PMPG 5005 – Project Communications

Assignment #7 – “Team Reflection”

PMPG 5005 - PROJECT COMMUNICATION

ASSIGNMENT #7
TEAM REFLECTION

Group #:
Team Members (alphabetical by last name):
1. Gundino Kline
2. Khatarkar Devraj
3. Ranganathan Vishnu
4. Soni Shyamal
5. Tariman Joseph
6. Thumar Vivekkumar

General Overview

1. This is your time to reflect upon how your team operated during this course.

2. You are encouraged to conduct honest and in-depth discussions and report your
findings, in accordance with the attached template.
General Instructions:

3. Summary of Team Reflections

Instructions:
 Complete the attached template.
Specific Instructions:

4. Your Task:
 Conduct honest discussions on your team’s performance during this course and
complete the attached template.
 Ensure you support your position and findings.
 Team Profile: Complete the table below, using the FIVE collective team
strengths and gaps / areas for improvement you identified in your Team Profile
Assignment.
 Follow the instructions and format as set out in the table below. Suggest you set
up in Landscape format.
 Record the minutes conducted for this assignment. Again, use the suggested
format as indicated.
Team strengths (previously Plan to utilize these strengths ACTUAL examples of how you Overall STATUS (red, yellow,
identified) (previously identified) utilized these strengths (or not) green)

Communication skills are the key

During weekly team meetings, our team
element in any collaborative work.
members were actively delivering their
1. Strong Communication Therefore, through excellent
work updates and ideas, creating a Green
Skills communication skills, one can
congenial environment, i.e. amplifying
encourage contributions and
collaboration.
exchange of ideas.
For instance, one of our assignments had to
Combine different technical
cost and stakeholder breakdown which we
2. Technical expertise within resources and knowledge in the
confronted with technical difficulties, Green
the team is diverse field of innovation to address the
everybody contributed from his area of
problems.
expertise and came up with brilliant ideas.
Effectively use adaptability to When we faced an issue of more topics on
3. Flexibility and Adaptability
devise responses that are the assignments, team members stepped up
during challenging Green
appropriate when met with and made sure the work was evenly
circumstances
unpredicted challenges. distributed.
While dealing with a complicated Task in
Good problem-solving skills will
an Assignment, we Team members together
4. Excellent Problem-Solving help you overcome difficult
came up with a solution that was not only Green
Abilities. situations and effectively handle
better than the professor's expectations but
complexities.
also exciting.
When it comes to each assignment
5. Brilliant Leadership Ensure strong leadership presence
completion, team heads were able to assign
presence from team as a role model and boost team Green
tasks well, provide leadership, and motivate
members members' confidence.
team members to achieve the goals set.
Page 2 of 6
 Team gaps / areas for Ideas to address gaps / areas ACTUAL examples of how you
Overall STATUS (red, yellow, green)
improvement for improvement addressed these gaps (or not)

Developed a task management Meeting in

Set up a well-defined delegation
1. Lack of picking up the WhatsApp group allowing for task
of tasks system and distribute
different tasks leading to allocation and tracking which led to the Green
roles and responsibilities
confusion elimination of confusion and as well,
properly.
division of work.
Establish a common Created a generic workflow for process
2. Documentation of
documentation protocol and documentation through SharePoint and
Different Files causing Green
educate documentation on good team leaders had to make sure that the
inefficiencies
practices to meet the requirement. Team members followed the processes.
Organizing frequent team meetings on a
Provide cross-functional cross-functional basis to discuss and
3. Less Collaboration or
workshops and collaboration or engage members on shared updates and Yellow
Teamwork
sharing meetings. progress, thus increasing project
productivity.
Started work early on the assignments
Apply time management tools and and assigned a common medium to reach
techniques in the workplace to team members at any time, which led to
4. Lack of time management Yellow
make good use of time and the improvement of performance, better
prioritize correctly. utilization of time, and doing things on
schedule.
Conflict resolution skills have improved
Lead conflict resolution
5. Lack of Conflict by encouraging team members to work
Documentation and facilitate Green
resolution skills together and escalate the issue to the team
teammate's communication.
leader.
Page 3 of 6
 NOTE THE MINUTES FORMAT BELOW – NEXT PAGE

Meeting Minutes - Information

Date & Time: 03/29/2024 & 13:00 – 14:00
Technology: In-person
Chair: Devraj Khatarkar
Scribe: Shyamal Soni

Agenda Items
1. Recognize and appreciate individual contributions to projects.
2. Provide constructive feedback and foster open communication.
3. Share insights from recent experiences and discuss their application to future projects.

Meeting Participants
Attendees: Devraj, Vishnu, Joseph, Kline, Vivek, Shyamal

Regrets:

Decisions
Decisions were made on strategies to enhance team communication, address conflicts, and
1.
strengthen collaboration, such as implementing new communication tools or conducting team-
building activities.

2. Decisions were made on how to institutionalize the lessons learned from past experiences, such as
updating processes or procedures to prevent similar issues from arising in the future.

3. Decisions were made to establish new SMART goals based on reflections and lessons learned,
including setting specific targets, assigning responsibilities, and defining timelines.

Actions
# Task Lead Target Date
1.
Team Strengths & Team Gaps Vivek 03/30/2024

2.
Plan to utilize the strengths Shyamal 03/31/2024

3. Klien &
Ideas to address gaps 04/01/2024
Joseph
Page 4 of 6
 Actions
4. Devraj &
Actual examples of utilizing strengths and addressed gaps 04/02/024
Vishnu

5. Assignment Due Date: Thursday, 04 April – 8:00PM.

6. Associated Mark: 5%

Page 5 of 6