Staff Domain Code of Conduct Version 3.0
Staff Domain Code of Conduct Version 3.0
1 21-Sep-
2021
CLASSIFICATION: INTERNAL
Attention: The information is intended for the private use of Staff Domain. By viewing this document, you agree to keep
the contents in confidence and not copy, disclose, or distribute this without written request to and written confirmation from
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this document is prohibited.
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1. Principles and Rationale of the Code of COnduct, Discipline, and Ethics (CODE)
The reputation and integrity of Staff Domain (“Staff Domain” or the “Company”) are valuable assets that are vital to the
Company’s success. Each employee of the Company is responsible for conducting the Company’s business in a manner
that demonstrates the highest standards of integrity and proper behavior in dealing with fellow employees, customers,
business partners, and other stakeholders of the Company.
The purpose of this Code of Conduct, Discipline, and Ethics Manual (“Manual”) is to identify and avoid areas of ethical
risk, provide guidance to help employees recognize and deal with ethical issues, provide mechanisms to report
unethical conduct, and to foster a culture of honesty and integrity.
The policy of the Company is to prevent the occurrence or to stop any illegal, immoral, unethical, or improper behavior
as soon as reasonably possible after its discovery, and to correct those who violate the CODE, which may include the
individuals responsible for the proper supervision and oversight to detect and report a violation by their subordinate
employees. Corrective action, when appropriate, may include termination of employment.
Positive motivation rather than punitive control should characterize the implementation of the CODE. Sanctions should
be imposed to correct and discourage unacceptable conduct and to restore the integrity of order and discipline, never
as a mere reprisal or a display of power. Impartiality and open-mindedness should characterize the investigation and
consideration of cases. In the imposition of sanctions, uniformity and fairness should be aimed for. Towards this end,
due process must be safeguarded at all times in a timely manner.
As this Manual does not cover every conceivable subject, it is recommended that employees refer to this CODE’s
general principles to guide them in their activities. This CODE does not address every situation or set forth every rule,
nor is it a substitute for the responsibility of every employee to exercise good judgment.
This CODE applies to all employees of Staff Domain, regardless of employment status, level or position.
● avoid impropriety and all situations that may present the appearance of impropriety;
● comply strictly with all the laws and regulations in all the locations it operates in as well as with internal
policies and procedures;
● not to use the Company’s name improperly or to misrepresent it for personal gain or advantage;
● avoid situations where personal interests would conflict or tend to conflict with the interests of the Company
whether directly or indirectly.
● maintain high standards of professionalism and, at all times, to conduct themselves in a manner that is
worthy of respect and emulation by others – that everyone should be guided with the highest degree of
mutual respect, honesty, and integrity in dealing with co-employees, clients, and the company. Staff Domain
expects punctuality and diligence from its employees at all times;
● observe proper workplace decorum for the orderly operation of the company as well as for the protection of
the rights, safety, and welfare of the entire workforce;
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● maintain and safeguard the confidentiality of client information as well as other information entrusted to them
by business partners, suppliers, and other parties with whom the Company has business dealings except
when disclosure is authorized or mandated by regulators and the Courts;
● be responsible for the proper use of all Company assets and properties including facilities, equipment,
supplies, or other properties leased or that are otherwise in the possession of the Company;
● use Company properties responsibly and only for legitimate business purposes. Staff
Domain expects its employees to be responsible in protecting the assets of the Company from loss,
damage, misuse or theft;
● and not to knowingly misrepresent, or cause others to misrepresent facts about the Company to others,
whether internal or external to the Company including business partners, government regulators, media, and
other external parties.
4. Disciplinary Actions
Any and all acts violating and/or constituting a violation of the provisions of this CODE shall be considered as
administrative violations and liable to corrective action. Ignorance of the provisions and policies in this CODE as well as
notice, memoranda, announcements, and other policies that may be promulgated in the future shall not excuse an
employee from the observance of such policies and from the disciplinary action that may be imposed for non-observance
thereof.
All corrective actions shall be imposed following the process prescribed in this CODE. The primary objective of
corrective action is progressive corrective action, i.e. to correct behavior and not merely punish erring employees.
Staff Domain is geared towards positive change in behavior and performance. This ensures that the disciplinary
measures taken are appropriate to the nature and commensurate to the seriousness of the offense. Steps to be taken
may include reprimands, warnings, or dismissal from employment. For serious misconduct as well as other grave
offenses, dismissal may be imposed.
The schedule of corrective action shall be used as a general guide in determining sanctions. However, each
performance or behavioral problem is unique and therefore should be treated accordingly.
Management therefore reserves the right to increase or decrease the severity of corrective action based on
extenuating or aggravating circumstances.
All corrective actions, especially termination of employment, shall be carried out in accordance with the strictest
standards of labor law. In no circumstance will an employee be suspended or terminated without due process of law,
both procedural and substantive. If an employee commits an act which is a cause for his dismissal or termination of
employment, the law requires that he be first notified in writing of the specific charges against him and the possibility
of his dismissal by reason, thereof; be afforded an opportunity to explain his side in writing within five (5) calendar
days from receipt of the written notice; be heard in an administrative conference (for grave offenses); and thereafter,
be notified in writing of Management’s decision.
In the event an employee’s continued employment poses a serious and imminent threat to the life or property of Staff
Domain or of his co-workers, he may be placed on preventive suspension for a period of thirty (30) calendar days
without pay. The preventive suspension may be extended; however, the employee shall be entitled to receive his
wages without need to report for work during the extension.
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Any employee may file a complaint against another employee. Anyone filing a complaint for a violation or suspected
violation of the CODE must be acting in good faith and have reasonable grounds for believing that a violation of the
CODE has been committed and the person accused was responsible. Any employee who maliciously foists
unsubstantiated allegations or files a complaint knowing that the allegations therein are false may in turn face serious
disciplinary action.
Documented Verbal Warning or File Note - Served on an employee to a minor offense committed. The
documentation of this disciplinary action shall be through a Notice of Decision issued by the Immediate Superior or next-
in-line Manager signed off by HR; copy furnished the employee and 201 File.
Written Warning - A written warning is a penalty more serious than a Documented Verbal Warning. It warns an
employee of an imposition of a more severe penalty should another offense of the same or similar nature is
committed. The documentation of this disciplinary action shall be through a Notice of Decision by the Immediate
Superior or next-in-line Manager signed off by HR; copy furnished the employee and 201 File.
Suspension – During suspension, the employee is required to refrain from performing work-related tasks and may be
asked to stay away from the workplace for a specified period. The length of the suspension can vary depending on the
severity of the infraction and company policies.
Dismissal or Termination - This is the ultimate penalty that may be imposed upon the employee wherein the
employment is terminated by the Company, for justifiable cause, in accordance with its rules and regulations.
Management reserves the right to impose lower or higher penalty based on the mitigating or aggravating
circumstances.
For the purpose of imposing the applicable sanction as a consequence of repeated violations of this CODE, as well as
other Company rules and regulations, repetition of offenses shall be reckoned on the basis of a running period of 12
months.
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5. TYPES OF OFFENSES
Every employee shall be guided by the highest degree of mutual respect, honesty and integrity in dealing with his
associates and with the Company.
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To achieve excellence, each employee shall perform his duties regularly and meet all standards of work satisfactorily
with diligence and dedication.
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Every employee shall promote a healthy and safe working environment by preventing and eliminating dangers to
health, safety and security.
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5.4 OFFENSES CONTRARY TO THE PROPER HANDLING AND USE OF COMPANY PROPERTIES AND ASSETS
Every employee shall respect the rights and properties of others and that of the company by exercising due care in the
handling/use of the properties owned by, entrusted to or in the possession of the company.
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Every employee has a duty to protect the company’s name, image, and interest.
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