Material Master

Views

Rawan Ibrahim
Documenting my self learning important steps and configurations
of SAP SD/MM Modules
 2

BASIC DATA
 3

Basic Data 1
 The basic data screen is the initial screen that is displayed when a material master record is
created. The basic data screen contains data that is common across the client, such as material
description and basic unit of measure
UoM: The smallest unit of Important for (example):
measure in which the o Searching for materials
company maintains its o Purchasing when defining release
inventory strategies (Approvals) because
Is useful for entering the number for the
purchasing information record can
Material code that came material that exists in legacy systems/
be created without a material
from the internal number systems that not integrated yet
number but must have a mate rial
- Like Converting from oracle to SAP so
range and the description group and a vendor
enter the old code of the material

T-Code: WG21

o Defines the
laboratory/design office
Each Material can responsible for material
only be assigned to o It is used more in PP to
1 division identify the persons
[SD organizational responsible for a BOM
level] T-Code: V/76
T-Code: VO02

Used in SD area for

Analysis and price
determination
Allows the user to enter Allows a Text Description that may be
a status that will be required on a document
valid across the client [Relevant to Shipping Companies] Allows the system to automatically generate an
T-Code: OMS4.
item type in the sales doc being created

Enables to enter information in the Path : Sales and Distribution > Sales >
Gross Weight, Net Weight and Volume Sales Documents > Sales Document
Items > Define Item Category Groups
 4

Basic Data 2 Relevant for safety data shipping

If this field is checked, then during the delivery creation

[for information only]
process, an output type of SDS (safety data sheet) is
Allows you to enter a product or
selected via the SD condition table.
inspection memo for the material

These 2 indicators don’t have

any control features.
They can be used to influence
the text or documentation of
transportation documents if
custom reports are developed

Dangerous Goods Indicator Profile

o Allows you to group the material being entered This field is defined in SAP Environment, Health and Safety Management EHS
under another material A DG indicator profile can be selected if the material being added is relevant for
o Has no specific control function dangerous goods and for any documentation that accompanies that type of material
o Often used in custom reports so end users can
Path: Environmental Health and safety > Dangerous Goods Management
see the activity of a material
> Dangerous Goods Check > Common Settings > Specify Indicator
Path: Logistics > General > Material Master Profiles for Material Master
> Settings for Key Fields > Define Basic
Materials

Used for design documents

that aren’t controlled by the
Document Management
System DMS

These fields serve as

integration between MM and
DMS
This field is used in variant configuration to identify a
configurable material that is relevant for the client, not
just relevant to one plant.
 5

CLASSIFICATION
& PURCHASING
 6

Classification Data
 Classification data is used primarily when searching for materials. This functionality is quite
powerful if you’ve allocated significant effort into identifying and creating characteristics and
classes

Class Type After a class type has been chosen. These

Predefined grouping in SAP, when a Classes have been set up to group together
class is created, a class type is characteristics that describe a material further
assigned depending on its function than the usual fields in the material master

Characteristics
o They are the lowest level of classification
structure
o They can be configured to accept certain values
or range of values
o The entry can be mandatory or optional
 7

Purchasing Data
 Normally a Purchasing tab is available for trading goods (HAWA), Raw materials (ROH) & PRTs (FHMI)

It will be divided into 3 parts: General Data – Purchasing Values – Other data/
manufacturer data

o General Data

It is the UoM in which the material can be purchased

Blank > The Base Unit of measure is used as the order unit
Different from the Base Unit > Conversion Popup The Purchasing UoM can be
changed during PO creation

It defaults for Basic Data 1 tab > UoM for all instance
[Purchasing, warehousing, production]

The same status in the Allows Pos to be generated automatically

X-plant matl. Status Batch Indicators you
when PR are converted to PO
in Basic Data 1 must check them if
you want to activate
It defines the material batch management tp To make a generation
status at the plant level your material Used for the automatic Specifies whether a
automatic, a further
determination of the indicator must be set in material qualifies for a
tax code in purchasing the vendor master record discount in kind
Used to classify materials to
provide transportation information
to forwarding agents and rail It can be determined
transportation companies automatically by price
Freight Groups: determination using
Path: Logistics Execution > Transportation > purchasing conditions
Basic Transportation Functions > Maintain
Freight Code Sets and Freight Codes
 8

o Purchasing Value Key

 It is configured to allow the entry for purchasing-related value like tolerance limits, reminder days,
which are the days elapsed before a vendor is contacted regarding outstanding POs, or similar info
by using one entry

Purchase value key configuration

Path: Materials Management > Purchasing > Material Master > Define Purchasing Value Keys.
 9

o Other Data/Manufacturer Data

This indicator allows you to indicate

whether the material is subject to
inspection & whether the material needs Item Relevant to Just-in-time Delivery Schedule
to be posted to inspection stock Determines whether the system can generate a JIT
delivery schedule – forecast schedule > for
➢ Refers to the number of working Scheduling Agreement
days required after receiving the
material for quality inspection & Used for Inventory Sampling
movement into storage [For Information only]

Part of (MPN) Manufacturer part

Important in the purchasing number functionality: A vendor
department who supplies a material that you use
If this indicator is set, a source list is in production or in plant maintenance
must be maintained and created before a
The manufacturer corresponding
PO can be entered (Chapter 9) to the MPN number

The Info for the quota arrangement usage key is configured by:
Path: Material Management > Purchasing > Quota Arrangement >
Define Quota Arrangement Usage
 10

SALES VIEWS
 11

Sales: sales org. 1

There 2 fields are used in SAP

Retail and checks whether a
material can be used in different If the Sales unit not var. indicator is
distribution channels. set, then the sales UoM in the
For each sales organization, a material can material master can’t be changed in
be specified in a sales UoM that is used for the sales order.
sales orders.

This field designates

the default plant where
this material is
delivered.

It is automatically
copied into the sales
order as the delivery
plant.

Output Tax

The minimum quantity The Tax category for materials

that a customer can order is specific to the sales
for this material/sales organization/division/plant
defines how a quantity is
organization combination level that defines the country-
rounded up to a given value
T-code: OWD1 specific taxes during pricing
 12

Sales: sales org. 2

The Acct assignment grp field
It is used in the logistics can be selected to group together
information system (LIS) another available field that materials that have similar
T-Code : OVRF. accounting requirements
groups materials for pricing
conditions.
Just a way to group similar
materials for rebate
agreement processing

o The sales department can use the

o It can group together five Material group fields to
materials that offer similar further define a material based on
com missions. the sales organization.

o The commission group can be o Available for sales department o Available for sales department
used in pricing procedures. analysis. analysis.

Found in table MVKE through T-code SE11 Path Logistics – General Material Master
Settings for Key Fields Data Relevant to
Sales and Distribution Define Material
Groups.
 13

Sales General Data

You have the options of indicating that this
material isn’t a replacement part, that this
material must be a replacement part, or that
o Used to group together those materials the material is an optional replacement part
that have similar transportation
requirements, such as trucks, tankers, # Very Important field
trains T-Code: OVZ2
o This field can be used in the automatic Path: Sales and Distribution > Basic Functions >
route scheduling function in sales order Availability Check and Transfer of Requirements >
Availability Check > Availability Check with ATP Logic
and delivery.
or Against Planning > Define Checking Groups.

This indicator specifies

that certain activities
can only be performed
after a batch record has
been entered.
o To group together materials that have similar
loading requirements, such as cranes,
forklifts, trolleys
o Used in the shipping point determination

It is the actual time

it takes to load the
material from its
location onto the
transportation
vehicle.

A profit center is a way

of internally managing
the company, which The serial number profile determines the Companies using SAP Retail can use
may have to manage conditions and business transactions for the distribution profile field (DistProf)
and analyze financials issuing serial numbers to manage and analyze for mate rials in a plant as a control
for profit center financials for profit center accounting profile for merchandise distribution.to
accounting manage and analyze financials for
profit center accounting
 14

Plant Data/Storage Location 1

The temperature at which It is similar like the

Entered by the warehouse staff the material should be stored Temp. conditions. It represents a group of WM
to identify a location within the like Certain chemicals Examples: refrigeration, storage bins that are used for
storage location where the outside only or in a picking in lean WM.
material is always stored. hotbox

The UoM of the

maximum storage
period, that is, days,
months, and years.

For information
The Min. Rem. Shelf-Life field determines o At the client level
and reporting
The period can be defined as whether a material can be received via goods o The time for which the
only
months, days, and so on receipt based on the remaining shelf life of materials will be kept,
the material to be received. from the production
T-code: O02K
If this field has the value 100 days, and the date to the shelf-life
material to be received has only 80 days of expiration date
shelf life left, then the goods receipt won’t
be accepted
 15

Plant Data/Storage Location 2

The fields displayed in the Weight/ volume section, such as the Gross Weight and Net Weight fields, and in
the General Plant Parameters section, such as Serial no. Profile and Profit Center, can found on other
material master screens

Sales Text
 16

ACCOUNTING
 17

ACCOUNTING 1
General Data
Material Ledger is the actual
costing and enables material
Valuation Class: is the mechanism to assign a inventories to be valuated in multiple This field determines whether the
material to the general ledger (G/L) accounts currencies & also using different material is subject to
valuation approaches Split Valuation: means that a material
T-code: OMSK
Path: Material Management > Valuation and Account
can be valuated in different ways
Assignment > Account Determination> Account
Determination without Wizard > Define Valuation Class

The Acc Department

has the option of
entering a different
valuation class for
sales order stock

Moving Price V (Purchasing)

Dividing the material value by the total stock,
The Acc Department This price changes with each goods
has the option of movement relevant to valuation
entering a different OR
valuation class for Periodic unit price PUP if the ML is active
project stock

Standard Price S (Producing)

Constant, once entered, this price doesn’t
fluctuate and doesn’t take into account
The Standard price can
invoice prices or any other price-altering
be changed through. An
movements
entry in the Future Price
Can be entered when the field is set S
It will become valid
starting on the date
entered in the valid from
field
 18

ACCOUNTING 2
This field is available for entering the price
of the material for tax purposes. This field
isn’t used in the United States but is used This field is available for entering the price
in some countries. Check with the of the material for commercial valuation
accounting department if this field is used purposes. This field is also not used in the
in your particular country. United States but is used in some countries.
Check with the accounting department if this
field is used in your particular country

o The LIFO pool field is ignored

A value can be entered into the if a material isn’t LIFO
Devaluation ind. field in the LIFO valuation for stock implies relevant.
material master if the company that, as new stock comes in and o The LIFO pool field can be
feels that the material is a slow or then moves out first, the old stock configured to define a group of
nonmoving item. The accounting doesn’t change in value, and no materials that can be valued
department can configure a number overvaluation of the older stock together
of indicators for each material type occurs
per company code that has a
devaluation percentage attached. FIFO valuation calculates the valuation of the
stock based on the price of the last receipt.
Although this method is the most realistic
valuation, older stock can be over