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Agenda

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18 views6 pages

Agenda

Uploaded by

Dhaneen24
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Agenda in a Meeting

An agenda is a structured outline of topics and activities planned for discussion


during a meeting. It serves as a roadmap, guiding participants through the meeting's flow
and ensuring that all important items are covered. A well-prepared agenda helps keep the
meeting focused, efficient, and productive.

Types of Agendas

Formal Meeting Agenda

Purpose: To provide a clear structure for the meeting, ensuring that all necessary topics are
covered efficiently.

Components:

1. Title: Name of the meeting (e.g., "Monthly Team Meeting").

2. Date and Time: When the meeting will take place.

3. Location: Where the meeting will be held (or a virtual link).

4. Attendees: List of participants expected to attend.

5. Objectives: Clear goals for the meeting.

6. Agenda Items:

- Item Title: Brief description of the topic.

- Presenter: Who will lead the discussion?

- Time Allocation: Estimated time for each item.

7. Minutes from Previous Meeting: Review of action items from the last meeting.

8. Open Floor: Time for any additional topics or questions.

9. Next Steps: Summary of action items and responsibilities.

10. Adjournment: End time of the meeting.


Informal Meeting Agenda
Purpose: To facilitate a relaxed discussion without strict structure, often for brainstorming
or casual updates.

Components:

1. Title: Informal name (e.g., "Catch-Up Session").

2. Date and Time: When the meeting will take place.

3. Location: Where it will be held, often a casual space.

4. Attendees: List of participants.

5. Purpose: General idea of what the meeting is about (e.g., brainstorming ideas).

6. Topics to Discuss:

- List of main discussion points, but without strict time limits or presenters.

- Flexibility to add topics on the fly.

7. Open Discussion: Encourage open dialogue and sharing of ideas.

8. Action Items: Any takeaways or next steps discussed at the end.

Key Differences
- Structure: Formal agendas are structured and detailed, while informal agendas are flexible
and less rigid.

- Time Management: Formal agendas usually have specific time allocations, while informal
ones may flow more freely.

- Purpose: Formal agendas aim for specific outcomes, while informal agendas often foster
collaboration and idea generation.

Both types of agendas can be effective depending on the context and goals of the meeting!
1. An example of a meeting agenda
Design Team Meeting Agenda

Title: Weekly Design Team Meeting

Date: October 30, 2024

Time: 10:00 AM - 11:00 AM

Location: Conference Room B / Zoom Link: [Insert Link]

Attendees:

- Alice (Lead Designer)

- Bob (UI/UX Designer)

- Charlie (Graphic Designer)

- Dana (Project Manager)

- Eva (Marketing Rep)

1. Welcome and Introductions (5 minutes)

- Welcome new team member, Charlie.

2. Review Agenda (2 minutes)

- Confirm agenda items and adjust if necessary.

3. Objectives of the Meeting (3 minutes)

- To review ongoing projects, gather feedback, and discuss new design initiatives.

4. Project Updates (15 minutes)

- Website Redesign:

- Presenter: Alice

- Status update, current challenges, and next steps.

- Mobile App UI:


- Presenter: Bob

- Progress report and feedback from the team.

5. Design Review (20 minutes)

- Marketing Campaign Graphics:

- Presenter: Dana

- Presentation of new designs and group feedback.

- Discussion on revisions and finalizing designs.

6. Brainstorming Session (10 minutes)

- Open discussion on improving user engagement through design enhancements.

7. Action Items (5 minutes)

- Assign tasks based on discussions:

- Alice to finalize the website mockups by November 5.

- Bob to incorporate feedback on app UI by November 2.

8. Open Floor (5 minutes)

- Time for additional comments or questions from the team.

9. Next Meeting (2 minutes)

- Confirm the next meeting date: November 6, 2024, at 10:00 AM.

10. Adjournment (1 minute)

- Thank everyone for their participation!


2. Meeting agenda example
You can use the following sample meeting schedule when crafting your agenda:

MEETING AGENDA

Date: July. 1, 2023

Time: 1 p.m.

Location: Conference Room A

AGENDA DETAILS

Goals: Review the marketing campaigns from last year, identify seasonal slumps in product
demand, brainstorm ways to increase demand during these slumps, and make sure we’re
prepared for the next marketing campaign.

1. Review marketing campaigns from last year.

Time: 15 minutes

Purpose: Share information

Leader: Jamal Adams

a. Present the marketing campaigns from last year.

b. Review the sales numbers after each campaign.

c. Identify which campaigns seemed to have the biggest impact.

2. How do we best manage the fluctuating demand for our product?

Time: 30 minutes

Purpose: Decision

Leader: Blair Hanline

a. Review sales numbers from the last four quarters.

b. Identify any trends in sales numbers.

c. Brainstorm ideas on how to increase sales during those slumps.


3. Preparing for the next marketing campaign

Time: 15 minutes

Purpose: Decision

Leader: Blair Hanline

a. What do we need to prepare for the next marketing campaign?

i. Review the attached marketing campaign materials.

ii. Identify tasks for each team member.

b. How will we track the effectiveness of this campaign?

c. Review sales goals for this campaign.

4. End of meeting review

Time: 5 minutes

Purpose: Decision

Leader: Jamal Adams

a. What did we do well in this meeting?

b. What should we do differently next meeting?

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