OCEANGOLD MANAGEMENT SYSTEM VC-03

CHANGE OF COMMAND
Ship’s NAME: PORT : DATE :

PROTOCOL
MASTER’S CHANGE OF COMMAND

Today the __________________ (date) at _______ (local time) the undersigned Masters,

Α. _______________________________ Β. _______________________________

the first hands over and the second takes over the Command of the
M / T _______________________

as per Owners’ orders and according to the enclosed Documents and Inventories .

Master Leaving Master Joining

Name : ____________ _________ _______________________

Signatures : ______________________ _______________________

THE FOLLOWING MUST BE ATTACHED TO THIS HAND OVER REPORT:

1. LIST OF SHIPS’ CERTIFICATES

2. LATEST CREW LISTS

CONTENTS
1. Company’s Safety Management System Manuals
2. Crew Documents / Certificates
3. List of Logs and Records
4. List of Miscellaneous Equipment
5. Hand Over Check List
6. Cash on board delivered to Taking-Over Master
7. Balance of Transit Locker.
8. Other Items delivered to Taking-Over Master
9. Crew credit/debit balance.

Master Leaving Master Joining

______________ _______________

1. COMPANY’S SAFETY MANAGEMENT SYSTEM MANUALS

CONTROLLED
MANUAL NAME YES / NO
COPIES ON BOARD
POLICY MANUAL MASTER – 1

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 OCEANGOLD MANAGEMENT SYSTEM VC-03

CHIEF ENGINEER – 1

PROCEDURES MANUAL MASTER – 1

CHIEF ENGINEER – 1

MASTER – 1
EMERGENCY RESPONSE PLAN CHIEF ENGINEER – 1

MASTER – 1
FLEET INSTRUCTIONS MANUAL CHIEF ENGINEER – 1

MASTER – 1
COMPANY FORMS CHIEF ENGINEER – 1

S.O.P.E.P. or S.M.P.E.P 1
SOLAS TRAINING MANUALS BOTH MESS ROOMS
LIFE SAVING APPLIANCES & FIRE FIGHTING EQUIPMENT
1
MAINTENANCE BOOKLET
GARBAGE MANAGEMENT MANUAL 1
BALLAST WATER MANAGEMENT MANUAL 1
SHIP SECURITY PLAN 1

2. CREW DOCUMENTS / CERTIFICATES

YES / NO
1 SHIP’S ARTICLES
2 OFFICERS AND CREW AGREEMENTS
3 SEAMEN BOOKS AND PASSPORTS
OFFICERS AND CREW LICENSES, CERTIFICATES OF COMPETENCY
4 AND FLAG ENDORSEMENTS
5 OTHER CERTIFICATES

3. LIST OF LOGS and RECORDS

YES / NO
1 DECK LOG BOOK
2 BELL BOOK
3 NIGHT ORDER BOOKS (MASTER + CH.ENG)
4 COMPASS ERROR RECORD LOG
5 CHRONOMETER LOG BOOK
6 CHARTS CORRECTION LOG
7 OIL RECORD BOOK DECK ( PART II )
8 OIL RECORD BOOK ENGINE ( PART I )
9 GMDSS LOG BOOK
10 RADARS’ LOG BOOKS
11 NOXIOUS SUBSTANCES RECORD BOOK (IF APPLICABLE)
12 GARBAGE LOG BOOK (ANNEX V MARPOL)
13 SHIPS MEDICINE CHEST INVENTORY
14 MEDICAL LOG BOOK
15 VESSEL’S STAMPS
16 SAFETY BOX - KEY / INSTRUCTIONS
17 FLAG ADMINISTRATION REGULATIONS, RULES & NOTICES
18 P&I RULES & REGULATIONS, LIST OF CORRESPONDENCE

4. LIST OF MISCELLANEOUS EQUIPMENT

No ITEM NO. OF ITEMS
1 MOBILE PHONE : maker: number: pin:
2 PORTABLE CALCULATORS
3 COMPUTERS (working)

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 OCEANGOLD MANAGEMENT SYSTEM VC-03

4 CAMERAS (MAKER)
5 TYPEWRITERS
6 PHOTOCOPY MACHINES a) Maker/model:
b) Maker/model:
7 SEXTANTS
8 BINOCULARS

9 STOP WATCHES

10 MAGNIFYING GLASS
11 WALKIE TALKIES MAKER TYPE
MAKER TYPE
12 Additional to GMDSS V. H. F. sets

13 T. V. SETS
14 RADIO SETS
15 VIDEO PLAYERS
16 CD / DVD PLAYERS
17 VIDEO TRAINING CASSETTES
18 RECREATIONAL VIDEO CASSETTES
BREATHANALYZER
19 MAKER/MODEL:

No ITEM NO. OF ITEMS

INTERFACE DETECTORS
20
MAKER/MODEL:
LOADICATOR
21
MAKER/MODEL:
EXPLOSIMETER
22
MAKER/MODEL:
02 PORTABLE ANALYSER
23
MAKER/MODEL:
TANKSCOPE
24
MAKER/MODEL:
PERSONAL GAS DETECTORS
25
MAKER/MODEL:
PORTABLE SUBMERGED PUMP COMPLETE
26
MAKER/MODEL:
27 PORTABLE TANK PRESSURE GAUGE
CHECK IF FOLLOWING EQUIPMENT IS RENTED OR OWNED
28 MUCKING MACHINES
29 TANK VENTILATORS (WATER)
B / W MACHINES
30
MAKER:
31 B / W HOSES

Remarks:

5. HAND OVER CHECK LIST

No ITEM REMARKS

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 OCEANGOLD MANAGEMENT SYSTEM VC-03

GENERAL APPEARANCE AND CONDITION OF THE VESSEL

AND EQUIPMENT
1 Deck / Hull / Eng. Room are in good/satisfactory condition?
2 Accommodation cosmetic visual inspection is in good satisfactory condition?
3 L.S.A. and F.F.E. is in good/satisfactory condition?
4 Are main and auxiliary engines functioning correctly?
5 Steering Gear and associated equipment functioning correctly?
6 Navigation equipment functioning correctly
7 Radio/GMDSS equipment functioning correctly
8 Emergency batteries in good condition?
9 Emergency Generator in order?
10 Both Lifeboat engines working?
11 EPIRB/SART in good condition?
12 Condition of Cargo / Ballast piping and pumps are operational?
13 Cargo heating system effective?
14 Mooring equipment operational?
15 Mooring ropes and wires are in good condition
16 Has vessel any major defects?
17 Emergency stations marked and well equipped?
18 Condition of pollution avoidance and prevention matters is acceptable?

CONDITION OF THE DOCUMENTATION

19 Any certificates expire within next 2 months?
20 Charts and Nautical Publications corrected up to latest Notice to Mariners?
21 Safety Management meeting records?
22 Master’s Review of the Safety Management System completed? Date:
23 LAST Internal Audit / any open Non-Conformances Date:
24 LAST External Audit / any open Non-Conformances Date:
25 LAST Port State Control Inspection / any outstanding deficiencies Date:
26 LAST Flag State Inspection / any outstanding deficiencies Date:
27 LAST P & I Club Inspections / any outstanding deficiencies Date:
28 LAST Vetting inspections / any outstanding deficiencies Date:
29 MOORING ROPES/WIRES CONDITION QUARTERLY REPORT

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 OCEANGOLD MANAGEMENT SYSTEM VC-03

No ITEM REMARKS
30 LATEST INVENTORY & CONDITION REPORT OF PORTABLE INSTRUMENTS
31 LATEST SUPERINTENDENT INSPECTION REPORT & PENDING JOB ORDERS
32 LATEST SHIP LIBRARY LIST

OPERATION VOYAGE INSTRUCTIONS

33 Owners reporting system

34 Bunkers sufficient for the intended voyage and if any instructions available?
35 REMAINING ON BOARD quantities,
36 IFO DIESEL ENGOIL CYLOIL GENOIL Drinking Water

37 Vessel’s present voyage instructions received?

38 Charterers communication instructions / Charterers speed / Consumption obtained?

39 Consumption per day loaded and ballast passages obtained?

40
CREW MATTERS
41 Any comment regarding Crew behavior?
42 Catering, Provisions and feeding rate comment?
43 Latest Officers & Crew Appraisal Reports.

Remarks:

6. CASH ON BOARD DELIVERED TO TAKING-OVER MASTER

No CURRENCY EX RATE EURO SUM
1.
2.
3.
4.
5.
6.
7.
8.
9.

7. BALANCE OF CIGARETTES/SPIRITS DELIVERED TO TAKING-OVER

MASTER
No ITEM CURRENCY EX RATE EURO SUM
1.
2.
3.
4.
5.
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 OCEANGOLD MANAGEMENT SYSTEM VC-03

6.
7.
8.

8. OTHER ITEMS DELIVERED TO TAKING-OVER MASTER(MINI-M CARDS

etc)
No ITEM NUMBER CURRENCY EX RATE EURO SUM
1.
2.
3.
4.
5.
8.

9. CREW CREDIT / DEBIT BALANCE ON _ / __ /____

NAME RANK CREDIT DEBIT SIGNATURE

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28

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 OCEANGOLD MANAGEMENT SYSTEM VC-03

29
30

Remarks:

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