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CommunicateIdeas Guide

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9 views

CommunicateIdeas Guide

Uploaded by

Dr Raafat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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You are on page 1/ 13

GUIDE

SHARE YOUR IDEAS IN ENGLISH


EFFECTIVELY AND COMFORTABLY AT WORK
Unlock your full potential in English and enhance your career and life.

PROSPEROUS ENGLISH
PROSPEROUS ENGLISH
English for professionals

I am Monika

ENGLISH TRANSFORMATION COACH FOR PROFESSIONALS

Just like you, I went through the journey of perfecting my communication skills
in English. Many years ago I couldn't even introduce myself in English and
when I could finally speak I wasn't confident. I often caused
misunderstandings.

I avoided social situations and sat in meetings quietly because I felt I had
nothing to add!

I wanted to express myself effectively so that I could get recognition at work. i


was craving to be heard and understood.

To cut a long story short, I now work for large international companies in the
City of London and I was offered several promotions and pay raises!

I did it. You can do it too!

SHARE YOUR IDEAS IN ENGLISH - PAGE 2


EFFECTIVE COMMUNICATION
- WHY IS IT IMPORTANT?

Effective communication is essential for


success in any workplace. It allows
employees to collaborate effectively,
share ideas, and build relationships with
colleagues and clients alike.

Poor communication, on the other hand,


can lead to misunderstandings, conflicts,
and missed opportunities.

In addition to improving working


relationships, effective communication can
also have a significant impact on career
growth. Employees who can communicate
their ideas clearly and persuasively are
more likely to be noticed by their superiors
and considered for promotions or
leadership positions.

Those who struggle to communicate


effectively may find themselves
overlooked for opportunities, regardless
of their technical skills or expertise! Don't
be that person.
INTERRUPTING THE MEETING

If you work in the office, you will more likely share your ideas in the meetings;
therefore, you must learn how to effectively and politely interrupt your
colleagues (otherwise, you will never get to share your thoughts!).

If you don't do it effectively, you will (1) miss out on sharing your ideas and (2)
unintentionally offend someone if you come across as impolite.

Here are some suggestions on how to interrupt the meeting.

May I interrupt? I have a quick point to add.


I am sorry for interrupting, but...
(Excuse me) Can I jump in here?
Can I share something here?

Be mindful of cultural differences and what is acceptable. Although in England,


it is acceptable to interrupt the flow of the meeting, in some cultures, it might
not be acceptable. Here are things you can do:
Raising your hand politely shows that you have something to say without
disrupting the meeting flow.
Address the chairperson or the person leading the meeting directly to get
their attention.
Non-verbal cues can be subtle yet effective ways to signal that you have
something to contribute.

TIP!
Confidence is key when sharing your ideas. Remember that your perspective
and experiences are valuable, and speak with conviction. You can practise at
home and record yourself on your phone. Once you listen back, you can adjust
what you didn't like about your performance.

SHARE YOUR IDEAS IN ENGLISH - PAGE 4


COMMUNICATING YOUR IDEA EFFECTIVELY

Before you share your idea acknowledge someone else's idea even if you don't
agree with it in its entirety. This way you will show respect. You can say:

I see your point...


I see where you are coming from...
That's a good point...

Communicate your personal view/experience.

From my point of view....


Personally, I think that...
Based on my own experience I find that....

Suggest another option politely.

That's a good idea. Perhaps another option might be...


I was wondering if it might be possible to....
Maybe we could consider...
I have an idea that might be worth exploring.

TIP!
Effective idea-sharing is a two-way conversation. When listening to others,
make sure to actively listen and ask questions for clarification. This will help
you better understand their ideas and communicate your own more effectively.

Seek clarification from others when needed.

Could you please clarify what you meant by...


Am I right to think you are suggesting...
Could you please elaborate on [point]?
How do you envision this working in [specific situation]?

SHARE YOUR IDEAS IN ENGLISH - PAGE 5


Example:
Linda: "We should invest more in employee training to improve their skills."
Paul: "Could you please elaborate on the areas where you think training is
needed the most?"

TIP!
Don't be afraid to ask for feedback or follow-up questions; this will
demonstrate your engagement and commitment to the conversation.

Ways to encourage feedback.

What do you think about this? I would appreciate your feedback.


I would be interested in your opinions/thoughts.
Do you have any questions?
We can discuss this further if anyone has additional questions.
Structuring your idea in a clear and concise way.

Effectively conveying your idea involves being clear and concise. Follow these steps:

a. Provide context: Explain the problem or opportunity that your idea addresses.
b. Describe your idea: Clearly outline the main points and benefits.
c. Offer evidence: Support your idea with data or examples if possible.
d. Welcome input: Invite others to share their thoughts on your proposal, as we learned
earlier.

Example:

Mark: "Considering our recent struggles with meeting deadlines, I suggest we implement
weekly progress check-ins to identify bottlenecks and address them promptly. This will
enhance team collaboration and overall productivity. We could use collaboration software
like Trello or Asana to track tasks efficiently. What are your thoughts on this?"

Remember, when sharing ideas, it's best to keep things simple. Use plain language and avoid
complex vocabulary or idioms. Less is more!

Speak slowly and clearly.

You've got this!


Let's go ahead and put it all together now.

May I interrupt here? That's a good idea, Jack. Considering we've been having
issues with regular cash flow, another option may be renting our office space to
another company (which could bring in regular cash flow). What do you think about
this?.

Your Turn Now!

Take your time and come up with your version.

Write it down first if you need to, and say it out loud. You can even
speak to your family members or friends to get it out of your head
(even if they don't understand English). It's all about speaking up!

You can also record yourself on your phone. It will allow you to hear
yourself, see how you sound, and correct any mistakes until you are
satisfied.

You can use page 11 for taking notes and exercises.

SHARE YOUR IDEAS IN ENGLISH - PAGE 8


PROSPEROUS ENGLISH
SUMMARY
Here is a quick summary of what we've learnt today. You can print it out and
keep it at your desk for easy access.

INTURRUPT THE MEETING


May I Interrupt?
01 (Excuse me) Can I jump in here?
Can I share something here?
May I interrupt? I have a quick point to add.

SHARE YOUR POINT OF VIEW

02 From my point of view....


Personally, I think that...
Based on my own experience, I find that...

SUGGEST ANOTHER OPTION


That's a good idea. Perhaps another option might be...
03 I was wondering if it might be possible to....

ASKING FOR OPINION AND ENCOURAGING


FEEDBACK

04
What do you think about this? I would appreciate your feedback.
I would be interested in your opinions/thoughts.
Do you have any questions?

CLARIFYING IDEAS OF OTHERS


Could you please clarify what you meant by...

05 Am I right to think you are suggesting...


Could you please elaborate on [point]?
How do you envision this working in [specific situation]?

SHARE YOUR IDEAS IN ENGLISH - PAGE 7


BONUS TOPIC - YOUR MINDSET
Let's challenge and transform your mindset before we transform your English
communication skills.

Do you fear making mistakes?


Do you feel embarrassed to speak up in meetings?
Are you conscious that your colleagues will judge you?

If you do, you are not alone. Here are my responses to your negative thoughts:

'I am afraid of making mistakes'. Native speakers don't care about your
mistakes. I've been in London for the past 20 years, and believe me,
nobody cares. English speakers admire you and other fellow non-natives.

'My English is bad'. Could you take a step back and look at the facts?
Where were you two or three years ago? How did you improve? How much
have you learnt since your first English class? You came a long way, and
you deserve to be celebrated!

'I will never feel comfortable/confident speaking English' or 'I will never be
fluent'. This one I am so passionate about. I mean, look at me and others
who achieved it. If one person could do it, there is no reason why you
couldn't. There was a time I couldn't say a single word in English, and look
at me now: I'm coaching others and working for large international
companies in the City of London in senior positions. Please stop your
negative thoughts immediately before you say you will never achieve
something. Don't dim your light xoxo.

SHARE YOUR IDEAS IN ENGLISH - PAGE 9


YOUR MINDSET - EXERCISE

There are many exercises that challenge negative thoughts but let's
try this one today.

1. Write down the negative thoughts about your English.


2. Focus on facts and write down why your thoughts aren't true. Focus on
facts and think of examples of when you did something right.

Do this anytime you doubt yourself and your ability to achieve your English
goal, whether speaking up in meetings or answering calls in English; you've
got this!

SHARE YOUR IDEAS IN ENGLISH - PAGE 10


PROSPEROUS ENGLISH
English for professionals

ere :-)
ork h
Iw

SHARE YOUR IDEAS IN ENGLISH - PAGE 12

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