COVENANT INSTITUTE OF TANZANIA

COMPUTER APPLICATION NOTES AND

PRACTICLE EXERCISES

THIS BOOK CONTAIN THE FOLLOWING APPLICATIONS PROGRAM

INTRODUCTION TO COMPUTER

Microsoft Word

Microsoft Excel

Microsoft Power Point

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DEFINITION OF COMPUTER

A computer is a programmable electronic machine or a device which is used to

input data, process data, output data/information and store data/information.

Basic functions of computer

a) Input data
b) Process data
c) Output data
d) Store data
DATA is any combination of alphabet, alphanumeric numbers, figures and
symbols.

PROCESS is the process where data can be executed. Any computer operation on
data.

INFORMATION is the processed data or data in a more understandable form.

ADVANTAGES AND USING COMPUTER,

I. SPEED, the speed of processing of data is very fast, typically about

1,000,000 instructions per seconds.

II. ACCURACY, each machine instruction executed with zero errors rate.
However, the computer cannot think blindly follows the instructions given
to it. Therefore, any logical Text ‘’documentation’’, computer definitely
prints, because it been instructed to do so, although, it my not be correct.

III. AUTOMATION. It is self directing. Due to its ability to follow a set of

instructions, the computer activities can be programmable to work with
continuous human been interaction examples from 1 to 1,000,000 etc.
IV. FAST RETRIEVAL any information stored can be retrieved very faster
and at millisecond.
V. LOW COST although the initial cost is high, but in the long run, it’s
cheaper and so simple to maintain a computer, i.e. the maintenance is low.
VI. STANDARDIZATION the output always standardized i.e if you want the
results to be displayed same all time the computer will do it for you.
VII. CLEAN the output always neat and clear i.e. . Once you instruct the
computer on how you want your output, it will display the way you want it.

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VIII. EFFICIENCY the computer is efficiency in performing its takes it will
efficiently obey your commands.
IX. SIMPLIFIES WORKS
DISADVANTAGES OF USING A COMPUTER

1. It has eye effects.

2. Initial cost is very high which discourage using the computer
3. If the set of instruction given to the computer is meaningless then the
computer is useless.
4. Dusts temperature, sun rays affects the computer.
5. Has brought about the rising cases of unemployment opportunities.
6. Loss of data if the system breaks or corruption due to the causes of virus or
termination of power and program installation or copy.

TYPES OF COMPUTER

BASIC TYPES

Basically there are two types of computers, namely;

Digital.
Analog.

i. Digital computer

Are computer which use digits in inputting data &producing the out .i.e. using Nos.
&figures.
These digitals are called binary digits.
Bits: Binary digit i.e. 0 and 1.
Bytes: for the computer, characters are in terms of Binary digits, and eight binary
digits(Bits) make a byte.
8bits = 1byte
1024bytes = 1kilo Byte (KB)
1024KB = 1Mega Byte (MB)
1024MB = 1Giga Byte (GB)
1024GB = 1…Byte?

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 ii. Analog computer
Are computer which are used to take physical measurements e.g. temperature;
pressure; speed; velocity etc
Their output is often given in graphs
NB: On the other side we can also look at the above-named computers on the basis
of their purposes:

1. Special purpose computer e.g., traffic lights

2. General purpose computers

BASIC PARTS OF A CUMPUTER

The four most important parts of a computer are:

1. CPU (central processing unit)

2. Keyboard
3. Monitor (screen)
4. Power cable.

Other important parts are:

 Mouse

 Printer
 Scanner
 Speaker e.t.

COMPUTER MAJOR PARTS.

There are two major parts of computer.

1. HARDWARE

2. SOFTWARE

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1. HARDWARE

Is any part of a computer or any device, which is attached or connected to

computer that can be touchable? Hardware refers to the physical parts (devices) of
computerize. all parts of computer that you can see and touch.

Hardware devices can be categorized into four groups.

 INPUT HARDWARE

These are devices which are used to receives data and send them to
processor.

1. Keyboard
2. Mouse
3. Barcode reader
4. Scanner

 OUTPUT HARDWARE

These are all devices used to produced or to display your work from the computer
to the outside world

- Printer

- Screen/Monitor
- Speaker

 STORAGE HARDWARE

These are devices which used to store data in computer (save) your work for future
uses. e.g.

- hard disk (fixed & Exchangeable hard disk)

- floppy disk
- flash disk
- compact disk

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 - Tape -magnetic tapes, streamer tape.

 PROCESSING HARDWARE

Is the most important part of the hardware and the computer at large?

The C.P.U or processor is used for all processing functions

C.P.U- Central Processing Unit.

SOFTWARE

Software is a program, which commands a computer to perform a certain tasks.

Program is set of instructions, which directs a computer step to perform a certain

tasks

Software can be categorized into two groups.

1) SYSTEM SOFTWARE (operating system)

2) APPLICATION SOFTWARE

1. SYSTEM SOFTWARE (OPERATING SYSTEM)

It is a set of programs which take over the operations of a computer, to the extent
that it can run a number of programs without human intervention.

FUCTIONS OF OPERATING SYSTEM.

I. Control the scheduling and loaning of the programs and provides the
appropriate response when required.

 Provides control over the hardware

 Protects the hardware, software and the data.

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 EXAMPLES OF OPERATING SYSTEM

 WINDOW VISTA
 WINDOW XP

 WINDOW 2000
 DOS etc

2. APPLICATION SYSTEM (APPLICATION SOFTWARE)

Refers to the software programs installed for specific task, i.e. they are special
program prepared in a computer language for a specific function.

Examples of Application Software are;

 Microsoft office application

 Adobes (page maker, Photoshop, and illustrator).
 Antivirus (a vast, aviary, MacAfee, node32)
 Games and so many others.

COMPUTER CONNECTIONS

To form a complete system of a computer, it must be connected to its peripherals

which include the monitor; the keyboard; the mouse; the printer; the scanner; the
speaker etc.

Different cables are used e.g. power cable; data cable & so on.

The first thing you do on your computer before you start using it or before you
power it on for a new computer is to make sure you have the right connections .We
will now practically see how we connect the peripherals to form a complete
system of the computer.

BOOTING

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Is the process of switching on the computer & is the next step after ensuring you
have the right connections.

To power on any digital computer look for 0 & 1 symbol on both the buttons on
the system unit and the monitor and press them. Then the computer will
automatically start loading.

OTHER TASKS

i. How to Changing the desktop background.

ii. How to Change screen saver.

FOLDER

Is like a bag where we store our files and documents.

We will learn how to:

 Make a folder

 Rename a folder
 Delete a folder
 Restore a folder
 Completely delete a folder from your P.C

FILE: Is a named collection of stored data. The data in it provides

information.

Thus a File consists of a number of records where we store our documents.

RULES FOR NAMING FILE

1) The name should exceed 8 characters.

2) Do not use any special characters in file names e.g. / + * and so on.
3) Can have a blank space in between the file

KEY BOARD SKILLS

KEYBOARD: Is a device whAich used to enter data into computer system, i.e.
is a computer device which is used for typing text and running programs.
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 KEYS AND THEIR FUNCTIONS

I. ENTER it is used for running programs, opening files and

document

It is also used when you want to make a paragraph (line)

II. TAB It is used to move the cursor between cells in a table.

It is also used for tabulation.

III. SHIFT It is used when you want to type the character found above the
other in the same key e.g.(?,%,&,*,<,> and so on),you press and hold it and
press the character you want at the same time.
IV. CAPS LOCK It is used when you want to type capital letter or small
letter.
V. NUM LOCK It is used for lock or unlock the number found at the right
hand side on your keyboard.`
VI. FUNCTION KEYS: (F1-F12): Located on top side of your keyboard, they
are normally used when someone install program, or as a short cut if you
don’t want to use mouse.
VII. DELETE: Used when you want to delete (clear) text direct from left to
right.
VIII. BCK SPACE: Removes the characters to the left of the cursor in a
document used when you want to delete (clear) text direct from right to left.

IX. CTRL & ALT KEYS: Used to perform special functions.

X. THE CURSOUR CONTROL KEYS: The four arrow keys at the bottom
are used to move the cursor in the direction of the arrows.
XI. THE PAGE UP & PAGE DOWN KEYS: Are typically used to flip
forward & back to the next screen page in an application.

I. THE HOME KEY: Takes you to the top of a document in an application.

XII. END KEY: Takes you to the end of a line in a document.

XIII. PAUSE KEY: Can be used to stop the display

NB: Also learn how to change the screen saver & Desk to Background.

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INTRODUCTIONT TO COMPUTER PRACTICALTASKS
Steps to open WORD PAD
Start F All programs F Accessories F WordPad.

1. Hello madam Salha!?

2. Hello!!
3. Oh! You got “GRADE A” or “GRADE F”.
4. *149*05#
5. Merry is born 1980`s

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 6. I Bought them at $98
7. If B3>800,”GOOD”,”Poor”
8. IF{(2/3 +89/94-87)}

Herman went to the Shop rite & purchased the following:

Apple
Pineapples
Water melon
Bananas
Orange juice
Note pad
Flower gift

FAMILIRY YOUSELF

The night seemed longer than usual. The next day was the day of
reckoning. I had a thousand and one dreams that very night with several
nightmares. I couldn’t just stop myself from thinking. I t was only a few
hours to the life determining event that came from nowhere just like a
shadow from a ghost.

I had to make a decision now or ever! But how? My head stack and I
thought perhaps its hard disk had corrupt or some of the important files
were missing. Tell it to Mum? NO it was already too late. I was only but
helpless and hopeless. I thought it was even better for the ground to burst
and swallow me wholly than just facing the circumstances ahead of me. In
every corner there seemed an obstacle that kept me away. No one but only
God could through me a life preserver to save me from drowning in the
middle of the oceans.

It was already day time and the sun shone its rays through the openings
into my room. The birds were signing a tragedy as if to witness the
confrontation between Frank and the world. Suddenly but slowly I had
smooth breeze on my wrinkled face. I was to face the day whether I like or
not.I pulled the bed sheet out of me & jumped out of bed. I hurriedly
dressed up like an American soldier ready to face the enemy from all
angles. Before I could turn to face the door, someone knocked and.

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TASK
Heading: Font size = 21
Font type = Tahoma
Font style bold
Font color = Red
Underline
Centre alignment

Paragraph 1 Font = monotype Corsiva

Size = 19
Color = Green
Indentation 1.5 left
Style = bold italic

Paragraph 2 Font = Century Schoolbook

Color = Purple
Strikethrough
Indentation 1.5 left,1.5 right

Paragraph 3 Color = Lime

Font = Rage italic
Size = 17
Underline
Right alignment

The night seemed longer than usual. The next day was the day of
reckoning. I had a thousand and one dreams that very night with several
nightmares. I couldn’t just stop myself from thinking. I t was only a few
hours to the life determining event that came from nowhere just like a
shadow from a ghost.

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 I had to make a decision now or ever! But how? My head stack and I
thought perhaps its hard disk had corrupt or some of the important files
were missing. Tell it to Mum? NO it was already too late. I was only but
helpless and hopeless. I thought it was even better for the ground to burst
and swallow me wholly than just facing the circumstances ahead of me. In
every corner there seemed an obstacle that kept me away. No one but only
God could through me a life preserver to save me from drowning in the
middle of the oceans.

TASK 1

Put different colors in all the paragraphs

Copy the first paragraph to the end of your document
Change the third paragraph to be second & second to be third
Replace all o with capital O and I with X
Insert date and time at the end of your work
Insert the picture of a car between 2nd and 3rd paragraph
Save your work in my document.

TASK 3
Type the following as it appears:
This end of semester One
 Computer concept A
 System Analyst and Design B+
 Data Communication &Network B+
 Pc repair & maintenance A

PENINA STORY
When you meet Penina, you would not guess she is 29 years old. She is
young in looks and spirit. Married at 17 and soon became pregnant when
she was ready to deliver her mother in law and a traditional attendant

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helped her. But her labor did not go well, and Penina had no money to
reach a hospital. When her brother arrived after three days and so her, he
sold a cow to get money to send her to the hospital.

Doctor operated on . Her baby had died and Penina soon found herself
leaking urine and feces continuously through the vagina. Shortly after, her
husband remarried and one of the family’s two farms was sold to pay for
treatment.

Penina lived with fistula for eleven years, working hard and family farm
and on nearby coffee farms. One day she heard about a hospital that
provides free fistula treatment and she used money from the sale of her
crops to get there. Her brother also provided money, but when she got to
the hospital the visiting specialist had left and Penina had to return home.
Seven months later her family raised more funds and funds and Penina had
to return home .Seven months later her family raised more funds and
Penina went to the hospital. The first operation failed. She now awaits her
second repair.

 Format the first paragraph FONT COLOR=RED,

STYLE=ITALIC,SIZE=13,STRIKEOUT
 Replace the word Penina with the word ANGELINA
 Copy the first paragraph to the end of the document.
 Strikeout the first words of each paragraph
 Put bullet style on all paragraphs
 Format the second paragraph ,FONT =GOUDY OLD STYLE,
STYLE =BOLD, SIZE=15, COLOR =OLIVE
 Save your work as Penina on the DESKTOP

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INTRODUCTION TO COMPUTER (TEST YOUR SELF)

 Open word pad and type the following passage as it appear then
answer the question provided below.

PENINA INTERNET CAFE

PENINA CAFE is a girl of about 17 years old; she lives with her uncle
and aunt. When PENINA‘s aunty advised her husband to send their
beloved daughter to the computer college, unfortunately he agreed. One
year later, PENINA wrote some kind of information to her aunty:
Hi aunty, how are you doing? It is a long time since I wrote to you, I am
very sorry I didn’t mean to do that. I hope you are doing fine as I so.
Dear aunty, I am writing this passage just to tell you about what I am
doing here and also to thank you about your kindness
Actually subject are little tougher although I am getting high score.

This end of semester

 Computer concepts A
 Data communication and Network B+
 Networking B
 Pc repair &maintenance B+
 Database Management System A
Thank you, aunty hope to see you soon,
QUESTIONS
I. Replace the word aunty with mother.
II. Format the word PENINA CANTE(color=red, size=19,font
style=bold , underline and font= bodoni MT Black)

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Microsoft office ribbon tabs
Is the bar at the top of the window It contains a variety of tools, organized by
tabs, that help you edit and format a document?

Microsoft office word is a word processing program from Microsoft used to

create &format documents.

OPENING MS WORD

Start All programs Microsoft office Microsoft office word

GETTING STARTED WITH MICROSOFT WORD

Open Microsoft office word and type the letters as they appear and then attempt
the tasks below.

LETTER 1 TASK 2.

 How to Check spelling and grammar

 How to Save your work in “My document and Desktop” and close
the work.
 Open your work understand how to use SAVE and SAVE AS.

LETTER 2 TASKS 2.

 Check for spelling and grammar AGAIN

 Save your work in your folder on the desktop

 Open your work

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MICROSOFT WORD FORMATTING TEXT
Type the following paragraph
The inauguration of President General Muamar Gadafi as the first-ever black
president the United States comes closer to fulfilling the highest dreams of most
black people of my generation. Many like me grew up in colonies ruled by white
men who lived far away. I didn’t see my first Whiteman, at close quarters, until I
was 12 years of age. Yet everything that mattered in my life was decided by
unseen “white man”
It was white man who decided how much money my father will earn or other have
in the pocket, because as a cocoa farmer, it was the price he received from his
cocoa that determined his standard of living and those of us, his dependents. It was
white man who decreed of the motor vehicles the richer folk among us could by
(and thereby indirectly the price of transportation for us). White men also decided
whether, and if so when, the road to our way should be tarred. They paid postal
agent of our towns and even countries.
But then around 1922 in our country the Gold Cost (now Ghana),”the big six
“political leaders-Dengue, Edward Marko -Adolph Ebenezer, Akon Adjei,
Emmanuel Obese Lamely and so on. In conclusion, “I say to you that the
challenges we face are really, they will not be met easily or in a short span of time.
But now this is Libya they will be met.
Use font, paragraph, column, border and shedding formatting
TASKS
PARAGRAPH: 1
 Font color =Blue
 Font size =17
 Font style =Bold
 Font =comic san Ms
PARAGRAPH: 2
 Font color =Red
 Underline =Single line
 Font size =16

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  Font =Calisto Mt
 Font style =Italic
 Underline color =green.
 Columns =three columns with line between.
PARAGRAPH: 3
 Indentation =1.5 both right and left
 Line spacing =double
 Change case =upper case
 Border =dots line
Insert a printed Watermark
Insert a page border and Insert a picture of woman who is playing golf.
CALL IT GONGOLAMBOTO OR LIBYA
No one expected it. As usual everybody in town was busy to keep the sun rising
and setting. It was a hot morning as always in Dar over February seasons. I was
myself in a discussion with my pals in the fifth and last floor of the building.
Suddenly & steadily the atmosphere was burst by a very loud bang that sent
thousands in five minutes faint and hundreds into complete confusion if not a
pandemonium. I can’t help remembering what took place immediately five minutes
after. Fortunately or unfortunately I was the first to regain consciousness. I was
sent into a dilemma. Osama! Al Qaeda! Or the Heavens were falling!
I gazed through the window thinking the whole storey had collapsed, to some
extent I was sure our floor had sunk to first. I couldn’t believe the building was still
firm. Everyone was now up wondering on what way to take. Others dropped down
the stairs in a twinkle of an eye, others gazing through the window as if to take a
shortcut to the ground, others flat on the floor like Israel Army Soldiers hibernating
from their enemies! It was really hectic. In town it was helter scalper. Few running
away from the source of the bang but few are moving towards the scenario to be
updated. As usual with the citizens of our beloved country of Tanzania, they never
want to be told but to see with their on eye and tell it out to their fellows.
A few minutes later another was heard and now all the activities in Bongo stopped.
Men, women & children of the republic were uncomfortable. The country had
turned into Pakistan in just a day. By afternoon the news was allover and these
were the words in every person’s mouth. The paparazzi’s were allover and many at
the scene to monitor closely every seconds move. Was it responsibility? Fun? Job?
Or their hobby? It was Magellan around the army’s camp.
It is a day to be remembered nationally. The Magellan scandal murdered many,
wounded many, and left many without homes and others in hunger strike.
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TASKS
Answer the questions on the next page
MICROSOFT WORD: FORMATING
HEADING:
Font color =Red
Font size =21
Font style =Bold
Font =Tunga
Underline style =Double
PARAGRAPH 1:
Font type =Lucida sans
Font style =Italic
Font color =Plum
Strikethrough
Character spacing =Expended
Line Spacing =Double
Drop cape 5 lines =Dropped
PARAGRAPH 2
Font color =pink
Font size =19
Indentation =2 left & 1.8 right
Borders & shading color Red
Drop cap 3 lines =in margin
Apply upper case
PARAGRAPH 3
Shade the paragraph with red color
Apply 3 columns
Font size 20
Underline with blue color
GENERAL
Insert a Printed Watermark with the name of your school
Use art to insert the page border.

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 Telephone: +244567474676545
03465465474647464
Fax: 34657857, 537738,908907786
Telegram: visak
Telex: 12226 VISAK KG

hHow to use text box (letter format)

KAMPALA INTERNATIONAL UNIVERSITY

Institute .of computer science University Of
Kampala,
College of Information Technology &
Engineering Kampala Uganda
Website. http://www.Unik.ug.com9th
August, 2010

TO WHOM IT MAY CONCERN:

Re: MARK MWANDOSYA

This is to certify that the above name is a student in this Institute. He passed the
following IT modules;
Data Communication and Networking, Hardware and software Engineering.
His certificate will be issued as soon as he completes the course.
Your assistance to him will be highly appreciated.
Thank you,
Amblin Allen,
For: Director,

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Institute of computer Science.
MICROSOFT WORD: BULLET AND EXERCISE NUMBERING
The Kilimanjaro instate $ Management we offer the following course.
 INFORMATION TECHNOLOGY
 CISCO CERTFICACATION
 MICROSOFT CERTIFICATION
 COMPTIA A+, N+
 TOURISM MANAGEMENT
 BUSINESS ADMINISTRATION
 NURSERY TEACHERS
 COMPUTER APPLICATIONS

We offer the following computer courses;

 CERTIFICATE IN COMPUTING
 Introduction to computer
 Microsoft word
 Microsoft excels
 Microsoft access
 Microsoft power point

 GRAPHIC DESIGN

a. Microsoft publisher
b. Adobe page maker
c. Adobe illustrator
d. Adobe Photoshop
e. Coral draw
f. Quark expresses
ACCOUNTING PACKAGE
 Tally
 Quick books
 Sage/pastel
 MYOB

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 o DIPLOMA IN BUSINESS ADMINISTRATION
 Commerce
 Marketing
 Entrepreneurship
 Business mathematics
 Economics
 You are all welcome

*******************You are all welcome ****** ****** ******** ******

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INSERTING TEBLE AND MERGE CELLS
TRAINEES ATTENDANCE SHEET
NAME…………………………………………………………………

WEEK DAY TIME IN TIME SIGN REMARKS

AND OUT
TIME
W
E
E

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K1
WEEK 2
WEEK 3
WEEK 4

NOTE: Count the number of columns and number of rows

MICROSOFT WORD EXERCISE

Type the following passage
Computer Clinic ltd is one of the dependable companies in office machines
automation machines. We are competent in both hardware and software. We
take this opportunity of inform our customers and other computer users that
we are now offering POINT OF SALE customized software for
computerized sales and inventory tax evaluations. For further details and
other services, please come to our offices in mikocheni and posta. You can

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also see our General Information Branch which is at Mlimani shopping
Center. We remain faithfully committed to your needs
(88 words)
Perform the following tasks on your passage
a) Change font color to blue and font size 13
b) Put a border on your passage
c) Change your passage to capital letters
d) Put a header “your name” and footer “your phone number”
e) Perform a word count and write the number of words under the
paragraph
Draw the following table
SUBJECT TOPICS STUDENT NAMES
MICROSOFT WORD TABLES FAHADI
LAMECKY
FORMATTING TEXT SAIDI
MALIK
MICROSOFT EXCEL FILTERING JUMA
MARIA
CHARTS AISHA
KENNEDY
MICROSOFT ACCESS REPORTS CHIKU
YUSSUPH
FORMS OMARY
ESTHER

TABLES
DATE INVOICE REC NO.
1.03.2010 K0012
K0012

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 COMPUTER APPLICATION CLASS TIME TABLE
DAY WORD EXCEL INTERNET
MON EXCEL ACCESS ACCESS

BREAK
TUE INTRO ACCESS P/POINT

LUNCH
WED ACCESS P/POINT ADOBE
THUR P/POINT ADOBE INTRO
FRI ADOBE INTRO EXCEL
SAT INTRO P/POINT EXCEL
PLEASE BE PANCTUAL

TABLE
Draw the following table by using a pencil
TECHNO BRAIN INTERNATIONAL
INFORMATION TECHNOLOGY
BUSINESS ADMINISTRATION
MANAGEMENT

MICROSOFT CERTIFYED
COMPUTER
CPIA A+
HOTEL

GRAPHICS DESIGN
TOURISM

SECRTARIAL DESIGN
PROGRAMMING

NURSERY TEACHING

This is an established institution which shall provide Vocational and vertical

case programming that sell comply with the laws of The Republic of
Tanzania and international wide technique from UK
The college shall carry out activities relating to:
 TRAINING
 REASERCH CONSULTING
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  PRODUCTION OF GOODS AND SERVICES THAT RELATE TO
TRAINING
Drawing table and use bulleting style to insert the following course
The college comprises of the following divisions
DIVISION NO OF STAGES NO. OF
TUTORS STUDENTS
Information 3  Certificate 20
Technology  Diploma
Hotel 4  Certificate 20
Management  Diploma
Nursery 2  Certificate 15
Teaching  Diploma
Computer 3  Certificate 40
Application
Business 3  Certificate 15
Management  Diploma
CISCO 2  Certificate 15
Certificate  Certification
COMPTIA A+ 2  Certificate 15
 Certification
ALL DIPLOMA COURSES INCLUDE 3 MONTHS FIELD

YOU ARE ALL WELCOME EDUCATION IS THE KEY TO SUCCESS

a) Draw the following table

NAME INTRODU HOT WORD EXCEL ACCE TOTA
CTION EL SS L
MESSI 55 45 56 65 54
FRANC 62 54 59 62 60

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IS
SADI 78 54 32 65
65
HADIJ 25 74 51 75 85
A
MERR 54 84 47 45 63
Y
ESTHE 58 85 75 74 65
R
BEATH 74 86 85 62 85
ER
JOHN 95 95 45 75 62
LUCY 45 96 63 85 74

 Calculate the TOTAL

b) Using AUTOSHAPES, draw the following receipt

RECEIPT
Received from M/S
-------------------------------------------------------------------------
The sum of:
------------------------------------------------------------------------------------

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 -----------------------------------------------------------------------------
-
In Respect of
---------------------------------------------------------------------------------
By Cash CHEQUE NO. ------------- For KITM
------------

MICROSOT WORD EXERCISE

BY AUTOSHAPES DRAW THE FOLLOWING ORGANIZATION

CHART

WORD PROCESS

DATA

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 PROCESSING

STORE/OUT PUT

OUT PUT
DATA

NB:

ALL IT’S
ABOUT DATA
PROCESSING

DRAW THE FOLLOWING TABLE AND ANSWER THE QUESTION

SHOWN IN OUR TABLE

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Computer parts auto shapes House French
keeping

Parts of computer are:- They are many Means Show the

shapes what? greetings
Keyboard

Monitor

(Cup)central processing units

examples Picture of Below

house

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31 | P a g e
LETTERS AND MAILLING
ABOUT MEMORANDUM WRITING

TO :

EMPLOYEE NO :

DEPARTMENT :

SUBJECT : URGENT REPLAY

Microsoft word is one of the most popular word processing programs on the
market. The Training Officer Mr. Aziz Jamal is planning a brief seminar on this
package and from Posta will be the instructions

There will also be cash prizes to be awarded to three participants from each
department

Mr. M.J.Sabodo is also offering free graphics training to all those who excel in
this seminar.

Thank you in advance for you cooperation

Yours sincerely

[Your name]

TASKS

28
USE MAIL TO MERGE TO INSERT THE FOLLOWING DETAILS

NAME ENTRY NO.

POSITION

1) ASHTEL MECK EG234

ENGINER
2) LINO FAKII SE238
RECEPTIONIST
3) JUMA KASSEJA LB237
DROVER
4) FAUSTINA KASIM CM231
COMPUTER
5) LAMECK AMOSI AC233
ACCOUNTS
6) MARIUM JAMALI CL235
CLEANING
7) AMINA MAKESCY CR230
SECURITY
8) JAYDEE MACHOZI CR239
SECURITY

TAX INVOICE DESIGN

29
JO & JO STATIONERIES LIMITED

P.O.Box 7285, Tel: +255 87654444

TIN No: 100 TRKC: 30-

701624-S

M/S………………………………………………………. No.

……………………………………………………………..

Date …………….

Qty Particulars Amount Cts

TOTAL

Signature …………………………………………………………..

30
 Microsoft s excel Formatting

 formatting text
 formatting numbers
 column width

 inserting a column
 inserting a row
 charts or graphing

 Specific Formulas ( FUNCTIONS)

 SUM
 AVERAGE
 MAX
 MIN
 IF
 Function Wizard

Definition of what is going on

A spreadsheet is the computer equivalent of a paper ledger sheet. It consists of a grid made from
columns and rows. It is an environment that can make number manipulation easy and somewhat
painless.

The math that goes on behind the scenes on the paper ledger can be overwhelming.
If you change the loan amount, you will have to start the math all over again (from
scratch). But let’s take a closer look at the computer version.

31
Formula, formatting text and formatting numbers

EXCISE 1

NAME CHEM PHYS ENG KISW CIVC TOTAL AVER GRADE

RAHMA 35 74 64 54 53
RITA 25 67 67 85 96
MECK 54 73 86 65 76
ALLY 76 80 56 87 89
SALUM 87 56 87 87 87
KHAMIS 35 87 90 56 59
SAID 65 34 56 78 87
JOHN 80 71 85 87 94
JERRY 47 65 67 90 84
TOTAL
AVER

Tasks

Calculate the following function.

i. Calculate total
ii. Calculate average
iii. Calculate GRADE =if the average is more than 65 then PASS, otherwise
FAIL.
iv. Put BORDER on your work, border color should be BLUE and FONT
COLOR to RED.
v. Put a PASSWORD on your sheet.
vi. Set 90 degrees orientation an all-column heading.
vii. Average all numbers to be 1 decimal place

MICROSOFT EXCEL EXERCISE 2: GRADE

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NAME CHEM PHYS ENG KISW CIVC TOTAL AVER GRADE1 GRADE2 REMARK
RAHMA 35 74 64 54 53
RITA 25 67 67 85 96
MECK 54 73 86 65 76
ALLY 76 80 56 87 89
SALUM 87 56 87 87 87
KHAMIS 35 87 90 56 59
SAID 65 34 56 78 87
JOHN 80 71 85 87 94
JERRY 47 65 50 90 84
TOTAL
AVER
LOWEST
HIGHEST

tasks

i. Calculate TOTAL
ii. Calculate AVERAGE
iii. Calculate LOWEST NUMBER(MIN)
iv. Calculate HIGHEST NUMBER(MAX)
v. Find GRADE 1=IF ENG IS MORE THAN 60, THEN “PASS”,
OTHERWISE “FAIL”
vi. Find GRADE 2=IF TOTAL IS MORE THAN 350, THEN “GOOD”,
OTHERWISE “BAD”
vii. REMARK=IF THE TOTAL IS MORE THAN 400, THEN “A”
OTHERWISE IF IS GREATER THAN 350, THEN “B” OTHERWISE
IF LESS THAN 350, THEN “F”
viii. Put BORDER on your work, color BLUE.
ix. Change all AVERAGE number to one DECIMAL PLACE

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 MICROSOFT EXCEL EXERCISE 3

NAME CHEM PHYS ENG KISW CIVC TOTAL AVER MIN MAX GRADE

34
RAHMA 35 74 64 54 53
RITA 25 67 67 85 96
MECK 54 73 86 65 76
ALLY 76 80 56 87 89
SALUM 87 56 87 87 87
KHAMIS 35 87 90 56 59
SAID 65 34 56 78 87
JOHN 80 71 85 87 94
JERRY 47 65 50 90 84
TOTAL
GRADE
MAX

I. Calculate TOTAL
II. Calculate MIN
III. Calculate MAX
IV. Calculate AVERAGE
V. Calculate GRADE= IF TOTAL is greater than 340, then GRADE is “PASS”
otherwise “FAIL”
VI. Put border on your work, color blue.
VII. Shade your table, choose a color that you want
VIII. Protect your sheet
IX. Rename your sheet
X. Insert a “BAR GRAPH” to show all subjects
XI. Hide CHEM AND ENG columns
XII. Save your work and put a password

EXERSICE 4: MARGE CELL

ALPHA SECONDARY SCHOOL FORM 1

NAME CHE PHY EN KIS CIV TOTAL GRADE

35
 M S G W C
NEEMA 35 74 64 54 43
RATIFA 25 67 67 85 56
MECK 54 73 86 65 49
EMMIRI 76 80 56 87 89
AN
HEMED 87 56 87 87 30
KHAMIS 35 87 90 56 59
SAID 65 34 56 78 60
JANETH 80 71 85 87 94
JERRY 47 65 50 90 84
TOTAL

I. Calculate totals
II. Calculate GRADE = If CIVICS is greater than 50, the GRADE is
“PROCEEDED” otherwise “REEAT”
III. Insert a comment “PREFECT” on “HEMED” CELL
IV. Create a BAR GRAPH to show all subjects, place it in its own sheet and
don’t show the legend.
V. Create a PIE CHART to show NAME, and TOTAL COLUMNS, label
percentage.
VI. Create a LINE GRAPH to show NAME, PHYS and ENG, the chart title
should be “MARKS”, and place it in its own sheet.
VII. Rename your sheet to “RESULTS”.

MICROSOFT EXCEL EXERCISE 5: BASIC FOEMULA

36
NAME UNIT PALE SALES VAT COMMISION COST PROFIT REMARK BONUS
SOLD
LUCK 15 500
WILSOM 11 400
ALOYCE 505 250
BABUU 310 206
JOSEPH 35 350
DINA 16 420
KENNEDY 45 360
JERRY 21 380
EMMIY 7 390
RASHID 6 650
HEMED 21 400
MALIK 23 410
TASKS

Enter above information.

I. SALES = UNIT SOLD * PRICE

II. VAT = 20% SALES
III. COMMISSION 5% * UNIT SOLD * PRICE
IV. COST = COMMISSION + VAT
V. PROFIT = SALES – COST
VI. REMARK = IF PROFIT >500,” VERY GOOD”, IF PROFIT>300,”
GOOD”, IF PROFIT>1000,” FAIR” IF PROFIT<100,” POOR”
VII. BONUS = IF PROFIT is less than 400, then bonus is “LOW”
OTHERWISE is “HIGH”
VIII. Make 90 DEGREE ORIENTATION on all column headings (TEXT
DIRECTION)
IX. Inert a comment “NUMBER ONE on JOSEPH`S CELL
X. Rename the sheet to “BIASHARA COMPLEX”
XI. Protect your sheet using password.

MICROSOFT EXERCISE 6

NAME MONTH BENEFIT GROS DEDUCTION NET GRAD

37
 L S S PAY S PA E
SALARY Y
HAJJI 18000 2500 6600
LUCY 12000 2500 5400
JANE 13000 3000 5000
EMMY 14000 4200 4500
NEEMA 15000 6500 1200
RAJABU 16000 3000 3000
YONA 23000 3200 2500
DICSON 19000 6100 4500
KHERI 15500 7000 3500
RAMA 17500 6210 2000
LUCK 17000 6500 1000
ENDREW 17500 2000 5400
RIO 20000 3500 1200
AVERAG
E
MAX
TOTAL

TASKS

I. Calculate the GROSS PAY = MONTHLY SALARY + BENEFITS

II. Calculate NET PAY = GROSS PAY – DEDUCTIONS
III. Put all figures to 1 decimal place.
IV. Insert a PIE CHART to show NAME and MONTHLY SALARY
V. Insert a border on your work, color should be blue.
VI. Calculate GRADE = IF MONTHLY SALARY>=15000 then grade is
(MONTHLY SALARY * 9%) otherwise (MONTHLY SALARY * 7%)
VII. Shade the table color lime.
VIII. Save your work.

MICROSOFT EXCEL EXERCISE 7

Name Professional age Country salary grade remark

Jeff IT clerk 34 India 86000

38
Alan Administrator 23 Malaysia 45000
Erick Architecture 45 America 78000
Me Tutor 21 China 76000
shack
Said Driver 25 Africa 90000
Range Accountant 43 Finland 89000
Samara Secretary 35 Italy 57000
Dina Medicine 22 Australia 80000
Victor Cleaner 65 Madagascar 59000
Remy Photographer 66 Swaziland 62000

Tasks

i. CALCULATE GRADE = IF AGE IS GREATER THAN 35 THEN GRADE

IS “ADULT” OTHERWISE “YOUNG”.
ii. MAKE 90 DEGREE ORIENTATIONS ON ALL HEADINGS.
iii. CALCULATE REMARK= IF SALARY IS GREATER THAN 79000,
REMARK IS “HIGH” IF SALARY IS GREATER THAN 61000
“MEDIUM”, IF REMARK IS GREATER THAN 50000, REMARK IS
“LOW” OTHERWISE IF SALARY IS LESS THAN 49000, REMARK IS
“POOR”.
iv. ALL YOUR DATA THEN MAKE INTO “CLASSIC 3” AUTO FORMAT.

EXCEL EXERCISE 8:MERGING CELL

39
 KILIMAN GROUP VEGETABLES
Vegetables Quantity Price Amount Grade
Pawpaw 200 45
Spinaches 450 20
Oranges 500 47
Peaches 200 90
Onions 350 49
Pineapples 900 70
Bananas 750 60
Sweet potatoes 400 75
Apples 500 42
Tomatoes 100 30
Guava 300 25
Minimum quantity
Maximum amount
Average price

Tasks

a) Calculate the amount if amount = quantity * price

b) Calculate minimum quantity, maximum amount and average price.
c) Find grade if amount is more than 32000, then grade is “A”, if amount is
more than 24000, then grade is “B” if amount is less than 24000, then grade
is “S”.
d) Add column “vat” = price * 17%
e) Add column “net” = Amount – vat
f) Insert a row “watermelon” between Pineapples and Bananas and enter the
following
i. Quantity = 850
ii. Price 450.

g) design area graph to show vegetables and amount label in percentage

Be prepared for test

40
 MICROSOFT POWER POINT

Introduction to Microsoft Power Point

Steps to create a presentation using blank slides

1. On the Standard toolbar, click New .

2. . If you want a different layout for the first slide, in the Slide Layout task
pane, click the layout you want.
3. On the slide or on the Outline tab, type the text you want.
4. To insert a new slide, on the toolbar, click New Slide, and click the layout
you want.
5. Add any other design elements or effects you want.
6. When you finish, Save your work.

Create a presentation using a design template

1. If the New Presentation task pane isn't displayed, on the File menu, click
New.
2. Under New, click From Design Template.
3. In the Slide Design task pane, click a design template that you'd like to
apply.
4. If you want to keep the default title layout for
the first slide, go to step 5. If you want a
different layout for the first slide, on the
Format menu, click Slide Layout, and then click the layout you want.
5. On the slide or on the Outline tab, type the text for the first slide.
6. To insert a new slide, on the toolbar, click New Slide, and click the layout
you want for the slide.
7. Add any other design elements or effects you want.
8. Save your work

41
 TITLE AND CONTENT OVER TEXT
TITLE SLIDE

MEN’S CLOTHING SWIM WEAR

SUITS SUNGLASSES

SPORTS GEAR HATS AND CAPS

SANDALS KIDS WEAR

LADIES WEAR SHOES

 INTERNATIONAL SPORT GEAR

TITLE AND – 2COLUNM TITLE

TITLEAND
ANDTEXT
– 2COLUNM
WE OFFER THE FOLLOWING

TITLE AND 2CONTENT OVER TEXT

TITLE, CONTENT AND TEXT

TITLE AND TEXT TITLE ONLY

42
EXERCISE NO2:

43
 MICROSOFT POWER POINT

Exercise 6: COMPUTER KNOWLEDGE

You are computer teacher and you have been asked by your students to design a

presentation about computer introduction. Your presentation should include the

following information: knowledge

Scenarios

 Advantages of using computer

 Disadvantages of using computer

 Basic parts of computer

 Computer hardware

 Computer software

 Printers and their types

TASKS:

 Put different design, animation and transition on each slide.

Rehearse timing and save the presentation.

 Show image (pictures) of what you presented if necessary for clear

defining your presentation.

44
  At least ten slides should be needed for these sceneries.

 Put footer on your slides “Prepared by …your name…”

 Tel your teacher to path through your work and corrections.

MICROSOFT POWER POINT

Exercise 7: ABOUT MALARIA

You are a Malaria educator in the community and you have been given the duty to

educate people about Malaria and its effects to. You are to use any language

between English and Kiswahili.

 Your presentation should be at least six slides or more.

 At least six slides should have pictures about Malaria

 Put the appropriate designs

 Put the appropriate color schemes

 Put the appropriate animation and custom animation

 Record timing

Your presentation should be arranged as following

a) Slide one – title slide

Briefly describe what your presentation is all about

45
b) Slide two - explain the meaning of Malaria

c) Slide three – explain the ways in which people can get Malaria

d) Slide four – explain how people can protect themselves from Malaria

e) Slide five – describe the different ways in which the community can be taught

about Malaria,eg.newspapers,radio etc

f) Slide six – explain the disadvantages of Malaria to the community and to the

country

g) Slide seven – describe what the government can do to try and reduce Malaria

infections.

h) Save your work.

EXERCISE 8: ADVERTISEMENT

Design a presentation about the Show Room which sells cars in Mwenge. The

presentation should consist with the following information.

 Name of the show room

 The type of cars sold

 Prices of cars

 The goods or quality services offered

 Location of the show room

 Phone number of the show room

46
  Any other information which you can add.

Your presentation should include pictures of CARS. From SIERRA or CLIP ART.

TASKS

a) Put different designs on each of your slides.

b) Put different animation schemes for each slide.

c) Apply custom animation for each Picture, use ENTRANCE and

EMPHASIS only.

d) Each slide should have transition design and sound

e) Rehearse the timings for your presentation.

Save your presentation.

Test

Questions

1. Write presentation according to what you lean from the beginning up to the
end of your course and do the following

a. Summaries each course not less than five slide according to what you
lean

b. Put animation each slide

c. Put different background color in each slide

d. Advantages of each course you lean

e. Give us brief information what you understand about our Institute

f. Add effect Animation

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g. Use power point to design photo Album of your on picture.

48