Afi36 1301
Afi36 1301
BY ORDER OF THE
SECRETARY OF THE AIR FORCE 23 JULY 2019
Personnel
This instruction implements the requirements of Headquarters Air Force Mission Directive 1-10,
Assistant Secretary of the Air Force (Acquisition). It establishes authority relating to the operation
of the Defense Acquisition, Technology, and Logistics Workforce Education, Training, and Career
Development Program, as delegated to the Assistant Secretary of the Air Force for Acquisition,
Technology, and Logistics (SAF/AQ). It provides direction on how to manage, code and track
key leadership positions and applies to all Air Force personnel who manage, administer, or support
key leadership positions, all members assigned to key leadership positions, and all agencies that
select members for key leadership positions. This publication applies to Headquarters Air Force
Reserve Command but does not apply to Air Force Reserve Command Units. This publication
applies to the Air National Guard. This Air Force Instruction (AFI) may be supplemented at any
level, but all supplements must be routed to SAF/AQH for coordination prior to certification and
approval. Refer recommended changes and questions about this publication to SAF/AQH using
the Air Force (AF) Form 847, Recommendation for Change of Publication; route AF Form 847
from the field through Major Command publications/forms managers. The authorities to waive
wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”)
number following the compliance statement. See AFI, 33-360, Publications and Forms
Management, for a description of the authorities associated with the Tier numbers. Submit
requests for waivers through the chain of command to the appropriate Tier waiver authority, or
alternatively, to the requestor’s commander for non-tiered compliance items. This Instruction
requires the collection and or maintenance of information protected by the Privacy Act of 1974
authorized by Title 10 United States Code Section 8013, Secretary of the Air Force. The applicable
2 AFI36-1301 23 JULY 2019
SUMMARY OF CHANGES
This document has been substantially revised and needs to be completely reviewed. Major changes
include aligning the tenure periods for Acquisition Category I Program Managers with the Fiscal
Year 2016 National Defense Authorization Act Sections 826 and 827. Also, the 6-month grace
period for compliance is removed, thus members must meet key leadership position requirements
prior to going into the position or provide a waiver and training plan when nominated. Also, the
Service Acquisition Executive only has to approve position and tenure waivers for Program
Executive Officers, Deputy Program Executive Officers, Program Managers of Acquisition and
Business Category I, and Acquisition Category II programs, and Deputy Program Managers for
Acquisition and Business Category I programs. For all other key leadership positions, the
appropriate senior level official within the command will approve position and tenure waivers.
Finally, the AFI was reorganized throughout.
AFI36-1301 23 JULY 2019 3
Chapter 1
1.1. Definition. The Assistant Secretary of the Air Force for Acquisition, Technology and
Logistics (SAF/AQ) is the Service Acquisition Executive within the Air Force. In accordance with
the Department of Defense Instruction (DoDI) 5000.66, Operation of the Defense Acquisition
Workforce Education, Training, Experience, and Career Development Program, key leadership
positions are a progression from Critical Acquisition Positions. Identifying personnel to fill key
leadership positions requires special attention from the Office of the Under Secretary of Defense
(Acquisition and Sustainment) and Service Acquisition Executive. That attention will focus on the
qualifications, accountability, and tenure of the positions and the executives who will fill them.
Individuals in key leadership positions have direct responsibility for the success of an acquisition
program, acquisition system, or major technical area of responsibility.
1.2. Purpose. The purpose of this AFI is to carry out the requirements in DoDI 5000.66 and
provide guidance for managing key leadership positions. This instruction also describes the roles
and responsibilities of the Service Acquisition Executive, Program Executive Officers, Major
Commands, Air Force Personnel Assignment and Employment Teams, and other personnel in the
assignments to and management of key leadership positions.
1.3. Key Leadership Position Designation. Key leadership positions are designated by the
Service Acquisition Executive.
1.3.1. The Air Force Director, Acquisition Career Management (SAF/AQH) assists the
Service Acquisition Executive regarding key leadership position policy and management.
1.3.2. The following are mandatory key leadership positions:
1.3.2.1. Program Executive Officers.
1.3.2.2. Deputy Program Executive Officers.
1.3.2.3. Senior Contracting Officials (Air Staff/Major Command Level).
1.3.2.4. Senior Center Contracting Officials (head of contracting at a center).
1.3.2.5. Other positions identified by the Service Acquisition Executive.
1.3.3. All positions listed below are designated as mandatory key leadership positions for
programs reported as Acquisition and Business Systems Category I programs. Acquisition
Category I programs are those that require expenditure of more than $480 million in research,
development, test and evaluation funding, or $2.79 billion in procurement funding. Business
Category I programs are those that have a total budget authority amount of $250 million across
the Future Years Defense Program. These positions may be associated with a single program
or be shared across multiple programs:
1.3.3.1. Program Managers.
1.3.3.2. Deputy Program Managers.
1.3.3.3. Chief Engineer/Lead Systems Engineer (Program Lead, Engineer).
1.3.3.4. Product Support Manager (Program Lead, Logistician).
4 AFI36-1301 23 JULY 2019
1.4.8. Commands may request Service Acquisition Executive designation of additional key
leadership positions for leadership positions at the GS-15 (or equivalent) and O-6 level or
above.
1.5. Assignment Qualifications. To be assigned to a key leadership position, candidates need
to meet specific criteria.
1.5.1. Candidates must be an Acquisition Corps member. (T-1)
1.5.2. Candidates must meet the Department of Defense position qualification requirements,
as prescribed in DoDI 5000.66, Defense Acquisition Workforce Education, Training,
Experience, and Career Development Program, upon selection to be in a key leadership
position. (T-0) Major Commands or Program Executive Officers may request a position waiver
for a member if they do not meet those requirements upon selection (See also paragraph 1.7
Waivers).
1.5.3. The current Department of Defense qualifications can be found on the Statutory Position
Requirements page of the Air Force Portal’s Acquisition site by searching “Statutory Position
Requirements” on Air Force Portal. A link to the site is provided here:
https://www.my.af.mil/gcss-af/USAF/content/statutorypositionreqs.
1.5.4. To aid in evaluating and selecting the best qualified key leadership position candidates,
five factors have been identified as requirements essential for selection and are summarized in
Attachment 2 of this instruction. The five factors include: education, training, experience,
competencies and currency. The competencies include: executive leadership, program
execution, technical management and business management.
1.5.5. Additional functional specific requirements and preferences for key leadership positions
are located at http://icatalog.dau.mil/onlinecatalog/CareerLvl.aspx. These requirements
will be updated on an annual basis by the functional leader for the individual career field.
1.5.6. Air Force Acquisition Workforce Management requirements are given in AFI 63-
101/20-101, Integrated Lifecycle Management, Chapter 10. People who occupy key leadership
positions are responsible for complying with these requirements and ensuring organizational
compliance with AFI 63-101/20-101.
1.6. Tenure. Individuals assigned to key leadership positions are required to remain in the
position for the tenure period determined by the Service Acquisition Executive. The gaining
organization must ensure civilian hires sign a tenure agreement (DD Form 2889, Critical
Acquisition Position Service Agreement Key Leadership Position (KLP)) reflecting the tenure
period. (See also paragraph 1.7 of this instruction, Waivers). Military members sign an active
duty service commitment agreement rather than a tenure agreement. (T-1)
1.6.1. The Service Acquisition Executive will set the tenure of Program Executive Officer,
Deputy Program Executive Officer, Acquisition and Business Systems Category I Program
Manager and Deputy Program Manager, and Acquisition Category II Program Managers,
considering program factors, individual qualifications and the program management functional
requirements.
1.6.2. Tenure Periods for Acquisition Category I Program Managers are applied based on two
distinct periods, which are Program Definition and Program Execution.
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1.6.2.1. The Program Definition Period will begin at a point that falls between Analysis of
Alternatives and 6 months prior to Request for Proposal Release Decision Point (will vary
by program) and will end after Milestone B approval. Milestone B is when the program is
approved to begin engineering and manufacturing development.
1.6.2.2. The Program Execution Period will begin following Milestone B approval and
will run until declaration of Initial Operational Capability.
1.6.2.3. If outside these periods, the tenure is 4 years or through the milestone closest to 4
years. Milestones lead into a specific phase of the acquisition timeline and include:
Milestone A (technology maturation and risk reduction), Milestone B (engineering and
manufacturing development) and Milestone C (production and development).
1.6.3. For Business Systems Category I Program Managers and Deputy Program Managers as
well as Acquisition Category I Deputy Program Managers, the tenure period is 4 years or
through the milestone closest to 4 years.
1.6.4. For Program Executive Officer, Deputy Program Executive Officer, Senior Contracting
Officer/Senior Center Contracting Officers and Functional key leadership positions and all
other approved Key Leadership Positions, the tenure period is 3 years.
1.6.5. For military personnel, the active duty service commitment and assignment availability
code will be adjusted to correspond with the tenure completion date. A selectee is not eligible
for appointment to, and an incumbent is not eligible to retain employment in, a key leadership
position if they decline to accept the active duty service commitment.
1.6.6. The gaining organization is responsible for executing the tenure agreement and
forwarding the tenure agreement to the servicing Civilian Personnel Office to input into the
civilian personnel system and official personnel records. A selectee is not eligible for
appointment to, and an incumbent is not eligible to retain employment in, a key leadership
position if they decline to sign the tenure agreement.
1.6.7. DD Form 2889 is used to document the key leadership position tenure agreement. The
tenure agreement for all other critical acquisition positions will be documented on DD Form
2888, Critical Acquisition Position Service Agreement.
1.7. Waivers. If necessary, the Major Command Commanders or Program Executive Officers
may request the Service Acquisition Executive approve a position requirements waiver or a tenure
waiver.
1.7.1. If a key leadership position candidate does not meet the minimum position
requirements, a waiver request on a DD Form 2905, Acquisition Technology, and Logistics
(AT&L) Workforce Position Requirements or Tenure Waiver, needs to be sent with the
proposed selection.
1.7.1.1. Service Acquisition Executive will approve all position waivers for Program
Executive Officers, Deputy Program Executive Officers, Program Managers and Deputy
Program Managers of Acquisition and Business Systems Category I programs, and
Program Managers for Acquisition Category II programs. For all other key leadership
positions, the appropriate senior level official within the command will approve position
waivers and provide a copy of the approved waiver to SAF/AQH.
AFI36-1301 23 JULY 2019 7
1.7.1.2. The gaining organization provides the target date by which the individual is
expected to meet the position requirements.
1.7.1.3. Follow Major Command and/or center coordination instructions to route the
request via the appropriate Air Staff Functional Manager’s Office through the Director of
Acquisition Career Management to the Service Acquisition Executive for approval, if
required.
1.7.1.4. Individuals who fail to meet the key leadership position requirements as defined
on the training plan documented on their position requirements waiver may be removed
from the key leadership position by the Service Acquisition Executive.
1.7.2. If warranted, the Service Acquisition Executive may approve a waiver to release an
individual from the tenure agreement before it ends.
1.7.2.1. Service Acquisition Executive will approve all tenure waivers for Program
Executive Officers, Deputy Program Executive Officers, Program Managers and Deputy
Program Managers of Acquisition and Business Systems Category I programs, and
Program Managers for Acquisition Category II programs. For all other key leadership
positions, the appropriate senior level official within the command will approve tenure
waivers and provide a copy of the approved waiver to SAF/AQH. (T-3)
1.7.2.2. Follow Major Command and/or center coordination instructions to route the
request via the appropriate Air Staff Functional Manager’s Office through the Director of
Acquisition Career Management to the responsible Service Acquisition Executive for
approval, if required.
1.7.3. Waivers are formally requested on a DD Form 2905 which is generated using the ACQ
Now Acquisition, Technology, and Logistics Workforce Waiver System
(https://www.atrrs.army.mil/channels/atlwaivers/admin/logon.aspx). For those positions
in item 1.7.1.1. or 1.7.2.1., obtain appropriate approval signatures for the waiver and send the
waiver to the Director of Acquisition Career Management, who will staff for Service
Acquisition Executive approval if necessary.
1.7.4. Waiver Disposition. Approved key leadership position waivers are recorded in ACQ
Now Acquisition, Technology, and Logistics Workforce Waiver System and personnel
systems by SAF/AQH for the Service Acquisition Executive.
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Chapter 2
Chapter 3
3.1. General Officers. AF/CVXG will coordinate General Officers nominated for key
leadership positions through the Director of Acquisition Career Management to the Service
Acquisition Executive before final selection and the member is notified.
3.2. Colonels.
3.2.1. Command Screening Board process. AF/CVXO will produce a Command Selection
List and coordinate the key leadership position matches (for those positions requiring Service
Acquisition Executive approval) through Director of Acquisition Career Management to
Service Acquisition Executive for final approval prior to public release or notifying the
individual.
3.2.2. The Gameplan Process. AF/CVXO will coordinate the final selection of key leadership
positions (for those positions that require Service Acquisition Executive approval) through the
Director of Acquisition Career Management to the Service Acquisition Executive for final
approval prior to public release or notifying the individual.
3.3. Lieutenant Colonels. AFPC/DP2 will coordinate key leadership position selections
through the appropriate Air Staff Functional Manager’s Office, then through the Director of
Acquisition Career Management for coordination, to the Service Acquisition Executive for
approval.
AFI36-1301 23 JULY 2019 11
Chapter 4
4.1. Senior Executive Service and Equivalent. AF/CVXS will coordinate candidates for
acquisition Senior Executive Service key leadership positions through the Director of Acquisition
Career Management to the Service Acquisition Executive prior to being considered for, and
approved by the Executive Review Board.
4.2. All Other Civilian Key Leadership Positions. Program Executive Officers and leaders of
other organizations will ensure that the request for personnel action and the position description
identifies the position as a key leadership position and provides the qualification requirements.
(T-3) The responsible employment team will coordinate the selection through the appropriate Air
Staff Functional Manager’s Office, then through the Director of Acquisition Career Management
for coordination, to the Service Acquisition Executive for approval before final selection and
notifying the employee. (T-3)
Attachment 1
GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION
References
HAF Mission Directive 1-10, Assistant Secretary of the Air Force (Acquisition), 2 September
2016
AFI 33-360, Publications and Forms Management, 1 December 2015
Air Force Manual 33-363, Management of Records, 1 March 2008
DoDI 5000.66, Defense Acquisition Workforce Education, Training, Experience, and Career
Development Program, 31 August 2018
AFI 63-101/20-101, Integrated Lifecycle Management, 9 May 2017
Prescribed Forms
None
Adopted Forms
AF Form 847, Recommendation for Change of Publication
DD Form 2888, Critical Acquisition Position Service Agreement
DD Form 2889, Critical Acquisition Position Service Agreement Key Leadership Position (KLP)
DD Form 2905, Acquisition Technology, and Logistics (AT&L) Workforce Position
Requirements or Tenure Waiver
Program Scheduling; Risk Management and Mitigation; Program Health Metrics/Assessment/Reporting/Contractor Performance Assessment;
Program Systems Perspective/Strategic Thinking;
Execution Requirements / Acquisition Planning;
Sustainment Strategy Planning & Execution; Integration of Acquisition and Life Cycle Sustainment Requirements
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Systems Engineering Design for Optimized Product Performance; Technical Acumen; Risk Identification and Management;
Configuration Management; Technical Reviews and Audits (such as: SRR, SFR, PDR, CDR, SVR/FCA, PRR, PCA, and ISR)
Technical Logistics & Product Support; Support & Sustainment; Supportability Analysis; Product Support Planning; Technical or Product Data
Management Management; Enterprise Architecture; Cyber Security; Agile IT development; Broad knowledge of IT Governing Policies and emerging
technologies;
T&E Strategy (TES); T&E Master Plan (TEMP); T&E Infrastructure; DT&E Assessments
Contract Type/Structure; Intellectual Property; Source Selection; Protests; Contract Administration; E-Biz/Automated Tools;
Business Life Cycle Sustainment Funding; Operating & Support (O&S) Cost Estimating as identified in contracting input; Business Case Analysis;
Management Budget Exhibits;