabilizer: 5 KVA, Double boost, wide range stabilizer
14) Guarantee: Minimum of 4 Years for stabiliser

SCHEDULE – B1
DEVIATION FROM TECHNICAL SPECIFICATION
All technical deviations from the specification shall be filled in by the Tenderer, Clause by
clause, in the Schedule.
SECTION NO. CLAUSE NO. DEVIATION

The Tenderer hereby certifies that the above mentioned are the only deviations from the
TECHNICAL Specification and the tender confirms to the specification in all other respects.

COMPANY SEAL: SIGNATURE :

DESIGNATION :
COMPANY :
DATE :
------------------------------------------------------------------------------------------------

SCHEDULE – B2
DEVIATION FROM COMMERCIAL TERMS

All deviations from the commercial terms shall be filled in by the Tenderer, Clause by
clause, in the Schedule.
SECTION NO. CLAUSE NO. DEVIATION

The Tenderer hereby certifies that the above mentioned are the only deviations from the
Commercial terms of the Specification.

COMPANY SEAL: SIGNATURE :

DESIGNATION :
COMPANY :
DATE :
 SCHEDULE - C

QUESTIONNAIRE-A

INSTRUCTIONS:
a) Strike off, whichever is not applicable.
b) Separate sheets should be used, wherever necessary:
Sl. Particulars Bidders Response
No.
1. Name & Address of the Firm / Company
a) Registered Office
b) Factory / works Address
c) Fax No.
d) Telegraphic Address
e) GSTIN(GST Identification No.)/Provisional Registration No.
2. Name, Designation & Address of the person signing the YES / NO
tender
3. Whether the Company is Small Scale / Medium Scale / YES / NO
a) Large Scale Unit
b) If so, write registration No. YES / NO
c) Is SSI/UAM Unit registered with DIC/ Tamil Nadu or YES / NO
NSIC period of validity to be mentioned
4. Confirm whether Tenderer is actual manufacturer of the
tendered material or authorization certificate from the
OEM is to be enlclosed.
5. EARNEST MONEY DEPOSIT
a) Mode Online payment
Amount Rs.
b) If exempted, state whether the bidder is Reference of SSI Unit of
Tamilnadu / Small
documentary evidence regarding exemption enclosed
Scale Unit registered
with NSIC / Tamil
Nadu Govt. Dept. /
Undertakings.
c) Whether Permanent EMD of is available with
TANTRANSCO(Documentary evidence about acceptance of YES / NO
PEMD is enclosed inside the Outer Cover)
NOTE: If item (a) or (b) or (c) is not enclosed along with
the tender offer the Commercial & Technical Bids will not
be read out.
6. VALIDITY:
Whether your offer is valid for a period of 90 days from the
date of opening of Commercial / Technical Bids (Envelope- YES / NO
A) (Offers with validity period of less than 90 days are
liable to be rejected)
7. PRICE:
Whether the price quoted is FIRM for a period of one year YES / NO
from the date of receipt of order
IT – PAN, GSTIN :
a) Whether PAN No. issued by IT Dept. is furnished. YES / NO
b) Whether GST Clearance Certificate enclosed with the offer. YES / NO
Mention the year for which the above is enclosed.

c) Whether GSTIN No. of the firm is enclosed/ furnished YES / NO

8. Whether you are agreeable for the following clauses
specified under Section -III of the Specification:
a) Payment Terms (Clause-6) YES / NO
b) Security Deposit cum Performance Guarantee (Clause-7) YES / NO
c) Delivery (Clause-8) YES / NO
d) Liquidated Damages (Clause-10) YES / NO
e) Guarantee (Clause-12) YES / NO
f) Jurisdiction for Legal Proceedings (Clause-24) YES / NO
9. Whether the sample sent YES / NO

Date: SIGNATURE OF THE TENDERER

Place : NAME:

STATUS IN THE COMPANY

(Affix Seal of the company)

---------------------------------------------------------------------------------------------------

UNDERTAKING

I sole Proprietor / Partner of M/s............ give undertaking that details given

in the above QUESTIONNAIRE - A are correct to the best of my knowledge and I agree to abide by all
your Tender / Order terms & conditions.

Date: SIGNATURE OF THE TENDERER

Place: NAME AND COMPANY
 SCHEDULE - D

DECLARATION FORM - I

(To be signed by the tenderer)

Strike off, whichever is not applicable:

To

The Superintending Engineer,

Madurai Operation Circle,
Tamil Nadu Transmission Corporation Ltd.,
Pasumalai, Madurai – 625004.

Dear Sir,

Having examined the above specification together with the accompanying schedules etc., we hereby
offer to manufacture and supply the equipments/ materials covered in this Specification at the rates
entered in the attached schedule of prices.

We hereby guarantee the particulars entered in the schedules attached to the Specification.
In accordance with the Security Deposit clause-7.0, Section - III, of the specification, we agree to
furnish security deposit in the form of DD/Bankers Cheque to the extent of 5% of the order value (All-
inclusive price) of each and every indent issued during the contract period till the expiry of the
Guarantee.
Our company is not a potentially Sick Industrial Company or a Sick Industrial Company in terms of
Section-23 of Section-15 of the Sick Industrial Companies (Special Provisions) Act, 1985.

Yours faithfully,

PLACE: SIGNATURE
DATE: DESIGNATION:
COMPANY SEAL: COMPANY:
 ANNEXURE – I

UNDERTAKING IN LIEU OF E.M.D

(To be furnished in non-judicial stamp paper of value not less than Rs.80/-)

THIS DEED OF UNDERTAKING EXECUTED AT ---------------------------- ON THIS THE -----

DAY OF --------------------------TWO THOUSAND ……………….. by M/s.---------------company registered
under companies act 1956 having its registered office at -------------------------------------------------------
------------------------------------------------------------------- hereafter called “Tenderer” (which expression
shall where the context so admits mean and include their Agents, Representatives, Successors-in-
office and Assigns).

TO AND IN FAVOUR OF --------------------------------------------------------------THE

TANTRANSCO LIMITED (T.N.E.B. LTD.,), a Body Corporate constituted under the Electricity (Supply)
Act 1948 (Central Act LIV of 1948) having its office at 10 Floor, NPKRR Maaligai, 144, Anna
Salai, Chennai – 600002, herein called the “TANTRANSCO” (Which expression shall where the context
so admits mean and include its successors in office and Assigns).

WHEREAS THE tenderer is required to pay Earnest Money Deposit of Rs ---------- for
participation in the tender for supply of ----------------------------------------------------in terms of
Specification No -----------------------------

AND WHEREAS the tenderer is exempted by the TANTRANSCO from payment of EMD in the
form of cash, subject to the tenderer executing an undertaking to the value of Rs……….
(Rupees…………………………………………..) representing the amount equivalent to the amount of EMD
specified to be paid to the TANTRANSCO in the event of non-fulfillment of breach of any of the
conditions of the tender by the Tenderer as mentioned hereunder.

AND WHEREAS in consideration of the acceptance by the TANTRANSCO of the above

proposal, The tenderer has agreed to pay to the TANTRANSCO the said amount of Rs ---------(Rs. --
------------------------------) in the event of:-
(1) Withdrawing his tender before the expiry of the validity period,
(2) Withdrawing his tender after acceptance,
(3) Violating any of the conditions of the tender issued by the competent authority,
(4) Revises any of the terms quoted during the validity period,
(5) In the event of the documents furnished with the offer being found to be bogus or the documents
containing false particulars.

NOW THIS UNDERTAKING WITNESSES that in pursuance of the said agreement the
Tenderer hereby both covenant with the TANTRANSCO that in consideration of the “TANTRANSCO”
waiving the condition of payment of EMD in cash in terms of the said specification, the Tenderer
has agreed to pay to the TANTRANSCO Rs ………… (Rs.……………………………….. Only) in the event of:

(1) Withdrawing his tender before the expiry of the validity period,
(2) Withdrawing his tender after acceptance,
(3) Violating any of the conditions of the tender issued by the competent authority,
(4) Revises any of the terms quoted during the validity period,
(5) In the event of the documents furnished with the offer being found to be bogus or the documents
containing false particulars.
 NOW THE CONDITION OF THE above written undertaking is such that if the tenderer shall
duly and faithfully observe and perform the conditions specified as above, then the above written
undertaking shall be void, otherwise it shall remain in full force.

The tenderer undertakes not to revoke this guarantee till the contract is completed under the
terms of contract.

The expression, ‘tenderer’ and the `TANTRANSCO hereinafter before used shall include their
respective successors and assign in office.

IN WITNESS WHERE OF THIRU---------------------------------------------------------acting for and on

behalf of the Tenderer has signed this deed on the day, month and year herein before first
mentioned.

COMPANY SEAL: SIGNATURE:

DESIGNATION:
COMPANY:
DATE:

In the presence of Witnesses:

1. Signature:
Name & Address:

2. Signature:
Name & Address:
 ANNEXURE –II

UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS

(To be furnished in non- judicial stamp paper of value not less than Rs.80.00 (Rs. Eighty only)

This undertaking executed at ……………….on this……….………… (Date)……… (Month) two

thousand and fifteen (Year) by M/s …………………………….. Registered under Companies Act, 1956
having its registered office at……………………………………………. here in after called the contractor (which
expression shall where the context so admits mean and include its successors in office and assigns)
and in favour of Tamil Nadu Transmission Corporation Ltd a body constituted under the Electricity
(Supply) Act. 1948, (CS LIV of 1948) having its registered Office at No.800, Anna Salai, NPKRR
Maaligai, Chennai -600 002 herein after called the purchaser (which expression shall where the
context so admits means and includes its successors in Office and assigns)

WHEREAS the contract is for the supply of ……………………has been awarded in favour of the
contractor under the Local Purchase Order No. ……………dated …………….

AND WHERAS in accordance with the terms of the above mentioned Purchase Order, the
contractor has to furnish an undertaking that no suit or any proceedings in regard to any matter
arising in any respect under this contract shall be instituted in any court other than in the High Court,
Madras or District Court at Madurai as the case may be

IN CONSIDERATION of the Board having agreed to accept the undertaking the Contractor
hereby undertakes that no suit or any proceedings in regard to any matter arising in respect of this
contract shall be instituted in any Court, save in the High Court, Chennai or District Court at Madurai
as the case may be. It is agreed that no other court shall have jurisdiction to entertain any suit or
proceedings, even though, part of the cause of action might arise within their jurisdiction. In case any
part of the cause of action might arise within the jurisdiction of any of the Courts in Tamil Nadu and
rest within the jurisdiction of Courts outside the State Tamil Nadu, then it is agreed to between the
parties that such suits on Proceedings shall be instituted in a Court within the State of Tamil Nadu and
no other Court outside the State of Tamil Nadu shall have jurisdiction.
IN WITNESS WHERE OF Thiru………………………………of M/s………………….here by put his hand
and seal for due observance of the Undertaking in the presence of the following witnesses.

COMPANY SEAL : SIGNATURE

NAME
DESIGNATION
COMPANY
DATE
WITNESS:
1.
2.
 ANNEXURE III
DECLARATION FORM - II
(To be signed with company seal on letter head and uploaded in the technical Bid)
TENDER ACCEPTANCE LETTER
(To be given on Company Letter Head) Date:
To,
----------------------------------

Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No: ------------------------Name of Tender/Work
Dear Sir,
I/We have downloaded / obtained the tender document(s) for the above mentioned ‘Tender/Work’ from
the web site(s) namely:
---------------------------------------------------------------------------------------------------
As per your advertisement, given in the above mentioned website(s).
2. I/We hereby certify that I/We have read the entire terms and conditions of the tender documents from
page No.------ to --------(including all documents like annexure(s), schedule(s), etc.,) which form part of
the contract agreement and I/We shall abide hereby the terms / conditions / clauses contained therein.
3. The corrigendum(s) issued from time to time by your department/ organization too has also been
taken into consideration, while submitting this acceptance letter.
4. I/We hereby unconditionally accept the tender conditions of above mentioned tender document(s)
corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated, then your department/organization shall
without prejudice to any other right or remedy be at liberty to reject this tender/bid including the
forfeiture of the full said earnest money deposit absolutely.

Yours Faithfully,

(Signature of the bidder, with official Seal)

Page 30
 Declaration towards EPF & ESI remittances

Name of the contractor:

EPF Main code number:
ESI Main code number:
Nature of the work:
Contract /K2 agreement No:

I/We hereby state that (Name of the contractor) has been duly registered under EPF Act and
ESI Act vide main code number and respectively.
I/We hereby declare that the EPF & ESI employee and employer contribution has been remitted for all the workers
engaged for execution of the subject contract entered with TANGEDCO.
I/We hereby certify that there are no EPF & ESI dues to be remitted in respect of the period of execution of the
subject contract and in case, any shortfall of discharging the EPF & ESI obligations is found on our part (contractor)
at later date, TANGEDCO shall not be responsible for the consequent legal/financial obligations.
In the event of EPF & ESI obligations are found on our part (contactor) in respect of subject contract, the same
will be duly discharged by me/us to the respective authorities.

Authorized Signatory of the Contractor (With name, designation, seal and company seal)

Date:
Place:

Signature Not Verified

Digitally signed by P SUMATHI
Date: 2024.03.13 16:06:51 IST Page 31
Location: Tamil Nadu-TN