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8 views

Assignment 1

Uploaded by

nobody yesbody
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Translation Technology: MS Word Skills

Assessment
Individual Assignment

Need Help?
If you run into any problems while doing this assignment, your classmates Rezadoost, Deligani,
and Yadre have kindly offered to help. Feel free to reach out to them for assistance with Word
features or formatting challenges.

Objectives
• Demonstrate proficiency in MS Word features essential for translation work
• Practice document formatting and cleanup techniques
• Apply document standardization skills discussed in class

Instructions
Part 1: Document Selection/Creation (15 points)

Choose ONE of the following:

1. Find a "messy" document (minimum 1000 words) from:


o Your old assignments or notes
o A blog post or article you've copied from the web
o Any scanned and OCR-converted document
2. Create your own "messy" document by:
o Typing text with deliberate formatting mistakes
o Mixing content from different sources

Your document should have at least 8 of these problems:

• Mixed fonts (e.g., some text in Arial, some in Times New Roman)
• Mixed font sizes (e.g., some text in 12pt, some in 11pt)
• Different line spacing (e.g., some paragraphs single-spaced, others 1.5)
• Too many blank lines between paragraphs (e.g., three or four blank lines)
• Different styles of quotation marks (e.g., "like this" and "like this")
• Inconsistent bullets or numbering (e.g., some round bullets •, some dashes -)
• Random line breaks (pressing Enter in the middle of a paragraph)
• Extra spaces between words (pressing the space bar twice)
• Different margins on different pages
• Mixed formats for dates (e.g., 01/01/2024 and January 1, 2024)
Part 2: Document Cleanup (40 points)

First, turn on the paragraph marks by clicking the ¶ button in Word. This will help you see
spacing problems.

1. Fix all spacing issues:


o Find and remove double spaces between words
o Keep only one blank line between paragraphs
o Remove any manual line breaks within paragraphs
2. Standardize formatting:
o Change all text to Times New Roman, 12pt
o Set all line spacing to 1.5
o Set all margins to 2.54 cm (1 inch) on all sides
3. Fix structure:
o Make all quotation marks consistent (use Word's smart quotes)
o Make all bullet points or numbered lists use the same style
o Apply proper heading styles (Heading 1, Heading 2, etc.)

Part 3: Advanced Formatting (25 points)

1. Create and use three custom styles:


o Heading style (e.g., bold, 14pt, with space after)
o Body text style (e.g., 12pt, 1.5 spacing)
o Quote style (e.g., indented, italics)
2. Add document elements:
o Insert page numbers (bottom center)
o Create a header with your name and date
o Add a table of contents if you have headings

Part 4: Quality Check (20 points)

1. Run spell check thoroughly


2. Use Find and Replace to clean up:
o Double spaces between words
▪ Click Ctrl+H
▪ In "Find what:" press the space bar twice
▪ In "Replace with:" press the space bar once
▪ Click "Replace All"
o Extra paragraph marks (shows as ¶ in Word)
▪ Look at your document with paragraph marks showing (¶ button)
▪ Where you see multiple ¶¶¶ marks, delete the extras
▪ Keep only one ¶¶ between paragraphs (appears as one blank line)
o Spaces before punctuation
▪ Look for spaces before periods, commas, etc.
▪ The correct format is like this: word, word. (no space before , or .)
▪ Not like this: word , word .
3. Final visual check:
o Scroll through your document slowly
o Every paragraph should look the same with:
▪ Same font and size
▪ Same line spacing
▪ One blank line between paragraphs
o All headings should use the same style
o Page numbers should be correct and consistent

What to Submit
1. Your original messy document
2. Your cleaned-up final document
3. A short report (max 300 words) explaining:
o Where you got your messy document
o What problems you found
o How you fixed them
o Any tough problems and your solutions

Grading
• Finding/creating a good practice document (15%)
• How well you cleaned it up (40%)
• Using Word features correctly (25%)
• Your report (20%)

Technical Needs
• Use MS Word (2016 or newer)
• Save as .docx files

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