MS EXCEL - TASKS

Task 1

1. Create a spreadsheet and enter data and then save and print.

2. Objectives: At the end of this task course participants shall be able to:-

 Switch on your system and load your spreadsheet application

 Enter text and numeric data without any errors
 Enter formulae
 Save your spreadsheet structure and data
 Print spreadsheet display
 Print formulae

3. Activities
You are to create a spreadsheet to cost out the meals for course members.

a) Switch on your computer system and load a spreadsheet application.

b) Enter the title SUBSISTENCE EXPENSES.

c) On the row below the title enter the following column headings:
NAME, BREAKFAST, LUNCH, DINNER, TOTAL
(Sensible abbreviations may be used for column headings).

4. Under the column-heading NAME enter the following row labels:

MARIA HASSANI, JOHN CHACHA, MARIAM SAIDI, MAX BUBERWA, GEORGES

KIMTI, JACKSON DAUDI, AMIRA SALEH, TOTAL

5. Enter the following numeric data:

NAME BREAKFAST LUNCH DINNER

MARIE HASSANI 3.95 7.45 14.70
JOHN CHACHA 6.95 10.30 12.75
MARIAM SAIDI 3.95 8.20 10.50
MAX BUBERWA 5.95 11.45 12.75
GEORGES KIMTI 5.95 8.20 14.70
JACKSON DAUDI 3.95 14.25 9.30
AMIRA SALEH 3.95 10.80 12.90

(Check your numeric entries and correct any errors)

6. Enter a formula to calculate the TOTAL cost of all breakfasts.

7. Save as Task 1 and print a copy of your work.

Task 2

1. Edit and manipulate a spreadsheet and the save and print.

2. Objectives: At the end of this task course participants shall be able to:-

 change entries made to your spreadsheet

 copy of replicate entries and formulae
 add a new row and a new column
 add a new column or row to create new values.

3. Activities

1. Recall the spreadsheet saved in Task 1.

2. The original information in the spreadsheet was found to be incorrect.

JOHN CHACHA had the continental breakfast and not the English breakfast.
His entry for breakfast should be £3.95, JACKSON DAUDI'’ dinner cost did not
include dessert, the value entered for dinner for her should be £10.90.

3. MAX BUBERWA’s subsistence costs should not have been included. Delete
the row containing MAX BUBERWA’s data; close up space, do not leave a
blank row.

4. Replicate the formula used to calculate TOTAL breakfasts so that the TOTAL
lunch and dinner bill is also calculated.

5. Enter a formula used to calculate TOTAL breakfasts so that the TOTAL lunch
and dinner bill is also calculated.

6. Replicate the formula calculating the total of MARIE HASSANI’s meals to

calculate the total for each of the other individuals receiving subsistence.

7. Save you spreadsheet.

8. Insert a new column headed TEA after LUNCH and before DINNER. Enter the
following information.

MARIA HASSANI £1.50, JOHN CHACHA £3.20, MARIAM SAIDI £2.80, MAX
BUBERWA £2.75, GEORGES KIMTI £1.75, JACKSON DAUDI £2.20, AMIRA
SALEH £1.70, TOTAL

9. a) Adjust the spreadsheet to show the TOTAL for TEA.

b) Recalculate the TOTAL for each individual in the TOTAL column.
c) Calculate the overall TOTAL bill, which should be shown on the TOTAL row
in the TOTAL column.

10. Save your spreadsheet and print a copy.

Task 3
1. Use spreadsheet, save a spreadsheet, print its contents and exit application.

2. Objectives: At the end of this task course participants shall be able to:-

 left and right justify text

 change column width

 use integer format to display numbers

 use decimal format to display numbers

 save spreadsheet file

 print spreadsheet

 exit your spreadsheet application with data safely stored.

3. Activities

a) Reload the spreadsheet saved at the end of Task 2.

b) Adjust the width of the column containing NAMES so that it is wide enough to
display the longest name in full.

c) Display the headings: NAME, BREAKFAST, LUNCH, TEA, DINNER, TOTAL so

that NAME is left-justified and the remaining headings BREAKFAST, LUNCH,
TEA, DINNER, TOTAL are right-justified.

4. Display the numeric data in the BREAKFAST, LUNCH, DINNER and TEA column
to two decimal places (e.g. 3.95). The figures in the TOTAL column should be
displayed in integer format (i.e. without decimal places).

5. Save your spreadsheet and print a copy.

6. Ensure your data is safely stored and exit from your spreadsheet application

Task 4

1. You are to create a spreadsheet, which is to be used to calculate half-yearly

sales and income for a clothes department in a small company.

2. Objectives: At the end of this task course participants shall be able to:-
 Enter title; enter column headings and row labels with no more than three data
entry errors.
 Display text left justified.
 Display text right justified.
 Enter numeric data for sales and UNIT PRICE with 100% accuracy.
 Saved file
 Print spreadsheet display
 Enter a formula to calculate HALF-YEAR TOTALS
 Replicate the formula to calculate HALF-YEAR TOTALS for each item sold
 Print formulae used in spreadsheet
 Delete the row, which contained the data for SWEATSHIRTS and closed up the
space
 Edit the number of BOBBLEHATS sold for FEBRUARY
 Edit the row label for GLOVES to THERMAL GLOVES
 Increase the width of the ITEM column to display THERMAL GLOVES
 Enter formula to calculate INCOME for THERMAL GLOVES and then replicated
that formula for each item sold.
 Enter a formula to calculate TOTAL INCOME
 Insert a new row for SUNGLASSES between BOBBLEHATS and BALACLAVAS
 Adjust formulae to include the information for SUNGLASSES
 Display numeric data in integer and to two decimal places
 Save the spreadsheet data, exited the spreadsheet application and closed down
the
system.

3. Activities.

a) Start up your computer system and load Excel program.

b) Enter the title WARM-WEAR.

c) Under the title enter the following column headings.

ITEM, JAN, FEB ,MAR, APR, MAY, JUNE, HALF-YEAR, UNIT PRICE, TOTAL INCOME
(Abbreviations may be used for column headings).

The first column-heading ITEM should be left justified. Heading columns

should be right- justified.

d) Under the ITEM column heading enter the following row labels.
(Abbreviations are not permitted). All row labels should be left justified.

GLOVES
BOBBLEHATS
BALACLAVAS
SWEATSHIRTS
WOOLEN SOCKS
SCARVES
TOTAL INCOME
Enter the following data:

JAN FEB MAR APR MAY JUNE UNIT PRICE TOTAL INCOME
GLOVES 41 28 22 13 16 6 6.75
BOBBLEHATS 31 12 8 10 2 0 7.85
BALACLAVAS 18 2 5 3 0 1 12.60
SWEATSHIRTS 44 50 37 23 28 17 16.99
WOOLEN SOCKS40 23 48 30 22 15 4.98
SCARVES 10 3 6 17 8 4 6.98

e) Save the data as WARM WEAR and print the spreadsheet.

f) Enter a formula to calculate the HALF-YEAR TOTALS for GLOVES. Replicate

this formula to obtain HALF-YEAR TOTALS for all other items sold.

g) Warm-Wear decide that the SWEATSHIRT figures belong with another

department.
Delete the row and the data for SWEATSHIRTS; close up the space, do not
leave a blank row.

h) There have been a few errors entered on the spreadsheet. The number of
BOBBLEHATS sold in February was 18, amend the entry accordingly.

One item GLOVES should have been entered as THERMAL GLOVES. Edit the
row label. Increase the width of the ITEM column to display THERMAL GLOVES
in full.

i) Use a formula to calculate the income for THERMAL GLOVES. Here is the
formula.

HALF-YEAR TOTAL multiplied by UNIT PRICE. Replicate this formula to obtain

income for all items.

j) Use a formula to calculate TOTAL INCOME. This will be calculated by adding

together the income for every item.

k) Save your spreadsheet.

l) Add a new row to show the sale of SUNGLASSES; place the row after
BOBBLEHATS and before BALACLAVAS.

JAN FEB MAR APR MAY JUNE UNIT PRICE

SUNGLASSES28 14 0 0 5 22 2.99

Adjust the spreadsheet to show HALF-YEAR TOTALS and INCOME from

sunglasses.
Recalculate the TOTAL INCOME figure.

m) Display the numeric data in the UNIT PRICE column to two decimal places
and all other numeric data in integer (i.e. without decimal places).
 n) Save and print the spreadsheet.

16. Exit from your spreadsheet application with data secured and close down
your system.

TASK 5

1. You are to create a spreadsheet to help plan the costing for a series of Mchiriku
concerts to be held next year.

2. Objectives: At the end of this task course participants shall be able to:-

 Start up the system and load a spreadsheet application.

 Enter text as title, column headings, row labels with no more than three data
entry errors.
 Enter numeric data with no errors.
 Enter formulae
 Print formulae
 Edit spreadsheet entries
 Delete a row/column
 Replicate formulae
 Insert a row/column
 Generate new values
 Left justify text
 Right justify text
 Change column width
 Used integer format to display numbers
 Used decimal format to display numbers
 Save spreadsheet
 Print spreadsheet
 Exited from spreadsheet application with data secure.

3. Activities

1. Start up the computer system and load the spreadsheet application.

2. Enter the title CONCERTS.

3. Under the title enter the following column headings:

VENUE HALL ARTIST TOTAL TICKET SIZE OF MAXIMUM PROFIT/LOSS

COST COST COST PRICE HALL INCOME

(Abbreviations may be used for column headings).

The first heading VENUE should be left justified. The other headings should be
right justified.

4. Under the VENUE column heading enter the following row labels
(abbreviations are not permitted). They should all be left-justified

CARDIFF
BRISTOL
LEEDS
YORK
LANCASTER
GLASCOW
DUBLIN

5. Enter the following data

VENUE HALL ARTIST TOTAL TICKET SIZE OF

COST COST COST PRICE HALL
CARDIFF 1200 2500 10 500
BRISTOL 1600 2000 15 800
LEEDS 800 2500 8 600
YORK 750 2000 7.50 850
LANCASTER 875 2000 9.50 1200
GLASCOW 1100 1500 12 1600
DUBLIN 950 1500 10 1375

6. Save your file as CONCERT.

7. a). The LEEDS venue is no longer available but an alternative is found.
Change LEEDS to EASTBOURNE.

b) Increase the width of the VENUE column to display EASTBOURNE in full.

c) The Eastbourne HALL COST is £1550, amend the cell accordingly.

8. The GLASGOW concert has been cancelled. Delete the row and the data for
GLASGOW close up the space and do not leave a blank row.

9. Use formulae to calculate.

a) the TOTAL COST of the CARDIFF venue. The formula is HALL COST plus
ARTIST COST. Replicate this formula to obtain the TOTAL COST for each
of the other venues.

b) MAXIMUM INCOME for CARDIFF. The formula is TICKET PRICE

multiplied by SIZE OF HALL.
Replicate this formula to obtain the INCOME for each of the other venues.

c) PROFIT/LOSS for the CARDIFF venue. The formula is MAXIMUM INCOME

minus TOTAL COST. Replicate this formula to obtain PROFIT/LOSS for each
of the other venues.

10. Add a new column after ARTIST COST and before TOTAL COST called ADMIN
COST.

Enter the following data:

CARDIFF 1200
BRISTOL 1050
EASTBOURNE 450
YORK 890
LANCASTER 1200
DUBLIN 1600

11. Adjust the formula calculating TOTAL COST to include ADMIN COSTS
for all the venues.

12. Display the data in the TICKET PRICE column to two decimal places, all
other numeric data should be displayed in integer (whole numbers).

13. Save and print the spreadsheet.

14. Close down your spreadsheet application ensuring that data is secure.
TASK 6

1. You are required to set up a spreadsheet record using Excel to record car
registration for the regions in Tanzania.

2. Objective: At the end of this task course participants shall be able to:-

 Start up the system and loaded a spreadsheet application.

 Entered text as title, column headings, row labels with no more than three
data entry errors.
 Entered numeric data with no errors.
 Entered formulae
 Printed formulae
 Edited spreadsheet entries
 Deleted a row/column
 Replicate formulae
 Inserted a row/column
 Generated new values
  Left justified text
 Right justified text
 Changed column width
 Used integer format to display numbers
 Used decimal format to display numbers
 Saved spreadsheet
 Printed spreadsheet
 Exited from spreadsheet application with data secure.

3. Activities

1. Switch on the computer system and load a spreadsheet application in our

case Excel.

2. Enter the title REGISTRATIONS.

3. Under the title enter the following column headings.

REGION JAN FEB MAR APR MAY TOTAL AVERAGE

(Abbreviations may be used for column headings only).

4. Display the column headings so that REGION is left justified and all other
headings are right justified.

5. Enter the following data under the column headings:

REGION JAN FEB MAR APR MAY

DAR 800 551 427 350 298
MORO 750 327 310 306 315
TABORA 600 183 162 158 152
TANGA 571 436 321 309 316
MOSHI 632 231 246 248 222
ARUSHA 380 270 253 231 185
MWANZA 420 185 182 163 176
DODOMA 158 132 123 125 120

6. All data in the column headed REGION should be left justified and the width
of the REGION column should be adjusted to show the longest country in full.

7. Save as CAR REGISTRATION and print a copy of the spreadsheet.

8. Delete the row labeled DODOMA as it has been decided to include only data
relating to OTHER REGIONS. Do not leave a blank row.

9. A few errors in the original information have been identified.

Car registrations for DAR for JAN were 782 and for ARUSHA for MAY were
201. Amend the cells accordingly.

10. a) Enter a formula to TOTAL the car registrations for DAR.

You will need to add together the figures for JAN, FEB, MAR, APR and MAY.

Replicate this formula to obtain the TOTALS for each of the other REGIONS.
 b) Enter a formula to TOTAL car registrations for the month of JANUARY. You
will need to add together the figures for each REGION.
Replicate this formula to obtain the TOTALS for each of the other months.

11. Enter a formula to calculate the AVERAGE registration for DAR. The
formula required is:
the total registrations for the five month period divided by the number of
months.

Replicate this formula to obtain the AVERAGE registrations for each of the
other countries.

12. Save and print a copy of the spreadsheet.

13. Insert a new column. The column should be headed JUNE and should
be placed after the
MAY column and before TOTAL.
Enter the following data:

Dar 278
Moro 318
Tabora 161
Tanga 278
Moshi 235
Arusha 187
Mwanza 178

14. a) Adjust the spreadsheet to show the TOTAL for JUNE.

b) Recalculate the TOTALS for each country to take account of the JUNE
figures.

c) Recalculate the AVERAGE for each country to take account of the JUNE
figures.

15. All numeric data should be displayed in integer (whole numbers)

except the data in
the AVERAGE column and this should be displayed to two decimal places.

16. Save and print the spreadsheet.

17. Ensure your data is secure and exit front the spreadsheet application.
Switch off your system.