AUTOMATIC SYSTEMS, INC.

SECTION 2

SAFETY PROGRAM RESPONSIBILITIES

Revised 11-1-2015 2-1

 AUTOMATIC SYSTEMS, INC.

SECTION 2

SAFETY PROGRAM RESPONSIBILITIES

MANAGEMENT

Management, in its stewardship of the company, has the prime responsibility for safety. Actions
that work to satisfy this responsibility are LEADERSHIP, COMMITMENT OF RESOURCES
and ALLOCATION OF TIME. Products of these actions will include:

• Development and implementation of a safety and health program that encompasses

the activities of the company and provides adequate technical direction.
• Establish and assign responsibilities for the administration of the safety and health
program.
• Perform field safety and health audits to ensure program objectives are being met.
• Regularly scheduled review of safety and health statistical and performance
information to identify mitigation and improve strategies.
• Frequent communication with supervision and employees to reinforce the importance
of safety and health activities and the accomplishment of their work.

SAFETY MANAGER

The Safety Manager, acting as the technical resource, shall have the following responsibilities:

• Assist and support the superintendents in establishing and maintaining an effective

safety program by:
• Providing technical direction in the development, administration and implementation
of the company’s Safety and Health Program.
• Providing educational materials, which will assist in developing and maintaining an
effective safety program?
• Assist in the development of techniques that will improve the presentation of
information addressing safety policies and procedures.
• Control engineers and claims representatives with the safety efforts of the
superintendents.
• Perform field safety audits.
• Maintain an effective system of reporting and documentation.
• Coordinate and perform employee safety and health training.

Revised 11-1-2015 2-2

FIELD SUPERVISORY PERSONNEL PROJECT SUPERINTENDENT

The project superintendent shall be responsible for implementation of the safety and health
program. He/she shall be responsible for ensuring that our employees and subcontractors comply
with the program and to enforce the safety and health requirements of the project.

Getting the safety and health program organized and in place at the start of the job is important.
Many serious accidents occur during mobilization and early stages of construction.

• Ensure that the required postings are posted.

• Include the safety factor in your operational planning, provide for personal protective
equipment, machine guards, warning signs and barricades, fire extinguishers, trash
and materials drop barrels etc.
• Arrange for orientation times, locations, etc. for “new hires” to present our safety
policies and identify the specific hazards associated with his/her work assignment.
Ensure a qualified person performs the orientation of “new hires”. Ensure the
foremen follow up with orientation information about specific hazard(s) of the task
before the work begins. Employees and/or sub-contractors are actively involved in
the hazard identification process and hazards are reviewed with all employees
concerned. Provide mechanisms to involve workers and their elected representatives
in the development of the worker safety and health program goals, objectives, and
performance measures and in the identification and control of hazards in the
workplace.
• Maintain the weekly toolbox-meeting schedule.
• Conduct a weekly supervisory safety meeting starting the first week even though
there are only a few men to attend.
• Invite field subcontractors to site kick-off meetings, safety orientations, tailgate safety
meetings, job safety analysis or hazard assessments and job safety inspections.
• Monitor the “odd” job closely (unloading operations, etc.) It is the “odd jobs” of the
work that is incidental to production that too often results in serious accidents. Make
sure these jobs are being done according to safe planning with the right equipment
and qualified personnel.
• Monitor for unsafe acts and conditions and correct them immediately. Orderliness
and good housekeeping on the jobsite is important to be safe and productive.
• Organize post-job safety review and include field subcontractors.
• Work with Corporate Safety Manager to make sure FIRST AID SUPPLIES are:
o Easily accessible on the site with the location shared during orientation and
training
o Assessed on a regular basis to make sure supplies are sufficient and appropriate
for the hazards and work conditions of the job site.
• Work with onsite safety representative to develop and communicate the site-specific plan
in the event of an incident to get medical attention to the Employee (or the Employee to
appropriate medical attention) For example, in many industrial settings, the Owner will
require that plant safety be the first call and plant safety will coordinate with EMS or
outside resources if necessary.

Revised 11-1-2015 2-3

FOREMAN

Foreman safety and health responsibilities are as follows:

• Pre-plan work to identify and correct immediate or developing hazards

• Conduct weekly Tool Box Safety meetings
• Perform accident investigations as necessary in accordance with the
company’s Accident Investigation Procedure
• Audit work activities to identify and correct unsafe acts and conditions
• Participate in safety and health training and improvement activities
• Prepare and submit safety and health documentation in a timely
manner
• Audit tools and materials to insure appropriate working condition
• Be knowledgeable of the site emergency action plan
• Be knowledgeable of the Safety and Health Program

EMPLOYEE

The employee is responsible to perform work in the manner specified by the employer.

• It is the duty of all employees to know the Safety Policies of the company and perform
their work in compliance with these policies. Disregard of these safety policies and
procedures is grounds for discharge.
• Employees shall report all injuries to the first available ASI supervisor immediately,
• Employees are to make full use of safeguards provided for their protection. The
following general requirements are established conduct:

▪ Everyone without exception will wear hard hats. The safety coordinator
shall also keep a supply of hard hats available for visitors to the project.
▪ Employees shall wear suitable work clothes as directed by their foreman
▪ Employees shall wear suitable work shoes in good repair as directed by
their foreman
▪ Safety glasses, plain or over the glass (OTG) for prescription wearers, are
provided by the company and are the minimum acceptable eye
protection. Eye protection must be increased to incorporate face shield
and/or goggles when exposures increase.
▪ Fall protection equipment, full body harness and shock absorbing
lanyard with locking snap type hooks are provided and will be worn
where there is exposure to falls where practicable. Otherwise, other
safety measures will be taken by the company and are to be used in
accordance with in accordance with the Fall Protection Program.

• Employees shall not remove guards, barricades or safety devices. Work on energized
equipment will be in accordance with the Hazards Energy Control Program.

Revised 11-1-2015 2-4

 • Employees shall not operate a machine unless guard or method is in good condition,
working order, in place and operative. Employees shall stop machine before oiling,
fueling, adjusting or repairing. All employees shall report any guard not accomplishing
its intended function.
• When the nature of work requires the use of signals, they must be thoroughly understood
before a job is begun. When in doubt, as to the meaning of a signal, do not proceed until
the question has been resolved. Visual signals are preferable to those given orally. Only
one person shall give signals at any one time, and such person must be in a position with
a clear unobstructed view of the area affected by his signals.
• Employees must not work underneath or over others without first notifying them and
implementing proper safeguards or precautions to ensure one each other’s safety.
• Jobs shall be left in a safe condition with hazardous exposures identified, communicated
and guarded. Before leaving a job, employees shall correct, or arrange to give warning of
any conditions, which might result in injury to a fellow workman unfamiliar with existing
conditions.
• Dangerous conditions or practices observed should be corrected if possible and/or
reported as soon as possible to the first available supervisor or authority that can take
action.
• Employees are to familiarize themselves with the posted Emergency Action Plan and
information.
• Employees must attend safety-training sessions and participate in other activities as
identified in the Safety and Health Program.
• An employee who is unsure of the task instruction or identifies and unrecognized hazard
in the course of completion is responsible to make the hazard known to the job supervisor
before proceeding.

BE CAREFUL!! YOUR LIFE DEPENDS ON IT!!

Revised 11-1-2015 2-5

 SAFETY & HEALTH PROGRAM REVIEW &
COMMUNICATIONS PROCEDURE

ASI management, supervision and employees will attend regularly scheduled meetings with
safety items and issues as the central topic. The focus of these meetings will be safety training
and issues identification and resolution.

MANAGEMENT MEETINGS

Management meetings will be held monthly on the first Monday at a designated time on all job
sites. The agenda will include, but not be limited to the following information:

• It is mandatory for all supervision, documentation of attendance, will be mandated.

• Project Safety Review information: this is the number of accidents (frequency), type of
accidents, classification of accidents (severity) and safety items submitted. Hazards are
classified/prioritized and addressed based on the risk associated with the task.
• Supervisor and/or Safety Coordinator will chair this meeting.

SUPERVISOR MEETINGS

• Supervisor’s Meeting will be held monthly on the first Thursday of each month at a
designated time on all job sites. The agenda will include but not be limited to the
following information:
• Project Safety Review information
• Any training, annual or one-time, that may be required (first aid, CPR, lock out/tag out,
Hazard Communications, review of safety programs, etc.)
• Employee meeting topics review and selection.

These meetings will be held by the supervisor and/ or safety coordinator with documentation of
attendance will be mandated.

Revised 11-1-2015 2-6