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Comprehensive
notes Use macros in
spreadsheet
information
technology class 10

In this article I am going to provide a comprehensive notes

Use macros in spreadsheet information technology
class 10. Here we start!

Topics Covered
1. Use macros in spreadsheet Information Technology
class 10
2. Record macro
2.1. Rules of naming macro
3. Running a macro

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8/9/24, 1:44 PM Comprehensive Notes Use Macros In Spreadsheet Information Technology Class 10 | TutorialAICSIP
4. Creating and Organizing a simple macro
4.1. Creating a new library to store a macro
4.2. Creating a new module to store a macro
5. Macro As Function
5.1. Creating a macro as a function
6. Passing Argument to Macro Function
7. Using Macro function in Libre Office by Passing
Argument
8. Passing the arguments as values
9. Macros to work like built- in functions
10. Accessing cells directly
11. Sorting

Use macros in
spreadsheet Information
Technology class 10
While working with spreadsheet we need few tasks to be
repeated again and again. Macros allow to automate
repeated tasks in the same way over and over again.

Macro is a powerful feature of spreadsheet that allows to

record a set commands performed by user and can be run
anytime are per the requirement.

Macros needs to be created. It can be recorded before use.

Now let us see how to record a new macro in spreadsheet.

Record macro
Macro records a series of commands or keystrokes in
spreadsheet. These can be recorded one time and then can
be used number times later.

By default, in Libre Office Calc the macro recording feature

is not active. So ensure that it should be activated before
recording macro. To activate macro in Libre Office Calc,
follow these steps:

Observe these screenshots:

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Macro cannot record the following commands:

1. Opening windows
2. Action carried out in another window than where
recording was started
3. Window switching
4. Action not related to the spreadsheet contents
5. Selection will be recorded only if the they are done by
using keyboard
6. The macro recorder works only in calc and writer

Follow the given steps to record a macro:

[1] Click on Tools > Macros > Record Macro option. Stop
recording button will open.

[2] Perform the commands or actions which needs to be

recorded. Now click on Stop Recording option.

[3] It will open basic macros dialog box with Macro Name,
Save Macro in, Existing Macros in etc.
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[4] The by default macro name is Main and saved in

standard in the Standard Library in module1. Macro name
can be changed.

[5] Click on Save button.

Rules of naming macro

Spreadsheet follows some rules for naming a macro. They
are :

1. Macro name always starts with alphabet

2. Macro name does not contain a letter
3. Macro name does not contain a special character except
uderscore

Running a macro
To run a macro in libre office calc, follow these steps:

[1] Place the cursor from where the macro needs to be

recorded.

[2] Click on Tools > Macros > Run Macro option.

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[3] Macro select dialog box window will appear as displayed

in below given screenshot:

[4] Select the library which contains macro module and

select the name of macro. Click on Run button.

Creating and Organizing a

simple macro
Organizing macro is important tool in spreadsheet
software. In a spreadsheet, there may be various macros
created by user for different purposes. When macro is
created, either it is created through new library or existing
module stored in a library.

Follow the given steps to organize macro:

[1] Click on Tool > Macros > Organize Macros > Basic
option.

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[2] It will open the LIbreOffice Basic Macro dialog box

window as displayed in below screen shot.

[3] The basic organizer dialog box will appear as displayed in

below screenshot:

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This dialog box has following basic components:

Creating a new library to store

a macro
To create a new library click on Libraries tab > Choose the
location and Library and click on New button.

[2] Type the new Name for library and click on OK.

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8/9/24, 1:44 PM Comprehensive Notes Use Macros In Spreadsheet Information Technology Class 10 | TutorialAICSIP

Creating a new module to

store a macro
Click on Modules tab > New Button. Type new module Name
and click on OK.

Macro As Function
Sometimes we need to do some tasks repetitively in
spreadsheet. For example a same formula is used
frequently in spreadsheet on different cells and there is no
predefined function for it.

In this scenario, Macro will be created, that performs the

calculations. This will save time and efforts to type the
desired formulas. These macros can be created Macro As
Function.

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A function is created in macro editor in between Function

and End Function block.

Function <Function_Name>
tasks
End Function

A function can accept arguments or values. Some

operations can be performed on these arguments and
result is returned.

Creating a macro as a function

Let see how to create a macro as function, Observe the
scenario and open the code editor for writing a function.

I am writing a function which returns a pie value

spreadsheet. Create a new spreadsheet or edit existing
macro. Follow the given steps:

1. Click on Tools > Macros > Edit Macros option.

2. Now choose the module to write function.
3. Type the desired code for a function.

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4. Save the code and close editing window.

Code for accepting pie value:

Option Explicit

Sub Main

End Sub

Function pie_val()
pie_val=3.14
End Function

Using a function
Open spreadsheet and type the function with = sign as
below:

=pie_val()

Press enter key and see the result.

Passing Argument to
Macro Function
A function may have some arguments. A macro function
can accept some arguments as values and as references.
Let us create a macro function that accept two values and
display the large number.

Edit macro as suggested above and write code as below:

Function two_max(x,y)
If x>y Then
two_max=x
Else
two_max=y
End IF
End Function

Using Macro function in

Libre Office by Passing
Argument
In spreadsheet, the function is used by writing = sign
followed by function name with arguments. Have a look at
this website.

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8/9/24, 1:44 PM Comprehensive Notes Use Macros In Spreadsheet Information Technology Class 10 | TutorialAICSIP

The above function will return maximum value from given

two numbers.

Output 1:

Output 2:

Passing the arguments as

values
Arguments passed to macro function as a value. It is not
possible to know which cells are used. User is will provide
the referenced cells rather than values. These reference
can be provided either range as string or parse string and
obtain values in the referenced cells.

Macros to work like built-

in functions
The normal macro functions are something which is not
really behave as built-in functions. Macros does not
appear in the built-in functions list. It is only possible to
write functions as they behave like built-in function by
writing add-in.

Accessing cells directly

Libre Office Calc internal objects can be directly
manipulated in CALC spreadsheet. To access a cell in
spreadsheet ThisComponent is automatically set to the
reference. A Calc document contains sheets and the macro
accesses these via a call to ThisComponent.getSheets().
Use getCellByPosition(col, row) to return a cell at a
specific row and column.

Function SumCellsAllSheets()
Dim TheSum As Double
Dim i As integer

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Dim oSheets
Dim oSheet
Dim oCell
TheSum = 0
oSheets = ThisComponent.getSheets()
For i = 0 To oSheets.getCount() - 1
oSheet = oSheets.getByIndex(i)
oCell = oSheet.getCellByPosition(0, 1) ' GetCell A2
TheSum = TheSum + oCell.getValue()
Next
SumCellsAllSheets = TheSum
End Function

Sorting
For sorting in through macros, following functions are
useful:

1. oSortFields(): Sort the data in different fields

2. oSortDesc(): Sort the data in descending order
3. oCellRange(): Specifies the cell ranges for sorting
4. oSheet():Refers a sheet

Observe this code:

Sub SortRange
Dim oSheet ' Calc sheet containing data to sort.
Dim oCellRange ' Data range to sort.
REM An array of sort fields determines the columns that
are
REM sorted. This is an array with two elements, 0 and 1.
REM To sort on only one column, use:
REM Dim oSortFields(0) As New com.sun.star.util.SortField
Dim oSortFields(1) As New com.sun.star.util.SortField
REM The sort descriptor is an array of properties.
REM The primary property contains the sort fields.
Dim oSortDesc(0) As New com.sun.star.beans.PropertyValue
REM Get the sheet named "Sheet1"
oSheet = ThisComponent.Sheets.getByName("Sheet1")
REM Get the cell range to sort
oCellRange = oSheet.getCellRangeByName("A1:C5")
REM Select the range to sort.
REM The only purpose would be to emphasize the sorted
data.
'ThisComponent.getCurrentController.select(oCellRange)
REM The columns are numbered starting with 0, so
REM column A is 0, column B is 1, etc.
REM Sort column B (column 1) descending.
oSortFields(0).Field = 1
oSortFields(0).SortAscending = FALSE
REM If column B has two cells with the same value,
REM then use column A ascending to decide the order.
oSortFields(1).Field = 0
oSortFields(1).SortAscending = TRUE

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8/9/24, 1:44 PM Comprehensive Notes Use Macros In Spreadsheet Information Technology Class 10 | TutorialAICSIP
REM Setup the sort descriptor.
oSortDesc(0).Name = "SortFields"
oSortDesc(0).Value = oSortFields()
REM Sort the range.
oCellRange.Sort(oSortDesc())
End Sub

Watch this video for more practical understanding of the

topics:

IT 402 Information Technology Use macros in sp…

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That’s all from use macros in spreadsheet information

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