CONSTITUTION OF THE ALUMNI ASSOCIATION OF

GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

CONTENTS

Index Page(s)

1. Article I - Name and Emblem 1

2. Article II - Office 1

3. Article III - Objectives 1

4. Article IV - Patrons 2

5. Article V - Membership 2-3

6. Article VI - Office Bearers and Executive Committee 3-4

7. Article VII - Standing Committees 4-5

8. Article VIII - Alumni Clubs and Associate Chapters 5

9. Article IX - Meetings 6

10. Article X - Financial Matters and Contracts 6-7

11. Article XI - Fiscal Year 7

12. Article XII - Seal 7

13. Article XIII - Rules 7-8

14. Article XIV - Amendments 8

15. Article XV - Dispute Resolution 8

16. Article XVI - Continuity of the Association and Transitional

Provisions 8

17. Article XVII - Interpretation 8-9

18. First Schedule Article I, 1. B - The Emblem 10

19. Annex ‘A’ - Duties and Functions of Office Bearers A-1 – A-3

20. Annex ‘B’ - Rules B-1 – B-2

2
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

Article I:

1. a. Name

The name of the Association shall be the ‘Alumni Association of the General Sir John
Kotelawala Defence University’, hereinafter referred to as ‘the Alumni Association’.

b. Emblem

The Emblem of the Alumni Association shall be as depicted in the First Schedule.

Article II: Office

2. The registered office and place of business of the Alumni Association shall be the
General Sir John Kotelawala Defence University, Kandawala Estate, Ratmalana hereinafter
referred to as ‘the University’ or KDU or such other address as may be decided by the
Executive Committee from time to time.

Article III: Objectives

3. The objectives of the Association shall be as follows: -

a. To encourage, foster and promote close relations between the University and its
alumni;

b. To promote the interest of the alumni body in the affairs of the University;

c. To assist the alumni in promoting the general interest and well-being of the
University;

d. To ensure that projects are initiated and developed for the benefit of the
alumni and the University;

e. To assist and support the efforts of the University in obtaining funds for its
development;

f. To provide a medium through which alumni may support and advance the
pursuit of academic excellence at the University;

g. To provide and disseminate information regarding the University, its faculties,

staff, graduates, diplomates and students to the alumni;

h. To express opinions and act as deemed necessary on issues of relevance to the

University, the members of the Association, and national interest.

i. To support foster the bondage of officers/day scholars within intakes/batches of

the Alumni.

j. To support any member of the Alumni, in the event such assistance is sanctioned
by the Executive Committee.

3
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

Article IV: Patrons

4. There shall be a Patron and a Vice-Patron of the Alumni Association and they shall be
respectively the Chancellor and the Vice Chancellor of the University.

Article V: Membership

5. There shall be three categories of members: -

a. Ordinary Members. The following shall be entitled to become Ordinary

Members:

(1) Undergraduates who had followed degree courses or post graduate degree
courses at KDU or then Kotelawala Defence Academy (KDA).

(2) Persons who are or had been members of Academic Staff of KDU or
KDA.

(3) Persons who are or had been members of the Administrative Staff of
KDU or KDA at executive level.

b. Honorary Members:

Any person who has rendered distinguished service to the University, nominated
by the Executive Committee and elected by the General Membership of the
Association.

c. Student Members:

All Cadets/Day Scholars who are following degree courses at KDU

6. All above categories of members are subjected to the following:

a. All Ordinary Members of the Association shall have the right to vote, right to
elect office-bearers and to propose and second candidature of another member and to
receive all communications from the Secretary of the Association.

b. Only the ordinary members have a right to be nominated as office-bearers of the

Association.
c. The posts of office bearers shall be filled by persons who become eligible for
Ordinary Membership in terms of Article V, Paragraph 5.a only.
d. The membership fees will be as prescribed by rules made by the Executive
Committee from time to time (Rules No 12 – Annex’B’).

e. Any Ordinary Member (except those who have obtained Life Membership) who
has not paid his annual subscription fee for a consecutive period of three years shall
automatically cease to be a member.

f. Application for membership shall be proposed and seconded by two members of

the Association and submitted to the Executive Committee for consideration.

4
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

g. All applications for membership shall be on the prescribed form by the Executive
Committee.

h. The Executive Committee shall have the right either to accept or reject any
application for any reason, which they think, is justifiable.

i. Any person who in the opinion of Executive Committee has conducted himself
in a dishonourable manner shall not be eligible to become or remain as a member of the
association.

7. A member may resign by communicating his resignation to the Secretary of the

Association.

8. The Executive Committee shall have the power to terminate the membership of any
member who becomes disqualified to be a member in terms of Paragraph 6,i above, subsequent
to his becoming a member of the Association.

Article VI: Office -Bearers and Executive Committee

9. The Office-bearers of the Association shall be the following: -

a. The President;
b. Five Vice Presidents;
c. The Secretary;
d. The Assistant Secretary;
e. The Treasurer;
f. The Assistant Treasurer.

10. The Executive Committee of the Association (or Ex-Co) shall consist of the following
persons: -

a. The office-bearers of the Association (10);

b. The immediate past-President of the Association;

c. The ten elected members

11. Office of the President shall be held by a serving member of the Tri Services at the time
of electing and shall continue to complete the tenure after retirement. Office of Three of the
Vice Presidents (One from each Service), Secretary, Treasurer and Assistant Secretary of the
Association mentioned in Paragraph 9 shall be held by serving members of the Tri Services. Out
of the Two remaining Vice Presidents one (01) shall be a Retired Member from Tri Services
and the other one (01) shall be a Day Scholar alumnus.

12. Out of ten elected members mentioned in Paragraph 10.c above, at least two (02)
members shall be serving officers (whose rank should be above Major and equivalent in the
other Services respectively), three (03) retired members from Tri Services, two (02)
Academic/Administrative Staff and three (03) Day Scholar alumni. Duties and Responsibilities
of Office Bearers are at Annex ‘A’.
5
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

13. The election of office bearers and members to the Executive Committee shall take place
once in two years at the Annual General Meeting of the Association with the following
guidelines:

a. If the incumbent President ceases to hold office for any reason whatsoever, the
Executive Committee shall appoint a Vice President who shall be a serving member of
the armed services to act as the President for the time being.
b. In the event of Vice Presidents expressing their inability, the executive
committee shall appoint a suitable member of the Executive Committee to act the office
of the President.

c. No person shall hold the post of President for two consecutive terms.

d. If a vacancy occurs in the Executive Committee during the year, the Executive
Committee shall appoint a suitable person to fill that vacancy.

e. The administration, direction and management of the Office of the Association

shall vest in the Executive Committee.

f. The Executive Committee shall meet as often as possible at least once in every
quarter that may be necessary to carry out their duties and functions.

g. The quorum for any meeting of the Executive Committee shall be Ten (10) and
the Committee shall regulate the procedure with regard to its meetings and transactions
of business at such meetings.

h. A decision of the majority of the members of the Executive Committee shall be

deemed to be a decision of the Executive Committee.

i. The members of the Executive Committee shall consult each other by holding
meetings and or by circulation of papers or via cyber space or in any other manner
decided by them.

j. Any members of the Executive Committee who absent himself from three
consecutive Executive Committee meetings without approval of the Committee shall be
considered as having vacated his post and the Executive Committee shall fill such
vacancy as per the provision of Annex ‘B’ (Rules) Paragraph 11.

Article VII: Standing Committees

14. The Executive Committee, if needed, may appoint Standing Committees on the
following.

a. University Development;
b. Student Relations;
c. Continuing Education;
d. Elections and Constitutional matters related to the Association;
e. Social and Welfare matters.

6
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

15. The Executive Committee of the Association may, in addition to the above-mentioned
Standing Committees, appoint any other Committees for specific purposes.

16. The Executive Committee shall appoint each of the Standing Committees for a period of
one year. Members of such Committees are eligible for re-election.

17. Each of the Standing Committee shall consist of five members, at least one of whom
shall be a member of the Executive Committee. The Chairman of such a Standing Committee
shall be a member of the Executive Committee.

18. The President and the General Secretary of the Association shall be ex-officio members
of each Standing Committee, in addition to the other members of each Standing Committee.

19. The members of the respective Standing Committee, who will submit the minutes of the
meetings to the General Secretary, shall elect the Secretary of each Standing Committee.

Article VIII: Alumni Clubs and Associate Chapters

20. Alumni Clubs and Associate Chapters (Regional Chapters, Overseas Chapters and
Overseas Regional Chapters) may be formed with the approval of the Executive Committee, as
provided for in the By -laws framed under this Constitution.

a. Associate Chapters may be established in the following manner and shall be

opened to all individuals who qualify for ordinary membership as defined in Article V.

(1) Regional Chapters - In provinces of Sri Lanka.

(2) Overseas Chapters - One for any particular country.
(3) Overseas Regional Chapters - Different regional/geographical areas of a
particular country that has an Overseas Chapter.

b. The purpose and the objectives of the Alumni Clubs / Associate Chapters shall
reflect the basic objectives and values of the Association.

c. All activities of the Alumni Clubs or Associate Chapters shall be coordinated by

the Association.

d. The Chairmen or the Secretary/ Secretaries of the Alumni Club or Associate

Chapter shall submit annual report to the Association, one (01) month prior to the AGM
of the Association, for consideration.

e. Any fundraising activity of Alumni Club or Associate Chapter shall be

undertaken in the name of the particular Alumni Club or Associate Chapter and shall be
commenced only upon written approval of the Association.

7
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

Article IX: Meetings

21. The Annual General Meeting shall be held every year, not later than three months after
the end of the fiscal year of the Association, at a time and a place fixed by the Executive
Committee or virtually during any unavoidable circumstances.

22. A Special General Meeting of the Association shall be convened physically or virtually
by the General Secretary of the Association if directed by the President or upon a written
request signed by not less than twenty members to consider any matters specified by the
President or in such written request.

23. The Executive Committee shall meet at least four (04) times a year; once in every
quarter either physically or virtually.

24. The quorum at an Annual General Meeting of the Association shall be hundred (100)
members of the Association. The quorum at a Special General Meeting convened on a written
request as referred to in Paragraph 22 of this Article IX shall be fifty (50). The quorum at a
meeting of the Executive Committee shall be ten (10).

Article X: Financial Matters and Contracts

Cheques, Deposits and Funds

25. All cheques, drafts or orders for the payment of money, notes or other evidence of
indebtedness issued in the name of the Association shall be signed by the Treasurer and either
by the President or the Honorary Secretary.

26. All funds of the Association shall be deposited to the credit of the Association in a state
bank as the Executive Committee may decide from time to time.

27. The Executive Committee may accept on behalf of the Association any gift for a general
or for a special purpose of the Association. Such a gift shall become the property of the
Association, and shall be duly inventoried and accounted for.

28. There shall be established and maintained a special fund to be known as the Alumni
Association KDU -

a. In the Alumni Association KDU, there shall be deposited:

(1) All membership fees received by the Association,

(2) Other funds the Executive Committee may direct from time to time.

b. Any withdrawal from the Alumni Association KDU shall be restricted only to
the interest accrued from the capital fund. Such withdrawals shall be authorised by the
Executive Committee of the Association.

29. a. Expenditure from the funds of the Association may be made only by an
Affirmative vote of at least two-thirds of the whole number of members of the Executive
Committee including those not present.

8
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

b. The fiscal accounting period of all funds of the Association shall coincide with
that of the Association.

Article XI: Fiscal Year

30. The Fiscal Year of the Association shall be from the first day of April to the thirty first
day of March.

31. The accounts of the Treasurer shall be in respect of the Fiscal Year of the Association
and shall be audited at the end of the Fiscal Year by a registered auditor or a firm of auditors
approved by the Executive Committee. The Treasurer shall;

a. Table the financial position of the Association at meetings of the Ex-Co and at
General Meetings.

b. Table an audited statement of account at the Annual General Meeting.

32. The accounts of the Association shall be audited by a board of three members appointed
by the general body at the Annual General Meeting.

33. All receipts shall be banked in credit of the relevant accounts.

34. Cheques shall be signed by the Treasurer and either by the President or the Honorary
Secretary.

35. The cash in hand shall not exceed Rs. 5,000/= at any given time.

36. A petty cash imprest may be maintained. It shall not exceed Rs.10,000.00 at any given
time.

Article XII: Seal

37. The Executive Committee shall provide a corporate seal, which shall be a circular die
with the words GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY ALUMNI
ASSOCIATION round the outer edge with a representation of the crest of the University in the
centre.

38. The Honorary Secretary shall be responsible for the safe custody of the seal.

39. The seal of the Association shall not be affixed to any document except by the Secretary
in the presence of two persons one of whom shall be the President and the other a Vice
President of the Association.

Article XIII: Rules

40. The Executive Committee may with the approval of two third of its members present,
make Rules to regulate the work of the Association, the Executive Committee, and any of the
standing committees with regard to:

9
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

a. The procedure at their meetings

b. The manner of reaching their decisions
c. Any other matters which in the opinion of the Executive Committee requires to
be governed by a set of Rules.

41. The Executive Committee may amend, modify or rescind any Rule made by them.
Detailed Rules are at Annex ‘B’.

Article XIV: Amendments

42. This Constitution shall not be amended except with the approval of at least two-thirds of
the members present or seventy-five, whichever is higher, and voting at the Annual General
Meeting or a specially convened meeting, provided however, that notice shall be given to each
voting member of the Association at least two weeks in advance of the meeting.

Article XV: Dispute Resolution

43. All disputes shall be settled amicably in the spirit and brotherhood of the University,
failing which such dispute shall be referred to the Vice Chancellor of KDU, whose decision
shall be final and conclusive and binding upon all members.

Article XVI: Continuity of the Association and Transitional Provisions

44. All present life and annual members shall continue to be such members after verification
by the Secretary. If there is any doubt with regard to the enrolment or category of membership
the decision of the Executive Committee shall be the final.
45. All funds, properties and assets held by the association under the previous constitution
shall continue to be held by the association under this constitution.

Article XVII : Interpretation

46. ‘Association’ means the Alumni Association of the General Sir John Kotelawala
Defence University.

47. ‘Constitution’ means the Constitution of the Alumni Association of the General Sir
John Kotelawala Defence University and unless otherwise expressly excluded, will also include
the Rules.

48. ‘Ex-Service Officers’ means Commissioned Officers of the Tri Services who are retired
or resigned from the Service or released from Active Service.

49. ‘Financial Year’ means 1st day of April of a year to 31st day of March of the succeeding
year.

50. ‘Undergraduate’ means any person who had followed a graduate degree course or post
graduate degree course at KDU or KDA including those who followed degrees from the
University of Moratuwa and University of Colombo through then KDA.

10
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

51. ‘Immediate Past-President’ means the person who had held office as President
immediately prior to the election of a new President.

52. ‘Service Officers’ means serving Commissioned Officers of the Tri Services including
the Officers of the Regular Reserve, Volunteer Force and Volunteer Reserve who are mobilized.

53. ‘University’ means Kotelawala Defence University (KDU) and its predecessor,
Kotelawala Defence Academy (KDA).

54. Words in the masculine gender shall include both the masculine as well as the feminine
gender.

55. Term of office of Office Bearers and Executive Committee members

means two years, provided however that the Office Bearers and Executive Committee members
shall continue to be in office until the next Annual General Meeting is held, where in case, it is
not held before the lapse of two years.

11
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

FIRST SCHEDULE

ARTICLE 1, Paragraph 1.b

EMBLEM OF THE ALUMNI ASSOCIATION OF

GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

12
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY
ANNEX ‘A’
DUTIES AND FUNCTIONS OF OFFICE BEARERS

The duties and responsibilities of the Office Bearers shall be as follows:

1. The President shall;

a. Be the Head of the Association and act for and on behalf of the Association in
all official matters.
b. Preside at meetings of the Executive Committee, Special General Meetings
and Annual General Meeting (AGM). In his absence the most senior Vice President
shall preside.

c. Represent the Association in all official functions.

d. Be responsible for the proper conduct of the Association and for the
implementation of all decisions taken by the Executive Committee and the General
Membership.

e. Shall oversee the work of the Secretary and the Treasurer and ensure that they
perform their duties and functions in the best interest of the Alumni Association.

f. Shall carryout a proper Handing Over/ Taking Over of duties on cessation

/assumption of office within fourteen (14) days.

2. Vice Presidents shall;

a. Preside (one of them) at meetings during the absence of the President.

b. Represent the President and the Association at official functions if the
President is not available.

c. Assist the President in the proper conduct of the Association’s affairs, by

performing functions /tasks that shall be assigned by the President to each of the Vice
Presidents.

3. The Honorary Secretary shall;

a. Be responsible to summon all meetings (physical/virtual) of the Association.

b. Prepare the agenda for the meetings in consultation with the President.

c. Maintain proper and true records of all meetings ie. Annual and Special
General Meetings and Executive Committee Meetings.

d. Attend to all correspondence of the Association and table all relevant

documents at Executive Committee and other meetings.

A-1
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

e. Process all applications for the membership, to maintain and updated record of
the members.

f. Implement decisions taken by the Executive Committee.

g. Prepare and present annual report and table the Annual Report for approval by
the Executive Committee Meeting, one calendar month prior to be taken up at the
Annual General Meeting.

h. Shall be responsible to summon all meetings of the Association with the

approved agenda.

i. Shall be responsible for all items of the inventory, belonging to the

Association and maintain a true and accurate record of all items.

j. Shall request the Assistance Secretary in writing to act for him during his
absence.

k. Only the Secretary is authorized to use the seal of the Association.

l. The Secretary shall be responsible for the safe custody of the seal of the
Association.

4. The Treasurer shall;

a. Be the custodian of the finances of the Association.

b. Maintain necessary bank accounts of the Alumni Association and maintain a
proper system of accounting.

c. Maintain proper and accurate records of all payments, receipts and

disbursements of income and expenditure in accordance with the accepted accounting
standards and practices.

d. Table financial position of the Association at all meetings. To table a

statement of accounts of the previous month at Executive Committee Meetings.

e. Table and audited statement of accounts at the Executive Committee meeting

preceding the Annual General Meeting in order to obtain approval to be presented to
the Annual General Meeting.

f. Prepare the Association’s Annual Budget and cash flow.

g. Shall sign cheques and all relevant bank documents on behalf of the
Association along with the President or the Honorary Secretary.

A-2
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

h. Shall submit all relevant account books, records and documents to the auditors
as and when called for.

i. To ensure the safe custody all cheque books, account books, fixed deposit
certificates and all accounts related documents.

j. Shall maintain a Property Book of all properties of the Alumni Association

and notify any changes to the President.

k. With the approval of the President, shall delegate such authority as is

necessary to the Assistant Treasurer.

l. Shall do a proper Handing/Taking Over of duties on cessation /assumption of

office within fourteen (14) working days.

5. Assistant Secretary;

a. Shall act for the Secretary during his absence with the approval of the
President.
b. Shall assist the Secretary in all duties and functions assigned to him.

6. Assistant Treasurer;

a. Shall assist the Treasurer in all the duties and all functions assigned to him.
b. Shall act for the Treasurer during his absence, with the approval of the
President.

7. The Executive Committee;

a. The Executive Committee is the supreme executive body of the Association.

b. Executive Committee is answerable to the general body for its activities.
c. Executive Committee shall report their activities to the general body.

8. Liaison Officers (LOs)

a. The Association shall have one LO each to liaise with the Army, Navy, Air
Force and Day Scholar Alumni.

b. As LOs, they shall so conduct themselves to promote the objectives of the

Association and improve the membership of the Association.

c. They shall take instructions from the Ex-Co.

d. They shall report their activities to the general body through the Ex-Co.

A-3
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

ANNEX ‘B’
RULES

The Rules of the Association are as follows:

1. The President shall exercise the powers normally incidental to that position. He shall
have responsibility for the interpretation and clarification of all procedural questions, which
may arise. He shall preside at all meetings of the Association and of the Executive
Committee. In his absence, the Association or the Executive Committee shall elect one of the
Vice Presidents to preside.

2. The Vice Presidents shall execute the duties delegated to them by the President.

3. The Secretary shall be responsible for recording minutes of all meetings and keeping
all records of the Association and of the Executive Committee.

a. He shall have the responsibility for giving notice of meetings of the

Association to all its members and notice of Executive Committee meetings to such
Executive Committee members.

b. At least fifteen days’ notice of the Annual General Meeting shall be given at
the Agenda for the Annual General Meeting and minutes of such previous meetings
shall be sent with the notice of the Annual General Meeting.

c. Where a Special General Meeting is summoned at the direction of the

President or on a written request by a number of members of the Association, as
provided for in Article IX, Paragraph 22 of the Constitution, the Secretary shall give
at least twelve days’ notice specifying the date, time and venue of such meeting and
the business to be transacted thereof. In the case of an Executive Committee meeting,
he shall give twelve days’ notice together with the agenda for such meeting and the
minutes of the previous Executive Committee meeting.

d. The Secretary shall maintain an up-to-date Membership Register, which shall

be made available at all general meetings of the Association.

e. The Secretary shall prepare and present the Annual Report at the Annual
General Meeting.

4. The Treasurer shall keep the financial records of the Association. He shall demand
and receive all money due to the Association and deposit those received in the bank or banks
as in Article X, Paragraph 26 of the Constitution. He shall have the power to retain in hand
for current expenses of the Association a sum of money as may be decided by the Executive
Committee from time to time. The Treasurer shall assist the Executive Committee and any
other committee referred to in Article VII in the financial planning of the Association. He
shall also prepare and present the audited Annual Statement of Accounts.

5. The outgoing President, Secretary, Treasurer and other relevant office-bearers shall
hand over all documents, materials and inventory items under their charge to the respective
new office-bearers and obtain proper authentication.…………………………………………

B-1
 CONSTITUTION OF THE ALUMNI ASSOCIATION OF THE
GENERAL SIR JOHN KOTELAWALA DEFENCE UNIVERSITY

6. The Committee on University Development shall from time to time inquire into and
report on the conditions prevailing in the University in relation to buildings, facilities and
environment with a view to guiding future development. The Committee may suggest how
financial assistance and co-operation may be obtained to implement such development
programs.

7. The Committee on Student Relations shall promote relations between the alumni and
the students of the University.

8. The Committee on Continuing Education shall act as a consultative and advisory

committee to the University on Continuing Education and shall promote understanding
among the alumni about Continuing Education. The Committee shall from time to time make
recommendations on this subject to the Executive Committee and shall consider such related
matters as the Executive Committee may refer to it.

9. The Committee on Elections and Constitutional Matters shall be in charge of

conducting elections of office-bearers and of the Executive Committee members of the
Association, and shall make recommendations for any modification or amendment to the
Constitution or Rules.

10. The Committee on Social and Welfare Matters shall be responsible for promoting
social activities among the alumni as well as between the alumni and the students of the
University by organizing social events as well as promoting the welfare of the alumni.

11. All office-bearers and other members of the Executive Committee shall be elected at
the Annual General Meeting. If there is more than one candidate for any post, such election
shall be held in the manner decided by the Association at such meeting.

a. In the event of any post of office-bearer falling vacant, the Executive

Committee shall appoint a member from the Executive Committee to fill such post
until the next Annual General Meeting.

b. In the event of any post of an Executive Committee member other than an

office-bearer falling vacant, the Executive Committee shall invite a suitable member
from the general membership to fill such post until the next Annual General Meeting.

12. The annual subscription for any member shall be Rs.1,000/- provided that a member
who pays Rs. 5,000/- shall become a Life Member. The Association shall keep in a fixed
deposit at a state financial institution all monies received for Life Membership. Only the
interest of such deposits may be used for expenses.

13. In the interpretation of any of the Articles in the Constitution or any of the Rules in
the Annexes and in any matter not provided for therein, the decision of the Executive
Committee shall be final.

B-2