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Excel Tricks

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vishakha chavan
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13 views

Excel Tricks

Uploaded by

vishakha chavan
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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or method/function

EXCEL TRICKS THAT


EVERY BEGINNER
DATA ANALYST
SHOULD KNOW
By Amanjot Singh
1. FLASH FILL
Ever wished Excel could understand patterns in
your data?

Flash Fill is here for you! Just start typing a


pattern in the adjacent column, and Excel will
automatically fill in the rest.

Press Ctrl + E and watch the magic happen.


2. TEXT-TO-COLUMNS
Text-to-Columns helps you split information
that’s crammed into a single column into
multiple columns.
It’s especially useful when you need to
separate first and last names, or addresses.

Select the column → Go to the Data Tab →


Click on Text to Columns → Choose Delimited
or Fixed Width → Pick your delimiter → Done!
3. REMOVE DUPLICATES
Excel’s Remove Duplicates tool helps you
clean your dataset with a couple of clicks,
ensuring you’re working with unique values
and accurate data.
Select your data → Go to the Data Tab →
Click on Remove Duplicates → Choose the
columns to check → Done!
4. IF FUNCTIONS
The IF function is perfect for adding logic to
your analysis. It checks whether a condition is
true or false and then returns a value based
on the result.

You can create flags, categorize data, or


even combine multiple conditions using
nested IF functions.

Formula:
=IF(condition, value_if_true, value_if_false)
5. COUNTIF/SUMIF
COUNTIF and SUMIF are powerful functions for
analyzing data based on specific criteria.

Use COUNTIF to count how many times a


condition is met in a range, and SUMIF to sum
up values that meet a condition.

Formula:
=COUNTIF(range, criteria)
=SUMIF(range, criteria, [sum_range])
6. VLOOKUP & XLOOKUP
VLOOKUP and XLOOKUP are powerful functions
for searching data in Excel.

VLOOKUP looks for a value in the first column of a


table and returns a value from another column.

XLOOKUP is a more flexible version, allowing


searches in any row or column without limitations.

Formulas:
=VLOOKUP(lookup_value, table_array, col_index,
[range_lookup])
=XLOOKUP(lookup_value, lookup_array,
return_array, [if_not_found], [match_mode],
[search_mode])
7. PIVOT TABLES
Pivot tables let you summarize and analyze your
data with just a few clicks.

They’re fantastic for creating dynamic reports,


allowing you to group and filter data, see totals,
and identify trends.

You can easily switch between different views


and uncover insights without writing any
formulas.

Select your data → Press Alt + N + V to quickly


create a pivot table.
THANK YOU
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Amanjot Singh

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