Session: April 2025 Data Entry Operations (336)

DATA ENTRY OPERATIONS (336)

Note: All questions are compulsory. The marks allotted for

each question are indicated against each question. Write
your Name, Enrolment Number, AI name, and Subject on
the top of the first page of the answer sheet.

1. Answer any one of the following questions in about 40-60 words.

(a) Sunidhi is entering the data in a spread sheet. She wants to change the format of the date and
time. Help her with the steps to change date and time in a cell.

Ans. To help Sunidhi change the date and time format in a spreadsheet, she can follow these steps:

1. Select the Cell(s): Click on the cell or range of cells containing the date and time.

2. Open Format Cells Dialog: Right-click on the selected cell(s) and choose "Format Cells" from the
context menu.

3. Choose Date/Time Format: In the Format Cells dialog box, go to the "Number" tab, select "Date"
or "Time" from the Category list.

4. Select Desired Format: Choose the desired date or time format from the list of available formats.

5. Apply Changes: Click "OK" to apply the new format to the selected cell(s).

These steps will allow Sunidhi to customize the date and time format as needed.

2. Answer any one of the following questions in about 40-60 words.

a) Aman saved a document “Application” on his computer. He wants to take the print of the
document but he is not able to find the document. List the various steps to search for a file or a
folder to help Aman.

Ans. To help Aman find his document "Application" on his computer, he can follow these steps:

1. Open File Explorer: Click on the File Explorer icon or press `Windows + E`.

2. Use the Search Bar: Type "Application" in the search bar located at the top-right corner of File
Explorer.

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 Session: April 2025 Data Entry Operations (336)
3. Check Recent Files: Look in the "Recent Files" section in File Explorer or the "Quick Access" area.

4. Search Specific Locations: If the document is not found, navigate to specific folders like
"Documents" or "Desktop" and search again.

These steps should help Aman locate his document and proceed with printing.

3. Answer any one of the following questions in about 40-60 words.

a) Mohini has created a file named “Office”. She wants to rename the file as “New Office”. List out
the various steps to rename a file or a folder.

Ans. To help Mohini rename her file from "Office" to "New Office," she can follow these steps:

1. Locate the File: Open File Explorer and navigate to the location where the file "Office" is saved.

2. Select the File: Click on the file "Office" to select it.

3. Rename the File: Right-click on the selected file and choose "Rename" from the context menu.
Alternatively, she can press `F2` on the keyboard.

4. Enter New Name: Type "New Office" and press `Enter` to save the new name.

These steps will successfully rename the file.

4. Answer any one of the following questions in about 100-150 words.

a) What do you understand by Typing Screen Objects? Define Insertion Point, Mouse Pointer and
End-of-document Marker with reference to Typing Screen Objects.

Ans. Typing Screen Objects refer to the various elements visible on a computer screen while typing
in a word processor or text editor. These objects help users interact with the document and
perform typing-related tasks efficiently. Here are the definitions of key typing screen objects:

1. Insertion Point: Also known as the cursor, the insertion point is a blinking vertical line that
indicates where the next character will be inserted in the text. It moves as you type, showing the
current position in the document.

2. Mouse Pointer: The mouse pointer, or cursor, is a graphical icon on the screen that moves as you
move the mouse. It allows you to select text, click on icons, and interact with various elements on
the screen. The pointer changes shape depending on the context, such as an I-beam for text
selection.

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 Session: April 2025 Data Entry Operations (336)
3. End-of-document Marker: This marker indicates the end of the document. It is usually a
horizontal line or a symbol at the bottom of the text area, showing where the document content
ends. It helps users understand the document's length and navigate to the end quickly.

These objects are essential for efficient text editing and document management.

5. Answer any one of the following questions in about 100-150 words.

a) Hina wants to install software in her computer. Help her to install the software, and state the
steps to do so. But she made a mistake in installing the software, and now she wants to remove
the installed software. List the steps to uninstall the software.

Ans.

• Installing Software:

1. Download the Installer: Visit the official website of the software and download the installer file.

2. Run the Installer: Locate the downloaded file and double-click to run the installer.

3. Follow Instructions: Follow the on-screen instructions to complete the installation process. This
usually involves agreeing to the terms and conditions, choosing the installation location, and
clicking "Install."

4. Finish Installation: Once the installation is complete, click "Finish" to close the installer.

• Uninstalling Software:

1. Open Control Panel: Click on the Start menu, type "Control Panel," and press Enter.

2. Navigate to Programs: In the Control Panel, click on "Programs" or "Programs and Features."

3. Select the Software: Find the software you want to uninstall from the list of installed programs.

4. Uninstall: Click on the software name, then click "Uninstall" or "Remove." Follow the on-screen
prompts to complete the uninstallation process.

These steps will help Hina install and uninstall software on her computer efficiently.

6. Prepare any one of the following projects in about 500 words

a) Radha needs to demonstrate to her friends, the functioning of a word processor. Help her in
performing the following steps:

a) Create a new document from the menu bar (using the prescribed short cut key). Also write the
steps.

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 Session: April 2025 Data Entry Operations (336)
b) the steps. Save the created document with the name “My document” and then close it. Also
write

c) Open the already created “My document” and rename it as “My renamed document”. Also
write the steps.

Ans. Project: Demonstrating the Functioning of a Word Processor

Cover Page Design:

- Title: Demonstrating the Functioning of a Word Processor

- Subtitle: Step-by-Step Guide

- Imagery: Icons of word processing tools, screenshots of the steps.

- Author’s Name: Radha

- Date: [Submission Date]

Acknowledgement:

I would like to express my gratitude to [teacher/guide's name] for their guidance and support in
completing this project. I also thank my friends for their encouragement and participation in this
demonstration.

Introduction:

Word processors are essential tools for creating, editing, and formatting text documents. This
project aims to demonstrate the basic functionalities of a word processor, including creating,
saving, and renaming documents. The steps provided will help users understand how to efficiently
use a word processor for their needs.

Steps to Create a New Document:

1. Open the Word Processor:

- Launch the word processing software (e.g., Microsoft Word) from the Start menu or desktop
shortcut.

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 Session: April 2025 Data Entry Operations (336)

2. Create a New Document:

- Using the Menu Bar:

- Click on the "File" menu.

- Select "New" from the dropdown menu.

- Choose "Blank Document" to open a new document.

- Using the Shortcut Key:

- Press `Ctrl + N` on the keyboard to quickly create a new document.

Steps to Save the Document:

1. Save the Document:

- Using the Menu Bar:

- Click on the "File" menu.

- Select "Save As" from the dropdown menu.

- Choose the location where you want to save the document.

- Enter the name "My document" in the file name field.

- Click "Save" to save the document.

- Using the Shortcut Key:

- Press `Ctrl + S` on the keyboard to open the "Save As" dialog box.

- Follow the same steps as above to save the document.

2. Close the Document:

-Using the Menu Bar:

- Click on the "File" menu.

- Select "Close" to close the document.

- Using the Shortcut Key:

- Press `Ctrl + W` on the keyboard to close the document.

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 Session: April 2025 Data Entry Operations (336)
Steps to Open and Rename the Document:

1. Open the Document:

- Using the Menu Bar:

- Click on the "File" menu.

- Select "Open" from the dropdown menu.

- Browse to the location where "My document" is saved.

- Select the document and click "Open."

- Using the Shortcut Key:

- Press `Ctrl + O` on the keyboard to open the "Open" dialog box.

- Follow the same steps as above to open the document.

2. Rename the Document:

- Using the Menu Bar:

- Click on the "File" menu.

- Select "Save As" from the dropdown menu.

- Enter the new name "My renamed document" in the file name field.

- Click "Save" to save the document with the new name.

- Using the Shortcut Key:

- Press `F2` on the keyboard to rename the file directly in the file explorer (if the document is
closed).

Conclusion:

This project demonstrates the fundamental operations of a word processor, including creating,
saving, and renaming documents. By following these steps, users can efficiently manage their
documents and utilize the full potential of word processing software. This knowledge is essential
for academic, professional, and personal tasks, making word processors indispensable tools in
today's digital world.

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 Session: April 2025 Data Entry Operations (336)

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