INFORMATION SYSTEM SYBCA

UNIT 5 : Case Studies based on TPS



 Online Admission Process –

 The online admission management system is software that enables educational

institutions to conduct student admission and enrollment procedures online.

 It manages student admission form collection, collects documents, and shortlists

candidates to complete the admission process online.

 The increasing numbers of students seeking admission in the academic institutes

(School, Colleges, and Universities) are causing tremendous pressure on the
administrative body of the institutes to manage and arrange the admission
process manually.

 It is difficult now to conduct the process accurately and in a timely manner.

Hence, the need for online admission is there.

 The goal of the 'Online Admission System is to automate the academic institute’s
admission structure and its related operation and functionality.

AIMS AND OBJECTIVES -

• Effectively and efficiently process students admission.
• Alleviate problems with the application process and record keeping.
• Enhance the university document management.
• Allow admission decisions to be made faster and more efficiently.
• Gain easy access to students record.
• Help the management in the effective distribution of information.
• Reduce queuing up of students during admission.
• Provide easy retrieval of students data.
• Alleviate computational error of student result.

Flow Of Online Admission System –

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 1

 INFORMATION SYSTEM SYBCA


 The online admission system has the following three modules : Administrator,
Applicants and the System.


1. Administrator:
 As an administrator, you can set the student enrolment & online admission
benchmark & maximize the efficiency and productivity of their educational
institution seamlessly.

o Open Admission:
You can begin the process by opening the online registration & admission
procedure link where students would be able to send online application
forms along with registration fees.

o Set up Seats :
According to different factors like, category, sports quota, religion, specially-
abled quota, etc., seats division must be there. You can manage seats division
criteria for online admission. So, the admission will be given according to seats.

o Set up Criteria:
You get the provision to predefine the eligibility criteria for online student
admission based on various factors such as marks, caste, category, religion,
specially-abled quota, etc.

o Verification :
All the uploaded scanned copies of the required documents like previous
mark-sheets, caste certificate, bonafide certificate, etc., must be verified.

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 2

 INFORMATION SYSTEM SYBCA

o Merit List Generation:

Once you start receiving the online applications for college, school, or
university you might be administrating, you can generate a merit list by
filtering out most eligible students who fit into the admission criteria.

o Consecutive Merit List:

After the first merit list has been declared and admissions were done, if seats
are still available, the consecutive merit list will be declared for the next
rounds.

o Close the Admission:

Next step is the online verification of the student documents that are
shortlisted for admission. You can verify & scrutinize the scanned copies of
documents directly & close the admission.

2. Applicants:
The online admission management system simplifies the hassles of a student's journey
of admission to their desired college, school, or university.

o Registration & Application for Admission:

As a student, you can register & apply for online admission for college, school,
or university by login the student portal for admission by entering your
credentials.

o Document Upload:
To confirm your eligibility for admission in the desired institution, you need to
upload scanned copies of the required documents such as previous mark-
sheets, caste certificate, bonafide certificate, etc.

o Online Payment:
Along with the documents, you will need to pay nominal registration fees via
the admission system integrated with a secured payment gateway.

o Status checking in merit list: You can keep a tab on the status of your
admission application via the dashboard of the system.

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 3

 INFORMATION SYSTEM SYBCA

o Admission Confirmation: You’ll get a notification on your portal as well as

email/SMS if you get shortlisted for admission. You will need to pay the
admission fees to confirm your admission.


3. System:

The system empowers the schools, colleges, and universities by helping them manage
online admissions by eliminating the long-queues and paperwork & engaging students at
every step of the admission process.

o SMS Confirmation:
The dynamic admission management system portal offers SMS & email
integration to send an online notification whenever required. For instance, if a
student in college pays the admission fees online, he/she’ll receive e-receipt

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 4

 INFORMATION SYSTEM SYBCA

confirming the same on their SMS & email via the college admission management
system immediately.

o Online Payment Processing:

MasterSoft online admission software facilitates students and parents with 100%
safe & secure payment gateway to ensure smooth fees payment online.

o Marks Comparison:
The admission software for schools, colleges, and universities is inbuilt with tools
that compare & determine the qualifying score based on the predefined eligibility
criteria of students for admission.

o Merit List Generation:

The education ERP software generates the final merit list and enables
stakeholders to determine deserving candidates for admission. For instance, if
1000 school students had applied for admission, the school admission
management system may shortlist 100 students based on the availability of seats
in the school.

o Reports:
Be it the university admission management system, or college, or school
admission software, all the ERP systems offered by MasterSoft are inbuilt with BI-
powered analytics tools & generates real-time smart reports for all the
stakeholders.


 Hospital Management System –

 Hospital is a highly complex social, economic, scientific

organization whose main function is to provide complete health
care to the society to act as referral centre.

 Hospital management is a specialized art of achieving results and

goals by effective utilization of hospital resources for efficient
management of hospital.

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 5

 INFORMATION SYSTEM SYBCA

 The hospital administrator should have a conceptual model of the

hospital functioning as a system consisting of several sub system
to achieve the ultimate objective of patient care.

 Hospital management system flows as under :

The above system is highly modular and capable of phase wise deployment and all the
sub systems are wide and offer their functionality throughout the hospital in multiple
modules like :
1. Hospital management system
2. Store module

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 6

 INFORMATION SYSTEM SYBCA

3. Pharmacy module
4. Laboratory module
5. Payroll module
6. Front office module
7. Ward management module
8. Clinical module
9. Accounts module
10. Blood bank module

1. Hospital management system

The features are :
(1) A/C master
(2) Master tables which include all the master file of doctor, OPD, IPD, rooms, etc.
(3) OPD which include registration, OPD bill, cash receipt entry, cheque receipt entry,
etc.
(4) OPD reports
(5) IPD which includes IPD registration, daily bill, final bill transfer, discharge, etc.
(6) IPD reports
(7) Ward reports
(8) TPS reports includes doctor share reports, OPD bill statement, etc.
(9) Inquiry includes patient enquiry and his/her data
(10) Accounts reports

2. Store module

The features are :

(1) Master records which include vendors/ suppliers, manufacturers, products, text
structures, etc.
(2) Purchase list
(3) Purchase order
(4) Inventory – goods receipts, goods issued, gate pass, receipt return, issue return,
material requisition, etc.

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 7

 INFORMATION SYSTEM SYBCA

(5) Reports like purchase order, goods receipt / return, good issue / return, gate pass,
etc.

3. Pharmacy module

The features are :

(1) Company detail
(2) Master accounts like ledgers, cash/bank setup, transaction series, etc.

(3) Master file like product group, manufacturer, drug content, product detail, stock list
detail, doctor detail, bar code details, etc.
(4) Voucher like cash-receipt voucher, cash payment, bank payment, journal voucher,
etc.
(5) Transaction of sales, purchase, prescription, order slip, expiry dates, stock
maintenance.
(6) Inventory reports like opening stock and closing stock.
(7) Accounts reports.
(8) Printing order slip, invoice quotation
(9) Reports like order status, periodic profit, doctor products expiry date, supplier
purchase, customer sale, etc.
(10) Register like purchase, sales, documents, daily sales, etc.

4. Laboratory module
The features are :
(1) Master files of patients, doctors, referral doctors, test control, instruments, set up,
cash receipt, etc.
(2) Transaction files of test results.
(3) Reports like test reports, client list, lab income patient wise, lab income summary,
OPD bill, etc.

5. Payroll module

The features are :

(1) Payroll daily attendance, loan details, payroll earning, daily status, tax information,
etc.
Prof. ANVI PATEL & Prof. KARINA TANDEL Page 8
 INFORMATION SYSTEM SYBCA

(2) Employee’s information like emp qualification, address, family details, experience
details, promotion, increment details, award or punishment details, etc.
(3) Reports like daily attendance, earnings and deduction repots, bonus reports, pay slip,
bank salary detail reports, salary statement, PF contribution report, PF statement report.

6. Front office module

The features are :

(1) Appointment, new registration, follow up, ward details, admission, transfer,
discharge, registration, fee structure.

7. Ward management module

The features are :

(1) Occupancy of ward/bed no, vacancy, doctor visit details, discharge summary, OT
issue to patient, ICU employee duty details, instruments allotted to ward details.

8. Clinical module

The features are :

(1) Master file which include OPD control, pre-defined prescription, manufacturer of
medicines, medicines, diagnosis, doctors, notes, etc.
(2) History and investigation, which include clinical history of patient, discharge notes,
reports, certificates, diagnoses, x-ray, clinical request to laboratory.
(3) Reports like pathology investigation, discharge certificates, clinical history,
prescription, medical summary report, OPD bill pending, IPD bill pending, medicines,
manufacture of medicines, etc.

9. Accounts module

The features are :

(1) Master file of A/C, A/C master, cash or bank set transaction series,

transaction type, purchase control etc.

(2) Voucher like cash receipt voucher, cash payment voucher, bank receipt, bank
payment, journal voucher, etc.

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 9

 INFORMATION SYSTEM SYBCA

(3) A/C reports are day book, ledger, trial balance, profit and loss A/C, balance sheet,
voucher list, voucher book bank or cash book, etc.

10.Blood bank module

The features are :

(1) Patient entry, blood receipt, cross matching, blood issue, blood group checking,
blood transfusion, blood discard, stock register, staff list, doctor master and
donor’s list.

 Hotel Management System –

Hotel industry is like any other industry operated on a scientific system. The main
function of the hotel is to provide :

Food and accommodation to the guests, for a price, as these are the basic needs
of a tourist / traveler.
Other subsidiary services offered by the hotel to the tourists to satisfy their needs
are such as :
(1) Bar services
(2) Telephones
(3) Health clubs
(4) Music
(5) Secretarial services
(6) Laundry
(7) Swimming pool
(8) TV and video
(9) Shopping arcades
(10) Sports
(11) Sight seeing and transport
(12) Other recreational and useful facilities

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 10

 INFORMATION SYSTEM SYBCA

 Hotel and catering have become a business like any other business with the
objective of earning maximum profits in conduct of its activities.
 The two major and important revenue producing departments of the hotel are :
(a) Food and beverages (b) Room sales department.
 The process of both these departments is as given in the following diagrams :

-: Food and Beverage department process :-

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 11

 INFORMATION SYSTEM SYBCA

-: Room Booking Process :-

There are different modules which are involved in hotel management system :
1. Sales
2. Procurement
3. Kitchen / Inventory
4. Human Resource
5. Administration and Security
6. Communication
7. Account and finance
8. Services

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 12

 INFORMATION SYSTEM SYBCA

1. Sales
It gives features like :
(1) Menu listing with all available items with their price
(2) Point of sale reports after payment from customer
(3) Printed bill which gives detail of each bought product
(4) Sale Report of each waiter or cashier

2. Procurement

It gives features like :

(1) Report for current supplier listing
(2) Local purchase order document

(3) GRN receipt

(4) Supplier bills

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 13

 INFORMATION SYSTEM SYBCA

3. Kitchen / Inventory

It gives features like :

(1) Transfer receipt of stock items
(2) Report for current status of stock or food items
(3) Inventory on hand report

4. Human Resource

It gives features like :

(1) Report for employees listing
(2) Pay slip for each employee
(3) Analysis report for payroll status of each employee

5. Administration and Security

It gives features like :

(1) Notification report for each user privileges
(2) Supervisory report
(3) Data backup analysis report

6. Communication

It gives features like :

(1) Alerts
(2) Different scheduled reports like daily, weekly, monthly, etc.

7. Account and finance

It gives features like :

(1) Journal vouchers like receipts and challans.
(2) Account payable report
(3) Account receivable report
(4) Income statements

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 14

 INFORMATION SYSTEM SYBCA

8. Services

It gives features like :

(1) Room reservation
(2) Guest registration
(3) Other services of hotel

Questions :-

1. Give brief description of subsystems of Central Library System of University. Explain

how information will help you to take decision at various levels. Mention the MIS
reports that can be generated. [Oct – 2017][7][Oct – 2016][7]
2. Give brief description of subsystems of Tours and Travel Management System.
Explain how information will help you to take decision at various levels. Mention the MIS
reports that can be generated. [Oct – 2017][7]
3. Give brief description of subsystems of College Management system. Explain how
information will help you to take decision at various levels. Mention the MIS reports that
can be generated. [Mar/Apr – 2017][7][Oct – 2016][7]
4. Give brief description of subsystems of Multi-Screen Theatre Management system.
Explain how information will help you to take decision at various levels. Mention the MIS
reports that can be generated. [Mar/Apr – 2017][7]
5. Give brief description of subsystems of Online Examination system. Explain how
information will help you to take decision at various levels. Mention the MIS reports that
can be generated. [Mar/Apr – 2017][7]
6. A superstore owner wants to develop MIS to help in taking decisions at various levels. Explain the
design of system. List data files and reports. [Mar/Apr – 2013][11]
7. Explain the outline of your planning to make TPS of a Departmental Store. Explain any five MIS
reports generated through it. [Oct – 2015][7]
8. Give brief description of subsystems of BIG BAZAAR departmental store. Explain how information
will help you to take decision at various levels. Mention the MIS reports that can be generated.
[Mar/Apr – 2015][7]
9. A bank wants to develop an MIS to help to make decisions at various levels. Explain TPS involved.
Explain the reports that can be generated by the system. [Oct – 2015][7][13]

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 15

 INFORMATION SYSTEM SYBCA
10. Give brief description of subsystems of Railway Reservation system. Explain how information will
help you to take decision at various levels. Mention the MIS reports
that can be generated. [Mar/Apr – 2015][7] [Mar/Apr – 2014][5] [Mar/Apr – 2012][13]
11. A medical shopkeeper wants to develop MIS to help in taking decision at various level, explain the
design of the system. List data files and reports. [Oct – 2012][7][Mar/Apr – 2013][11]
12. Give the brief description of Hospital subsystem. How MIS will help in taking decision at various
levels. Give the list of reports. [Oct – 2013][5] [Oct – 2012][7]

Prof. ANVI PATEL & Prof. KARINA TANDEL Page 16