Development and Application Fundamentals

ISTN103

UKZN INSPIRING GREATNESS

 Lecturer`s Details

Name: Dr. Mpho Mzingelwa

Office: M119, 1st Floor, M-Block, Westville Campus

Telephone: 031 260 8521

E-mail: [email protected]
 Business Applications
The topic is divided into two parts:
✓ Excel

✓ PowerPoint

See Business Applications Notes uploaded on learn2024

Lesson Plan
➢ We will start with PowerPoint. This week, we will complete PowerPoint.
➢ Next week, we will cover Excel.
 Overview
✓ What is PowerPoint?
✓ Determining the Purpose of the Presentation
✓ Structuring the presentation - an effective presentation
✓ Getting Started with PPT
✓ Creating and Opening Presentations
✓ Slide Basics
✓ Slide Master
✓ Templates
✓ Saving Presentations
✓ Understanding OneDrive - Sharing your Presentation Online
✓ Applying Themes
 Overview
✓ Applying Transitions
✓ Using Find & Replace
✓ Print your slides
✓ Slide Show
✓ Numbered and bulleted lists
✓ Inserting Pictures
✓ Formatting Pictures
✓ Shapes
✓ Animating Text and Objects
✓ Draw Tab
 Overview
✓ Slide Master
✓ Hyperlinks
✓ Rehearsing and Recording Your Presentation
✓ Inserting Videos
✓ Inserting Audio
✓ Tables
✓ Charts
✓ SmartArt Graphics
✓ Import Spreadsheets
 What is PowerPoint?

▪ PowerPoint is a presentation program that allows you to create dynamic slide

presentations.
• PowerPoint comes with standard Office 2019 and Microsoft 365
• PowerPoint presentations can include animation, narration, images, videos,
and much more….

Which of the following actions can you NOT perform in Microsoft PowerPoint?
A) Insert a 3D model into a slide
B) Create a timeline using SmartArt
C) Directly edit video content within the presentation
D) Collaborate with others in real-time on the same presentation
E) Import a chart from Microsoft Excel
 Purpose and Structure of the Presentation

▪ Determining the purpose of your presentation and its audience

• Understand the audience you are trying to target

▪ Structuring the presentation

• Flow logically from one point to the next

▪ Presenting an effective presentation

• Make your slides legible
• Enhance the presentation with graphics
• Do not over-utilise the sound, animation and colour
• Use text moderately
 Purpose and Structure of the Presentation

Jake usually uses images along with text in his presentations. His reason(s) for doing so
is/are to ________.

A. illustrate important concepts

B. showcase his skills in the use PowerPoint
C. entertain his audience
D. attract the attention of his audience
E. prolong his presentation
F. A and D
G. All of the above
PowerPoint Interface
 Slide Basics

▪ Every PowerPoint presentation is composed of a series of slides.

▪ To begin creating a slide show, you wll need to know the basics of working with slides.
• Inserting a new slide
• Changing the layout of a slide
• Arranging existing slides
• Changing the slide view
• Adding notes to a slide
• Customizing slides
• Apply a theme
 Slide Basics
In PowerPoint, a content placeholder can be used to insert all of the following EXCEPT
______.
A. charts
B. tables
C. text
D. drawings
E. apps
F. pictures
G. smart art graphic
 Slide Master
➢ What is a Slide Master?
• A slide master is the top slide in a hierarchy of slides that stores information
about the theme and slide layouts of a presentation, including the background,
colour, fonts, effects, placeholder sizes, and positioning.
• A Slide Mater controls the overall look and feel of the presentation.

➢ What is key benefit/advantage of a Slide Master

• A Slide Master in PowerPoint is a feature that allows you to make universal
changes to the design and layout of your presentation.

➢ How to use Slide Master?

 Slide Master

Let's say you want to add a company logo to the bottom-right corner of every slide.

What's the most efficient way to do this?

a) Insert the logo once, copy it, then paste it to the other slides
b) Copy the picture, select all of the slides in the Navigation Pane, right-click, and choose Paste
c) Use the pen tool to draw the logo
d) Insert the logo on the Slide Master
 Templates
➢ What are templates?
• PowerPoint templates are pre-designed presentation layouts that provide a consistent design
and structure for your slides.
• They include a variety of slide designs with predefined colors, fonts, backgrounds, and layouts,
which can be used as a starting point for creating presentations.

➢ What are the benefits/advantages of templates?

• Consistency: Templates provide a uniform look and feel across all slides, ensuring that your
presentation maintains a professional and cohesive design.
• Time-Saving: They help save time by providing pre-designed slide layouts, which means you
don’t have to design each slide from scratch.
• Customization: While templates provide a starting point, they are usually customizable,
allowing you to adjust colors, fonts, and layouts to better fit your content and branding.

➢ How to use templates?

 Templates

You are tasked with creating a presentation for an upcoming business conference. The
presentation needs to convey complex data clearly and effectively to a diverse audience.
To ensure consistency and a professional appearance, you decide to use a PowerPoint
template.
Which of the following is a key advantage of using a PowerPoint template in this
scenario?
a) Templates guarantee that your presentation will include all relevant data and
statistics automatically.
b) Templates ensure that your presentation maintains a consistent design and format
across all slides.
c) Templates provide real-time feedback on the effectiveness of your presentation’s
content.
d) Templates automatically generate speech notes for your presentation.
 Transitions

▪ Definition: Slide transitions are visual effects that occur when moving from one slide to the next.
They dictate how a new slide enters and replaces the previous one.

▪ Purpose: They add visual interest and smoothness to the shift between slides, helping to maintain
audience engagement and emphasize changes in topics or sections.

▪ Examples: Fade, Wipe, Push, and Flash transitions.

▪ Application: Applied to entire slides. You can customize the duration, timing, and effects of the
transition between slides.
 Animations

▪ Definition: Animations are effects applied to individual elements on a slide, such as text, images,
or shapes. They control how these elements appear, move, or disappear during a slide’s
presentation.

▪ Purpose: They help emphasize specific points, guide audience attention, and add dynamism to
individual elements, making the content more engaging and memorable.

▪ Examples: Appear, Fade, Fly In, Bounce, and Spin animations.

▪ Application: Applied to individual objects or text within a slide. You can customize the animation’s
start time, duration, and sequence, and control the order and triggering of multiple animations on
a slide.
 Transitions vs Animations
You are working on a presentation and want to enhance it with visual effects. You are
considering using both slide transitions and animations to improve engagement and clarity.
But you are not about the difference between the two.
What is the primary difference between slide transitions and animations in PowerPoint?
a) Slide transitions affect the movement and appearance of individual elements on a slide,
while animations affect the movement between slides.
b) Slide transitions are applied to individual elements within a slide, while animations
control how a slide enters and exits.
c) Slide transitions are effects applied between slides, while animations are effects applied
to elements within a slide.
d) Slide transitions are used to control how text appears within a slide, while animations
manage how the entire presentation progresses.
 Animations
Which of the following objects can be animated in a PowerPoint slide?
Select one or more:
A. Chart
B. Image
C. Table
D. Text
E. All of the above
 Class Exercise Questions
Tom uses Microsoft PPT to create his presentations. Tom wants to change the
overall look of the slides, so he chooses a new _______.
A. transition
B. colour scheme
C. style
D. theme
E. animation
 Class Exercise Questions
The New Slide command on the Ribbon lets you choose ________.
a) slide dimensions
b) transitions
c) templates
d) slide layouts
e) print settings
f) animations
 Class Exercise Questions
Most slide layouts include at least one ________ by default.
a) placeholder
b) animation
c) action button
d) transition
 Class Exercise Questions
In the image below, what will happen when the shown button on the Quick Access Toolbar
is clicked.

a) The presentation will start from the end in Slide Show

b) The presentation will be saved
c) The presentation will stop
d) The Animation Pane will open
e) The Transition Pane will open
f) The presentation will start from the beginning in Slide Show
 Class Exercise Questions
True or False: You can set up a presentation to run automatically.
a) True
b) False
 Class Exercise Questions
What is the purpose of thumbnails in a PowerPoint presentation?
a) To insert video clips into your slides
b) To insert image graphics into your slides
c) To apply animation effects to your individual elements
d) To customize the font size of each slide of your presentation
e) To display the slides in your presentation as small images
 Class Exercise Questions
In the screenshot below, what do the icons represent?

a) Animations
b) Themes
c) SmartArt Graphics
d) Transitions
e) Slide thumbnails
 The end

Any QUESTIONS?