PUBLIC

PROCUREMENT SPECIALIST
COURSE
(BASIC LEVEL)
 SESSIONS
Session I Principles and Practices of Public Procurement

Session II Legal and Administrative Environment of Philippine Public

Procurement

Session III Procurement Organization Framework

Session IV The Philippine Government Electronic Procurement System
(PhilGEPS)

Session V Procurement Planning

Session VI Procurement of Goods
Session VII Contract Management and Administration of Goods

Session VIII Ethics

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and
distribution without the author’s approval is prohibited.
 Session I

Principles and Practices of Public

Procurement
Objectives
This session aims to provide the students with:

1. A guide or review the students on basic terms or concepts related to procurement.

1. An overview of global best procurement practices, and enable them to relate the same to
existing practices under the current government procurement framework and system in the
Philippines.

1. An orientation on the governing and foundation principles on government procurement under

the Implementing Rules and Regulations (IRR) of Republic Act No. 9184 (RA 9184).

1. An orientation on which procurement practices under RA 9184 and its IRR are acceptable
and unacceptable to multilateral development banks (MDBs), for use and application in their
financed projects.
 II I
Basic Concepts

III Principles of Public Procurement

III Best Procurement Practices

IV Latest Issuances

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution
without the author’s approval is prohibited.
What is Procurement?

Refers to the acquisition of goods, consulting services and the contracting for
infrastructure projects by the Procuring Entity (PE). It shall also include the lease
of goods and real estate.

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution
without the author’s approval is prohibited.
6
What is Goods?

Refer to all items, supplies, materials and general support services, except
Consulting Services and Infrastructure Projects, which may be needed in the
transaction of :

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution
without the author’s approval is prohibited.
7
What is Infrastructure Projects?

Include the construction,

improvement, rehabilitation, IT
demolition,repair, restoration Projects Irrigation Communication
Facilities
or maintenance of:

Energy/ Flood
Power and Airports Control Water
Electrification and
Facilities
and
Drainage
Supply
Seaports
Sanitation, National/
Roads School,
Railways Sewerage
and and Solid Hospital Shore
Bridges Management Buildings Protection
This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution
without the author’s approval is prohibited.
8
What is Consulting Services?

Refer to services for infrastructure projects and other types of projects or

activities requiring adequate external technical and professional expertise that
are beyond the capability of the government to undertake:

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution
without the author’s approval is prohibited.
9
Head of Procuring Entity

NGA Head of Agency

GOCC,
GFI, SUC Governing Board

LGU Local Chief Executive

Competitive Bidding
Advertisem
ent

Award of Pre-Bid
Contract Conference

Post-
Eligibility
Qualificatio
Screening
n

Receipt
Evaluation and
of Bids Opening of
Bids
Contracts

Contracts are the legally binding

documents that obligate a seller to
provide products and/or services
and obligate a buyer to
compensate the seller for that
provision.
Purchase Orders

• Unilateral Contract
• Used by the purchasing
unit to place an order with
a supplier
Approved Budget for the Contract

• Budget for the Contract

duly approved by the HoPE,
as provided in the:

• GAA
• Corporate Budget
• Budget approved by
Sanggunian through an
appropriation ordinance
Approved Budget for the Contract

For multi-year contracts, for which a Multi-Year Obligational Authority

(MYOA) or an equivalent document is required, the ABC shall be that
incorporated in the project cost reflected in the MYOA or equivalent
document.

For Foreign-funded Procurement, the ABC refers to the cost estimate

prepared by the Procuring Entity and approved by the foreign
government/foreign or international financing institution as specified in
the Treaty or International or Executive Agreement

(Sec. 5(b), IRR, R.A. No. 9184)

Bidding Documents

The documents issued by

the Procuring Entity as the
basis for bids
Bidder

Contractor, Manufacturer,
Supplier, Distributor,
Consultant
Procuring Entity

NGAs GOCCs,
GFIs

SUCs LGUs

Constitutional
Commission
Foreign Funded Procurement

Projects by the Government

which are wholly or partly
funded by Foreign Loans or
Grants pursuant to a Treaty or
International or Executive
Agreement
Principles of Public Procurement

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and distribution
without the author’s approval is prohibited.
20
Best Procurement Practices

1. The 2011 United Nations Commission on

International Trade Law (UNCITRAL) Model Law
on Government Procurement

✔ The Model Law allows government purchasers

to take advantage of modern commercial
techniques, such as e-procurement and
framework agreements, to allow it to maximize
value for money in procurement.
Best Procurement Practices

Simple and Large and

Standard Emergency
Low-Value Complex
Procurement Procurement
Procurement Projects

Transparency mechanism and requirements to promote competition

and objectivity
Best Procurement Practices

What to Purchase

Discretion of Government

How to Purchase
Best Procurement Practices

2. Achieving Value for Money

✔ Under the Commonwealth Procurement
Rules (CPRs) being used by the
Australian Government, the officials must
consider the relevant financial and non-
financial costs and benefits of
each submission.
Best Procurement Practices
initial purchase
price of
the goods and
services
Disposal costs maintenance
costs

Whole-
consumable
of-life transition out
costs Costs costs

cost of additional
features procured licensing costs
after the initial
procurement
Best Procurement Practices

3. Developing a Procurement Policy Manual

✔ Procurement organizations should develop a

comprehensive policy manual that clearly defines
authority, responsibility, and establishes guidelines
for the organization and the procurement
professional to follow when carrying out their
responsibilities.
Best Procurement Practices

4. Developing Evaluation Criteria

✔ Before issuing the solicitation, procurement

professionals and applicable stake-holders must
establish the criteria by which the resulting bids or
proposals will be evaluated. Once the appropriate
procurement method is selected, criteria should be
established to evaluate bids or proposals for the most
economically advantageous offer for the contracting
authority, or for the lowest price.
Best Procurement Practices

5. Ethical Procurement

✔ It is essential that public procurement professionals

and stakeholders adhere to a well-defined and
established code of ethics. The Public
Procurement organization should have an adopted
code of ethics and require its employees to uphold
the code and seek commitment to it by all those
with whom they engage.
Best Procurement Practices

6. Specifications

✔ Public procurement should understand the

elements required to accurately define, represent
and fully express the requirements of the
requestor and should recognize that a
specification may form a part of a wider description
of requirements. The statement of requirements
must establish an accurate description of the need
so that the potential suppliers can provide
acceptable solutions.
Best Procurement Practices

7. Spend Analysis

✔ Procurement organizations should use spend

analysis to leverage buying power, reduce costs,
provide better management and oversight of
suppliers, and to develop an informed
procurement strategy. Spend analysis should
include the identification, automated collection,
cleansing, grouping, categorization, and analysis
of all spend data for the goods and services that
have been purchased for the organization.
Best Procurement Practices

8. Lease-Purchase Decision

✔The decision to lease or purchase

should be considered on a case-to-case
evaluation of comparative costs and
other factors. A cost/ benefit analysis
should be conducted to determine the
appropriate contracting method.
Best Procurement Practices

Outsourcing

✔Procurement professionals should take the

lead in outsourcing activities by identifying
services that could best be fulfilled through the
outsourcing process. During the decision
making stage, it is the responsibility of the
procurement team to ensure that the process is
competitive, fair, transparent, and capable of
delivering the best value for the public.
Best Procurement Practices

10. Green Procurement

a. Green Public Procurement Legal and Policy

Framework

✔ A clear framework with understandable

definitions, targets and priorities helps public
entities achieve their goals. Different national
approaches show that comprehensive and well-
aligned guidance is instrumental in reaching
environmental objectives.
Best Procurement Practices
10. Green Procurement
b. Understanding Market Capacity and
Assessing Costs and Benefits

✔ Stakeholders and suppliers must be consulted

in order to properly assess which green
solutions are available and gauge the level of
supply. Country case studies provide valuable
guidance on ways of engaging with the supply
market. They also demonstrate how authorities
can use life-cycle costs evaluation in their cost-
benefit analysis.
Best Procurement Practices

10. Green Procurement

c. Introducing Environmental Standards in

Procurement

✔ Contracts based on performance, and payment,

helps green procurement stay relevant to the
market. Credible standards make it easy to identify
which products or services count as green, such
as eco-labels.
Best Procurement Practices

10. Green Procurement

d. Professionalizing Green Public Procurement

✔ The successful implementation of green public

procurement requires specialized knowledge and
skilled multidisciplinary teams. The cases detail a
range of the professionalization tools (i.e. manuals
and training) that help the public sector to use
procurement strategically.
Best Procurement Practices

10. Green Procurement

e. Raising Awareness

✔ It takes a focused effort to get across the message

that greening procurement matters. Case studies
show communication strategies, such as
encouraging businesses to develop green
solutions, and how to increase citizens’ trust in
green policies.
Best Procurement Practices

10. Green Procurement

f. Monitoring Green Public Procurement

✔ Monitoring serves to promote the benefits of green

public procurement as well as provide valuable
feedback for policy makers on which policies work
and which need rethinking.
Best Procurement Practices
11. Strategic Procurement Planning

✔ Public procurement should understand its purpose

in relation to the organization and constituency that
it serves. The purpose should be clearly stated in
written format through the development a Mission
Statement, a Vision Statement, Goals, and
Objectives that tie back into the Values and
Guiding Principles of Public Procurement while
meeting the needs of the organization and the
public.
Best Procurement Practices

12. Sustainable Procurement

✔An organization practicing sustainable

procurement should consider the three aspects
of sustainability (economic, social and
environmental) to create a more enduring
approach to procuring goods and services
across the public sector which will contribute
positively to the community in which it exists
and beyond.
Best Procurement Practices

13.Technology

✔ Procurement professionals should

identify and implement technology that
aides the procurement process and
supports the overall strategy of the
organization.
Best Procurement Practices

14.Transparency in Public Procurement

✔Public procurement should to the

greatest extent practicable, be
transparent in its practices, processes,
policies and relationships with all
stakeholders, while ensuring protection
of confidential information.
Best Procurement Practices
15.Risk Management

✔Procurement should identify risk factors

associated with each procurement,
analyze the probability of the risk
occurring and consider the potential
impacts. Risk management plans
should then be developed, based on the
decision to avoid, assume, or transfer
the identified risks.
Best Procurement Practices

16. Supplier Relationship Management

Supplier Relationship Management (also called Vendor

Relationship Management) is a set of principles,
processes, and tools that can assist organizations to
maximize relationship value with suppliers and minimize
risk and management of overhead through the entire
supplier relationship life cycle.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
There is an eligibility requirement of at Eligibility restrictions based on Unacceptable
least 60% Filipino ownership for nationality of bidders are not
procurement of goods and consulting allowed.
services, and at least 75% Filipino
ownership for procurement of
infrastructure projects.

The law requires advertisement of ADB: Advertisement is required Acceptable

invitations to bid/request for expression of for contracts estimated to cost
interest for contracts undertaken thru $500,000 or more for goods and
competitive bidding, or Alternative Method related services, and $1,000,000
of Procurement, if applicable. or more for civil works.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
(except for contracts with an ABC of WB: Advertisement is required for Acceptable
10M and below for procurement of all public bidding.
goods, 15M and below for
procurement of infrastructure
projects, 5M and below for
consulting services, and posting of
all bidding opportunities, except
certain alternative methods of
procurement.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
As a general rule, the earliest possible ADB: A period of at least 28 days for Unacceptable
time for bid preparation is less than 30 bid preparation is required.
days. However, if the procuring entity
determines that by reason of the
WB: A period of at least 30 days for
method, nature, or complexity of the
contract to be bid or when international bid preparation is required.
participation will be more
advantageous to the GOP, the time for
bid preparation is more than 30 days.

There is no pre-qualification under the Pre-qualification of bidders for

law. large/specialized contracts is
required.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable
RA 9184 and its IRR WB and ADB POLICY
to MDBs
The minimum experience, Minimum experience, technical and Acceptable
technical and financial financial requirements should be
requirements are explicitly explicitly stated in the bidding
stated in the bidding documents.
documents.

In order to meet the eligibility WB: Forming joint ventures with local Acceptable
requirement on Filipino firms for foreign firms’ eligibility is not
ownership, foreign firms may required.
form joint ventures with local
firms. Firms participating in bank financed
contracts may form joint ventures to
enhance their qualifications and
capabilities
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
Joint venture partners are jointly and Joint venture partners are jointly Acceptable
severally liable. and severally liable.
The law does not set limitations on the Limitations on the number of firms Acceptable
number of firms who can bid for a are not allowed.
contract.

Government corporate entities are Government-owned enterprises Acceptable

eligible to participate in Competitive are allowed to be bid if they (i) for WB
Bidding if they can establish that they (a) are financially autonomous, (ii)
are legally and financially autonomous, operate under commercial law,
(b) operate under commercial law, (c) and (iii) are independent from
not attached agencies of the Procuring borrower and its
Entity. purchasing/contracting authority.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
Government corporate entities Government-owned enterprises are Acceptable to ADB provided that the
are eligible to participate in allowed to be bid if they (i) are word “GOP or Government of the
Competitive Bidding if they can financially autonomous, (ii) operate Philippines” is deleted from condition
establish that they (a) are legally under commercial law, and (iii) are (c).
and financially autonomous, (b) independent from borrower and its It should be: “not dependent agency
operate under commercial law, purchasing/contracting authority. of the procuring entity, the executing
(c) not attached agencies the agency or the implementing agency.”
procuring entity.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
For infrastructure projects, persons/entities Registration with a local authority as Unacceptable
meeting the 75% Filipino ownership may a precondition to bidding should be
participate in public bidding if he has been discouraged.
issued a license by the PCAB to engage or Acceptable only if registration
act as a contractor. criteria and process are cost
reasonable/efficient and qualified
foreign firms are not precluded from
competing.

Preference to domestically-produced and Preference based on region or Unacceptable

manufactured goods, supplies, and locality of registration is not allowed.
materials that meet the specified or desired
quality,
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)

Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
in accordance with the provisions of Preference based on region or Unacceptable
Commonwealth Act No. 138, is locality of registration is not
adopted in the procurement law. allowed.
There is also preference to
Domestic Bidders, subject to
certain conditions. The award shall
be made to the lowest Domestic
Bidder, provided his bid is not more
than fifteen percent (15%) in
excess of the lowest Foreign Bid.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable
RA 9184 and its IRR WB and ADB POLICY
to MDBs
There are no restrictions on sources of Restriction on sources of labor and Acceptable
labor and materials under RA 9184. materials is not allowed, except for
unskilled labor, if available locally.

Public/competitive bidding is the Public opening of bids is required, Acceptable

primary mode of procurement. The the conduct of which should
opening of bids is done on the same immediately or closely follow the bid
day of the deadline for bid submission. submission deadline.

For goods and works, the law requires ADB: Two-envelope bidding is
two envelopes, which are opened on allowed.
the same day of the bid opening. WB: Two-envelope bidding should
be discouraged.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable
RA 9184 and its IRR WB and ADB POLICY
to MDBs
WB: Two-envelope bidding should be Acceptable
discouraged. Allowed only if (i) domestic law
precludes use of one envelope and (ii)
provide adequate safeguards against
retaining second envelope unopened and
incorporated in the two envelope procedures
and effective bid protest mechanisms are
already in place for the due processing of bid
complaints.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
The law allows award to a lone bidder Automatic rebidding is Acceptable for WB
provided it is responsive. acceptable, provided all
responsive bidders are allowed to Unacceptable for ADB
bid, the process is efficient and no
serious delays result.
ABC is used as a ceiling for acceptable ADB: Use of ABC as a ceiling is Acceptable for WB. Unacceptable
bid prices. For foreign-funded not allowed. for ADB.
procurement, ABC shall be applied as a WB: Using ABC as a ceiling is
ceiling provided the following conditions allowed under certain conditions.
are met: a) Bidding documents are
obtainable free of charge on a freely
accessible website.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)

Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs

If payment is required, it could be made ADB: Use of ABC as a ceiling is Acceptable for WB.
upon submission of bids; b) The not allowed. Unacceptable for ADB.
procuring entity has procedures in place WB: Using ABC as a ceiling is
to ensure that the ABC is based on allowed under certain
recent estimates, and that the estimates conditions.
are based on adequate detailed
engineering and reflect the quality,
supervisions and risk inflationary factors,
as well as prevailing market prices;
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable
RA 9184 and its IRR WB and ADB POLICY
to MDBs
c) The procuring entity has trained cost ADB: Use of ABC as a ceiling Acceptable for WB.
estimators, and in case of infrastructure is not allowed. Unacceptable for ADB.
projects, trained quantity surveyors; d) WB: Using ABC as a ceiling
The procuring entity has established a is allowed under certain
system to monitor and report bid prices conditions.
relative to ABC and engineer’s/procuring
entity’s estimate; e) The procuring entity
has established a monitoring and
evaluation system for contract
implementation to provide a feedback on
actual total costs of goods and works.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)
Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs
The law mandates that award be Award should be made to the lowest Acceptable
made to the lowest calculated evaluated/qualified and responsive
and responsive bid. bidder.

The law prohibits negotiation with Price negotiation is not allowed, except Acceptable
the lowest calculated and where the bid price is substantially above
market or budget levels and then only if
responsive bidder.
negotiations are carried out to try to reach a
satisfactory contract through reduction in
It is however allowed in scope and/or reallocation of risk and
consulting services procured responsibility, subject to the Bank’s prior
using the Quality-Based approval. In consulting services, it is
Evaluation Method. allowed in certain selection methods.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)

Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs

Price adjustment is allowed when the Price adjustment is not required, Acceptable for WB.
cost of the awarded contract is except for delivery of goods or
affected by any applicable new law, completion of works, extending Acceptable for ADB for contracts
ordinance, regulation or other acts of beyond 18 months. extending beyond 18 months.
the GOP, promulgated after bid
opening and under extraordinary
circumstances with prior approval of
the GPPB.
Acceptable & Unacceptable Practices to Multilateral
Development Banks (MDBs)

Acceptable or Unacceptable to
RA 9184 and its IRR WB and ADB POLICY
MDBs

Amendment to Order (for Contract scope/conditions may be Acceptable, provided that any
goods) and Variation Orders modified during implementation, modification that would result to
(for infrastructure projects), are but the Bank’s approval is an aggregate increase of more
allowed under certain required for contracts that are than 15% should be subject to the
conditions. subject to prior review. Bank’s prior approval.
Latest Issuances of the GPPB
Use of Videoconferencing, Webcasting & Similar Technology
(GPPB Resolution No. 24-2018)

Procurement Activities that may be conducted electronically

All other procurement

Pre-Procurement Conference Bid Opening
activities/ meetings

62
62
Use of Digital Signatures
GPPB Resolution No. 16-2019;
GPPB Resolution No. 09-2020
Procurement officers and
officials may digitally or
electronically sign procurement
documents

PPMP and APP Notice of Eligibility Post- Qualification Report

RFQ/ RFP Notice of Shortlisting Notice of Post-Disqualification

PBDs Abstract of Quotations Notice of Award

Approval of Higher
Invitation to Bid/ REI Abstract of Bids Authority
Supplemental/ Bid Notice to Proceed
Bid Evaluation Report
Bulletin
Notice of Postponement Notice to the LCB BAC Resolutions
Electronic Submission and Receipt of Bids

GPPB RESOLUTION NO. 09-2020

The BAC shall decide whether to allow the online or electronic submission and
receipt of bids based on the PE’s procurement needs and capabilities, and shall
be clearly stated in the IB, including bidding documents if allowed

1. Through Any Electronic Means Available

Online or electronic submission and receipt of bids for procurement
modalities where a two-envelope procedure or sealed price quotation is
required shall be allowed.

2. Through the GPPB Online Portal

https://gppbgovph.com/
Currently being developed
Electronic Submission and Receipt Of Bids

GPPB RESOLUTION NO. 09-2020

SUBMISSION THROUGH ANY ELECTRONIC MEANS AVAILABLE

PASSWORD-
Archive PROTECTED
Format & Password
Protection
BIDDING
Compression DOCUMENTS
Capable of
Passwords shall be disclosed by the generating an audit
Bidders only during the actual bid opening trail of transactions
to ensure the
Upon receipt of the first and second envelopes, PEs shall generate a Bid security, integrity and
receipt page for the official time of submission which can be saved or authenticity of bid
printed by the bidder submissions
Certification on Electronic Submission
and Receipt of Bids
GPPB RESOLUTION NO. 12-2020

Certification, using GPPB-prescribed format, must:

❑ Be issued by the highest official managing the Information

Technology system of the agency

❑ Describe the electronic system or procedure to be used by

the PE for the electronic submission and receipt of bids, and
compliant with the requirements under GPPB Resolution No.
09-2020

❑ Submitted to the GPPB-TSO through

[email protected]
Alternative Documentary Requirements

GPPB Resolution No. 09-2020

Only applicable during a

State of Calamity, or
implementation of
community quarantine
or similar restrictions

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and
distribution without the author’s approval is prohibited.
ALTERNATIVE
GPPB Online Bid
DOCUMENTARY
Submission Portal
REQUIREMENTS
https://www.gppbgovph.com/PBDListings.php

The GPPB Online Portal is also currently being

developed to allow for the online submission and
receipt of bids until the completion of the modernized
Philippine Government Electronic Procurement System
(PhilGEPS)
Currently ongoing Beta Testing, with the following
functionalities:

Preparation of Bidding Documents Bid Opening

Submission and Receipt of Bids Preliminary Examination of Bids

Modification and Withdrawal of Bids

ALTERNATIVE
Suspension andDOCUMENTARY
Termination of Procurement
REQUIREMENTSActivities

GPPB Resolution No. 09-2020

000

Suspension of the conduct Tolling of the periods for Cancellation/ Termination

of procurement activities the Procurement Projects of Procurement Activities
During a declaration of a State of Calamity, or implementation of
community quarantine or similar restrictions

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and
distribution without the author’s approval is prohibited.
Simplified Bidding Documents the PBD Builder

GPPB RESOLUTION NO. 15-2020 GPPB CIRCULAR 04-2020

❑ Guidelines on the Preparation of the
❑ Approved the use of the simplified PBDs Simplified PBDs for Goods and
for Goods and Infrastructure Projects for Infrastructure Projects and Submission of
the preparation of bidding documents Required Forms (dated 16 September 2020
but took effect 6 October 2020)
❑ Approved the use of the PBD Builder in the
GPPB Online Portal for the online
preparation of PBDs for Goods and
Infrastructure Projects

PBD Builder Link

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and
distribution without the author’s approval is prohibited.
GPPB Online Blacklisting
ALTERNATIVE DOCUMENTARYPortal REQUIREMENTS

(https://www.gppb.gov.ph/OnlineBlacklistingPortal)

GPPB Resolution No. 14-2020

OBP Features:
Requires the use of the Online
1 Posting of Blacklisting 2 Updating of Status of a
Blacklisting Portal for posting and Orders Blacklisted Entity
updating of status of the Blacklisted
Entities in the Consolidated 3 Automatic updating of the 4 Automatic notification to
Blacklisting Report Consolidated Blacklisting the PE, GPPB-TSO and
Report PhilGEPS
Electronic Submission Of Procurement Reports
ALTERNATIVE DOCUMENTARY REQUIREMENTS
GPPB Resolution No. 11-2020 and GPPB Circular No. 02-2020
Report Frequency Extended Deadline
Allows electronic submission of Annual for Submission
Procurement Plans (APPs), Procurement Changes within
FY 2020 APP 30 September 2020
Monitoring Reports (PMRs) and Agency the 1st Sem
(Updated/
Procurement Compliance and Changes within
Supplemental) 31 March 2021
Performance Indicator (APCPI) Results to the 2nd Sem
the GPPB through electronic mail First
FY 2021 APP 31 March 2021
Submission

1. Microsoft Excel file; and 1st Semester 30 September 2020

FY 2020 PMR
2. Portable Document 2nd Semester 31 March 2021
Format file FY 2019 APCPI
Annual 30 June 2020
Results

This learning module was developed by the Government Procurement Policy Board – Technical Support Office, and any form of reproduction and
distribution without the author’s approval is prohibited.
ALTERNATIVE
Revision and Automation
DOCUMENTARY
Of Forms
REQUIREMENTS

Development of Web/Online Application for the Automation of the

Forms for the Annual Procurement Plan, Procurement Monitoring
Reports and Agency Procurement Compliance and Performance
Indicator Results

Eliminate inefficiencies and errors

Readily available information

Convenient and user friendly

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distribution without the author’s approval is prohibited.
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