Comprehensive Guide: Writing an Introduction for a

Report
Understanding the Purpose of a Report Introduction
Objective: To understand the purpose and role of an introduction in a report.

** Activity: Sample Analysis**

Read the following example introductions and answer the questions

that follow.
Activity 1: Sample Introduction 1**

This report was requested by the HR department to analyze the impact of flexible work hours
on employee productivity. The purpose is to gather insights from various departments and
suggest ways to improve productivity through flexible schedules. The report will summarize
the opinions collected and provide recommendations based on the analysis.

**Questions**:
1. Who requested this report?

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2. What is the main purpose of this report?

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3. What key topics will the report cover?

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Activity 2: Sample Introduction 2**

This report has been prepared for Bester Gaming’s management team to understand the
reasons behind the recent decline in sales. The goal is to identify potential market trends
affecting sales and to suggest strategies to boost future performance. This report will
analyze current sales data and provide actionable recommendations.

**Questions**:
1. Who is the audience for this report?

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2. What is the purpose of this report?

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3. What data will be analyzed in this report?

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 Lesson 2: Key Elements of a Report Introduction
**Objective**: To learn the three main parts of an introduction—
Purpose, Audience, and Context.

**Activity 3: Identifying Key Elements**

**Practice Introduction**
This report was prepared for the management team at XYZ Corp. to assess the benefits of
remote work policies. The main purpose is to determine how remote work affects team
collaboration and productivity. The report will include survey results from employees
and provide suggestions for future remote work policies.

Purpose:_________________________________________________________________

Audience: _______________________________________________________________

Context: _________________________________________________________________

Lesson 3: Writing an Introduction Step-by-Step

**Objective**: To create your own introduction using a structured
template.
**Template Exercise**: Use the template below to draft an introduction based on the
scenario provided.

Template:
This report was requested by ______ (audience) to look at ______
(issue or topic).
The purpose of this report is to ______ (main goal or action).
The report will focus on ______ (key topics or background).
 ** Practice Sample Scenario**:
This report was requested by the HR department to look at employee
satisfaction levels across different teams. The purpose of this report is to
understand the main factors contributing to high or low satisfaction
among employees. The report will focus on analyzing survey data from
various departments, identifying key areas of improvement, and providing
recommendations to enhance overall job satisfaction and retention.

Lesson 4: Writing Practice with Feedback

**Objective**: Write an introduction independently and receive
feedback.

**Activity**: Based on the scenarios below, write a full introduction. Exchange with a
partner and provide constructive feedback.

*Activity 4: Scenario 1**: The IT department wants a report to analyze

employee usage of software tools provided by the company. The purpose is
to identify which tools are most effective and make recommendations for
further training.

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**Activity 5 Scenario 2**: The finance team has requested a report on
budgeting practices across departments. The report will focus on
identifying common challenges and providing recommendations to
improve budget management.
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