Project Report

On

Billing Management System

SubmittedIn Partial Fulfillment of the Requirement

For the Degree of

Bachelor of Computer Applications

Submitted by:
Azeem Khan
(22130105)
Submitted to
Dr. Sunil Kumar

Department of Computer Science and Applications

IFTM University

Lodhipur Rajput Moradabad, UP

(Session: 2024 – 25)

 DECLARATION

I, Azeem khan, hereby declare that the work, which is being presented in the project report,

titled “Billing Management System” Submitted to the Department of Computer

Applications, School of Computer Science and Applications, IFTMUniversity, Lodhipur,

Rajput, Delhi Road, Moradabad for the award of degree of “Bachelor of Computer

Applications” is a record of my own work carried out during the 6 months industrial training

under the supervision of Industrial supervisor/coordinator,Mr ArvindShukla.

The matter embodied in this project report has not been submitted elsewhere by anybody for

the award of any degree or diploma.

Place- Moradabad Name:Azeem khan

Date: Roll Number: 22130105

 Certificate

This to Certify that this report on Billing Management System is a bonafide

record of the Project Work (BCAPL-518) done by Azeem khan (22130105)
during the Fifth semester in the year 2024-25 at Department of Computer
Applications, IFTM University Moradabad in partial fulfillment of the
requirement for the award of BCA degree (BCA V-Semester) from IFTM
University, Moradabad.

Dr .Sunil Kumar Dr. ArvindShukla

Project Incharge Head
Department of Computer Department of Computer
Applications Applications
 ACKNOWLEDGEMENT
I would like to express my sincere gratitude to everyone who contributed to the successful
completion of this Billing Management System project.

First and foremost, I extend my heartfelt thanks to Dr. Sunil Kumar for their invaluable
guidance, support, and encouragement throughout the project. Their insights and expertise
provided a strong foundation for developing this system..

I would also like to thank IFTM for providing the necessary resources and infrastructure that
enabled me to work on this project efficiently.

Lastly, I am thankful to my family and friends for their constant encouragement and
motivation during this endeavor.

This project is a result of collective efforts, and I am immensely proud of the knowledge and
experience gained during its development.
ABSTRACT
Billing Management System is an automated software application that helps businesses manage
their billing process efficiently. The system automates the billing process, allowing companies to
create invoices, payments, and manage customer accounts easily.

The Billing Management System provides a user-friendly interface that allows businesses to
manage their billing process with ease. The system allows businesses to create and manage
invoices, set up payment reminders, and generate reports to track revenue and expenses.

The system is designed to be flexible and can be customized to meet the specific needs of a
business. The software can integrate with existing accounting systems to ensure accurate financial
reporting.

The Billing Management System also provides a secure platform for businesses to manage
customer information and financial data. The system is designed with security features such as
encryption, firewalls, and access controls to ensure the confidentiality and integrity of data.

The implementation of the Billing Management System can help businesses streamline their
billing process and improve their overall financial management. The system can save time and
reduce errors associated with manual billing processes, allowing businesses to focus on core
activities and improve their bottom line.

Keywords— Billing System, bill payment, Authentication, Security.

ABSTRACT

Billing Management System is an automated software application that helps businesses manage
their billing process efficiently. The system automates the billing process, allowing companies to
create invoices, payments, and manage customer accounts easily.
The Billing Management System provides a user-friendly interface that allows businesses to
manage their billing process with ease. The system allows businesses to create and manage
invoices, set up payment reminders, and generate reports to track revenue and expenses.
The system is designed to be flexible and can be customized to meet the specific needs of a
business. The software can integrate with existing accounting systems to ensure accurate financial
reporting.
The Billing Management System also provides a secure platform for businesses to manage
customer information and financial data. The system is designed with security features such as
encryption, firewalls, and access controls to ensure the confidentiality and integrity of data.
The implementation of the Billing Management System can help businesses streamline their
billing process and improve their overall financial management. The system can save time and
reduce errors associated with manual billing processes, allowing businesses to focus on core
activities and improve their bottom line.

Keywords— Billing System, bill payment, Authentication, Security.

 Topic

Billing management System

Table of Contents

1. Introduction
2. Billing Management System
3. Implementaion
4. Login Page
5. New Product
6. Update Product
7. Buyers Details
8. Bill History
9. Invoice
10. Billing Management System Code Details
11. HTML Code
12. CSS Code
13. JavaScript
14. Conclusion
15. Future Scope
 I.INTRODUCTION

A bill serves as a record of a statement and monetary transaction. A bill is used to document
transactions when someone buys products or anything of value. We require a billing system to
maintain efficient use of the bill from creation to analysis to printing to handle the entire process.
When people first started buying products in the mediaeval era, the billing system was
established. The store owner used to keep track of all the products that were sold to the customer
and how much inventory they had on hand. All the records must be manually entered in a record
book [3]. The bill serves a variety of different functions in addition to serving as a record of
transactions. They use the information from the bills to reduce unnecessary spending, allocate
funds more wisely, and enhance their companies.
As technology advanced, written bill management began to transition to digital. They started off
by introducing a straightforward billing management system.The bill was created and printed
using software on computers. Only the administrator is permitted to use database features to
record and bill for all purchased items,

personnel information, and change prices. In the database, the products are categorised [1].
Software was created to manage time and bill tracking and to inform clients of their purchases of
products and services. The amount of things produced, the number of hours worked by
personnel, and any costs associated with customers or projects can all be tracked by billing
software.
Most billing software applications are capable of creating billing reports. These reports can
display information such as hours worked, expenses incurred, how much to bill customers, and
which customers owe how much money for which goods, total investment, and total income of
the month.
Few examples of the billing management
systems are: -
1. Sage Time slips
2. QuickBooks Time by Intuit
3.Billing and Billing Tracker.
 II.BILLING SYSTEM WITH GST

This System is aimed to provide information to the customer about the product, its GST values & its calculation
of the country. [4]

2.1.Proposed System: -
The proposed system is intended to provide the facility of automating the inventory tasks such as Item
management and customer billing with GST for the Shop or market. To reduce the bottlenecks of the existing
system there is a need to develop a new system. The new system should concern the requirements of the
customer and the sellers. This project is designed with a goal to making the existing system more informative,
reliable, fast and easier. There are many reasons for the starting of the project because in the selling of items
through the manual system of salesperson faces a lot of inefficiencies. It requires handling of large items that
consist of both irrelevant and important information’s thus making it difficult to find out the required
information as per necessity. To overcome these problems in existing system we develop “Inventory
Maintenance & Billing with GST”.

III.IMPLEMENTATION

This project is based on the sales transaction and billing of items in a supermarket. The first activity is based on
adding the items to the system along with the rate which are present in the supermarket and the name of the
items which the supermarket will agree to sell [2]. The models provide four basic types of functionality, that is,
create, read, update, and delete the resources.
We use Java to build the functionality of the application and graphics user interface (GUI). We use the SQLite
database to store the application data and transaction data. Using this database, we add, update, delete, and keep
track of the transactions. We make use of different libraries of java, like Itextpdf-5.4.0.jar, rs2xml.jar, Sqlite-
jdbc-3.21.0.jar Sqlite to Build the Application
Overview of steps Using Libraries and Tools
First, the layout of the system is made by netbeans framework.
Then, the store’s database is created using SQLite
Connection between database and the GUI is created using Java.

Using the security first we login the system.

Using Java, we created cart module where we add products.
Then we want to add gst we can add gst on bill.
Then, we create module to generate the bill.

A.Working of System
First, the user can login the module.
Then, we can add product, rate, price, Quantity, etc
Upadte the product details in update product module.
Then, the products get added to the product list.
Add regular buyer details, to get esay to create bill.
Then, we create the the bill on billing module.
Then we can create the bill then they can print
We can see the Bill history.
Create PDF to show the Bill.
Creation of bill then send the message to the Registered customer

B. Architecture and Modules

a. Modules

1) Login: First login the System we can Secure The databse on the System.

Figure 1. Login Page

2) Add New product: These Module is Use to add new Product to store the database.User needs to enter the
data about the Product before adding, and then add it to the database. For
Ex.price,Rate,Description,Quantity,Activaton.
 Figure:New Product

3) Update new product: these module is usxed to update the new product.

Figure:Update Proiduct
4) Show added Buyer: A buyer details to access a data easily,and we can create a bill invoice.

Figure:Buyer Details

5) Billing: we can create a bill to print a product amount, quantity,GST,etc

Figure.Billing
6) Bill History: We can see a bill history in Bill History.

7)

Figure:Bill History

8) PDF: - To show the saved bill in our PC. These is the Final result of the System.

Figure:PDF(invoice)
9) show the bill in the from of message on the customer mobile.it will be use third party gate-way twilio is a free
trail version now.

Fig:-Bill in the form of message

C.Architecture
The software architecture of an application or system is an illustration of the system application that helps in
understanding how it works and behaves. The architecture is presented as the blueprint for the system and the
project developed in the system, defining how the work must be carried through designing and implementation
of project. The architecture is the first carrier of system qualities. These qualities are performance, modifiability
and security [5]. These cannot be achieved without combining the architectural vision of system and team.
Architecture is a useful way of early analysis to make sure that a design approach will produce a welldesigned
and acceptable system. By building an effective architecture, you can find out design risks and eliminate them
early in the development process of system.

Figure: General architecture

BILLING MANAGEMENT SYSTEM CODE DETAILS
The Billing Management System is a dynamic web application designed to streamline billing
processes. Users can input product details such as Product ID, Quantity, and Rate, which are
displayed in a structured table. The system calculates the total price for each item and provides a
Grand Total of all items. Key features include Add Item, Calculate Total, and Close buttons, enabling
efficient data entry, real-time calculations, and form management. Built using HTML, CSS, and
JavaScript, the system ensures user-friendly interactions with a responsive layout. It is an ideal
solution for managing product billing in small-scale business environments.

FULL BILLING MANAGEMENT SYSTEM CODE

Simple login page with HTML, CSS, and JavaScript. It includes a Login button and a Close button that
hides the login form.

HTML CODE
<!DOCTYPE html>

<html lang="en">

<head>

<meta charset="UTF-8">

<meta name="viewport" content="width=device-width, initial-scale=1.0">

<title>Login Page</title>

<link rel="stylesheet" href="styles.css">

</head>

<body>

<div class="login-container" id="loginForm">

<div class="login-box">

<h2>Login</h2>

<form id="loginForm">

<div class="input-group">

<label for="username">Username</label>
<input type="text" id="username" placeholder="Enter your username" required>

</div>

<div class="input-group">

<label for="password">Password</label>

<input type="password" id="password" placeholder="Enter your password" required>

</div>

<div class="button-group">

<button type="button" onclick="handleLogin()">Login</button>

<button type="button" onclick="closeForm()">Close</button>

</div>

</form>

</div>

</div>

<script src="script.js"></script>

</body>

</html>

CSS CODE
/* General styles */

body {

font-family: Arial, sans-serif;

margin: 0;

padding: 0;

background-color: #f3f4f6;

display: flex;

justify-content: center;

align-items: center;
 height: 100vh;

/* Login container */

.login-container {

display: flex;

justify-content: center;

align-items: center;

position: absolute;

top: 0;

left: 0;

width: 100%;

height: 100%;

background: rgba(0, 0, 0, 0.5);

/* Login box */

.login-box {

background: white;

padding: 20px 30px;

border-radius: 10px;

box-shadow: 0px 4px 6px rgba(0, 0, 0, 0.1);

width: 300px;

.login-box h2 {

margin-bottom: 20px;
 text-align: center;

color: #333;

/* Input groups */

.input-group {

margin-bottom: 15px;

.input-group label {

display: block;

font-size: 14px;

margin-bottom: 5px;

color: #555;

.input-group input {

width: 100%;

padding: 10px;

border: 1px solid #ccc;

border-radius: 5px;

font-size: 14px;

color: #333;

/* Button group */

.button-group {
 display: flex;

justify-content: space-between;

button {

padding: 10px 20px;

font-size: 14px;

border: none;

border-radius: 5px;

cursor: pointer;

button:first-child {

background-color: #007bff;

color: white;

button:last-child {

background-color: #ff4d4d;

color: white;

button:hover {

opacity: 0.9;

JAVASCRIPT CODE
// Handle Login Button
function handleLogin() {

const username = document.getElementById('username').value;

const password = document.getElementById('password').value;

if (username && password) {

alert(`Welcome, ${username}!`);

} else {

alert('Please fill in all fields.');

// Handle Close Button

function closeForm() {

constloginForm = document.getElementById('loginForm');

loginForm.style.display = 'none';

How It Works:

1. Login Button:
o Validates if the username and password fields are filled.
o Displays an alert with the entered username.
2. Close Button:
o Hides the login form by setting its display to none.

New Product

Html Code
a "New Product" form with fields for product details like product ID, rate, description, barcode,
quantity, and buttons for Save, Reset, and Close.
<!DOCTYPE html>

<html lang="en">

<head>

<meta charset="UTF-8">

<meta name="viewport" content="width=device-width, initial-scale=1.0">

<title>New Product</title>

<link rel="stylesheet" href="styles.css">

</head>

<body>

<div class="product-container" id="productForm">

<div class="product-box">

<h2>New Product</h2>

<form id="newProductForm">

<!-- Product ID -->

<div class="input-group">

<label for="productId">Product ID</label>

<input type="text" id="productId" placeholder="Enter Product ID" required>

</div>

<!-- Rate -->

<div class="input-group">

<label for="rate">Rate</label>

<input type="number" id="rate" placeholder="Enter Rate" required>

</div>

<!-- Description -->

<div class="input-group">

<label for="description">Description</label>

<textarea id="description" rows="3" placeholder="Enter Description" required></textarea>

</div>

<!-- Barcode -->

<div class="input-group">

<label for="barcode">Barcode</label>

<input type="text" id="barcode" placeholder="Enter Barcode" required>

</div>

<!-- Quantity -->

<div class="input-group">

<label for="quantity">Quantity</label>

<input type="number" id="quantity" placeholder="Enter Quantity" required>

</div>

<!-- Buttons -->

<div class="button-group">

<button type="button" onclick="saveProduct()">Save</button>

<button type="reset">Reset</button>

<button type="button" onclick="closeForm()">Close</button>

</div>

</form>

</div>

</div>

<script src="script.js"></script>

</body>

</html>

CSS code
/* General styles */

body {

font-family: Arial, sans-serif;

 margin: 0;

padding: 0;

background-color: #f3f4f6;

display: flex;

justify-content: center;

align-items: center;

height: 100vh;

/* Product container */

.product-container {

display: flex;

justify-content: center;

align-items: center;

position: absolute;

top: 0;

left: 0;

width: 100%;

height: 100%;

background: rgba(0, 0, 0, 0.5);

/* Product box */

.product-box {

background: white;

padding: 20px 30px;

border-radius: 10px;
 box-shadow: 0px 4px 6px rgba(0, 0, 0, 0.1);

width: 400px;

.product-box h2 {

margin-bottom: 20px;

text-align: center;

color: #333;

/* Input groups */

.input-group {

margin-bottom: 15px;

.input-group label {

display: block;

font-size: 14px;

margin-bottom: 5px;

color: #555;

.input-group input, .input-group textarea {

width: 100%;

padding: 10px;

border: 1px solid #ccc;

border-radius: 5px;
 font-size: 14px;

color: #333;

/* Button group */

.button-group {

display: flex;

justify-content: space-between;

button {

padding: 10px 20px;

font-size: 14px;

border: none;

border-radius: 5px;

cursor: pointer;

button:first-child {

background-color: #28a745;

color: white;

button:nth-child(2) {

background-color: #ffc107;

color: white;

}
button:last-child {

background-color: #dc3545;

color: white;

button:hover {

opacity: 0.9;

Javascript code
// Save Product Function

function saveProduct() {

constproductId = document.getElementById('productId').value;

const rate = document.getElementById('rate').value;

const description = document.getElementById('description').value;

const barcode = document.getElementById('barcode').value;

const quantity = document.getElementById('quantity').value;

if (productId&& rate && description && barcode && quantity) {

alert(`Product Saved:\n\nID: ${productId}\nRate: ${rate}\nDescription: ${description}\nBarcode:

${barcode}\nQuantity: ${quantity}`);

// Optionally, add the product data to a database or local storage here

} else {

alert('Please fill in all fields.');

// Close Form Function

function closeForm() {

constproductForm = document.getElementById('productForm');

productForm.style.display = 'none';

How It Works:

1. Save Button:
o Validates that all fields are filled.
o Displays an alert with the entered product details.
o (Optional: Add logic to store data in a database or local storage.)
2. Reset Button:
o Clears all fields in the form.
3. Close Button:
o Hides the form by setting its display to none.

updating product details like Product ID, Rate, Description, Barcode, and Quantity,
along with Save, Reset, and Close buttons.

Html code
<!DOCTYPE html>

<html lang="en">

<head>

<meta charset="UTF-8">

<meta name="viewport" content="width=device-width, initial-scale=1.0">

<title>Update Product</title>

<link rel="stylesheet" href="styles.css">

</head>

<body>

<div class="product-container" id="updateProductForm">

<div class="product-box">

<h2>Update Product</h2>

<form id="updateForm">
<!-- Product ID -->

<div class="input-group">

<label for="updateProductId">Product ID</label>

<input type="text" id="updateProductId" placeholder="Enter Product ID" required>

</div>

<!-- Rate -->

<div class="input-group">

<label for="updateRate">Rate</label>

<input type="number" id="updateRate" placeholder="Enter New Rate" required>

</div>

<!-- Description -->

<div class="input-group">

<label for="updateDescription">Description</label>

<textarea id="updateDescription" rows="3" placeholder="Enter New Description"

required></textarea>

</div>

<!-- Barcode -->

<div class="input-group">

<label for="updateBarcode">Barcode</label>

<input type="text" id="updateBarcode" placeholder="Enter New Barcode" required>

</div>

<!-- Quantity -->

<div class="input-group">

<label for="updateQuantity">Quantity</label>

<input type="number" id="updateQuantity" placeholder="Enter New Quantity" required>

</div>

<!-- Buttons -->

<div class="button-group">

<button type="button" onclick="updateProduct()">Save</button>

<button type="reset">Reset</button>

<button type="button" onclick="closeForm()">Close</button>

</div>

</form>

</div>

</div>

<script src="script.js"></script>

</body>

</html>

CSS Code
/* Reuse styles for .product-container, .product-box, .input-group, .button-group, and button */

JavaScript
// Save/Update Product Function

function updateProduct() {

constproductId = document.getElementById('updateProductId').value;

const rate = document.getElementById('updateRate').value;

const description = document.getElementById('updateDescription').value;

const barcode = document.getElementById('updateBarcode').value;

const quantity = document.getElementById('updateQuantity').value;

if (productId&& rate && description && barcode && quantity) {

alert(`Product Updated:\n\nID: ${productId}\nRate: ${rate}\nDescription:

${description}\nBarcode: ${barcode}\nQuantity: ${quantity}`);

// Add logic to update product data in database or storage here

} else {
 alert('Please fill in all fields.');

// Close Form Function

function closeForm() {

constupdateForm = document.getElementById('updateProductForm');

updateForm.style.display = 'none';

Features:

1. Save Button:
o Captures new product details and validates inputs.
o Displays an alert with the updated details.
o (Optional: Add logic to update data in the backend or local storage.)
2. Reset Button:
o Clears all fields in the form.
3. Close Button:
o Hides the form by setting display: none.
This form allows entering multiple product details like Product ID, Quantity, Rate, and
calculates the total price for each product. It also includes Add Item, Calculate Total, and
Close buttons.

HTML Code
<!DOCTYPE html>

<html lang="en">

<head>

<meta charset="UTF-8">

<meta name="viewport" content="width=device-width, initial-scale=1.0">

<title>Billing System</title>

<link rel="stylesheet" href="styles.css">

</head>

<body>

<div class="product-container" id="billingForm">

<div class="product-box">

<h2>Billing System</h2>

<form id="billingSystemForm">

<!-- Product ID -->

<div class="input-group">

<label for="billingProductId">Product ID</label>

<input type="text" id="billingProductId" placeholder="Enter Product ID" required>

</div>

<!-- Quantity -->

<div class="input-group">

<label for="billingQuantity">Quantity</label>

<input type="number" id="billingQuantity" placeholder="Enter Quantity" required>

</div>

<!-- Rate -->

<div class="input-group">

<label for="billingRate">Rate</label>

<input type="number" id="billingRate" placeholder="Enter Rate" required>

</div>

<!-- Buttons -->

<div class="button-group">

<button type="button" onclick="addItem()">Add Item</button>

<button type="button" onclick="calculateTotal()">Calculate Total</button>

<button type="button" onclick="closeForm()">Close</button>

</div>

</form>

<!-- Billing Table -->

<div class="billing-table">

<table id="billingTable">

<thead>

<tr>

<th>Product ID</th>

<th>Quantity</th>

<th>Rate</th>

<th>Total</th>
</tr>

</thead>

<tbody>

<!-- Dynamic rows will be added here -->

</tbody>

</table>

<h3 id="grandTotal">Grand Total: $0.00</h3>

</div>

</div>

</div>

<script src="script.js"></script>

</body>

</html>

CSS Code
Reuse the previous CSS for consistent styling and add a style for the billing table.

/* Table Styles */

.billing-table {

margin-top: 20px;

table {

width: 100%;

border-collapse: collapse;

margin-top: 10px;

table, th, td {
 border: 1px solid #ccc;

th, td {

padding: 10px;

text-align: left;

th {

background-color: #f4f4f4;

#grandTotal {

margin-top: 20px;

text-align: right;

color: #333;

JavaScript code
let products = []; // Array to store billing details

// Add Item to Billing Table

function addItem() {

constproductId = document.getElementById('billingProductId').value;

const quantity = parseInt(document.getElementById('billingQuantity').value);

const rate = parseFloat(document.getElementById('billingRate').value);

if (productId&& quantity > 0 && rate > 0) {

const total = quantity * rate;

// Add product to the array

products.push({ productId, quantity, rate, total });

// Update the table

updateBillingTable();

// Clear input fields

document.getElementById('billingProductId').value = '';

document.getElementById('billingQuantity').value = '';

document.getElementById('billingRate').value = '';

} else {

alert('Please fill in all fields with valid values.');

// Update Billing Table

function updateBillingTable() {

consttableBody = document.getElementById('billingTable').querySelector('tbody');

tableBody.innerHTML = ''; // Clear existing rows

products.forEach(product => {

const row = `<tr>

<td>${product.productId}</td>

<td>${product.quantity}</td>

<td>$${product.rate.toFixed(2)}</td>
<td>$${product.total.toFixed(2)}</td>

</tr>`;

tableBody.innerHTML += row;

});

// Calculate Grand Total

function calculateTotal() {

constgrandTotal = products.reduce((sum, product) => sum + product.total, 0);

document.getElementById('grandTotal').innerText = `Grand Total: $${grandTotal.toFixed(2)}`;

// Close Billing Form

function closeForm() {

constbillingForm = document.getElementById('billingForm');

billingForm.style.display = 'none';

Features:

1. Add Item:
o Adds product details (ID, quantity, rate) to the billing table.
o Automatically calculates the total for each product.
2. Calculate Total:
o Calculates and displays the grand total of all items in the billing table.
3. Close Button:
o Hides the billing system form.

How to Use:

1. Save the index.html, styles.css, and script.js files in the same directory.
2. Open index.html in a browser.
3. Fill in the product details and click Add Item to add them to the billing table.
4. Click Calculate Total to calculate the grand total of all items.
 5. Use the Close button to hide the form.

IV.CONCLUSION

Benefits of implementing a Billing Management System

Improved accuracy and efficiency of billing processes
Reduction in billing errors and disputes
Enhanced customer satisfaction
Streamlined financial reporting and analysis
Increased revenue and profitability
Improved compliance with regulatory requirements
Cost savings and return on investment
Future scope and potential for scalability
Key considerations for successful implementation of a Billing Management System

V.FUTURE SCOPE

Integration with advanced analytics tools to provide more detailed insights into billing data and
customer
behavior.
Integration with emerging technologies like artificial intelligence and machine learning to
automate billing
processes and improve accuracy and efficiency.
Incorporation of blockchain technology to enhance security and transparency in billing
transactions.
Expansion into new markets and industries, such as healthcare, utilities, and
telecommunications, where
billing management is a critical function.
Development of mobile and cloud-based billing systems to provide greater flexibility and
accessibility to users.
Integration with customer relationship management (CRM) systems to provide a more
comprehensive view of
customer interactions and billing history.
Adoption of new payment methods, such as cryptocurrencies and digital wallets, to provide
more convenient
and secure billing options for customers.
Overall, the future scope of a Billing Management System is vast, and its potential for innovation
and growth is
significant. As businesses continue to prioritize efficiency, accuracy, and customer satisfaction,
the demand for
advanced billing management solutions will only continue to increase.