surname names

Number Number

Paper

⯁ ⯁

Information and Communication

Technology (ICT)
PAPER 2: Practical Paper COVER
SHEET

CONTACT and LETTER

50

Instructions
 Use black ink or ball-point pen.
 Fill in the boxes at the top of this page with your name,
 centre number and candidate number.
 Punch a hole in the top left corner of each printout.
 Ensure your printouts are in the correct order and attach them to page 2 of this
cover sheet using a treasury tag.

Turn over

P71376RA
©2022 Pearson Education Ltd.

Q:1/1/1/1/1/1/1/1/1/1/1/
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0
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Brogan Saravanan is the manager of The Perfect Party. The
company offers party planning services.
These are the company’s contact
details. Address:
The Penthouse
Cityscape
PP6 1PC
Telephone: 07700

901988 Email:
[email protected]

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Task B1
The Perfect Party offers party planning.

The spreadsheet PARTY contains information on parties.

It has three worksheets called COSTS, DETAILS and CHART. Some functions require you
to use different worksheets.

OPEN the spreadsheet PARTY

OPEN the worksheet COSTS

ENTER ‘Task B1’, your name, candidate number and centre number in the header.

Task B1a
(i) Insert a new row at the top of the spreadsheet and enter the heading
‘Income from Party Costs’ in cell B1
(1)
(ii) Merge and centre cells B1 to H1
(1)
(iii) Use a spreadsheet function to insert an automated date and time in cell A1
(1)
(iv) Set the formatting of the heading row to:

• shading – dark
• font colour – white
• font enhancement – bold and underline
• row height – 28
• text alignment – vertically centred.
(4)

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Task B1b
Brogan wants you to use spreadsheet tools to analyse the data in the spreadsheet.
New customers are given a discount on their party booking.

(i) Use one spreadsheet function to display the Cost per guest for Customer ID
GRE112024.
(4)
(ii) Enter a formula to calculate the:

• Cost of party for Customer ID GRE112024

(1)
• Total with discount for Customer ID GRE112024 (with new customer
discount included).
(3)
(iii) Replicate the calculations for all customers.
(1)
(iv) Use one spreadsheet function to calculate the Total cost of all parties including
all discounts.
(1)
(v) Use spreadsheet functions to display the:

• Number of Premium W packages

(2)
• Highest number of guests.
(1)
(vi) Sort the data into descending order of Total with discount.
(1)

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Task B1c
Format the COSTS worksheet so that:

• currency values show the currency symbol (£) with two decimal places
(1)
• cell H2 (Heading – Total with discount) uses text wrap to use the space efficiently
(1)
• gridlines are displayed when the spreadsheet is printed
(1)
• all data is visible.
(1)

SAVE the spreadsheet as TASK B1

(Total for Task B1 = 25 marks)

Task B2
Brogan has created a chart showing the number of different types of party booked.
She wants you to add:

• a suitable title
• labels for the x and y axes.
(2)

RESAVE the spreadsheet as TASK B1

(Total for Task B2 = 2 marks)

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Task B3

OPEN a new word processing document.

ENTER ‘Task B3’, your name, candidate number and centre number in the header.

SAVE the document as TASK B3

Answer these questions in document TASK B3

(i) Explain one reason why absolute referencing is used in a spreadsheet.

(2)
(ii) State the purpose of the length (LEN) function in a spreadsheet.
(1)
(iii) Explain one reason why an automated date and time field is used in
a spreadsheet.
(2)

RESAVE TASK B3

SAVE TASK B3 as a PDF

(Total for Task B3 = 5 marks)

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Task B4

OPEN the database file CONTACT

OPEN the database table ADDRESS
OPEN the word processed file LETTER

ENTER ‘Task B4a’, your name, candidate number and centre number in the footer
of the file LETTER

Brogan wants to send a letter to some customers who have booked a party.

She has written the letter and saved it as LETTER

Brogan has saved a list of three customers who will be sent the letter in the ADDRESS
table in the CONTACT database.

Task B4a
(i) The letter needs to be edited before it is merged with the database.
Edit the letter:

• insert the logo on the right-hand side of the header

• insert today’s date in a suitable location
• insert a subject in a suitable location
• add bullets to the relevant discount information
• insert the appropriate complimentary close
• insert the name and job role of the sender of the letter.
(7)
(ii) The clients’ details are stored in the ADDRESS table in the CONTACT database.
Add the correct merge fields to the document to replace the text in brackets.
(3)

RESAVE the file LETTER showing the merge fields.

SAVE the LETTER as a PDF

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 (iii) Brogan wants to check and sign the letters before they are posted. Merge the
data to produce the letters. Ensure the letters are fit for purpose.
(3)

SAVE the document as MERGE

SAVE MERGE as a PDF

Task B4b

OPEN a new word processing document.

ENTER ‘Task B4b’, your name, candidate number and centre number in the header
of the new word processing document.

SAVE the new word processing document as TASK B4b

Answer these questions on the document TASK B4b

(i) Explain one advantage of using mail merge to produce the letters for
Brogan’s customers.
(2)
(ii) State one software facility that can be used to ensure accuracy when reviewing
a document.
(1)
(iii) Describe the difference between data and information.
(2)

RESAVE TASK B4b

SAVE TASK B4b as a PDF

(Total for Task B4 = 18 marks)

TOTAL = 50 MARKS
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