QUT GUILD

CLUBS & SOCIETIES

CONSTITUTION
(Please retain a copy for your Club)

New Clubs should follow the guidelines set out by this Constitution. Clubs are expected to add in
clauses where appropriate detailing information specific to their requirements.

1.0 NAME

The name of the Club shall be QUT Bangladeshi Association QUT ( QUTBA )

___________________________________________________________ and

2.0 DEFINITIONS

AGM means the Annual General Meeting of the Club.

Associate Member shall have the meaning given to it in clause 5.2.

CC means the Clubs Cordinator, that is, the Guild staff member in that position.

CSC means the Clubs & Societies Committee.

Executive shall have the meaning given to it in clause 7.0.

Executive Member means the members of the Executive.

GM means a General Meeting of the Club.

Guild means the Queensland University of Technology Student Guild.

Member shall have the meaning given to it in clause 5.1.

Student means a person enrolled in a course or unit of study at the Queensland

University of Technology.
CSO means the Clubs and Societies Officer that is, the Guild office bearer(s) in
that position.

3.0 AIMS AND OBJECTIVES

3.1 The aims and objectives of the Club shall be:

a. Promoting Bangladeshi culture in Australia

b. Promoting QUT among Bangladeshis in Australia and in Bangladesh
c. Welcoming new Bangladeshi students and providing support and
guide for settlement.
d. Celebrating Bangladeshi Cultural days and Events, e.g. Bangla

Festival, etc.
e. Networking among current, and ex- Bangladeshi students in QUT.

4.0 AFFILIATION

4.1 The Club shall be affiliated with:

4.1.1 The QUT Student Guild

5.0 MEMBERSHIP

5.1 Membership to the Club is open to Students.

5.2 Associate membership is open to non-Students.
5.3 Where not already a member of the Club, the VP(CSO) and the CC C will
become ex-officio Club members with speaking rights only.
5.4 Membership to the Club shall be subject to the policy of the Guild.

6.0 MEMBERSHIP FEE

6.1 The membership fee of the Club shall be a minimum of $5.00.

6.2 The membership fee will be paid by Club members annually.
7.0 EXECUTIVE

7.1 The Club shall have twelve (12) Executive Members who shall be
Students. However, the number of the executive members can revise
in every AGM.

7.2 These members shall be:

7.1.1 President
7.1.2 General Secretary
7.1.3 Treasurer
7.1.4 Vice President
7.1.5 Cultural Secretary
7.1.6 Organizing Secretary
7.1.7 Sports Secretary
7.1.8 IT & Media Secretary
7.1.9 Event Management Coordinator
7.1.10 Executive Members (3)

8.0 POWERS AND DUTIES OF THE EXECUTIVE

8.1 The Executive of the Club shall:

8.1.1 Act in accordance with the aims and objectives of the Club.
8.1.2 At all times be subject to the decisions of any GM of the Club.
8.1.3 Have the power to make regulations necessary to put into effect this
Constitution.
8.1.4 Have the power to make or alter policy decisions which shall be
binding unless altered or reversed by a GM of the Club.
8.1.5 Have the power to conduct activities in the name of the Club and
shall be responsible for arranging all the activities of the
Club.
8.1.6 Have the power to fill casual vacancies created during its term of
office, following the AGM, subject to their confirmation at the next GM of
the Club.

proceedings.

8.2 The President of the Club shall:

 8.2.1 In the absence of a resolution of a GM or an Executive Meeting,
exercise the powers and duties of the Executive.
8.2.2 Convene and chair all meetings of the Club.
8.2.3 Represent the members of the Club in accordance with the
aims and objectives of the Club.
8.2.4 Have the casting vote at all meetings.
8.2.5 Have all decisions relating to the Club made by him/herself
ratified at an Executive Meeting.

8.3 The secretaries of the Club

8.3
8.3
8.3.3 Cultural Secretary shall coordinate cultural programmes.
8.3.4 Sports Secretary shall coordinate sports tournaments.
8.3.5 The Treasurer shall manage
8.3.6 The IT & Media Secretary shall promote the association and
its events via social media.
8.3.7 The Event Management Coordinator shall help planning and
organizing of all activities including parties, special events, annual
meeting and attract new association members.
8.3.8 The Executive Members of the Club shall contribute for future
planning and

9.0 ELECTION OF OFFICE BEARERS

9.1 Nominations for positions will be called at least one (1) week before
the AGM.
9.2 Should a position be contested; an election shall occur.
9.3 Voting for elections will be conducted by either secret ballot or
show of hands.
9.4 The President shall be appointed electoral officer.
9.5 The President will ratify the election results.
9.6 In the event of a position remaining vacant after an AGM, the Executive
will have the power to fill those vacancies at an Executive Meeting, subject
to ratification by a GM.

10.0 FINANCES
 10.1 All monies acquired or raised by the Club shall be deposited into a
bank account at Commonwealth Bank of Australia.

10.2.1 At least two (2) Executive Members; and

10.2.2 The CO.

10.3 The financial period of the Club ends on 30 November each year.
10.4 Proper financial records shall be kept and maintained correctly
showing the financial affairs of the Club.
10.5 Prior to purchase or sale of equipment the CSO & the CO must
be informed in writing by the Club and their approval granted.

account and shall only be conducted in the name of the Club.

10.7 The income and property of the Club however derived shall be
used and applied solely in the promotion and exercise of the Club
objectives.

11.0 EXECUTIVE MEETINGS

11.1 Executive Meetings should be held as required by the Club

Executive to discharge their powers and duties in accordance with
clause 8.1.
11.2 Proxies are not permitted.
11.3 Quorum is a majority of the Executive.

12.0 GENERAL MEETINGS

12.1 GMs should be held as required by the Club.

12.2 Only QUT Students are eligible to vote.
12.3 Proxies may be admitted.
12.4 A GM of the Club shall abide by the standing orders prescribed
in the Guild Regulations or those approved by the GM.
12.5 Quorum shall be 10% of total voting members.
12.6 The Club shall make rules concerning the calling and the issue of
notice of all GMs to be held, and the procedure to be adopted at all such
meetings.

13.0 ANNUAL GENERAL MEETINGS

 13.1 For clarity, clause 12.0 is effective on AGMs.

and must elect Executive Members for the following term of office.
13.3 The Executive shall set a date, time and venue for the AGM.
13.4 The CSO and the CC must be advised of the AGM details at least
one (1) week prior to the meeting.
13.5 The purpose of the AGM shall be:

13.5.1 To receive the annual reports from each Executive Member.

13.5.2 To elect or ratify the election of a new Club Executive as
specified under Section 7.0.
the
past twelve (12) months or since the last AGM.
13.5.4 To discuss any business duly brought before the meeting.

13.6 Proxies are not permitted at AGMs.

14.0 TERMINATION OF MEMBERSHIP TO THE CLUB

14.1 A person will cease to hold membership of the Club:

14.1.1 By a resolution passed by a two-thirds (2/3) majority at a GM on

the grounds that the person is guilty of conduct detrimental to
the interests of the Club; or
14.1.2 If the person resigns from the Club; or
14.1.3 If the person does not renew their membership on an annual
basis.

15.0 TERMINATION OF THE TERMS OF THE EXECUTIVE MEMBERS

15.1 An Executive Member will cease to hold their position:

15.1.1 If they cease to be a student; or

15.1.2 By a resolution passed by a two-thirds (2/3) majority at a GM; or
15.1.3 If they resign from the Club; or
15.1.4 Upon the appointment of a new Executive in accordance with
clause 13.0.

16.0 DISAFFILIATION
 16.1 The Club will cease to be affiliated with the Guild if:

16.1.1 Its membership falls below twenty (20); or

16.1.2 Its membership comprises of less than 70% Students; or
16.1.3 It fails to comply with the policies or regulations of the CSC or
the Guild; or
16.1.4 It is on probation for a period of more than six months; or
16.1.5 The QUT Student Guild Council votes in favour of disaffiliating
the Club; or
16.1.6 By resolution of the Executive, the Club undergoes voluntarily
dissolution.

16.2 Upon disaffiliation of the Club, all equipment and funds will
become property of the Guild.

of the intended disaffiliation.

17.0 INTERPRETATION OF THIS CONSTITUTION

17.1 The interpretation of this Constitution shall be the responsibility

of the Guild via the CC or the CSO.
17.2 Where this Constitution is silent, the Executive shall act in what it
considers to be the best interest of the Club, in accordance with the aims
and objects of the Club. Such action will be subject to confirmation by the
next GM.

18.0 ALTERATION OF THIS CONSTITUTION

18.1 To be valid a Constitutional amendment, the amendment

must be approved by:
18.1.1 By resolution of at least two-thirds (2/3) majority at an AGM
and/or GM of the Club; and
18.1.2 The Guild via the CSO or the CC.

19.0 ENACTMENT
This Constitution shall take effect and be deemed enacted as from the

______7____Day of the __11__________Month ___2022________Year.

Position of Club Executive: _______President_________

___________ _Hafsa Hakim Pial_____ dated: ____3/11/2022_________ Sign

Print Name

Guild Clubs Officer: _______________________

_________________ _______________________ dated: _____________

Sign Print Name