4. PART B- DIGITAL DOCUMENTATION Describe the paragraph styles and character styles as used in writer. Paragraph Styles affect entire paragraphs represented with those styles. Character Styles affect a block of text inside a paragraph. How do you create a new style using drag-and-drop? Style can also be updated by using drag-and-drop method. a, Select the style to be updated in the Styles and Formatting window. b. Select the section of paragraph text, the format of which is to be used to update the style selected in the Styles and Formatting window. c, Drag the text into the Main Styles and Formatting window area and release the mouse button when the insertion line is seen above an entry. With this procedure, the paragraph style directly above the insertion line is given in the new format. What is the way in which an entered image can be cropped? ‘When you are only interested in a section of the image for the purpose of your document, you may wish to crop (cut off) parts of it. Writer provides two ways to crop an image: the Crop tool and the Crop page of the Image dialog box. The Crop tool provides a quick and easy way to crop an image; but for more control, use the Image dialog box. Touse the Crop tool, right-click on the image and select Picture dialog box in the context menu. In the Crop page of the Picture dialog box, you may crop the picture. Give a method of resizing the image inserted in the document. In order to resize a drawing object, follow these steps: a. A quick and easy way to resize the object is done by dragging the object’s sizing handles.b. Position the pointer over one of the blue sizing handles. The pointer changes its shape, giving a graphical representation to the direction of the resizing. ¢. Click and drag to resize the object. 4d. Release the mouse button when satisfied with the new size. 5S. What is the use of grouping of drawing objects? Give any method to do so. Grouping drawing objects make it easier to handle several objects as a single entity, while preserving their relative sizes and positions. When objects are grouped, any editing operations carried out on that group are applied to all members of the group. If you click on one member of the group, the whole group is selected. To group drawing objects, follow the given steps: a, Select the object, then hold down the Shift key and select the others you want to include in the group. The bounding box expands to include all the selected objects. (©) With the objects selected, hover the mouse pointer over one of the objects and choose Format > Group > Group from the Menu bar or right-click and choose Group from the context menu. 6. Define Template. A template is a document model that you use to create other documents, For example, you can create a template for business reports that has your company’s logo on the first page. New documents created from this template will all have your company’s logo on the first page. 7. How do you change to a different template and update? At times you might want to associate a document with a different template, or perhaps you are working with a document that did not start from a template, (a) Use File menu — New —> Templates option. In the ‘Templates dialog box, double-click the template you want to use. A new document opens, containing any text or10. graphics that were in the template. (b) Delete any unwanted text or graphics from this new document. (©) Open the document you want to change. (It opens in a new window). (@) Use Edit + Select All, or press Ctrl + A, to select everything in the document. (@) Use Edit + Copy, or press Ctrl + C, to copy the contents of the document to the clipboard. (f) Click in the blank document created in step 1. Use Edit — Paste, or press Ctrl + V, to paste the contents from the old document into the new one. What are the steps to create a new template? The following steps will help to create a new template: (a) Open a document. If desired, delete all text from the current document, leaving only styles. (b) Click on File > Templates + Save option menu. (©) In the Templates dialog box, select the category into which to save the template. In the New template text field, enter the name for the template. (@) Click on OK to complete the process of creating a template. ‘What are the steps leading to the opening of the insert/Table dialog box? Start by clicking in the document where you want the table of contents to appear and choose Insert — Indexes and Tables — Indexes and Tables. The Insert Index / Table dialog box appears. Change the required setting and click on OK button, How can you edit the style of a certain element of the Table of contents using the insert index/Table dialog box? To apply a character style to an element, follow the given steps: a, Be sure you have previously defined a suitable character style, b. In the Insert Index/table dialog box, under the Entries tab, Structure Line, click on the button representing the element to which you want to apply a style.character style. b. In the Insert Index/table dialog box, under the Entries tab, Structure Line, click on the button representing the element to which you want to apply a style. c. From the Character Style drop-down, select the desired style. d. Click on OK button to apply the changes. 11. How do you delete the table of contents entirely? To delete the TOC from a document, right-click anywhere in the TOC and choose Delete Index from the context menu, You can also delete the index from the Navigator by choosing Index —+ Delete from the menu. Writer will not prompt you to confirm the deletion. 12, After you have made some changes to the headings in the document, how can you update the table of contents? Writer does not update the TOC automatically, so after any changes to the headings, you need to update it manually. Right- click anywhere in the TOC; from the context menu, choose Update Index/Table. 13. Describe the three basic steps needed for Mail Merge. ‘Mail merge consists of three basic steps. They are: + Creating the main document. This is the common part of the letters to be sent to the people. + Create the data source, or here the address list. + Create the merged document by merging the basic document with the data source. This will create a list of letters with each address and salutation merged with the ‘common part, ie. the main document.