SRI RAMAKRISHNA INSTITUTE OF TECHNOLOGY

(An Autonomous Institution)

(Educational Service: M/s. SNR Sons Charitable Trust)
Approved by AICTE, New Delhi, Affiliated to Anna University Chennai.
Reaccredited by NAAC with “A” Grade
Post Box No.2601, Pachapalayam,Perur Chettipalayam,Coimbatore – 641010.
Ph: 0422-2605477, Web: www.srit.org, E-mail: [email protected]

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

2024-25

20CS007 – OBJECT ORIENTED ANALYSIS AND DESIGN

PROJECT BASED LEARNING

STUDENT RECORD SYSTEM

by

ARAVINDAN S (71382202013)
Third Year - CSE
 APPROVAL AND DECLARATION

This project report titled COLLEGE INFORMATION SYSTEM USING STAR UML
was prepared and submitted ARAVINDAN S (Reg No: 71382202013), and has been
found satisfactory in terms of scope, quality and presentation as partial fulfillment of the
requirement for the Bachelor of Engineering(Computer Science and Engineering) in Sri
Ramakrishna Institute of Technology, Coimbatore (SRIT).

Checked and Approved by

_____________________

Ms. V. Preetha M.E.,

Course Co-ordinator
Assistant Professor
Department of Computer Science and Engineering
Sri Ramakrishna Institute of Technology, Coimbatore-10
2024-25

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 TABLE OF CONTENTS

DESCRIPTION Pg.No
APPROVAL AND DECLARATION I
TABLE OF CONTENTS II
LIST OF FIGURES III
ABSTRACT IV

CHAPTER 1 INTRODUCTION 1

CHAPTER 2 PROBLEM STATEMENT 2

CHAPTER 3 UML DIAGRAMS 3

3.1 USE CASE DIAGRAM 3
3.2 CLASS DIAGRAM 5
3.3 SEQUENCE DIAGRAM 6
3.4 COLLABORATION DIAGRAM 7
3.5 STATE CHART DIAGRAM 8
3.6 ACTIVITY DIAGRAM 10
3.7 COMPONENT DIAGRAM 12
3.8 DEPLOYMENT DIAGRAM 13
3.9 PACKAGE DIAGRAM 14

CHAPTER 4 CONCLUSION 15

REFERENCES 16

II
 List of Figures

Figure No Description Page

Figure 3.1 Use case diagram 3
Figure 3.2 Class diagram 5
Figure 3.3 Sequence diagram 6
Figure 3.4 Collaboration diagram 7
Figure 3.5 State chart diagram 8
Figure 3.6 Activity diagram 10
Figure 3.7 Component diagram 12
Figure 3.8 Deployment diagram 13
Figure3.9 Package diagram 14

III
 COLLEGE INFORMATION SYSTEM

ABSTRACT

A Student Record System (SRS) is a centralized platform designed to manage

and streamline the administrative, academic, and student services processes within a
school,college or university. This system automates a wide range of operations, including
student enrollment, course registration, examination management, fee processing, and
faculty assignments. By integrating various departments and functions into a cohesive
digital platform, the SRS improves data accessibility, reduces paperwork, and enhances
communication between students, faculty, and administration.

The system typically includes modules for student profiles, course management,
attendance tracking, grading, and timetable scheduling. Additionally, it offers real-time
reporting and analytics for decision-making, helping educational institutions operate
efficiently. With built-in security features, the SRS ensures data integrity and privacy while
supporting scalability to accommodate growing user bases.

This paper explores the design, implementation, and potential impact of a Student
Record System, highlighting its role in modernizing higher education administration and
improving the student experience.

. The SRS encompasses multiple modules, such as student information

management, where data such as personal details, academic history, attendance, and grades
are stored and managed. Additionally, it supports course management, which allows
students to register for courses, track academic progress, and manage prerequisites. A
financial management module ensures smooth fee payments, budgeting, and financial
reporting, while a timetable and scheduling feature helps efficiently allocate classrooms and
resources.

IV
CHAPTER - 1

INTRODUCTION

In today’s digital age, educational institutions are increasingly turning to technology to

streamline their operations, enhance communication, and improve the overall student
experience. Managing a school,college or university involves a wide array of administrative
and academic tasks, such as student enrollment, course registration, faculty management,
exam scheduling, and financial processing. Traditionally, these tasks have been handled
manually or through disparate systems, which can be time-consuming, inefficient, and
prone to errors.

A Student Record System (SRS) is a comprehensive solution that addresses these

challenges by automating and integrating various academic and administrative processes
into a single, centralized platform. The system provides a structured framework for
managing student information, course data, examinations, and financial records, all while
offering seamless access to relevant information for students, faculty, and administrative
staff.

The implementation of a SRS not only simplifies day-to-day operations but also provides
real-time data analytics for better decision-making and resource management. With built-
in security measures and access controls, the system ensures that sensitive information is
protected, adhering to institutional policies and regulations. Furthermore, SRS platforms
are scalable, making them suitable for institutions of all sizes, from small colleges to large
universities.

As educational institutions face increasing demands for efficiency, transparency, and

student-centric services, the Student Record System has emerged as a vital tool for
improving both administrative performance and academic outcomes. This introduction
provides an overview of the significance of SRS in the modern education landscape, setting
the stage for a deeper exploration of its features, benefits, and implementation challenges
in the sections to follow.

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 CHAPTER - 2

PROBLEM STATEMENT

2.1 PROBLEM STATEMENT DESCRIPTION

Managing academic and administrative processes in school,colleges and universities is a

complex and time-consuming task. Traditionally, institutions rely on manual processes or
disconnected systems to handle key operations such as student enrollment, course
registration, attendance tracking, examination scheduling, and financial management. These
fragmented and outdated methods often lead to several challenges

1.Inefficiency and Delays

Manual processes result in significant delays in managing student records, generating

reports, and handling registrations. This inefficiency affects both students and staff,
leading to frustration and a suboptimal user experience.

2.Data Inconsistency and Errors

In the absence of a centralized system, multiple departments may maintain separate

databases, leading to duplication of data, inconsistencies, and errors. This increases the
likelihood of mistakes in student records, academic results, and financial reports.

3.Poor Communication and Coordination

A lack of integration between departments hampers effective communication and

coordination. For example, misaligned schedules or missing information may cause issues
in timetable management, exam planning, or faculty assignments.

4.Limited Access to Information

Students, faculty, and administrators often struggle to access critical information in real-
time. Delays in providing updates on schedules, grades, or fee payment status hinder
decision-making and student satisfaction.

CHAPTER -3

UML DIAGRAMS
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3.1 USE CASE DIAGRAM

Figure 3.1 Use Case diagram

A Use Case Diagram provides a high-level view of how users (actors) interact with the
college information system. It captures the system’s functionality from the perspective of
the end user, typically highlighting the various services the college information provides to
its customers.

Key Components:

Actors: In the context of an college information, actors could include:

Student: Register for Courses Description A student can browse available courses and
register for classes.

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Teacher: Teachers can view and grade student assignments. Teachers can add, edit, and
delete courses.

Admin: The admin can add, edit, or remove users (students and teachers).

Database: The database stores all information related to courses, students, teachers, grades,
and reports.

The use cases involve interactions between the student, teacher, admin, and the database to
manage core functions like course registration, assignment submissions, grading, and
system administration. Each actor has specific roles in managing or accessing information
in the system.

3.2 CLASS DIAGRAM

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 Figure 3.2 Class diagram

The Class Diagram is a key component of the college information system design, providing
a detailed representation of classes, attributes, methods, and relationships among them. It
serves as a blueprint for the system’s architecture.

Key Elements

Classes: Important classes include:

User: Attributes: userId, name, email, password.Methods: login(), logout()

Student: Attributes:studentId,courses[],grades[].methods: registerforcourse(),

submitAssignment(), viewGrades()

Teacher: Attributes: teacherId, coursesTaught[]. Methods: addCourse(),

gradeAssignment(), viewClassList()

Admin: Attributes: adminId. Methods: manageUsers(), generateReport()

Database: Attributes: data[].Methods: storeData(), retrieveData(), updateData()

3.3 SEQUENCE DIAGRAM

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 Figure 3.3 Sequence diagram

A Sequence Diagram models the flow of messages between objects in the system during a
specific use case, focusing on the sequence of interactions that occur to complete a task. It
provides a time-ordered view of how objects communicate.

Key Components:

Student Registration: The student initiates the registration, the system interacts with the
database to fetch and store course information, and then confirms the registration.

Assignment Submission: The student submits the assignment, which is verified and stored
in the system's database. Confirmation is sent back to the student.

Grading Process: The teacher retrieves the assignment, enters the grade, and the system
updates the database with the grade information, followed by confirmation to the teacher.

3.4 COLLABORATION DIAGRAM

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 Figure 3.4 Collaboration diagram

SubmitAssignment(): The Student submits the assignment through the Course interface.

StoreAssignment(): The Course stores the assignment details and forwards it to the
Assignment object.

NotifyTeacher(): The Notification Service sends a notification to the Teacher about the
new submission.

UpdateDatabase(): The Database is updated with the new assignment submission record.

ReceiveConfirmation(): The Student receives a confirmation of the successful submission.

3.5 STATECHART DIAGRAM

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 Figure 3.5 Statechart Diagram

A State Diagram models the various states an object can be in and how it transitions from
one state to another in response to events. For an College Information system, this is
particularly useful for understanding how the machine operates based on user input.

Example:

Idle (Logged Out):The system is idle when the student has not logged in.

Logged In: The student logs into the system and is ready to interact with the system's
functionalities.
Course Registration in Progress: The student has initiated the process of registering for
courses.
Registered for Courses: The student has successfully registered for courses.
Assignment Submission in Progress: The student is submitting assignments for registered
courses.
Assignment Submitted: The student has successfully submitted the assignment.
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Viewing Grades: The student is viewing their grades after assignments have been graded.

Logged Out: The student logs out of the system and returns to the idle state.

Explanation of the Statechart:

 Idle (Logged Out) is the initial state where the system awaits the student to log in.
 Once logged in, the system transitions to various functional states, such as course
registration, assignment submission, or grade viewing.
 Each functional activity has its own internal process states like "in progress" and
"completed."
 After completing actions, the system can either move back to a logged-in state (for
further actions) or the student can log out, returning to the "Idle" state.

3.6 ACTIVITY DIAGRAM

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 Figure 3.6 Activity diagram

An Activity Diagram provides a flowchart-like representation of the flow of control from

one activity to another within the system. It's useful for visualizing dynamic aspects, such
as how users complete a series of tasks in an College Information System.

Key Components:

Start: The process begins when a student opens the system.

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Login: The student enters login credentials. If valid, they are authenticated and moved to
the Student Dashboard.

Student Dashboard: The student initiates the course registration process. The student
chooses to submit an assignment. The student opts to check grades.

Register for Course: The system displays available courses. The student selects the
courses to register. The system confirms registration and returns to the dashboard.

Submit Assignment: The student uploads the assignment for a course. The system
confirms the submission and returns to the dashboard.

View Grades: The student views their grades for completed courses. After viewing grades,
they return to the dashboard.

Logout: The student chooses to log out of the system. The system ends the session,
marking the end of the interaction.

3.7 COMPONENT DIAGRAM

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 Figure 3.7 Component diagram

The Component Diagram depicts the physical structure of the College Information system,
showcasing how individual software components interact.

Key components include:

Student Component: Allows students to register for courses, submit assignments, and
view grades. Interacts with the Course Management, Assignment Management, and Grade
Management components.

Teacher Component: Teachers use this to manage courses, grade assignments, and view
student lists. Connects to the Course Management, Assignment Management, and Grade
Management components for its tasks.

Database Component: Stores all persistent data including user information, course details,
assignments, grades, and reports. Interacts with all other components for data storage and
retrieval.

3.8 DEPLOYMENT DIAGRAM

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 Figure 3.8 Deployment diagram

A Deployment Diagram shows the physical architecture of the system, including hardware
and software components and how they are deployed. It’s particularly useful for illustrating
the network setup of the College Information system.

Example: A Deployment Diagram shows the physical deployment of artifacts (software

components) on hardware nodes (servers, devices). For a College Information System, we
will model the deployment of components on physical and virtual servers, showing how the
Student, Teacher, Admin, Database, and other components are deployed on the system.

Client Devices: Interact with the system through a browser-based UI, which is rendered by
the Web Server.

Application Server: Handles the system’s business logic and processes requests for course
management, assignments, and grading.

Authentication Server: Is responsible for authenticating users and managing sessions.

Database Server: stores all persistent data related to courses, users, assignments, and
grades.

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3.9 PACKAGE DIAGRAM

Figure 3.9 Package Diagram

The Package Diagram organizes the College Information system into logical units called
packages, facilitating a clear understanding of its structure and interdependencies.

User Interface (UI): The College Information System will be designed with different user
roles in mind: Students, Teachers, and Admins. Each role will have a tailored dashboard
and navigation to access the system’s core functionalities like Course Management,
Assignment Submission, Grade Management, and User Management.

Domain: The core concepts or entities involved in a system, along with their attributes,
behaviors, and relationships. It provides a conceptual understanding of how the real-world
elements interact with each other in the system. For a College Information System, the
primary domain entities are Students, Teachers, Admins, Courses, Assignments, and
Grades.

Technical services: Support the functionality, scalability, security, and maintenance of the
system. These services ensure that the system operates efficiently, is secure, and can be
easily maintained and extended.

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 CHAPTER - 4

CONCLUSION

A student record system is crucial for efficiently managing student data, course details, and
administrative tasks. It simplifies processes like registration, grading, and communication
between students and faculty, ensuring accurate and timely access to information. By
streamlining operations, the system enhances the overall educational experience and
supports better decision-making within the institution.

In conclusion, a robust student record system is integral to the efficient management of

academic and administrative processes. It streamlines operations such as student
registration, course management, attendance tracking, and grading, reducing manual errors
and saving time. Moreover, it enhances communication between faculty, students, and
administration by providing a centralized platform for accessing real-time information.

As educational institutions continue to evolve, adopting advanced information systems is

essential for improving the overall academic experience, fostering transparency, and
supporting informed decision-making.

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 REFERENCE
1. https://itsourcecode.com/uml/college-management-system-project-uml-diagrams/

2. https://codebun.com/uml-diagram-for-college-management-system/

3. https://www.geeksforgeeks.org/class-diagram-for-college-management-system/

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