REPORT WRITING

**Points to Remember:

• Mention the place, date, time and other relevant facts about
the event.
• Include information collected from the people around or
affected by the event.
• Write the name of the reporter.
• Provide a suitable title/heading.
• Write in past tense.
• Write in reported speech and use passive form of expression.
• Develop ideas (causes, reasons, consequences, opinions)
logically.
• Write in a less formal and more descriptive manner, while
writing a report for a school magazine.
• Present your ideas and impressions to make the report
interesting.
** Marks will be awarded for:

1. Title
2. Reporter’s name
3. Content
4. Expression: Accuracy + Fluency

FORMAT OF A MAGAZINE REPORT

1. Heading– A descriptive title which is expressive of the contents of
the report.
2. By line– Name of the person writing the report. It is generally
given in the question. Remember, you are not supposed to
mention your personal details in your answer.
3. Opening paragraph (introduction) – It may include the ‘5 Ws’
namely, WHAT, WHY, WHEN and WHERE along with WHO was
invited as the chief guest.
4. Account of the event in detail– The proper sequence of events
that occurred along with their description. It is the main paragraph
and can be split into two short paragraphs if required.
• Conclusion- This will include the description of how the event ended. It
may include quote excerpts from the Chief Guest’s speech or how did
the event wind up.
FORMAT OF A NEWSPAPER REPORT
• Headline- A descriptive title which is expressive of the contents of the
report.
• By line- Name of the person writing the report along with the
designation. It is generally given in the question. Remember, you are
not supposed to mention your personal details in your answer.
• Place and date of reporting- It is generally not mentioned in a magazine
report separately, but here, it is.
5. Opening paragraph- It includes expansion of the headline. It
needs to be short as it is a general overview of the report.
6. Account of the event in detail– It is generally written in two parts:
First, complete account of what happened in it’s chronological
sequence (preferably) and second, the witness remarks.
7. Concluding paragraph- This will include the action that has been
taken so far or that will be taken. It is the last paragraph.
MAGAZINE
NEWSPAPER REPORT
REPORT

Heading Headline

By line (along with the

By line
designation)

Opening paragraph Date and place

Account of the
Opening paragraph
event

Account of the event and witness

Conclusion
remarks

Conclusion

POINTS TO REMEMBER-
1. Make sure you use language which is suitable for the audience you are
addressing to. Usage of complex vocabulary for addressing children is
not advisable.
2. Make sure you write in paragraphs.
3. Practice previous year question papers.
 4. Read as many samples as you can. It will give you an idea as to how
they are actually written.
5. Read the question at least twice and highlight the important information.
It is very important to understand the question and read between the
lines. Albert Einstein once said,
“If you can’t explain it simply, you didn’t understand it well enough.”
1. Plan before you pen. Just make a list of all your important points on the
rough sheet (last sheet of your answer booklet) so that you do not
forget relevant points while writing. This also helps you in maintaining a
sequence, which is very important.
2. Presentation is very important.
3. Make sure you double check for grammatical accuracy and spellings.
Leave adequate number of lines between paragraphs to make it look
clean.
4. Underlining the main points is very important. But it is advised to do it
after nishing your exam. Use a pencil and scale for underlining.
5. Make small sentences. It restricts the scope of grammatical
inaccuracies.
***Suggested value
points: A Report
should answer the
questions:
•What – name of
event and occasion,
by whom conducted
•Where
•When -date and
time Activities
(Teaching & Social
Work) held
•A comment on the
quality of the
activities organized
They carry marks.
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 Q1. MMD School, Nashik, recently organised a science symposium on the
topic: ‘Effect of pollution on quality of life’. You are Amit/Amita Raazdan, editor
of the school magazine. Write a report on the event for your school magazine.
(120 – 150 words)
(SOURCE- CBSE 2018)
Answer:
Report on Science Symposium held at MMD School, Nashik
-By Amit/ Amita Raazdan, Editor of the school magazine
A symposium was organised on 1 March 2022 in the school on the topic
“Effect of Pollution on Quality of Life”. All the science students were a part of
the elucidative programme.
The event stared with the felicitation of the guest speakers. Thereafter, the
participants were espoused by Sh. Suraj Prakash. He acquainted them with
the objectives and goals of the workshop. The resource person Dr. Hari Om
Gupta re ected his profound knowledge on the topic and highlighted how
important it is to curb the menace of pollution.
An exalting demonstration of effects of pollution on our lives galvanized the
engrossed participants. After the lunch break Dr. K.K. Arora, Resource
Person, exhibited the possible steps that can be undertaken at the personal
level to reduce pollution. It was followed by another session on the basic
concept behind pollution reduction which triggered the young minds into
thinking innovative ways.
An interactive concourse ignited the inquisitiveness of participants. They
have committed themselves completely to bring about a change in the
situation. The informative workshop culminated with a vote of thanks
proposed by the head of the science department.

Q2. You are Karan/ Kirti of L.M. Memorial Public School, Dwarka. Your school
has adopted a village as a social responsibility. Students are being taken to
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teach the children of that village on a regular basis. Write a report, for your
school magazine, on the various other programmes organized there in 120 –
150 words.
(SOURCE- CBSE Sample Question Paper 2018-19)
Answer:
VILLAGE ADOPTION- A STEP TOWARDS BEING SOCIALLY
RESPONSIBLE
-BY KARAN/ KRITI

On the occasion of World Literacy Day, L.M. Memorial Public School, Dwarka
has taken an oath to embrace the village named Rajpur.
The school has taken the responsibility of educating the people residing in the
village. Selected students from each standard are taken there every
weekend, during school hours to impart knowledge. The rst 6 month motive
is to make each and every person capable of reading and writing. Free books
and stationery is being provided for quality education. Children are given time
to spend with each other, play games and interact. Apart from the educational
needs, special care is devoted to hygiene and sanitation. Girls are being
given awareness on the importance of menstrual hygiene as well. Various
talent hunts have been organised which left everyone overawed. The
immense enthusiasm and zeal in the people to learn is the main driving
factor.
A family kind of environment is being created. The school treats the people of
the village as its own students and is unbiased. By adopting a village, the
school is making its students sensitive towards the needs of the environment
at a young age. It is committed towards raising the leaders of tomorrow.

Q3. Cultural Society Sunshine Public School, Nellore organised an adult

literacy camp in its neighbourhood. Write a report in 120 – 150 words on the
camp for your school newsletter. You are P.V. Sunitha, Secretary. Use the
following clues: no. of volunteers – hours spent in teaching – location of the
class – chairs, blackboards – no. of people attending the camp – bene t.
Answer:
ADULT LITERACY CAMP
-BY P. V. SUNITHA, SECRETARY
An adult literacy camp was organised by Cultural Society Sunshine Public
School, Nellore in the school neighbourhood yesterday extending educational
options to those adults, who have lost the opportunity and have crossed the
age of formal education. The activities of the camp were carried out by the
cultural society of the school and there were a total of 25 volunteers.
The camp began with the welcome speech for the chief guest, Mrs. Kavita
Naik, a renowned social worker. 400 people were a part of the camp. They
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were divided into different groups in accordance with their competencies.
They were taught the basics for being able to read and write. Free books and
stationery is being provided for quality education. All the arrangements
including desks and blackboard were done in advance. Apart from the
educational needs, special care was devoted to hygiene and sanitation. They
were taught basics of cleanliness like types of wastes and their management.
Refreshments were also provided to the participants. The immense
enthusiasm and zeal in the people to learn iwas the main driving factor.
The chief guest distributed the certi cates of participation among the
volunteers. The camp ended on a positive note. There was an atmosphere of
learning and growing together.

Q4. You are Sandhya/ Sohan an active member of the Animal Lovers Club
which works for the welfare of animals by preventing cruelty to them.
Recently you visited Mahatma Gandhi Animal Care Home. You were
pleasantly surprised to see the good treatment given to the animals. Write a
report in 120 – 150 words on your visit.
You may use the following points: injured dogs and cats – abandoned pets –
very old animals – all very well cared for – well-equipped medical room –
veterinary surgeon – green surroundings.
Answer:
Visit to Mahatma Gandhi Animal Care Home
-Sandhya/Sohan
Animal Lovers Club was recently invited by the Mahatma Gandhi Animal Care
Home for a visit where an opportunity to oversee the working of the
organisation was given.
It is a home to abandoned pets, rescued animals and the ones injured on the
streets. There were many old animals as well. It was astounding to see the
quality of care the animals are being given. They have a family-like
environment for them. This helps them to heal faster and stay happy. The
animal home has all the facilities ranging from well- equipped medical room to
a veterinary surgeon. Regular check-ups of those unwell by a team of
veterinary specialists are carried out. The surroundings are animal-friendly as
well. They are not being ruthlessly kept in cages. They have green
surroundings with enough space for them to play and nurture.
Mahatma Gandhi Animal Care Home is doing a mind-blowing job by
understanding and ful lling the needs of those who can’t speak for
themselves. The experience was an overwhelming one.

Q5. Independence Day was celebrated in your school. District Magistrate,

Ms. Indu Bala Sharma was the Chief Guest. Write a report on the function in
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120 – 150 words describing all the activities that took place. You are Head
boy/Head girl.
(SOURCE- 2017 COMPARTMENT)
Answer:
GD Goenka School celebrated the Independence Day with great enthusiasm
and patriotic fervour. On the morning of August 14, 2021, our students
presented hand-made greeting cards and tri-colour ag badges to the senior
management functionaries of the school.
The cultural programme at school commenced with everyone singing ‘Vande
Mataram’ followed by ag hoisting by the chief guest, Ms. Indu Bala Sharma,
the District Magistrate. The spirit of freedom and nationalism was well
exhibited by the students as well as the teachers through a spectrum of
patriotic poems, speeches, quiz on freedom ghter, songs and dance.
Committed to the task of nation building, both faculty and student teachers
pledged to serve their motherland through spreading education and serving
the community. A presentation on the historical evolution of the national ag
of India was shown. A documentary on the contribution of unsung heroes of
Indian freedom struggle like Tirupur Kumaran, Kamla Devi Chattopadhayay
and Khudiram Bose enlightened the audience. A few of them spoke on the
history and signi cance of the Independence Day and shed light on the
special highlight of celebrations this year
It ended with a speech by the principal on the topic, “What does freedom
mean to me?” The celebration concluded with the inspiring words of the
principal madam, followed by the National Anthem and the distribution of
refreshments.

****FORMAT OF A NEWSPAPER REPORT

1. Headline- A descriptive title which is expressive of the contents of the

report.
2. By line- Name of the person writing the report along with the
designation. It is generally given in the question. Remember, you are
not supposed to mention your personal details in your answer.
3. Place and date of reporting- It is generally not mentioned in a magazine
report separately, but here, it is.
4. Opening paragraph- It includes expansion of the headline. It needs to
be short as it is a general overview of the report.
5. Account of the event in detail– It is generally written in two parts: First,
complete account of what happened in it’s chronological sequence
(preferably) and second, the witness remarks.
6. Concluding paragraph- This will include the action that has been taken
so far or that will be taken. It is the last paragraph.
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 ***The types of reports are as follows:
1. Formal or Informal Reports: Formal reports are carefully created; they
contain much details, whereas, Informal reports are usually short
messages with casual use of language.
2. Short or Long Reports: A one-page report is short, whereas a twenty-
page report is clearly long.
3. Informational or Analytical Reports: Informational reports (annual
reports, monthly nancial reports, etc.) carry information from one area
of an organization to another. Analytical reports (scienti c research,
feasibility reports etc.) provide solution to the problems.
4. Proposal Report: A proposal report tells about a document prepared to
describe how one organization can meet the needs of another.
5. Internal or External Reports: Internal reports are used within the
organization, whereas external reports, such as annual reports of
companies, are used outside the organization.
6. Periodic Reports: Periodic reports are issued on regular basis as per
the set date.
7. Functional Reports: This includes accounting reports, marketing
reports, nancial reports, and a variety of other reports from various
departments. Almost all reports could be included in most of these
categories.

***How to start writing a report

Starting a report requires some amount of understanding of the process, the
way one can start writing a report is:
1. Choose a topic in accordance to the assignment.
2. Conduct a research on the topic.
3. Write a statement.
4. Prepare an outline.
5. Prepare a rough draft.
6. Revise and edit the report.
7. Proofread and check out the mistakes.
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