Microsoft

Power Point
COMPUTER

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Microsoft Power Point

Microsoft PowerPoint is a powerful slide show presentation program. It is a standard component of the com-
pany's Microsoft Office suite software, and is bundled together with Word, Excel, and other office productivity
tools. The program uses slides to convey information rich in multimedia.

Microsoft PowerPoint is a software application that is particularly used to present data and information by us-
ing text, diagrams with animation, images, and transitional effects, etc in the form of slides. It helps people to
better understand the idea or topic in front of the audience practically and easily.

Why we use PowerPoint

 PowerPoint is a presentation software package. PowerPoint presentation consists of a number of
individual pages or “slides.” Slides may contain text, graphics, tables, movies, etc.

 The presentation can be printed, displayed on a computer, and can be projected using a video projector.
PowerPoint can add animation to your texts, graphics, tables, movies, and other objects through Custom
Animations. You can also add transition (movement) between your slides.

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PowerPoint 2010 has a new, intuitive user interface called the Microsoft Office Fluent User Interface, which
helps you create better presentations quicker. Additionally, PowerPoint 2010 offers new and improved effects,
themes, and layouts.

Title Bar Displays the name of the application and the file currently in use.

The Ribbon Displays the numerous functions and tools available to work with your presentation.

Quick Access
Enables you to customise the toolbar to contain the commands you use most frequently.
Toolbar

File tab (Backstage Provides access to basic commands such as New, Open, Save, Print and Share plus access
View) to customise the application.

Slides pane Displays a thumbnail version of each slide within the presentation.

Slide The area which will be displayed as full screen when viewed in Slide Show mode.

Provides information relating to features such as slide number, spell check and shortcuts
Status Bar
to Notes, Comments, various different views and zoom functions.

Displayed as dotted lines which allows you to identify where you can add text, and insert
Placeholder
elements such as images or tables.

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Microsoft Office Home

In the upper‐left corner is the Microsoft Office button. When you click the button, a menu appears. You can
use the menu to create a new file, open your existing file, save a file, and print a file.

Quick Access toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The quick access toolbar is a customizable
toolbar that contains commands

The Ribbon

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You can use the commands to tell PowerPoint what to do. The Ribbon is located at the top of the PowerPoint
Window. At the top of the Ribbon there are several tables; clicking a table displaces several replanted group
commands.

You can click on the command buttons to issue commands or to access menus.

PowerPoint Window

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Insert a word art in power point

Saving Your Work

Saving for the First Time Click Microsoft Office Button Click Save Renaming and Saving as an Earlier Version
and type of show PowerPoint Click Microsoft Office Button Click Save As Choose the type that you want.

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Slide and Slideshow

 Think back to the days of the old-fashioned slideshow that used a slide projector. PowerPoint produces an
updated version of sorts. Slideshows can comprise text and graphics or be completely covered by a single
picture, as in a photo album.

 Each page of a PowerPoint presentation is called a slide. The default orientation of the slide is landscape.
You can change the slide orientation and the slide size. Add text, graphics, and pictures to the slide to
enhance its appeal and illustrate your point.

Bullet or Bulleted List

 Bullets are small dots, squares, dashes, or graphic objects that begin a short descriptive phrase. Almost
every slide type in PowerPoint contains a placeholder text box for a bulleted list. You'll use these bulleted
list text boxes to enter key points or statements about your topic. When creating the list, press Enter to
add a new bullet for the next point you want to add.

Design Template
 Think of a design template as a coordinated package deal. When you decorate a room, you use colors and
patterns that work together. A design template acts in much the same way. Even though different slide
types can have different layouts and graphics, the design template ties the whole presentation together in
an attractive package.

Slide Layouts and Slide Types

 The terms slide type and slide layout are used interchangeably. PowerPoint has a few types of slide
layouts. Depending on the type of presentation you are creating, you may use several different slide
layouts or just keep repeating the same few.

 Slide types/layouts include, for example:

 Title slides

 Section heading slides

 Picture with caption slides

 Content slides for adding charts, pictures, and tables

 Blank slides

Slide Views
There are several ways to view slides and slideshows. These views are:

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 Normal view: Also commonly known as slide view. It is the main working window in the presentation. The
slide is shown at its full size on the screen.

 Outline view: Shows all the text of all slides, in a list on the left of the PowerPoint screen. No graphics
display in this view. Outline view is useful for editing and can be exported as a Word document to use as a
summary handout.

 Slide Sorter view: Displays thumbnail versions of all your slides, arranged in horizontal rows. This view is
useful for making global changes to several slides at one time. Rearranging or deleting slides is easy to do
in slide sorter view.

 Notes Page view: Shows a smaller version of a slide with an area underneath for notes. Each slide is
created on its own notes page. Print these pages to use as a reference while making the presentation. The
notes do not show on the screen during the presentation.

Task Pane
 Located on the right side of the screen, the task pane changes to show options that are available for the
current task that you are working on. For example, when changing the background for a slide, the Format
Background task pane appears; when adding animations, you'll set animation options in the Animation
pane.

Transition
 Slide transitions are the visual effects that appear as one slide changes to another. PowerPoint offers
several different transitions, such as fade and dissolve.

Animations and Animation Schemes

 In Microsoft PowerPoint, animations are visual effects applied to individual items such as graphics, titles,
or bullet points, rather than to the slide itself. Apply preset visual effects to paragraphs, bulleted items,
and titles from a variety of animation groupings.

PowerPoint Online
 PowerPoint Online is the web version of PowerPoint. It allows a PowerPoint presentation to be played on
any computer, even one that doesn't have PowerPoint installed. To use PowerPoint Online, you'll need a
Microsoft account or an Microsoft 365 work or school account. To view a presentation in a web browser,
save the presentation to OneDrive or Dropbox and open it in PowerPoint Online.

Slide Master
 The default design template when starting a PowerPoint presentation is a plain, white slide. When you
want to design your own template, use the Slide Master.

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 After you update the Slide Master with your design choices, all the slides in your presentation will use the
fonts, colors, and graphics in the Slide Master. Each new slide that you create takes on these aspects.

General Program Shortcuts

First, let’s review some general keyboard shortcuts for opening, closing, and switching between presentations,
as well as navigating the Ribbon.

 Ctrl+N: Create a new presentation

 Ctrl+O: Open an existing presentation

 Ctrl+S: Save a presentation

 F12 or Alt+F2: Open the Save As dialog box

 Ctrl+W or Ctrl+F4: Close a presentation

 Ctrl+Q: Save and close a presentation

 Ctrl+Z: Undo an action

 Ctrl+Y: Redo an action

 Ctrl+F2: Print Preview View

 F1: Open the Help pane

 Alt+Q: Go to the “Tell me what you want to do” box

 F7: Check spelling

 Alt or F10: Turn key tips on or off

 Ctrl+F1: Show or hide the ribbon

 Ctrl+F: Search in a presentation or use Find and Replace

 Alt+F: Open the File tab menu

 Alt+H: Go to the Home tab

 Alt+N: Open the Insert tab

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 Alt+G: Open the Design tab

 Alt+K: Go to the Transitions tab

 Alt+A: Go to the Animations tab

 Alt+S: Go to the Slide Show tab

 Alt+R: Go to the Review tab

 Alt+W: Go to View tab

 Alt+X: Go to the Add-ins tab

 Alt+Y: Go to the Help tab

 Ctrl+Tab: Switch between open presentations

Selecting and Navigating Text, Objects, and Slides

You can use keyboard shortcuts to navigate throughout your presentation easily. Try these shortcuts for quick
and easy ways to select text within text boxes, objects on your slides, or slides in your presentation.

 Ctrl+A: Select all text in a text box, all objects on a slide, or all slides in a presentation (for the latter, click
on a slide thumbnail first)

 Tab: Select or move to the next object on a slide

 Shift+Tab: Select or move to the previous object on a slide

 Home: Go to the first slide, or from within a text box, go to the beginning of the line

 End: Go to the last slide, or from within a text box, go to the end of the line

 PgDn: Go to the next slide

 PgUp: Go the previous slide

 Ctrl+Up/Down Arrow: Move a slide up or down in your presentation (click on a slide thumbnail first)

 Ctrl+Shift+Up/Down Arrow: Move a slide to the beginning or end of your presentation (click on a slide
thumbnail first)

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Formatting and Editing

The following keyboard shortcuts will save you time so you can edit and format in a snap!

 Ctrl+X: Cut selected text, selected object(s), or selected slide(s)

 Ctrl+C or Ctrl+Insert: Copy selected text, selected object(s), or selected slide(s)

 Ctrl+V or Shift+Insert: Paste selected text, selected object(s), or selected slide(s)

 Ctrl+Alt+V: Open the Paste Special dialog box

 Delete: Remove selected text, selected object(s), or selected slide(s)

 Ctrl+B: Add or remove bold to selected text

 Ctrl+I: Add or remove italics to selected text

 Ctrl+U: Add or remove underline to selected text

 Ctrl+E: Center a paragraph

 Ctrl+J: Justify a paragraph

 Ctrl+L: Left align a paragraph

 Ctrl+R: Right align a paragraph

 Ctrl+T: Open the Font dialog box when text or object is selected

 Alt+W,Q: Open the Zoom dialog box to change the zoom for the slide

 Alt+N,P: Insert a picture

 Alt+H,S,H: Insert a shape

 Alt+H,L: Select a slide layout

 Ctrl+K: Insert a hyperlink

 Ctrl+M: Insert a new slide

 Ctrl+D: Duplicate the selected object or slide

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