INVITATIONS & REPLIES (50 words - 4 marks)

(Copy pinned pages)

INVITATIONS
FORMAL 1. INVITATION CARD
2. FORMAL INVITATION LETTER
3. LETTER OF ACCEPTANCE
4. LETTER OF REFUSAL

INFORMAL 1. INVITATION LETTER

2. LETTER OF ACCEPTANCE
3. LETTER OF REFUSAL

Format – 1
Content -2
Accuracy - spelling and grammar - 1

FORMAL INVITATIONS - INVITATION CARD

INVITATION CARD - Points to Remember
• answers the questions who, whom, when, where, what time and for what
• To be written in third person.
• Simple present tense is used.
• end line punctuations skipped
• Each entry to be mentioned in a separate line, e.g., the name of the person(s) who is/are inviting.
• Formal expressions like 'request the pleasure of your company’.
• Time, Date, and Venue of event
• Purpose and occasion of invitation.
• ln RSVP – name and address/telephone no./email ID is given at which one may contact for any queries.
• In official invitations, special instructions may be given.
RSVP
Abbreviation for "répondez s’il vous plaît", French for "please reply"; used at the end of a
written invitation to mean that you should tell the people who invited you whether or not you are coming:

Special Instructions-examples:
This card admits two people only.
Please be seated by 5.30 pm.
The use of mobile phones and cameras is prohibited.

INVITATION CARD SAMPLE - You are a student of Zenith Public School, Mumbai. The school is holding its award
ceremony at 6pm on 30th November. The education minister of Maharashtra, Mr Arun Kumar, has consented to be
the chief guest. Design an invitation card to be sent to the parents and other invitees.

The Principal, Staff and Students

of
Zenith Public School, Mumbai

request the pleasure of your company

on the occasion
of
The Award Ceremony
of the school
at 6 pm on 30th November, 2019
in
The School Auditorium

Mr. Arun Kumar

Education Minister, Mahrashtra

has kindly consented to be the Chief Guest
and give away the prizes

RSVP
Principal
Email: [email protected]

Instructions:
Please be seated by 5.30 pm.
The use of mobile phones and cameras is prohibited. Programme Overleaf
INVITATION CARD PRACTICE QUESTION: You are a student of Newton Public School, Nagpur. The school is conducting
Sports Day on Saturday, the 15th November, 20XX at 11 a.m. The Sports Minister Dr M.M. Joshi has consented to be
the chief guest. Design an invitation card to be sent to the parents and other invitees. Do not exceed 50 words.
FORMAL INVITATION LETTERS
To Preside / Inaugurate / Judge Events, etc.

You are Neha / Nakul, the President of the English Literary and Cultural Society of Government Model Sr. Sec. School,
Sector 19, Chandigarh. You have to organise an Inter- Zonal Declamation Competition on the topic "Communication
Skills are very important in the modern world" at the Secondary level. You wish to invite Dr. Shailesh Gupta, an
eminent educationist to preside over the function to be held on 16 May, 20XX at 9:30 a.m.

Govt. Model Sr. Sec School

Sector-19
Chandigarh

10 May 20XX

Dr. Shailesh Gupta

ABC University
Chandigarh

Dear Sir

Subject: Invitation to preside over Inter-Zonal Declamation Competition

The English Literary and Cultural Society of our school is organizing an English Declamation Competition on the topic
'Communication Skills are Very Important in the Modern World' on 16 May 20XX at 9:30 a.m. in the school auditorium.
We shall consider it a great honour, if you could grace the occasion and preside over the function. We would also like to
request you to hand over the prizes to the winners.

Soliciting a line in reply by email to confirm your availability at [email protected], by 12 May 2019. We look
forward to your gracious presence on this eventful day.

Yours sincerely
Neha
Practice Task: As Principal of Angels Public School, Sector 9, New Delhi invite Mr. Kapil Dev as chief guest to your
school’s Annual Sports Day. Mr. Kapil Dev resides at J-49, G.K-II, New Delhi. The sports day will be held on 20 May
2023 from 9 am to 5 pm.

PRACTICE QUESTION 2
You are the Director of Apex Orientations, a leading name in postal coaching for competitive examinations including IIT-
JEE and CBSE-PMT. Write invitations to the principals of some prestigious schools inviting the names of two brilliant
students from each institution to attend their counselling session free of cost.

Important Note:

Sometimes, the question will not specify if you must design/draft a card or a letter. In such
cases:

design a card if the question asks you to invite many or an unspecified number of people.
draft a letter if the question asks you to invite one person.
ANSWER
38-A, Old Rohtak Road
Karol Bagh
New Delhi-110005

25 March 20XX
The Principal
ABC School
Delhi

Dear Sir/Ma’am

Subject: Free Counselling Session

Apex Orientation is a leading name in postal coaching for competitive examinations. We regard your school as one of
the most prestigious institutions of Delhi. We shall consider it a personal favour if you recommend any two of your
brilliant students to attend our Career Counselling Session for IIT-JEE and CBSE-PMT to be held on 10th April, 20XX.
The participation will be free of cost.

Kindly send your recommendations by 7th April 20XX. We look forward to hearing from you at the earliest.

Yours faithfully,
XYZ
Director

Que: You are the Secretary of the Old Students’ Association, Mayo School, Ajmer. The 20th Alumni Meet will be held on
Sunday, the 28th Sept. 20XX at 8.00 p.m. at Palace Hotel. Write invitation letters to all the old students of the school to
attend the meet.
 Formal Letter of Reply to Invitation – ACCEPTANCE & REFUSAL
ACCEPTANCE
You are Akshay / Aakriti. You have been invited to participate in a seminar on ‘Fundamental Rights of Children’,
organised by the Lions Club of your district. Respond to the invitation by writing a letter of acceptance to the Secretary
of the club.

25, Aram Bagh Road

Meerut

5 May 20XX

The Secretary
Lions Club
Meerut

Dear Sir

Subject: Acceptance of Invitation

Thank you for your invitation for the seminar on ‘Fundamental Rights of Children’ on 10 th May 20XX at 9 a.m. in the
Conference Hall of Lion’s Club. I appreciate your concern for the under-privileged children and would like to utilise this
opportunity to share my experiences with other like-minded enthusiasts and experts.

I will be delighted to attend the function if you could kindly provide me with the transport.

Yours sincerely
Akshay

REFUSAL OF INVITATION
You are Akshay / Aakriti. You have been invited to participate in a seminar on ‘Fundamental Rights of Children’,
organised by the Lions Club of your district. Respond to the invitation by writing a letter of refusal to the Secretary of the
club.

25, Aram Bagh Road

Meerut

5 May 20XX

The Secretary
Lions Club
Meerut

Dear Sir

Subject: Inability to accept Invitation

Thank you for your invitation for the seminar on ‘Fundamental Rights of Children’ on 10 th May 20XX at 9 a.m. in the Conference Hall
of Lion’s Club. Unfortunately, due to a prior commitment I shall not be able to attend the function.
I appreciate your concern for the under-privileged children and wish the event every success.

Yours sincerely
Akshay
PRACTICE TASKS
The Principal of Angels Public School, Sector 9, New Delhi has invited Mr. Kapil Dev as chief guest to the school’s
Annual Sports Day. Mr. Kapil Dev resides at J-49, G.K-II, New Delhi. The sports day will be held on 20 May 2023 from 9
am to 5 pm. As Kapil Dev respond to the invitation by writing a letter of acceptance to the Principal.

The Principal of Angels Public School, Sector 9, New Delhi has invited Mr. Kapil Dev as chief guest to the school’s
Annual Sports Day. Mr. Kapil Dev resides at J-49, G.K-II, New Delhi. The sports day will be held on 20 May 2023 from 9
am to 5 pm. As Kapil Dev respond to the invitation by writing a letter of refusal to the Principal.

INFORMAL INVITATIONS
 Follow the pattern of ordinary personal letters.
• The salutation is usually “Dear” plus “Name”.
• Relaxed and informal style and tone
• The complimentary close is: ‘Yours sincerely’ or ‘Yours truly’
INFORMAL INVITATION LETTER
You are Leena/Sahil Sen. The wedding of your elder sister Reena Sen is going to be held on 15th May, 20XX at Hotel Lake
View, Udaipur. Write an informal invitation to your friend Vinnie requesting her to attend the function.

4357, Vasant Kunj

Raj Nagar

1 May 20XX

Dear Vinnie

You will be pleased to know that the wedding of my elder sister Reena Sen is going to be held on the 15th May, 20XX
at Hotel Lake View, Udaipur. The whole family will move there in the morning. I invite you to join us at lunch in the
hotel on the 15th. The wedding ceremony will take place at 8 in the evening.

I do hope you will join us on this auspicious occasion.

Yours sincerely
Leena

Informal Reply to Invitation (Acceptance)

 Informal Reply to Invitation (Refusal)

You are Aakash / Varsha. You have been invited to attend the wedding of your friend’s sister during summer vacation.
Respond to the invitation, regretting your inability to attend it.

Informal Invitations - Practice Tasks

• Write an invitation in not more than 50 words to your friend Geeta to spend her winter break with you in
Mumbai. You are Puja/Puneet of 25, M.G. Road, Mumbai.
• Write an informal letter accepting/refusing the invitation in about 50 words.

MORE PRACTICE TASKS

You are Akshay / Abhinaya. You have been invited to participate in a seminar on ‘Effective Time Management‘ organized
by the Lions Club of India of your district. Respond to the invitation by writing a letter to the Secretary of the Club.

You are Rashi/Manav, School Captain of Vidya Vikas Vidyalaya. You have decided to celebrate ‘The Grand Parents’ Day’
in the school. Draft a formal invitation to be sent to the grandparents of students of your school giving details of the
programme, day, date, time etc.

Your parents are celebrating the silver jubilee of their marriage. Draft an invitation to be sent to relatives and friends.

Write an invitation in not more than 50 words to your friend Geeta to spend her winter break with you in Mumbai. You
are Puja/Puneet of 25, M.G. Road, Mumbai.

Write an informal letter accepting/refusing the invitation in about 50 words.