BASIC TALLY SYLABUS

1. INTRODUCTION OF TALLY E.R.P 9

2. LEDGERS CREATION

3. ACCOUNTING VOUCHERS

4. INVENTORY CREATIONS

5. ACCOUNTS WITH INVENTORY VOUCHERS

6. COST CENTER AND COST CATEGORY

7. BUDGET CALCULATIONS

8. ORDER PROCESSING

9. CURRENCY

10. PRICE LIST

11. BATCH WISE DETAILS

12. BANK RECONCILATION STATEMENT(BRS)

13. PAYROLL

14. GOODS AND SERVICE TAX(GST)

15. SERVICE TAX

16. EXPORT AND IMPORT

17. OPEN DATABASE CONNECTIVITY

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 BASIC ACCOUNTS

Account

Accounts means art of Recording, classifying and summarising

the Reports in the form of final statement.

Relating to Business Transactions:

1. Capital
2. Purchase
3. Sales
4. Purchase Returns
5. Sales Returns
6. Drawings
7. Expenses (Indirect, Direct)
Indirect:
Rent, salary,advertisement, bad debts etc.,
Direct:
Wages, factory rent, etc.,
8. Income (Indirect, Direct)
Indirect:
Discount received, interest received, commission received.
Direct:
Revenue etc.,
9. Opening Stock
10. Closing stock
11. Assets
12. Liabilities
13. Depreciation
14.Purchase  Cash Purchase
Credit purchase
15.Supplier  Sundry creditors
16.Sales  Cash Sales
Credit Sales
17.Customer  sundry debtors
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METHODS OF ACCOUNTS:
1. Double entry system.
Double entry system is very accurate and easy way.

Accounting steps:

1. Journal
2. Ledger
3. Trial Balance

Final Reports:

1. Trading Account
2. Profit & Loss Account
3. Balance Sheet

There are Three Types of Accounts.

1. Personal A/C
2. Real A/C
3. Nominal A/C

Accounting Rule (or) Golden rules:

1.Personal A/c

Ex: Ramu A/c, Balu A/c, Capital A/c, Drawing's A/c,

SBI A/c, ICICI A/c, Lakshmi & co A/c,

Debit the Receiver

Credit the giver

2. Real A/C

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 EX: Cash A/c , Furniture A/c , Machinery A/c, Buildings A/c,
Purchase A/c ,Purchase returns A/c, Sales A/c , Sales Returns A/c

Debit what Comes In

Credit What Goes Out

3. Nominal A/C

Ex: Rent A/c, Salary A/c , Depreciation A/c, Wages A/c

, Commission Received A/c, Discount paid A/c.

Debit all Expenses and Losses

Credit all Incomes and Gains

Default ledger enters:

1. Capital A/c - Credit

2. Drawings A/c - Debit
3. Purchase A/c - Debit
4. Purhase Returns - Credit
5. Sales - Credit
6. Sales Returns - Debit
7. Depreciation - Debit

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 CHAPTER-1 INTRODUCTION OF TALLY E.R.P 9

Tally
1. Tally is one of the accounting software.
2. Tally Was Developed In India
3. Tally Was Developed By Tally Solutions Pvt Ltd In
Bangalore In 1986. But Tally Used In Since 1988.
4. The Developer is S.S Bharath Goenka.

TALLY Full form: (i) TOTAL ACCOUNTING LEADING LIST

YEAR.
(ii) TRANSACTIONS ALLOWED LINEAR LINE YARDS.

ERP full form: ENTERPRISE RESOURCE PLANNING

Educational ( Demo Purpose, Accept 1, 2, 31 Date Only)

Tally Versions:

There Are Different Types Of Versions.

1. Tally 4.5 ( Accounts Only, Dos Mode)

2. Tally 5.0 (Failure Version, Windows Mode)

3. Tally 5.4 ( Accounts With Inventory)

4. Tally 6.0 (Failure Version)

5. Tally 6.3 (Price List, Interest Calculation)

6. Tally 7.2 (Vat, Tds, Service Tax)

7. Tally 8.1 (Multi Languages, Fbt, Tcs)

8. Tally 9 ( Payroll, Point Of Sales)

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9. Tally Erp9 (Net Features)

Shortut Keys From Gateway Of Tally:

Ctrl+A - To save

F1 - To Select A Company

Alt + F1 - To Shut A Company

F2 - To Type Current Date

Alt + F2 - To Type Current Period

F3 - Change Current Company

Alt + F3 - Company Information

Alt + L - Change Language

Alt + K - Change Keyboard Language

Alt + P - Printer

Ctrl + Q - Quit

Ctrl+ M - Main Screen

There Are 2 Important Keys In Tally Screen

1. Enter

2. Escape

Company Features: ( F11)

There Are 3 Types Of Features

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1. Accounting Features - F1

2. Inventory Features - F2

3. Statutory & Taxation - F3

This Features Are Available In All Tally Screen.

Company Configuration: (F12)

This Configuration Screen Also Available In All Tally Screen.

But This Option Will Differ Screen To Screen.

Company Information:USE ( Alt + F3) when tally screen opens in

gateway of tally

1. Create Company ( New)

2. Select Company (Open)

3. Alter ( Change / Modify)

4. Shut ( Close)

5. Delete Company: (Alt + D)

↓
Company Information  Alter  Press Alt + D

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 CHAPTER :2 LEDGERS CREATIONS

Groups
It is a collection of ledgers. There are totally 28 groups.

28 GROUPS

PRIMARY GROUP SECONDARY GROUP

(15) (13)

BALANCE SHEET PROFIT & LOSS

(9) (6)

Balance Sheet
1. Capital A/C
2. Loans (Liability)
3. Current Liabilities
4. Fixed Assets
5. Investments
6. Current Assets
7. Branch/Divisions
8. Misc. Expenses (Assets)
9. Suspense A/C

Profit & Loss A/C

1. Purchase A/C

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2. Sales A/C
3. Direct Expenses
4. Direct Incomes
5. Indirect Expenses
6. Indirect Incomes

Secondary Groups: (13)

1. Capital A/C
Reserves & Surplus
2. Loans (Liability)
Bank O/D A/C, Secured Loans, Unsecured Loans.
3. Current Liabilities:
Duities & Taxes, Provisions, Sundry Creditors.
4. Current Assets:
Stock In Hand, Deposits(Assets) , Loans & Advances(Assets),
Sundry Debtors, Cash In Hand,
Ledgers:
There Are 2 Type Of PRE-DEFINED Ledgers In Tally
1. Cash A/C
2. Profit & Loss A/C
EXAMPLES FOR LEDGERS:

S.NO LEDGERS UNDER

1 WAGES DIRECT EXPENSES
2 FREIGHT INWARDS DIRECT EXPENSES
3 POWER DIRECT EXPENSES
4 FUEL DIRECT EXPENSES
5 OIL DIRECT EXPENSES
6 MANUFACTURING DIRECT EXPENSES
EXPENSES
7 GAS DIRECT EXPENSES
8 WATER DIRECT EXPENSES
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9 CARRIAGE INWARDS DIRECT EXPENSES
10 FACTORY EXPENSES DIRECT EXPENSES
11 COOLAGE DIRECT EXPENSES
12 COAL DIRECT EXPENSES
13 REPAIR INDIRECT EXPENSES
14 TRAVELLING INDIRECT EXPENSES
EXPENSES
15 TRADE EXPENSES INDIRECT EXPENSES
16 TELEPHONE INDIRECT EXPENSES
EXPENSES
17 STATIONERY INDIRECT EXPENSES
18 STAMP INDIRECT EXPENSES
19 POSTAGE INDIRECT EXPENSES
20 STABLE EXPENSES INDIRECT EXPENSES
21 RENT INDIRECT EXPENSES
22 SALARY INDIRECT EXPENSES
23 ADVERTISEMENT INDIRECT EXPENSES
24 REPAIR & INDIRECT EXPENSES
RENOVATION
25 RATES & TAXES INDIRECT EXPENSES
26 REFRESHMENT INDIRECT EXPENSES
EXPENSES
27 BAD DEBTS INDIRECT EXPENSES
28 PRINTING INDIRECT EXPENSES
29 PAPERS INDIRECT EXPENSES
30 TELEGRAM INDIRECT EXPENSES
31 PETROL EXPENSES INDIRECT EXPENSES
32 PACKING EXPENSES INDIRECT EXPENSES
33 OFFICE EXPENSES INDIRECT EXPENSES
34 MISCELLANEOUS INDIRECT EXPENSES
EXPENSES
35 COMMISSION PAID INDIRECT EXPENSES
36 DISCOUNT PAID INDIRECT EXPENSES
37 INTEREST PAID INDIRECT EXPENSES
38 DIVIDEND PAID INDIRECT EXPENSES
39 LOSS ON ASSET INDIRECT EXPENSES
40 LOSS ON TRANSIT INDIRECT EXPENSES
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41 LOSS BY DAMAGE INDIRECT EXPENSES
42 INTEREST ON LOAN INDIRECT EXPENSES
43 INTEREST ON CAPITAL INDIRECT EXPENSES
44 INSURANCE INDIRECT EXPENSES
45 GENERAL EXPENSES INDIRECT EXPENSES
46 FREIGHT OUTWARDS INDIRECT EXPENSES
47 CARRIAGE INDIRECT EXPENSES
OUTWARDS
48 DEPRECIATION INDIRECT EXPENSES
49 AUDIT FEES INDIRECT EXPENSES
50 TRADE EXPENSES INDIRECT EXPENSES
51 BAD DEBTS RESERVE INDIRECT INCOME
52 CHARGES RECEIVED INDIRECT INCOME
53 RENT RECEIVED INDIRECT INCOME
54 SALARY RECEIVED INDIRECT INCOME
55 PROFIT ON ASSET INDIRECT INCOME
56 MISCELLANEOUS INDIRECT INCOME
INCOME
57 COMMISSION INDIRECT INCOME
RECEIVED
58 INTEREST RECEIVED INDIRECT INCOME
59 DISCOUNT RECEIVED INDIRECT INCOME
60 INTEREST ON INDIRECT INCOME
DRAWING
61 INSURANCE CLAIM INDIRECT INCOME
62 INCOME ON INDIRECT INCOME
INVESTMENT
63 BAD DEBTS RECEIVED INDIRECT INCOME
64 DUTIES & TAXES CURRENT LIABILITIES
65 BANK OVERDRAFT CURRENT LIABILITIES
66 PROVISIONS FOR BAD CURRENT LIABILITIES
DEBTS

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67 OUTSTANDING CURRENT LIABILITIES
EXPENSES
68 LOANS CURRENT LIABILITIES
69 BILLS PAYABLE CURRENT LIABILITIES
70 CAPITAL CAPITAL ACCOUNT
71 DRAWINGS CAPITAL ACCOUNT
72 BANK BANK ACCOUNT
73 CHEQUE BANK OD
74 FURNITURE FIXED ASSET
75 PLANT &MACHINERY FIXED ASSET
76 SCOOTY FIXED ASSET
77 TYPE WRITER FIXED ASSET
78 STOCK STOCK IN HAND
79 SHARES INVESTMENTS
80 BONDS INVESTMENTS
81 PURCHASE PURCHASE ACCOUNT
82 PURCHASE RETURN PURCHASE ACCOUNT
83 SALES SALES ACCOUNT
84 SALES RETURN SALES ACCOUNT
85 PETTY CASH CASH IN HAND
86 CASH AT BANK BANK ACCOUNT
87 CASH IN HAND CASH IN HAND
88 BILLS RECEIVABLE CURRENT ASSET
89 CUSTOMERS SUNDRY DEBTORS
90 SUPPLIERS SUNDRY CREDITORS
91 PREPAID EXPENSES CURRENT ASSET
92 MUTUAL FUNDS INVESTMENTS
93 LOOSE TOOLS FIXED ASSET
94 INCOME TAX CAPITAL ACCOUNT
95 BANK CHARGES INDIRECT EXPENSES
96 PREMISES FIXED ASSET
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 97 BUILDINGS FIXED ASSET
98 STAFF WELFARE INDIRECT EXPENSES
99 SUSPENSES ACCOUNT CURRENT
LIABILITIES/ASSETS
100 CONVEYANCE INDIRECT EXPENSES

Steps:- 1
Alt+F3 Create Company Press Esc Gateway Of
TallyAccounts InfoLedgers
Single LedgersCreate
Name: Sales
Under: Sales Accounts  Enter Save.
Report EscGateway Of TallyDisplay List Of Accounts.

CHAPTER-3 ACCOUNTING VOUCHERS:

Its A Bills, Its A Proof Of The Business Transaction.

There Are 4 Type Of Vouchers.

1. Accounting Vouchers-8
2. Inventory Vouchers -8
3. Non- Accounting Vouchers-2
4. Payroll Vouchers -2

Accounting Vouchers:
There Are Totally 8 Vouchers. They are:
A. Contra
B. Payment
C. Receipt
D. Journal
E. Sales
F. Purchase
G. Debit note (purchase return)
H. Credit note (sales return)
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Inventory Vouchers:
There Are Totally 8 Vouchers. They Are:
a. Rejection in
b. Rejection out
c. Delivery note
d. Receipt note
e. Physical stock
f. Stock journal
g. Material in
h. Material out

Non- Accounting Vouchers:

There are 2vouchers. They are:
I. Memorandum vouchers:
a. Optional vouchers
b. Reversing journal

Payroll Vouchers:
a. Attendance
b. Payroll

ACCOUNTING VOUCHERS:

1. Contra - F4
Cash, Bank, Petty Cash Related Items Will Come Under Contra.

Eg: Bank A/C Dr.

To Cash A/C
(when cash depoisted into bank)

Cash A/C Dr.

To Bank A/C
(when cash withdrew from bank)

Petty Cash A/C Dr.

To Cash
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(when cash paid to petty cash)

2. Payment - F5

Transactions Accounting For Money/Cheque Paid Are Entered Into

Tally Through The Payment Voucher.

For Example, The Company Settles Expenses Of Conveyance, Staff

Welfare, Postage And Stationery Through Cash All In One Voucher.

3. Receipt - F6

Transactions Accounting For Money/Cheque Received Are Entered

Into Tally Through The Receipt Voucher.

F12: Configuration Screen.

Activate The Option Use Payment/Receipt As Contra - Yes

4. Journal - F7

Journal Entries Are Used To Adjust The Debit And Credit Amounts
Without Involving The Cash Or Bank Accounts. Hence, They Are
Referred To As Adjustment Entries. Eg: Depreciation

5. Sales - F8

Sales Vouchers Are Used When The Company Sells Some Goods To
Customers.

Cash Sales
Credit Sales

6. Purchase - F9

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Purchase Vouchers Are Used When The Company Bought Some
Goods From Supplier.

Cash Purchase
Credit Purchase

STEPS:
Steps1:- Create A New Company Esc Gateway Of TallyA/C
Info  Leagers Create
Name Ledgers Name Under Select Under Save.

Steps 2:- EscGateway Of Tally A/C Vouchers Select Voucher

NumberGive Details Save

Reports:- Esc Gateway Of Tally Display Day Book Press

Alt+F1(For Brife Details)And Alt+F2(For Change Period)

EX :1 CONTRA :- F4

1. Cash deposited into indian bank Rs. 50000

2. Cash withdraw from Indian bank Rs. 8000
3. Cash paid for petty cash Rs. 1000

EX:-2 PAYMENTS :- F5

1. Salary paid by cheque Rs.18000

2. Rent paid by cash Rs. 10000
3. EB bill paid by cash Rs. 35000
4. Telephone bill paid by cash Rs. 1850
5. Staff welfare paid by cash Rs. 500
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 6. Cash paid to suresh by cheque Rs.15000
7. Commission paid by cash Rs. 550
8. Discount paid by cash Rs. 600
9. Bank charges paid by cash Rs. 1540
10.Wages paid by cash Rs. 550

EX :-3 RECEIPT :- F6

1. Received capital by cash Rs. 5,00,000

2. Commission Received by cash Rs. 1500
3. Discount Recived by cash Rs. 800
4. Interest Recived by cash Rs. 1580
5. Cash Received from Rajesh by cheque Rs. 18500

Ex :- 4 PURCHASE :- F9

1. Goods purchased for cash Rs.25000

2. Goods purchased from R.K Traders for credit Rs. 18000
3. Goods purchased from V & Co for credit Rs. 21000
4. Machinery purchased for cash Rs. 56000
5. Goods purchased for cheque Rs. 15000

Ex :- 5 SALES F8

1. Goods sold for cash Rs. 65000

2. Goods sold to Mukesh kannan for credit Rs. 25000
3. Goods sold to Naresh for credit Rs. 35000
4. Furniture sold for cash Rs. 18500
5. Goods sold for cheque Rs. 5000

EX:- 6JOURNAL F7

1. Depreciation for machinery Rs 500

2. Goods returns to R.K Traders Rs 850
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 3. Goods returns to V& CO Rs. 1570
4. Goods returns from Mukesh kannan Rs 1000
5. Goods returns from Naresh Rs. 2500

Transactions:

1. Jeeva started business with cash Rs. 5,00,000

2. Deposited into Indian Bank Rs. 50,000
3. Goods purchased for cash Rs. 1,000
4. Goods purchased from manju for credit Rs. 7,000
5. Machinery purchased for cash Rs. 50,000
6. Draw from bank Rs. 5,000
7. Goods sold to seela Rs. 10,000
8. Returned goods to manju Rs. 2,000
9. Withdraw from bank Rs. 10,000
10. Returned Goods by seela Rs. 4,000
11. Rent paid Rs. 4,000
12. Commission Received Rs. 300
13. Paid cheque for manju Rs. 2,000
14. Depreciation for machinery Rs. 2,000
15. Received cash from seela Rs. 5,000
16. Compound Entry:

Paid cash for following items.

1. conveyance 600
2. Repair 900
3. Travelling Expenses 2000
4. Electricity Bill 1500
TRANSACTIONS:2

1. Received capital by cash Rs. 10,00,000

2. Cash depoisted into bank Rs. 10,000
3. Purchased goods from harish Rs.5,000
4. Purchased goods from jayam&co Rs. 12,000
5. Goods purchased from harish Rs.20,000
6. Goods sold for cash Rs.15,000
7. Goods sold for seenu Rs.14,000
8. Goods sold to meenakshi Rs.12,000
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 9. Rent paid by cheque Rs.9,000
10.Commission received by cash Rs.8,000
11.Bank charges paid Rs.50,000
12. Goods returned to harish Rs.20,000
13. Goods returned to seenu Rs.10,000
14. Depreciation for machinery Rs.50,000
15. Cash withdraw from bank Rs.3,000

CHAPTER - 4 INVENTORY INFORMATION

Basically Inventory Means Stock. Inventory Includes Recording

The Stock Of Purchase, Sales Of Stock, Stock Movement. Inventory

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Providing The Information Of Stock Availability, Stock
Consumption.

1. Stock Groups
2. Stock Category
3. Units Of Measure
4. Stock Items
5. Godown

Stock Group:
Stock Group Means Head Of The Stock Item.
Stock Category:
It Is Used To Differenciate From Various Types Of Stock Items.
(Ex: Colour, Flavour, Size, Company Name, Etc.)

Units Of Measure:
There Are 2 Types Of Units.
1. Simple (Ex: Nos,Pcs,Dozs,Mts,Kgs,Bxs,Lts)
2. Compound
It Have Combined Two Simple Units.
(Ex: 1kgs Of 1000grams, 1dzs Of 12nos)
Stock Item:
Stock Items Are Very Essential. We Must Create Stock Item
And Units Of Measure. Others Is Optional - Stock Group,Category,
Godown)

Godown:
Godown Is Also Optional. Main Location Is The Default
Godown. If We Need Other Godown Name, We Must Create
Ourself.

Step1:- Create A New Company Go To F11 F2 Maintain

Multiple Godown-Yes And Maintain Stock Categories-Yes.
Step2:- Gateway Of Tally Inventory Info Stock Groups
CreateName – Samsung Under- Primary Save.
Step3:- Gateway Of Tally Inventory Info Stock Categories
Create Name – Washing Machine Under – Primary Save.
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Step4:- Gateway Of Tally Inventory InfoUnits Of Measure 
CreateSymbol  Nos Under – Primary Save.
Step 5 :-Gateway Of Tally  Inventory Info Godown Create
Name – Anna Nagar Under – Primary Save.
Step 6 :- Gateway Of Tally Inventory Info Stock items
Create
Name-Automatic washing machine
Under- Sumsung
Category –washing machine
Units of measure - nos
Quanity-50 Rate-25000 Amount-12,50,000
Report Gateway of tally  Stock SummerySelect any one
Item and enter 2 times.
EX:- 1
Stock group : materials, Stock Category : ladies wear , Gents wear,
Units of measure :nos,Godowns : South, North, West.
1. Chudi 20 nos @ Rs 500 each south
2. Saree 30 nos @ Rs 1000 each north
3. Jeans 50 nos @ Rs 800 each south
4. Shirt 70 nos @ Rs 100 each west
5. T-Shirt 90 nos @ Rs 250 each north
6. Pant 60nos @Rs 300 each west
EX:2
Stock Group: books, Stock Category: Software Books, Units of
measure : Uts, Godown: Chennai, Madurai,Bangalore,Mumbai.
1. Ms office 50 uts @ Rs 350 each Chennai
2. C Book 70 uts @ Rs 550 each Chennai
3. C++ 100 uts @ Rs 150 each Chennai
4. Tally 200 uts @ Rs 200 each Bangalore
5. Java 90 uts @ Rs 250 each Mumbai
6. SQL Sever 75 uts @ Rs 500 each Chennai
7. Illustrator 80 uts @ Rs 400 each Madurai
8. Flash book 25uts @ Rs. 350 each chennai

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EX: 3
Stock Group: Amway, Stock Category: Health Care Products,
units of measure : Nos, Uts., Godowns: Ambattur, Perambur,
Purasaivakkam.
1. Baby products 40nos @Rs 500 each Ambattur
2. Bath soaps 150nos @Rs 200 each Perambur
3. Beauty products 100nos @Rs 1500 each Purasaivakkam
4. Homeopathy products 50nos @Rs 2000 each Perambur
5. Medicines 20uts @Rs 150 each Ambattur
6. Agricultural products 15nos @Rs 2500 each purasaivakkam.

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 CHAPTER - 5 INVENTORY WITH ACCOUNTING VOUCHERS

Accounting vouchers in tally are used to record the financial

transactions in the tally. Inventory with accounting vouchers are used
to record the stock details in the vouchers with they stock group, stock
item, units, godown, stock category.

Ex:1
Stock Category:- Television
Stock Group:- 1. Sony 2. L.G 3. Samsung
Stock Items:- 1. Sony Bravia 2. Lg Flatron 3.Samsung LCD
Units:- nos
Godown:- Anna nagar
1. Received Capital by cash Rs.15,00,000
2. Cash deposited into IOb bank Rs.5,00,000
3. Purchase goods vasanth& co
a. Sony Bravia 6 nos @ 14,000
b. LG Flatron 10 nos @ 15,000
c. Samsung LCD 3 nos @ 16,000
4. Sold goods to Sundar &co
a. Sony Bravia 4 nos @ 15,000
b. LG Flatron 5 nos @ 16,000
c. Samsung LCD 2 nos@ 17000
5. Cash paid to Vasanth & co by cash
6. Cash Received from Sundar & co by cheque.
Steps 1 Create a new CompanyGateway of tallyledgers
create
Capital Capital a/c
IOB bank a/c

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Purchase purchase a/c
Sales Sales
Suppliers sundry creditors
Customers sundry debtors
Step 2:- Gateway of tally Invertory info UOMCreate - nos.
Gateway of tally Invertory infostock items- Item nameUnder-
PrimaryUtits- nos save
Step 3:- Gateway of tallyA/C Vouchersenter the details save
Report Gateway of tally Display Inventory Books Stock
items Select any one item for brife details enter2 times.

EX:- 1
1. Received capital by cash Rs 25,00,000
2. Cash Deposited in HDFC Bank Rs 7,00,000
3. Purchase Goods from Poorvika Mobiles
a. Nokia Asha 100 nos @ 7,000
b. Samsung Galaxy 100 nos @ 5,000
c. Apple I- phone 100 nos @ 22,000
4. Sold Goods to Sanjay Mobiles
a. Nokia Asha 70 nos @ 10,000
b. Samsung Galaxy 80 nos @ 7,000
c. Apple I phone 80 nos @ 25000
5. Cash paid to Poorvika Mobiles by cash
6. Cash Received from Sanjay Mobiles by cheque
Stock category: Mobile Phones
Stock Group: Nokia , Samsung, Apple
Stock items: Nokia asha, Samsung Galaxy, Apple-I phone
Units: Nos
Godown: madhavaram.
Example: 2
1. Received capital by cash Rs 27,00,000
2. Cash depoisted into indian bank Rs 15,00,000

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3. Purchased goods from Alpha computers
a. Monitor 800nos @Rs 6000
b. Mouse 400nos @Rs 200
c. Cpu 100nos @Rs 5000
d. Mother board 300pcs @Rs 1200
4. Sold goods to sun Star computers
a. Monitor 400nos @Rs 6000
b. Mouse 200nos @Rs 200
c. Cpu 50nos @Rs 5000
d. Mother board 200pcs @Rs 1200
5. Cash paid to Alpha computers
6. Cash received from sun star computers.
Stock category: computer parts
Stock group: computer
Stock items: 1. Monitor 2. Mouse 3. Cpu 4. Mother Board
Units: nos, pcs
Godown: paris
Example: 3
1. Received capital by cash Rs 10,00,000
2. Cash depoisted into andhra bank Rs 2,00,000
3. Purchase goods from saravana stores
a. Saree 900 uts @Rs 2500 each north
b. Chudi 900uts @Rs 550 each south
c. Jeans 900uts @Rs 800 each west
4. Sold goods to kumaran stores
a. Saree 450 uts @Rs 2500 each north
b. Chudi 500uts @Rs 550 each south
c. Jeans 600uts @Rs 800 each west
5. Cash paid to saravana stores by cheque
6. Cash received from kumaran

Stock category: materials

Stock group: textiles

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 Stock items: 1. Saree 2. Chudi 3. Jeans
Units: uts (units)
Godown: north, west, south.

CHAPTER – 6 COST CENTRE AND COST CATEGORY

Cost centre and cost categories are used to allocations of expenses and
incomes are distributed to various Branches, Departments , persons
etc.
Cost category means Head of the cost centres. Primary cost
category is the default cost category.
There are 2 types of allocations.
1. Manual allocation [ Simple mode ]
2. Automatic allocation [Advanced mode ]
EX:1
Cost Category - staff
Cost Centres - Raju, Balu, Baskar.
a)Salaries Paid by Cheque Rs. 20000
(Raju – Rs.5000, Balu – Rs.6000, Baskar – Rs.9000)
b) Incentive Paid by Cash Rs, 10000
(Raju – Rs.3000, Balu – Rs.3000, Baskar – Rs.4000)

Step:- 1Create a new company

Stpes:-2 Go to F11F1Maintain cost center – yes
More than one payroll cost category – yes
Step:- 3 Ledgers Create  Salary – Indirect expenses
Incentive – Indirect expenses
Step:- 4 A/c Info Cost Category – Staff
Cost Center – Raju, Balu, Baskar save.
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Step:- 5 A/c Vouchers  payment  enter details save.

REPORT  Display  Statements of A/c Cost Centers.

REPORT2DisplayDay BookAlt+F1F12 – Shoe Cost Center
DetailsYes

EX:2
1. Salary paid by cheque
a. Manager - 75000
a. Suresh kumar - 22000
b. Rajesh - 25000
c. Vinoth kumar - 28000

b. Clerk – 50000
a. Chitra - 13000
b. Geetha -12000
c. Babu - 13000
d. Vijay - 12000
c. Staff - 30000
a. Staff 1 – 10000
b. Staff 2 – 12000
c. Staff 3 – 8000
EX -3
1. Paid Insurance Rs.3500 for each Branches
2. Paid E.B Rs. 4500 for each Branches
3. Paid Salary Rs. 23,000 for each Branches
4. Paid rent Rs 45,000 for each branches
Cost category: multinational company
Cost centre : mumbai, dubai, ambattur.

AUTOMATIC ALLOCATION (ADVANCE MODE)

USER DEFINED METHOD:
 Create company

27
  F11f1 maintain cost centreyes
 More than one payroll/cost categoryyes
 Create ledger
 Telephopne charges indirect expenses
 Cost centre are applicableyes
 Accounts infocost categorycreatetelephone expenes
 Allocate revenue itemsyes
Allocate non-revenue itemsyes
 Accounts infocost centrecreatecost categorytelephone
expenses
Aircel,vodafone,bsnl.

Pre defined method:

 F11f1predefined cost centreyes
 Class nametelephone expenses
 Cost category nametelephone expenses
 Cost centre name
 Aircel40%
 Bsnl30%
 Vodafone30%
 Gateway of tally-> a/cing voucher->
Payment (F5)-> Account: cash
Particulars amount
Telephone expenses 1,00,000

REPORT:
Page up the voucher you can see the calculation of the percentage we
given in the pre-defined method.

28
 Chaper: 7 Budget and controls
Budgets are used to set targets and compare against actuals and get
variances. We can create multiple budgets for different purposes.
Two types of Budgets
 On Nett Transactions. (for monthly budgets)
 On Closing Balance. (for yearly budgets)
Steps:

1.Create a company
2.press f11f1 Maintain budgets and controlsyes Save it.
3.gateway of tally accounts info  ledgerscreate

A. Capital Capital a/c

B. Purchase purchase a/c
C. Sales Sales a/c
D. Rent indirect expense
E. Salaries indirect expenses
F. Advertisementindirect expensesSave it

29
4.Accounts info budgets
Name: nokia
From 1 apr 20xx to 31 mar 20xx
Groups : yes

Account name Type of budget Amount

Capital on closing bal 100000
Purchase on closing bal 50000
Sales on closing bal 100000Save it

Ledgers: yes

Account name type of budget amount

Rent on nett trans 6000
Salaries on nett trans 5000
advertisement on nett trans 10000save the budget.

5.Accounting vouchers:

PAYMENT:(F5)
Account: Cash
particulars Amount
rent 8000save it

Account: Cash
particulars Amount
salaries 4000save it

Account: Cash
particulars Amount
advisement 11000save it.

RECEIPT: (F6)
Account: Cash
Particulars Amount
30
Capital A/c 1,00,000save it.

PURCHASE:(F9)
Account: Cash Amount
Purchase A/c 55000

SALES:(F8)
Particulars Amount
Sales A/c 95000

REPORT:

Goto gateway of tallydisplaytrial balancepress (alt+b)

select the budget name: nokiaAlt+f1 and Alt+f2 1/4/20XX to
31/3/20XX

Credit Limit

Credit Limits are basically used to sundry Debtors. We can set Credit
Limit in Ledger Screen.

Steps:
1.press f11 f1
Maintain budget and control yes
2.accounts infoledgercreate
Debtor sundry debtor
credit limit: 5000

Sales  sales accounts  save it.

Accounting Vouchers:
press f8 (sales)
31
dr debtor 8000
cr sales 8000

NOTES:
Cannot save the entry. It shows an error message as credit limit 5000
is exceeded to 8000

Example: 2(HALF YEAR BUDGET)

Particulars Budget Voucher amount
Capital 2,00,000 2,00,000
Purchase 1,00,000 99,000
Sales 50,000 65,000
Telephone expenses 10,000 9500
Commission 9,000 8800
Postage 7,000 8000

Credit control:
A sales department wants to set credit limit to its customers and check
the limits.
Sundar Agencies – 2,00,000
Transactions Type Amount
1/4/xx Sales 1,12,000
1/5/xx Sales 87,000
1/6/xx Receipt 55,000
1/7/xx Sales 61,000

Example: 3
First Quarter budget and actual expenses of an aviation company is
started as below.
32
Particulars Budget April
Capital 2,50,000 2,50,000
Purchase 5,00,000 5,50,000
Sales 8,00,000 8,25,000
Direct Expenses
Fuel charges 40,000 42,000
Wages 50,000 48,000
Production charges 6,000 5,800
Indirect expenses
Salaries 27,000 27,000
Incentives 32,500 32,000
E.B 18,000 18,250
Telephone expenses - 5,173
Bank charges - 420
Miscellaneous 1,000 810
expenses
Maintainance charges 2,000 2,000

CHAPTER -8 ORDER PROCESSING

Its divided into two types:

a)Purchase order processing

b)sales order processing

1. Purchase order - Alt + F4

Purchase Orders (PO) can be created, printed and sent to suppliers.

2. Sales order - Alt + F5

Sales Orders received are recorded in Sales Order Entry
screen(Customer)
33
Its divided into two types:
a)Purchase order processing
b)sales order processing

Steps for purchase order processing:

 Purchase order (Alt+f4)
 PurchaseInvoice settlement(F9)

Steps for sales order processing:

 Sales order (Alt+F5)
 SalesF8

Eg:1 (Purchase order)

1) Goods Ordered to Chennai silks from the following items:(Order

no-101 due 2days)
Shirt 50 nos 500
Saree 100 nos 2000

2)Invoice raised from chennai silks for the(Order no-101) (Purchase)

Shirt 40 nos 500
Saree 90 nos 2000

3) Cash paid to Chennai Silks by cheque.

4)Received ordered from RK silks from the following items:( Order

no- 208 Due- 3days)
Shirt 30 nos 600
Saree 80 nos 2200
5)Invoice raised to RK Silks for the ( Order no- 208) (sales)
Shirt 20 nos 600
Saree 50 nos 2200
6) Cash Recived from RK Silks by cheque.

STEPS:
34
i)Create a company
ii)F11F2
Allow Purchase order processingYes
Allow sales order processingyes
iii) Ledger
PurchasePurchase A/c
Chennai silks  sundry creditors
Sales Sales a/c
RK silks Sundry Debtors
Bank Bank a/c
iv) Inventory Info:
Stock grouptextiles
Units of measurenos
Stock itemsshirt,saree

v)Purchase orderAlt+ f4
Purchase ledgerPurchase a/c Order no:101 due days:2 days
Party namechennai silks
Shirt 50 nos 500
Saree 100 nos 2000  save it

V) Purchase A/c F9
Purchase ledgerPurchase a/c Select the Order no:101
Party namechennai silks

Shirt 40 nos 500

Saree 90 nos 2000  save it

REPORTSDisplay Statements of InvertoryPurchase order

outstandingsStock Itemsselect of item and enter 3 times.

i)Sales orderAlt+F5
Sales ledgerSales a/c ( Order no- 208) due days:3days
Party NameRK silks
Shirt 30 nos 600
Saree 80 nos 2200 Save it.

35
ii) Sales A/c F8

Sales ledgerSales a/c Select the order no:( Order no-

208)
Party NameRK silks
Shirt 20 nos 600
Saree 50 nos 2200 Save it.

REPORTSDisplay Statements of Inventory Sales order

outstandingsStock Items
select any item and enter 3 times.

Example: 1
1. Received capital by cash Rs 5,00,000
2. Cash depoisted into HDFC bank Rs 2,00,000
3. Purchase order given to Ram ltd (or.no.201)
a. Shirt 100nos @Rs 500
b. Jeans 120nos @Rs 1000
4. Sales order recceived from Rajan market (or.no.021)
a. Shirt 100nos @Rs 650
b. Jeans 90nos @Rs 1050
5. Purchase delivered to Ram Ltd (or.no.201)
a. Shirt 90nos @Rs 500
b. Jeans 100nos @Rs 1100
6. Sales delivered to Rajan market (or.no.012)
a. Shirt 80nos @Rs 670
b. Jeans 90nos @Rs 1050.
Example: 2
1.Received capital by cheque Rs 10,00,000
2.Cash depoisted into bank Rs 1,00,000
3.Purchase order given to Nisha Enterprises (or.no.202)
a. Apple 80kg @Rs 100
b. Banana 90kg @Rs 20
4. Sales order given to Sanjay Market(or.no.134)
a. Apple 70kg @Rs 120
36
 b. Banana 100kg @Rs 40.
5. Purchase delivered to Nisha Enterprises(or.no.202)
a. Apple 70kg @Rs. 100
b. Banana 80kh @Rs.20
6.Sales delivered to Sanjay Market(or.no.134)
a. Apple 60kg @Rs. 120
b. Banana 70kg @Rs.40

37
 CHAPTER – 9 MULTI CURRENCY

Multi currency need to record to transaction in the other currencise.

We can do the business in foreign countries. It helps to do the
transaction in another
country currency.We can also enter selling and buying rate of
different currencise.

Short cut key for currency symbols:

Pound =Alt+156
Yen =Alt+157
Euro =Alt+0128
Franc =Alt+159
Cent =Alt+155
Dollar =shift+4 (or)alt+36
***************
Rate of exchange:
a) Standard Rate
b) Selling Rate
c) Buying Rate

Rate of exchange:
We can enter/ alter daily Rates of Exchange for various
currencise.

Standard Rate:
This rate is used to calculate variances from actual transction
rates.
(use for purchase)
Selling Rate:
Enter the rate at which we are selling the currency to our Banker

38
or Money Exchanger, normally used for Receipt voucher where we
pay in foreign currency.

Buying Rate
Enter the rate at which we are buying the currency from our
Banker or Money Exchanger, normally used for payment voucher
where we pay in foreign currency.

FOREX MANAGEMENT

Suppose if the company dealing with the foreign exchange, they may
get either a forex gain or forex loss because of price fluctuations in
foreign currency market. When they convert the Indian currency into
foreign currency, they will follow the method of "BUY LOW AND
SELL HIGH”, which means buying the foreign currency for low price
and selling them for high price.

Ex:1

On 2/7/2016, bought Furniture from Damro Furniture for value of

50000/- US DOLLAR. Market price of US dollar on date is Rs.46/-$,
which is payable within 30days. On 2/8/2016 paid $50000, to Damro
Furniture through ICICI Bank, and market rate is $47, and Bank
charges for Rs.1000.

1. Create a company with accounts only

2. Press f11 f1
Allow multi currency yes
3. Goto gateway of tallyAccounts info CurrenciesCreate
4. Give symbol: $
Formal name: dollar
Then save it
5. Got currencies  rates of exchange
Give standard rate = 45$
Selling rate = 47$
Buying rate = 46$
39
6. Ledgers Creation:-

i) Goto Ledgerpurchaseunder- purchase A/c.

ii) Damro Furnitureunder - sundry creditor->change currency
symbol.
iii) BankBank account.
iv) Bank charges indirect expenses.

7. Accounting Vouchers-> F9(purchase)

Party’s a/c name: Damro Furniture.
Particular Amount
Purchase $50000

8. Payment(F5)
Account: Bank
Particular Amount
Damro Furniture $50000
Bank Charges 1000

REPORT:
Display->Account Book-> Ledger->Damro Furniture.

Example: 2
Pound (Std rate: 55, Sell Rate: 56, Buy rate:57)
Purchase from Poorvika Mobiles Pound 5000
Bank charges paid Rs.2000
Sales to Foreign CustomerFranc 500

Example: 3
Yen (Std Rate:45, Sell Rate: 46, Buy Rate: 47)
Sold goods to Foreign Customers Yen7000

40
 Chapter-10 Price List

The rate will be fixed based on the quantity.

Eg: Fruits, when the quantity increases, then the price will decrease

Different pricing structure for the same item depending on the

quantity of sales vouchers.

Date wise as well as the type of the company (Retail/Wholesale) the

price will be fixed.

STEPS:
1. create a company (A/c with inventory)
2. F11F2use multiple price levelsYes

Company price levels:

a) Wholesaler
b) Retailer
c) Exporter
3. Inventory InfoStock groupfruits
Units of measureskg
Stock itemsApple,orange.
4. LedgerPurchasepurchase accountInventory values are
affectedyes
sales sales account In ventory values are
affectedyes
kani marketSundry creditorsPrice level applicablewholesaler
selvam marketSundry creditorsPrice level applicableretailer
41
siva marketSundry creditorsPrice level applicableexporter

5. Inventory InfoPrice listfruits,wholesaler

a) Apple from to Rate

- 50kg 200
50kg 100kg 100
100kg- 90

b) Orange from to Rate

- 50kg 120
50kg 100kg 110
100kg- 90

Do the same process for retailer and exporter using the tabular
column.

6. Accounting vouchers:
(i) Sales (F8):
Party name: kani market
Name of item qty rate amount
Apple 105kg 90 9450
Orange 105kg 80 8400
save
Do the same for selvam market and siva market
7. Report:
Page up the voucher  print(alt+p)

Example: 1
 Sold goods to Kani Market (Wholesaler)
 Apple-105 kg
 Orange – 105kg
 Sold goods to Selvam Market (Retailer)
 Apple 100kg
42
  Orange 100kg
 Sold goods to Siva Market (Exporter)
 Apple 105kg
 Orange 105kg
Wholesaler:
Particular Quantity Rate
Less than 50kg 200
Apple 50kg – 100kg 100
More than 100kg 90
Less than 50 kg 200
Orange 50kg – 100kg 100
More than 100kg 80

Retailer:
Particular Quantity Rate
Less than 50kg 120
Apple 50kg-100kg 110
More than 100kg 90
Less than 50kg 200
Orange 50kg-100kg 100
More than 100kg 50

Exporter:
Particular Quantity Rate
Less than 50kg 50
Apple 50kg-100kg 40
More than 100kg 30
Less than 50kg 80
Orange 50kg-100kg 70
More than 100kg 60

Example: 2
 Sold goods to Vignesh & Co (Wholesaler)
 Saree -100 nos
 Shirt – 100nos
 Sold goods to Nisha & Co (Retailer)
 Saree 90nos
43
  Shirt 120nos
 Sold goods to Sasi & Co (Exporter)
 Saree 80nos
 Shirt 150nos
Wholesaler:
Particular Quantity Rate
Less than 50nos 1200
Saree 50kg – 100nos 1100
More than 100nos 900
Less than 50 nos 2000
Shirt 50kg – 100nos 1900
More than 100nos 1800

Retailer :
Particular Quantity Rate
Less than 50nos 120
Saree 50kg – 100nos 110
More than 100nos 90
Less than 50 nos 200
Shirt 50kg – 100nos 180
More than 100nos 100
Exporter:
Particular Quantity Rate
Less than 50nos 1200
Saree 50kg – 100nos 1100
More than 100nos 500
Less than 50 nos 8000
Shirt 50kg – 100nos 7000
More than 100nos 6000

44
 CHAPTER – 11
BATCH WISE DETAIL :

MEANING:

=>BATCH WISE DETAILS ARE USED TO

IDENTIFY THE MOVEMENTS OF INVENTORY IN BATCHES
OR LOTS.

EXAMPLES FOR BWD :

=>MEDICAL INDUSTRY, THE SAME CAN BE
USED BY THE OTHERS INDUSTRIES FOR MAINTAINING
(OR) MANUFACTURING PERISHABLE GOODS.

EXAMPLE :1
PURCHASE FROM RAJA MEDICALS :
 SARIDON (012) 2000 NOS @ RS : 5 (1/4/XX-1/8/XX)
 BRUFEN (014) 1000 NOS @ RS :5 (1/4/XX-1/12/XX)

SOLD TO RAVI MEDICALS :

 SARIDON 1000 NOS @ RS :7
45
  BRUFEN 900 NOS @ RS 8

SOLD TO RAGU MEDICALS :

 SARIDON 400 NOS @ RS:6
 BRUFEN 500 NOS @ RS : 5

EXAMPLES : 2
PURCHASE FROM ARUN STORES
 SWEET BREAD (123) 2500 PCS @ RS : 100
(1/4/2014) - (31/12/2014)
 SALT BREAD (345) 2600 PCS @ RS:200
(1/4/2017) – (31/1/2018)

SOLD TO KAMATCHI STORES :

 SWEET BREAD 1000 PCS @ RS: 90

 SALT BREAD 1000 PCS @ RS: 190

SOLD TO BALAJI STORES

 SWEET BREAD 800 PCS @ RS : 100

 SALT BREAD 500 PCS @ RS: 150

STEPS:
1. CREATE COMPANY
2. F11-> F2-> MAINTAIN BATCHWISE -> YES
(USE EXPIRY ) -> YES
3. LEDGERS -> CREATE
a. PurchasePurchase Account
b. SalesSales Account
c. Raja MedicalsSundry Creditors
d. Ravi MedicalsSundry Debtors
e. Ragu MedicalsSundry Debtors

4. INVENTORY INFO -> UNITS OF MEASURES -> NOS

STOCK ITEM -> CREATE ->(I)SARIDON -> NOS ->
MAINTAIN IN BATCHES : YES
TRACK DATE OF MFG : YES
46
 USE EXPIRY DATES : YES
(II)BRUFENNOS
MAINTAIN IN BATCHES : YES
TRACK DATE OF MFG : YES
USE EXPIRY DATES : YES

5. ACCOUTING VOUCHERS->CREATE->GIVE DETAILS

->SAVE

REPORT:
DISPLAY->INVENTORY BOOKS->BATCH-> SELECT ITEM.

CHAPTER – 12BANK RECONCILIATION STATEMENT

COMPANY’S ACCOUNT BOOK AND BANK PASS BOOK WILL

SHOW AND EQUAL MAINTANCE AMOUNT.

EXAMPLE:- 1

CASH WITHDRAW FROM BANK, IT WILL BE ADJUSTED IN

BOTH THE COMPANY’S ACCOUNT BOOK AS WELL AS
BANK PASSBOOK

VOUCHER DATE BANK DATE TRANSACTIONS

OR COMPANY
DATE
1ST APRIL 1ND APRIL CASH DEPOSITED
INTO
BANK RS.50,000

47
1ST MAY 1ST MAY CASH
WITHDRAWN
FROM BANK
RS.5,000
1ST MAY 31ST MAY PAID SALARIES
BY CHEQUE
RS.25,000
1ST JUNE 2ND JUNE RECEIVED
CHEQUE FROM
SUNDAR
RS.2,00,000
2ND JUNE 1ST JULY CHEQUE PAID TO
ABI RS.30,000

48
EXAMPLE: 2
VOUCHER DATE BANK DATE TRANSACTIONS
OR COMPANY
DATE
1ST APRIL 1ST APRIL RECEIVED
CAPITAL FROM
BALAJI
RS:12,00,000
1ST APRIL 1ST APRIL CASH DEPOSITED
INTO
HDFCRS.7,000
2ND MAY 31ST MAY CASH PAID TO
RAM RS.34,000
2ND JUNE 2ND JUNE CHEQUE
RECEIVED FROM
VASU RS.5600
1ST JULY 2NDJULY CHEQUE PAID TO
KAVIYA
RS.1,10,000

STEPS:-

1. LEDGER->CREATE
2.VOUCHER ->CREATE
3. GOT->BANKING->BANK RECONILIATION->BANK->BANK
DATE->SAVE IT.

4. REPORT:-

GOT->BANKING->BANK RECONCILIATION->BANK-
>ALTF1&F2->F12->SHOW RECONCILED TRANSACTIONS
ALSO->YES-SAVE IT.

49
50
 CHAPTER – 13
PAYROLL
Meaning:
 Process of calculation and disbursement of salary to staff of an
establishment is known as PAYROLL PROCESS. Normally ,
employers are doing this with spread sheets. This requires
duplication of data for each and every month and mutual
intervention in data feeding. However, the facts will not get
updated in the books of accounts. So, if accounting software has
payroll facility, then books can be updated with the help of one
time masters.
 Payroll process In tally depends on pay heads, employees, salary
details and attendance types. Pay heads are bifurcated into
earnings and deductions. Further , these two heads divided into
statutory and non- statutory.
 Statutory :
 Basic, Dearness Allowance (DA)
 Non- Stat utory:
 House Rent Allowance (HRA), Personal pay
(PP), Conveyance Allowance(CA) , Education
Allowance (EA) etc.,
Example: 1
Employee group : Manager, Sales Manager, Accountant.
Employees : Manager :Rajan
: Sales Manager : Ram
:Accountant : Ravi
Attendancce : Present: Attendance / Leave with pay
: Absent: Leave without pay
Pay Heads : Basic salary , HRA, PF, MA.

51
STEPS:
1) Create company
2) F11->F1-> Maintain Payroll->Yes
3) Gateway of tally->Payroll Info->Employees Group -> Create ->
Manager , Sales Manager , Accountant
4) Gateway of Tally ->Payroll Info-> Employee->create (i) Rajan
Under -> Manager
(ii) Ram
Under -> Sales Manager
(iii) Ravi
Under -> Accountant
5) Attendance / Production type-> Create-> Present ->
Attendance/Leave with Pay
Absent-> leave without
pay
6) Pay heads->create (i)Basic salary
Pay heads type: Earnings for eployees
Income type : Fixed
Under : Indirect Expenses
Calculation type : on Attendance
Attendance / Leave with pay: Not applicable
Leave without Pay : Absent
Calculation type: Month -> user defined-> days

(ii)Name: Medical Allowance

Pay Heads Type : Earnings for Employees
Income type : Fixed
Under : Indirect Expenses
Calculation type : Flat rate
Calculate period : Month
(iii) Name: Provident Fund (PF)

52
 Pay head type: Deduction from employees
Under: current Liabilities

(iv)Name: House Rent Allowance (HRA)

Pay Heads Type : Earnings for Employees
Income type : Fixed
Under : Indirect Expenses
Calculation type : Flat rate
Calculate period : Month
7) Salary Details-> Define-> Select-> Rajan(Manager)
Effective pay head rate per
From
1-4-xx basic salary 65000 month
House rent
allowance
medical
allowance 5000 month
provident
fund
(ii)Ram-> Sales Manager
Effective pay head rate per
From
1-4-xx basic salary 25000 month
House rent
allowance
medical
allowance 3000 month
provident
fund
(iii)Ravi-> Accountant
Effective pay head rate per
From

53
1-4-xx basic salary 15000 month
House rent
allowance
medical
allowance 1000 month
provident
fund

8) Payroll Vouchers->ctrl+F5->Attendance->Alt+A(for autofill)

Voucher date: 1/4/xx
Employee group: All items
Attendance / Production Type: Absent
Default value to fill: 0
Sort by : Employee Name
(Give absent days and save).
9) Payroll Vouchers->ctrl+F4->Payroll->Alt+A(for autofill)
Process for : Salary
From: 1/4/xx
To: 1/5/xx
Employee / group: All items
Payroll ledger: Cash
-save

10) Payroll Vouchers->ctrl+F4->Payroll->Alt+A(for autofill)

Process for : user defined
From: 1/4/xx
To: 1/5/xx
Employee group: All items
Payroll ledger: Cash
-save
Report:
Display->Payroll Reports->Statements of Payroll -> Pay Slip->
Single/Multiple pay slip.

54
Example: 2
Employee group: Manager, Clerk, Office Boy
Employees : Vinoth , Suresh, Giri
Salary details :
Basic salary HRA MA PF PRE-AB
43500 5000 550 1000 30-1
42000 4500 500 900 29-2
41000 4000 450 800 28-3
Example: 3
Employee group: Team Leader, staff 1, staff 2.
Employees : Ganesh, Priya, Swathi
Salary details :
Basic salary HRA MA PF PRE-AB
1,00,000 6500 250 900 28-1
2,00,000 5500 250 1000 29-0
3,00,000 7000 250 800 27-2

55
 CHAPTER-14
GOODS AND SERVICE TAX(GST)

INTRODUCTION:
Goods And Service Tax(GST) Was First Introduced By Arun
Jaitley In July 1st 2017.
After The Formation Of Modi Government.

HISTORY:
Goods And Service Tax(GST) Is The Comprehensive Tax
Levied On Supply On Goods And Services Across India. Gst Is Also
Called As Dual Gst. Nearly 164 Countries Are Using Gst.

TYPES OF GST:
 Central Goods And Service Tax(CGST)
 State Goods And Service Tax(SGST)
 Integrated Goods And Service Tax(IGST)
o Cgst and sgst are used within the state i.e., intra state
o Igst are used for inter state

SLAB RATES FOR GST:

A. No tax
B. 3%(gold)
C. 5%
D. 12%
E. 18%
F. 28%

LIST OF GOODS AND SERVICES ACCORDING TO SLAB

RATES:

 NO TAX

GOODS SERVICE
MILK HOTEL
CURD LODGE WITH TRAFFI RATE
LESS THAN 1000
NATURAL HONEY
56
SALT

 5% TAX

GOODS SERVICE
SKIMMED MILK POWDER SMALL RESTURANTS WITH
1000-7500 AS TRAFFI
RATE(INPUT CREDIT AIS
NOT AVAILABLE)
VEGETABLES
COFFEE
COAL

 12% TAX

GOODS SERVICE
MEAT BUSINESS CLASS AIR
TICKETS
BUTTER
CHEESE
PICKLES

 18% TAX

GOODS SERVICE
REFINED SUGAR IT
PASTA TELECOM
CAKES FINANCIAL SERVIES
CONFLITS

 28% TAX

GOODS SERVICE
PAN MASALA 5 STAR HOTELS
DISHWASHER
WAITING MACHINE
SUNSCREEN

57
GSTIN:
GOODS AND SERVICE TAX IDENTIFICATION NUMBER

HSN CODE:
HARMONISED STRUCTURED OF NOMENCLATURE CODE

GST FORMS:

S.NO FORM PURPOSE DUE DATE

1. GSTR1 Outward 15th of the next
supplies made month
by supplier
(other than
compounding
taxpayer and
ISD)
2. GSTR2 Inward supplies 15th of the next
received by a month
taxpayer(other
than
compounding
taxpayer and
ISD)
3. GSTR3B Monthly return 20th of the next
(other than month
compounding
taxpayer and
ISD)
4. GSTR4 Quarterly return 18th of the
for month next to
compounding quarter
taxpayer
5. GSTR5 Periodic return Last day of the
by the non registration
resisdent
foreign tax
payer
58
6. GSTR6 Return for ISD 13th of the next
month
7. GSTR7 Return for TDS 10th of the next
month
8. GSTR8 Annual returns 31st december
of the next FY
EXAMPLES:

EXAMPLE:1

 GOODS PURCHASED FROM RAM LTD

o JUTE FABRICS 100NOS @RS 1000(59113220)
 GOODS SOLD TO RAGHU LTD
o JUTE FABRICS 90NOS @ RS 1500 (59113220)
CALCULATE GST @ 12%

EXAMPLE:2

 GOODS PURCHASED FROM KALAI & CO

o SAREE 200NOS @ RS 1500 (52081120)
 GOODS SOLD TO MUKESH & CO
o SAREE 100NOS @ RS 2000(52081120)
CALCULATE GST @ 5%

STEPS: (EXAMPLE-1)

 Create Company
 F11F3Enable Goods And Service Tax(GST)Yes
o Set/Alter Gst Details  Yes
 Gst Details:
State :Tamilnadu
GST/UIN :33AAACI1195H2ZS
Applicable From :1-Apr-2018
Set/Alter Gst Rate Details :Yes

Gst Details For Company:

HSN/SAC DETAILS:
59
Description :Jute Fabrics
HSN/SAC :59113220

TAX DETAILS:
Taxablity: Taxable

Tax type rate

Integrated tax 12%
Central tax 6%
State tax 6%
Cess 0%
-save

 ACCOUNTS INFO:
o Ledgers  Create
 PurchasePurchase Account

Statutory information:
Is Gst Applicable : Applicable
Set/Alter Gst Details : Yes

Gst details for ledger:

HSN/SAC DETAILS:

Description :Jute Fabrics

HSN/SAC :59113220
Nature Of Transaction:Purchase Taxable

TAX DETAILS:
Taxablity: Taxable

Tax type rate

Integrated tax 12%
Central tax 6%
State tax 6%
60
Cess 0%
-save
Type Of Supply: Goods

 Sales  Sales Account

Statutory information:
Is Gst Applicable : Applicable
Set/Alter Gst Details : Yes

Gst details for ledger:

HSN/SAC DETAILS:

Description :Jute Fabrics

HSN/SAC :59113220
Nature Of Transaction:Purchase Taxable

TAX DETAILS:
Taxablity: Taxable

Tax type rate

Integrated tax 12%
Central tax 6%
State tax 6%
Cess 0%
-save
Type Of Supply: Goods

 Ram Ltd: Sundry Creditors

State : Tamilnadu
Set/Alter GST Details :yes

GST Details:
GSTIN/UIN:33AAACI1195H1ZS
-save
 Raghu Ltd: Sundry Debtors
61
 State : Tamilnadu
Set/Alter GST Details :yes

GST Details:
GSTIN/UIN:33AAACI1195H1ZS
-save
 CGST: Duties & Taxes
Type of duty/ tax :GST
Tax type :Central Tax
% of calculation :6%
-save

 SGST: Duties & Taxes

Type of duty/ tax :GST
Tax type :State Tax
% of calculation :6%
-save
 INVENTORY INFO:
o UNITS OF MEASURECreatenos
 Unit quantity code(UQC)nos-numbers
-save
o STOCK ITEMSCreate
 Jute fabrics units  nos

Statutory information:
HSN/SAC DETAILS:

Description :Jute Fabrics

HSN/SAC :59113220
TAX DETAILS:
Calculation Type : On Value
Taxablity : Taxable

Tax type rate

Integrated tax 12%
Central tax 6%
State tax 6%
Cess 0%
62
 -save
Type Of Supply: Goods

 ACCOUNTING VOUCHERS:
o PURCHASE(F9)
Party A/c Name: Ram Ltd
Purchase Ledger: Purchase

Name of item qty rate amount

Jute fabrics 100 1000 100,000

Cgst 6% 6000
Sgst 6% 6000
-save
o SALES(F8)
Party A/c Name: Raghu Ltd
Sales Ledger : Sales

Name of item qty rate amount

Jute fabrics 90 1500 135,000

Cgst 6% 8100
Sgst 6% 8100
-save

REPORT:
DisplayStatutory ReportsGST
(I) GSTR1(SALES)
(II) GSTR2(PURCHASE)
(III)GSTR3B(TAX INVOICE)

63
 CHAPTER-15
SERVICE TAX

 Service Tax is an Indirect Tax. We can charge the service

provided by a person, firm, agency, etc.,

RATES:
Service Tax 10%
Swatch Bharat Cess 0.5%
Krishi Kalyan Cess 0.5%

EXAMPLE:1

Paid for Training Charges Rs.50000 to Kavitha with service Tax

Category  Commercial Training and coaching.

STEPS:

 Create Company
 F11F3 Enable Goods And Service Tax(GST)Yes
o Set/Alter Gst Details  Yes
 Gst Details:
State :Tamilnadu
Registration Type : Regular
GST/UIN :33AAACI1195H2ZS
-save
 F11F3 Enable service tax  Yes
o Set/Alter Service Tax Details Yes
 Service tax Details:
Type of Organisation:Registered pvt.ltd company
Set/Alter Service Tax Details Yes
Service tax Details:
Name: Commercial Training and Coaching
Rate Details:
Service Tax 10%
Swatch Bharat Cess 0.5%
Krishi Kalyan Cess 0.5%
64
  Accounts infoLedgersCreate
o Training chargesindirect expenses

Statutory Information
Is GST Applicable : applicable
Set/alter GST :no
Type of supply :services

Is service tax applicable :applicable

Set/alter service tax details :Yes
Service tax details

Name: commercial training and coaching

Rate Details:
Service Tax 10%
Swatch Bharat Cess 0.5%
Krishi Kalyan Cess 0.5%
-save
o KavithaSundry Debtors
-save
o Service taxduties and taxes
 Types of duty/tax service tax
 Tax head service tax
-save
o Swatch bharat cessduties and taxes
 Type of duty/taxswatch bharat cess
-save

o Krishi kalyan cess duties and taxes

 Type of duty/taxkrishi kalyan cess
-save

 Accounting vouchers:
o SALES(F8)
Party name: Kavitha
Particulars amount
65
Training charges 50000
Service tax 5000
Swatch bharat cess 250
Krishi kalyan cess 250 -save
o PAYMENT(F5)
Account : cash

Particulars amount
Service tax 5000
Swatch bharat cess 250
Krishi kalyan cess 250
-save

REPORT:
Displaystatutory reportsservice tax reportsform ST3.

EXAMPLE:2

Paid for placement service Rs.50000 to smart agencies with service

tax
Category: Manpower Requirement agency

EXAMPLE:3

Paid for telephone charges to BSNL Rs.40000 with service tax

Category: Telephone Service

EXAMPLE:4

Received from consultancy income rs.70000 from excel agencies with

service tax
Category: Managent Consultant

EXAMPLE:5

Received from karthick agencies Rs.100000 as event management

service
Category: Event Management Service.
66
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