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Payroll Checklist & Processes

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nabeel hassan
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49 views

Payroll Checklist & Processes

Uploaded by

nabeel hassan
Copyright
© © All Rights Reserved
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Hire Check List

# Task Name Owner


1 Calculation Cards HR
2 Personal Payment Methods HR
3 Payroll Relationships System

4 Change Salary (Basic Salaray) System

5 Element Entries HR
Hire Global Transfer
# Task Name Owner
1 Calculation Cards HR
2 Personal Payment Methods HR
3 Payroll Relationships HR
Promotin in the same legal entity
# Task Name Owner

4 Change Salary HR

5 Element Entries HR
Hire Check List
Note
Add the Deduction Card
Add
makeemployee
sure you account number
fill the payroll in (Hire an Employee: Employment Information
)
1-make sure you fill the payroll in (Hire an Employee: Compensation and Other Information)
2-choose the right salary basis
add the extra element you need
Hire Global Transfer
Note
Add the GOSI Calculation Card
Add
makeemployee
sure you account number
fill the payroll in (Hire an Employee: Employment Information
)
Promotin in the same legal entity
Note
1-make sure you cahnge tah Salary
2-choose the right salary basis
add the extra element you need
Attendance Process before payroll run
# Task Name Owner Note

1 AFR OTL Missing Days HR Payroll>checkList>Submit a process or report


Run the process to create the unathorized days for absent emplyees

Tools>Scheduled process> Schedule New process


Parameters
2 Mass Submit and Approve Time Cards HR 1-Date Range : Start and End Date
2-From Date :01-10-2021 (first day of the month)
3-To Date: 31-10-2021 (Last day of the month)
4-Group Name : KSA AFR Employee
5-Status : choose all statuse
Run the process to create the unathorized days for absent emplyees

Payroll>checlist>Submit a Payroll Flow


4 Load Time Card Batches HR Parameters
1-Payroll Flow: any name like (process name + month +year + V??)
2-Interface Type :ORACLE FUSION TIME AND LABOR

before payroll run


# Task Name Owner Note

1 AFR OTL Missing Days Rollback HR Payroll>checkList>Submit a process or report


Run the process to rollback the unathorized days for absent emplyees
2 Start Overe the above process HR
Prerequisite

None

None

2
Payroll Processe
# Task Name Owner

0 Run Retroactive Notification Report

1 Recalculate Payroll for Retroactive Changes HR

2 Calculate Payroll HR

3 Payroll Report HR

8 Run Payroll Costing Report FIN

4 Calculate Prepayments HR

Archive Periodic Payroll HR

5 Make EFT Payments HR

6 Generate Payslips HR

Calculate Costing of Payments HR


Run GOSI Form 3 HR
Run GOSI Form 4 HR
Run GOSI Form 5 HR
Exception Report HR
Payroll Processe
Note Prerequisite
Payroll>Payroll Calculation >Submit a process or report
Submit a process to review retrospective changes that were not included in the original None
payroll run.

Payroll>Payroll Calculation >Submit a process or report


Submit a process to calculate retrospective changes that were not included in the 0
original payroll run.

Payroll>Payroll Calculation >Submit a process or report


None or 1
Submit a process to calculate the payroll run results such as the gross to net results.

Tools>Reports and Analytics>Browse Catalog>/


/shared/Custom/Human Capital Management/Payroll
2
Report Name:AFR KSA Payroll Register_V1

run the report to validate the payroll result

Optiional 2
Payroll>Payment distrubition >Submit a process or report
2
just to link the net salary amount with bank account

Payroll>Payment distrubition >Submit a process or report


3
Submit a process to generate electronic payments for employees
Payroll>Payment distrubition >Submit a process or report
4
Submit a process to generate Payslips for employees

Movementrs - Transfers, Promotions


Monthly Contributions
Terminated Employees
Roll Back Process

Y
Costing Processe
# Task Name Owner Note
Payroll>costing distrubition >Submit a process or report
1 Transfer to Subledger Accounting HR
Submit a process which transfers payroll costs to subledger accounting.
3 Create Accounting Fin
bulk upload
# Task Name Owner

1 Download Batch Loader file HR

2 Open the Batch Loader file and login HR


3 Fill the Batch Name (column E ,row 13) with a unique name HR
4 Choose the Legislative Data Group from the list (column F ,row 13) HR
5 Press Save button in (oracle ADF........)tab HR
6 Double click on the cell batch Name (column E ,row 13) HR
7 Move to Batch Content Sheet HR
8 Press add button in (oracle ADF........)tab HR

Search with below criteria


9 HR
Task Action Name :Create Element Entry
Reference :GEO Sales Commission
10 Double click on the cell Task Action Name (column C ,row 8) HR

Fill the below values in the sheet:


Line Sequence : 1
11 Effective Start Date :yyyy-mm-dd HR
Person Number :
Reason :
Pay Value:
Amount:
12 Press Save button in (oracle ADF........) tab HR

13 HR
Transfer Batch

Fill the below values


14
Payroll Flow: name same way we do with the payroll (process name _
months _ V1?)

Batch: search for the same name of the batch you chooseed in step 3
bulk upload
Note
Payroll>Payroll Administration>Batch Loader

you must see the batch name and Legislative Data Group on (column B ,row 2)

Payroll>Payroll Administration>Submit a process or report

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