UNITED NATIONS OFFICE FOR PROJECT SERVICES

(UNOPS)

Strengthening Resilience in the Vaccines Supply Chain in

Yemen Project

Environmental and Social Management Plan (ESMP)

Rehabilitation of Marib Vaccines Warehouse

Marib Governorate – Republic of Yemen
Project Ref.: VSC-RW-MRB-01

July 2024
TABLE OF CONTENT
1. INTRODUCTION 4
2. PROJECT DESCRIPTION 5
2.1 Environmental and Social Baseline Conditions 8
2.1.1 Physical environment 8
2.1.2 Biological environment 9
2.1.3 Socio-economic and cultural environment 9
2.1.4 Ambient air and noise 10
2.1.5 Existing situation of the warehouse 10
2.1.6 Services' access restriction and demining 10
2.2 Project Activities 10
2.2.1 Technical assessments 11
2.2.2 Project scope of work 11
2.2.3 Component 3. Provisions of Furniture and Equipment 12
2.2.4 Component 4: Staff Training 13
2.2.5 Component 5: Third Party Monitoring 13
3. ASSESSMENT OF POTENTIAL ENVIRONMENTAL AND SOCIAL IMPACTS 13
4. ROLES AND RESPONSIBILITIES 15
4.1 UNOPS 15
4.2 Contractor 16
4.3 Ministry of Public Health, Population, and Local Health Offices 16
4.4 ESMP Implementation Training 16
5. ENVIRONMENTAL AND SOCIAL STANDARDS 17
5.1 National Legislation and Standards: 17
5.2 International Requirements and Standards: 17
5.2.1 KfW Requirements 17
5.2.2 World Bank Environmental and Social Standard 18
5.3.3 The 8 Core Labour Standards from the International Labour Organisation (ILO): 18
6. STAKEHOLDER ENGAGEMENT AND GRIEVANCE MECHANISM 18
6.1 Stakeholder Engagement 18
6.3 Grievance Mechanism 20
6.2.1 Tracking, investigating and resolving complaints 20
7. POTENTIAL IMPACTS AND MITIGATION MEASURES 21
7.1 Planning and Design 22
7.2 Project Implementation 23
7.2.1 Contractor Environmental and Social Management Plan (C-ESMP) 23
7.2.2 ESHS training 23
7.2.3 Activity risk assessment planning 24
7.2.4 COVID-19 24

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 7.2.5 Road safety and traffic safety 24
7.2.6 Emergency preparedness and response 24
7.2.7 Stakeholder engagement 25
7.2.8 Labor conditions 25
7.2.9 Protection from sexual exploitation and abuse 25
7.2.10 Protection from child labour 26
7.3 Operational Risks and mitigations 33
8. AUDIT AND MONITORING 34
8.1 Project Files and Records 34
9. REPORTING OF ESMP 34
ANNEXES FORMS AND TEMPLATES 36

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LIST OF ABBREVIATIONS
BoQs Bill of Quantities
C-ESMP Contractor Environmental and Social Management Plan
CoC Code of Conduct
EHS Environmental, Health and Safety
ESHS Environment, Social (including labour), Health, and Safety
ESMF Environmental and Social Management Framework
ESMP Environmental and Social Management Plan
ESS Environmental and Social Standard
ESSO Environmental, Social and Safety Officer
GBV Gender Based Violence
GM Grievance Mechanism
GOPHP Governorate Office of Public Health and Population
GRM Grievance Redress Mechanism
HQ Headquarter
HSE Health, Safety and Environmental
HSSE Environmental, Social, Safety and Environmental
ILO International Labour Organisation
KfW Kreditanstalt für Wiederaufbau
LMP Labor Management Procedures
MoPHP Ministry of Public Health and Population
MoPIC Ministry of Planning and International Cooperation
OCHA Office for the Coordination of Humanitarian Affairs
OHS Occupational Health and Safety
PIA Project Implementing Agency
PPE Personal Protective Equipment
PTW Permit to Work
SEA Sextual Exploitation and Abuse
SEP Stakeholder Engagement Plan
SH Sextual Harassment
SHE Safety, Health and Environment
SMP Security Management Plan
TPM Third-Party Monitoring
UN United Nations
UNICEF United Nations Children's Fund
UNOPS United Nations Office for Project Services
WHO World Health Organisation
YEEAP II Yemen Emergency Electricity Access II

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1. INTRODUCTION
The Environmental and Social Management Plan (ESMP) for the construction of Marib Vaccines
Warehouse Subproject builds upon the broader Environmental and Social Management
Framework (ESMF) developed by the United Nations Office for Project Services (UNOPS) for the
"Strengthening Resilience in the Vaccines Supply Chain in Yemen" Project. This ESMF ensures
compliance with the requirements of Kreditanstalt für Wiederaufbau (KfW) and all relevant
Yemeni environmental and social laws and regulations, The World Bank Environmental and social
laws, and all international standards and regulations.
In addition to the ESMP, UNOPS has established several complementary plans for the project,
including:
● A Labor Management Procedures (LMP)
● A Gender-Based Violence/Sexual Exploitation and Abuse/Sexual Harassment Plan
(GBV/SEA/SH Plan)
● A Stakeholder Engagement Plan (SEP)
This Plan explores the environmental and social considerations associated with the construction
project of the Marib Vaccines Warehouse in Yemen. The project aims to improve the storage and
distribution of life-saving vaccines throughout the country.
In the Environmental and Social Baseline Conditions section, understanding the existing
environment is crucial for minimizing project impact. This section will analyze the physical
environment, water resources, biological environment (flora and fauna), and socio-economic and
cultural context of the area. A specific focus will be placed on vaccine coverage rates for children
aged 12-23 months, a critical indicator of public health needs. Additionally, baseline on ambient
air quality and noise levels will be considered.
The Existing Warehouse Situation and Project Activities section will give a short summary of the
current state of the warehouse, including any limitations on access to essential services like water
and electricity. A detailed breakdown of planned project activities will be provided, encompassing
technical assessments, stakeholder engagement efforts, and the specific scope of work for
architectural, structural, electrical, and mechanical aspects.
The Environmental and Social Impact Assessment section is a crucial element of the ESMP, as it
provides identification and mitigation of potential environmental and social impacts. This section
will delve into the roles and responsibilities of various stakeholders, including UNOPS, the
contractor, and the Yemeni Ministry of Public Health. Training programs related to implementing
the Environmental and Social Management Plan (ESMP) will be discussed.
The Environmental and Social Standards section will outline the various environmental and social
standards that guide the project. This includes adhering to the requirements of the funding agency
(KfW), UNOPS' internal policies, and all relevant Yemeni environmental and social laws and
regulations.

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The Stakeholder Engagement and Grievance Mechanism section will detail the planned approach
to stakeholder engagement, including communication strategies and grievance redressal
mechanisms. This ensures that the concerns of all stakeholders are heard and addressed
throughout the project lifecycle.
The Potential Environmental and Social Impacts Section will describe potential impacts during
various project phases, including planning, design, and implementation. For each identified
impact, mitigation measures will be outlined to minimize negative consequences. This could
involve dust control measures during construction, waste management plans, and strategies to
ensure worker safety and fair labor practices. Specific considerations will be given to COVID-19
protocols, road safety, and emergency preparedness.
By comprehensively analyzing environmental and social factors, the construction project for AL
Maharah Vaccines Warehouse can be completed responsibly and sustainably. This ESMP
highlights the importance of stakeholder engagement, adherence to environmental and social
standards, and the implementation of a robust ESMP.
The ESMP is a live document that will be reviewed on a regular basis and updated as necessary
upon the results of discussions with relevant stakeholders, and to include details of any
unforeseen E&S developments.

2. PROJECT DESCRIPTION

Title: Rehabilitation Works for Marib Vaccines Warehouse

Reference: VSC-RW- MRB-01

Location: Marib Governorate, Yemen.

Coordinates: 15.466190°N, 45.316779°E

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 Google Aerial photo: Targeted warehouse in Yellow owned by GOPHP

The project is to establish a new Vaccines Warehouse shown in the figure above illustrated in
blue. Marib Vaccines Warehouse will be constructed on land owned by the Governorate Office of
Public Health and Population (GOPHP) for the use of public services.
Currently the vaccines are stored in 3 small storages shown in the figure above numbers 2, 3, and
6, these storages are not of standard design and infrastructure, therefore building new
warehouses in order to comply with relevant regulations and standards.

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The photo shows the boxes of medicines stored outdoors, exposed to sun, rain and dust. The
vaccine warehouse capacity will increase by more than 70%. The expected implementation period
of the project is (6 Months), in which UNOPS will carry out tender bidding, bids analysis, contract
signature and overall supervision. UNOPS will ensure that the required training and capacity
building for the contractor and end users in terms of environmental and social safeguard
management are provided.
The interventions will provide opportunities for small contractors, skilled and unskilled labor from
local communities with non-discrimination as well as from displaced people. The workers will be
properly selected, trained, and equipped with the necessary PPE. Given the challenge of attracting
women to do maintenance works, UNOPS will focus on engaging women in project activities
whenever possible.
The project will benefit all individuals who wish to get the COVD-19 vaccine in the area, as well as
all children who need immunization but are unable to due to supply chain challenges. The Project
will also generate positive impacts on the economy, education, and health in the targeted area.
UNOPS will focus on engaging women in project activities whenever possible.

Existing Site Layout Proposed Site Layout

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 Existing Warehouse

2.1 Environmental and Social Baseline Conditions

2.1.1 Physical environment
Ecosystem: The Warehouse is located in Marib governorate, Marib can be considered as sub-
urban ecosystem, the surrounding of the site include small settlements that are made up of public
offices (County Government office, telecom office,University), public land, buildings and paved
surfaces.
Hydrography: Marib depends on the water of Marib Dam that was rebuilt in the 20th century.
The historic Marib Dam was a marvel of engineering, once again standing guard over the water
resources of Marib, Yemen.
Unfortunately, conflict in Yemen has strained water resources, with limited rainfall and a
population influx, making the Marib Dam even more crucial for agriculture and daily life.
The project activities will not cause any major negative impacts on the water resources, and it will
improve reducing consumption in the long term as reducing diseases and infections will reduce
the consumption of water in the future.
Climate and meteorology: Marib boasts a subtropical desert climate, characterized by scorching
days and cool nights.
The city experiences sweltering summers with average highs exceeding 40°C (104°F), making it
one of Yemen's hottest regions. Rainfall in Marib is scarce, averaging a mere 11 millimeters (0.44
inches) annually, leaving the landscape arid.
Dust storms are a frequent occurrence, whipped up by hot winds and limited vegetation, reducing
visibility and adding to the desert's harshness. Despite the dryness, Marib experiences a brief
period of slightly cooler temperatures and occasional light rain during the winter months.
Daily temperature fluctuations are significant, with nights offering a welcome respite from the
scorching sun. Predicting weather patterns in Marib can be challenging due to its location on the
fringe of the monsoon belt, with occasional unpredictable downpours.

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The impact of climate change on Marib's weather is a growing concern, with the potential for
increased heat waves and even more erratic rainfall.
The project activities will not cause any major negative impacts on the climate, on the contrary,
UNOPS design team considered using solar energy, economic electrical fixtures, and
environmentally friendly air conditioning gasses that will contribute to.
2.1.2 Biological environment
The project area is not located within any designated ecologically sensitive areas or protected
reserves. As an overall conclusion, the project Area is of no ecological importance, thus, the
project activities will not cause any major negative impacts on the biodiversity setting. Planting
new trees as part of the project scope can contribute to habitat enhancement.
2.1.3 Socio-economic and cultural environment
The Marib Basin holds the vast majority of Yemen's proven oil and gas reserves, making it the
country's most significant contributor to the oil and gas sector. Oil and gas production in Marib
was a critical source (funding 70% of revenue for the Yemeni government), even amidst the
ongoing conflict. But the Production faces major Challenges, conflict and infrastructure damage
have hampered oil and gas production in Marib, leading to fluctuations in output and impacting
overall Yemeni revenue.The long-term future of Marib's oil and gas sector remains uncertain,
dependent on resolving the conflict, securing infrastructure, and attracting potential future
investments.
Marib boasts a rich cultural heritage, having been a major center of the Sabaean Kingdom, known
for its advanced irrigation techniques and temple structures. Marib retains a strong tribal social
structure, with tribal affiliations playing a role in social interactions and conflict resolution. The
majority of Marib's population resides in rural areas,
Marib's residents have demonstrated remarkable resilience in the face of ongoing conflict.The
Access to quality education, particularly for girls, remains a significant challenge in Marib.
The Economic Advantages of the project in long term can be as following:
● Reduced healthcare costs: By ensuring vaccine effectiveness, the construction can prevent
outbreaks and decrease future treatment costs associated with vaccine-preventable
diseases.
● Increased productivity: A healthier population leads to reduced absenteeism from work and
school, boosting overall productivity and economic growth.
Vaccine coverage, children 12–23 months
Similar to all places in Yemen, the vaccination coverage for children in the area is estimated to be
between 69% with only 5691 of 8232 registered childs being vaccinated for Penta1 vaccinations.
This is lower than the global target of 95%. The improvement of the vaccine warehouses will
benefit more children in the future.

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2.1.4 Ambient air and noise
Air: Marib city air quality is classified as moderate, and can be acceptable for most people, but
not with those with respiratory problems, this is because Marib is a dusty city, located in a desert
area, with possibility of chafing dusty winds on a daily basis.
The impact of the construction machinery will be temporary during the construction phase (site
preparation, loading and offloading materials, Nevertheless, it is expected that the contractor will
provide equipment with Air filters to reduce the resulting machinery emissions, moreover the
contractor should also use dust control measures.
Noise: Noise is expected to be temporary and minimum in the neighboring areas. The impact of
the construction machinery noise will be temporary during the construction phase.
2.1.5 Existing situation of the warehouse
UNOPS will establish a new warehouse, therefore no rehabilitation work will be carried on. The
current storage will not be used anymore.
2.1.6 Services' access restriction and demining
The project is located in a deconfliction area which is cleared by the OCHA system for coordination
of all war parties. The Vaccine Warehouse site is accessed through a paved road (close to the
asphalt).

2.2 Project Activities

The project Activities will include the Technical assessments, construction of new
warehouses,Procurement of furniture and equipment, Staff training, Third-Party Monitoring.
The bulk of the ESHS risks and impacts is directly associated with the construction activities of the
contractors who will construct new warehouses; the operational risks are also considered in this
ESMP.
The proposed intervention will be implemented entirely on the land owned by MoPHP (public
facility) for the use of public services. Without any impact on the private land, Site works will
comprise the Excavation and EarthWorks, Structural, electrical and mechanical, finishing and
furnishing works.

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2.2.1 Technical assessments
As a result of the evaluation of the current situation of the storage management (which is lack of
any infrastructure), establishment of a new warehouse was the main outcome of the assessment
activities.
2.2.2 Project scope of work
A. Architecture and structural Scope of Work
- Excavation and Earth Work
- Concrete Work
- Masonry Works
- Aluminum and Metal Works
- Finishing Works
- High Build Epoxy Floor Coating System
- Painting and Decoration
- Tiles and False Ceiling Works
- Signages
- Marking
- Underground water tank
- Steel Structural elevated water Tank
- New Vaccine warehouse building
- Demolishing current concrete tank
B. Electrical Scope of Work
- Supply and Install AVR
- Sub Distribution Boards
- LV Cables
- Power Sockets and Switches
- Lighting System
- Lightning System
- Telephone System
- Data System
- IP Surveillance System
- Fire Alarm System
- Earthing and Bonding System
- Cable Tray
- Electrical Manholes and Trenches
C. Mechanical Scope of Work
Plumbing Scope of Work
- Domestic Cold-Water Supply & Network for the New Toilets and Janitor Rooms in the
New Warehouse
- Sanitary Fixtures & Network for the New Toilets, Janitor Rooms in the new warehoused
- Establish New Underground Water Storage Tank 50 m3
- Establish New Elevated PE Water Storage Tank 2 m3 to be installed above the new
elevated steel structure

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 - Establish New Domestic Water Lifting Pump with New resistance/ Underground PPR
Lifting Pipes
- Establish New External UV Resistance/Underground PPR Pipes for Supplying Water from
Elevated Water Tank to Toilets
- Establish new Manholes and pipes for external sanitary networks that will serve scoped
buildings until the connection to the existing manhole of the complex sanitary network

Fire Fighting Scope of Work

- Supply & installation of Fire Extinguishers (Portable & Wheeled (Mobile))
D. HVAC Scope of Work
- Supply and install Split Duct Air Conditioning for the Loading Bay and corridor
- Supply and install Split Air Conditioning System (inverter Type) for the Electrical Room(1-
G-15), Battery Rm(2-G-01) with operation sequence and addition Split Air Conditioning
for the Storekeeper & Office (1-G-08) (1-G-09)
- Supply and install Ceiling cassette air conditioner in Diluent Store (1-G-11), Vaccine
Packing Area (1-G-12), Cold room Area (1-G-13), Packing Materials Store (1-G-14)
- Supply and install Ceiling Mounted air conditioner in Dry Materials Storage (1-G-03)
- Wall Exhaust Air Fan with Direct drive Motor 230 volts
- Axial /Centrifugal in Line Exhaust Air Fan and Ceiling Exhaust air fan Mounted
- Axial /Centrifugal in Line Fresh Air Fan
- Supply and installation of volume control dampers
- Supply and installation of Smoke/fire dampers
- Temperature HVAC controls will be installed with all Air Conditioning Equipment, HVAC
controls are simply done by Wired Wall Pad LCD Screen Controller or Remote Control
- Ductwork and Air Terminals
- Supply And Exhaust Ceiling Diffusers, Grills & Louvers

2.2.3 Component 3. Provisions of Furniture and Equipment

Equipment, furniture, and supplies will be procured for the targeted storage warehouses in order
to support their basic functionalities and enhance their operational capacity. Examples of storage
equipment and furniture include forklifts, pallets stackers, shelving units, office furniture, IT
systems, and ultra-low temperature cold chain systems (i.e. cold storage rooms, refrigerated
container, and data loggers) that are based on a close consultation and coordination with UNICEF,
WHO, and MoPHPP with KfW prior clearance.
Examples of equipment and fixtures that support basic functionalities, such as WASH, electricity,
and safety include water pumps, fire safety equipment, hazard waste bins / incinerators, diesel
generators, solar PV systems, surveillance systems, and energy-saving fixtures (i.e. fans and LED
lights).

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2.2.4 Component 4: Staff Training
Priority training needs on warehouse management, health and safety, and other accompanying
measures concerning the basic functionality of the selected facilities will be addressed. Training
modules will include:
● basic and specific skills to ensure efficient performance;
● skills to ensure teamwork and coordination throughout the chain of command;
● functional areas such as: information technology and communications, transportation,
warehousing, management of cold chain equipment, reverse logistics, surveillance; and
● supervision, administrative and technical support, security and safety.
A training plan will be developed during the inception stage, in line with the existing relevant
training standards of the Ministry of Health and other humanitarian partners, such as UNICEF and
WHO.
2.2.5 Component 5: Third Party Monitoring
UNOPS will engage a Third-Party Monitoring (TPM) agent to undertake independent results
monitoring and verification in accordance with an established ToR approved by KfW that covers
the planned interventions in target storage warehouses. The TPM agent will report on the activity
outputs and the safeguard processes followed by local contractors and suppliers. TPM agents will
regularly share the TPM reports with UNOPS and KfW at the same time. UNOPS will then share
with KFW the actions taken to address any implementation issues identified by the TPM periodic
reports.

3. ASSESSMENT OF POTENTIAL ENVIRONMENTAL AND SOCIAL IMPACTS

The Project will have several positive impacts due to the new construction works, examples of the
positive impacts are:
Improved Vaccine Effectiveness:
● Storage conditions: Upgrading refrigeration, temperature control systems, and security
measures can prevent spoilage and maintain vaccine potency, ensuring their effectiveness
in immunising the population.
● Traceability and accessibility: Modernised inventory management and distribution systems
can improve vaccine tracking and delivery, minimizing wastage and making vaccines readily
available in all corners of the Governorate.
● Confidence in vaccination programs: A well-maintained warehouse fosters trust in public
health initiatives, encouraging higher vaccination rates and contributing to herd immunity
against preventable diseases.
Social Benefits:

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● Decreased morbidity and mortality: By safeguarding effective vaccines, can significantly
reduce the incidence of infectious diseases, leading to healthier communities and less strain
on healthcare systems.
● Improved equity and access: Ensuring vaccine availability in all regions helps bridge
healthcare disparities and promotes equitable access to immunization for everyone.
● Strengthened public health systems: A modern and efficient vaccine storage system
strengthens the overall public health infrastructure, better preparing the country to respond
to future health challenges.
Other Benefits:
● Reduced energy consumption: the project can help to reduce energy consumption by making
the New warehouse more energy efficient. (electrical Works, insulation works impacts)
● Reduced water consumption: by making the new warehouse more water efficient. (Plumbing
Works impacts)
● Increased biodiversity by planting trees works.
● Improved safety: with installation of fire fighting equipment that can help to improve safety.
● Increased comfort: The new warehouse will help to increase comfort . due to the
improvement in the Warehouse ventilation This will make staff more comfortable in their
workplace.
● Reduced poverty: The Project will help to reduce poverty by creating jobs and providing
training opportunities. This can help people to improve their skills and earn a living.
● Improve the quality of the Stored Vaccine due to the improvement in the Warehouse
ventilation, Structure integrity.
● Improvement of toilet and sanitary will positively reduce pollution and increase hygiene.
● The construction of the electrical network will reduce the risk to the warehouse occupants.
● The Solar system that will be implemented by the UNOPS YEEAP II project with the
● replacement of existing lamps and fixtures with Economical Led lamps will reduce energy
consumption and greenhouse gasses.
● The intervention will enhance and develop and build capacity in terms of, implementation
monitoring, and environmental and social safeguarding management as well as enhancing
the capacity of skilled and unskilled workers.
● Promoting E&S culture will enhance the level of people involved in the project.
Environmental Impacts:
On the other hand the potential adverse environmental impacts of project implementation will
be limited and temporary and are mainly related to construction works which may include:
● Generation of dust, noise, and vibration due to the project activities.
● Hazards associated with the project activities such as working at height, fabrication works,
slip, trip, electrical hazards, lifting, manual handling, ..etc.

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 ● Minor operational or accidental spills of fuel and lubricants from the construction machinery.
● Increase in traffic during construction which may impact the community
● Impact on workers and community health and safety during construction activities;
● Unsafe practices or behaviors
The negative impacts mitigations are addressed in this ESMP section 7.

4. ROLES AND RESPONSIBILITIES

4.1 UNOPS
UNOPS as the Project Implementing Agency (PIA), works in close coordination with the relevant
MoPHP and other stakeholders, including the KfW, WHO, UNICEF, and the respective contractors
and beneficiaries. In addition, UNOPS will:
● Have the overall responsibility for environmental and social management during Project
implementation.
● Ensure implementation of proper mitigation measures for the potential impacts by including
environmental and social requirements for contractors and OHS requirements in the
contract.
● Ensure compliance with all relevant national legislation, as well as with the environmental
controls and mitigation measures contained in this ESMP.
● Ensure compliance with MoPHP and UNOPS guidelines.
● Ensure that contractor’s personnel are familiar with such clauses, as well as requiring
contractors to comply with the KfW's Sustainability Guidelines, World Bank Environmental,
Social Health and Safety (ESHS) Guidelines and National Labor Law (Decree 5/1995) and
applicable International Labor Organisation conventions on workplace conditions.
● Monitor and enforce the environmental and social performance of contractors and
subcontractors.
● Train contractors and their employees to raise awareness regarding this ESMP, and more
broadly regarding E&S issues.
● Act as a point of contact for stakeholder engagement.
The main Project team include the following personnel:
● Project Manager
● Site Engineer(s)
● Safeguards Officer
● Procurement Officer
● HSSE Officer(s)
● Project Associate
● Logistic Assistant

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4.2 Contractor
Contractors shall meet the following Environmental, Health, Safety and Social (including labour)
requirements, including:
● Contractor Environmental and Social Management Plan (C-ESMP)
● Support UNOPS training of workers to raise their awareness in the fields of E&S topics and
in general implementation of the E&S requirements.
● Construction Site Management
● Occupational Health and Safety (OHS)
● Emergency Preparedness and Response
● Stakeholder Engagement
● Labour Management including Code of Conduct
● Contractor Environmental and Social Reporting
● The GBV/SEA/SH Plan
Contractors will be required to fulfill the E&S requirements set out in this ESMP and will ensure
that subcontractors meet these requirements.

4.3 Ministry of Public Health, Population, and Local Health Offices

The MoPHP and the Local Health Office are responsible for granting access to target warehouses
and ensuring official hand-over procedures. In addition, they provide support in the
implementation of the needed repair and construction works, while ensuring the continuation of
the supply chain.

4.4 ESMP Implementation Training

UNOPS will provide an induction training to its entire Project staff and the respective contractors
working on the Project before the start of work. The selected contractors should ensure that the
induction or training will be conducted for all new workers, and for any additional workers that
join the Project later during implementation.
The Contractor must provide a systematic training program for all employees, staff and
subcontractors, the program must include all issues and topics about occupational health and
safety such as, but not limited to, PPE’s, confined spaces, excavation, electrical works, working
tools, working at heights, chemicals use, access and entry to working sites, awareness on COVID-
19, lifting activities, SHE/SEA, grievance mechanism etc. The Contractor is also responsible to give
the needed health and safety training on the safe work practices and explain all needed work
methods of statement for all staff and for any subcontractors.
The goal of the training is for UNOPS staff and Contractor personnel (including subcontractors) to
understand:
● The mitigation measures included in this ESMP and how they will be implemented on site,
including roles and responsibilities.

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 ● Occupational Health and Safety (H&S) rules at the Project sites (e.g. personal protective
equipment, code of conduct, first aid).
● The sensitivities of areas where the Project will be implemented.
● The Project’s Grievance Mechanism and the basic worker’s rights.
● How to deal with enquiries/questions/grievances by the public/local stakeholders.
● Interaction rules with the people in MoPHP complex and people living close to the Project
sites (see Code of Conduct) and how to deal with unauthorised visitors to the site.
● How to deal with unforeseen incidents/emergency situations.
● The roles and responsibilities within UNOPS, the Contractor, subcontractors and workers
with respect to environmental and social issues.
UNOPS will provide refresher training sessions as needed during Project implementation and will
keep records of all training sessions.

5. ENVIRONMENTAL AND SOCIAL STANDARDS

5.1 National Legislation and Standards:

The selected contractor shall comply with:
● Yemeni Environmental protection law No. 26 1995 which describes the legal requirements
for project operation. These requirements equally apply to any subcontractors hired by the
contractor during the whole duration of the contract.
● Labor law (National labor Law 05 1995)
● The Water Law (Law 33/2002, updated by Law 41/2006) regulates water supply and
sanitation.
● The Labor Law (Law 5/1995) states that women are equal to men in all aspects without any
discrimination, and that equality should be maintained between women and men workers
in recruitment, promotion, wages, training, social insurance. It also regulates work time for
pregnant women.
● Public cleaning law No. 39/1999
● Order No. 5 Occupational Safety and Health Law (1995) from Article 113 to Article 118
● Law No. (26) of 1995 on the protection of the environment

5.2 International Requirements and Standards:

5.2.1 KfW Requirements
The ESMP is designed to meet the environmental and social requirements applicable to KfW
supported projects. These include:

● KfW's Sustainability Guidelines1

1
https://www.kfw.de/Download-Center/Konzernthemen/Nachhaltigkeit/englisch/Umwelt-u-
Sozialleitsaetze_E.pdf

17
 ● National laws and regulations regarding
● Labour Law (National Labor Law (Decree 5/1995)
● Occupational and Community Health and Safety
● Environment, most particularly the Environmental Impact Assessment Regulation No. 37 of
2005
5.2.2 World Bank Environmental and Social Standard
● ESS1 Assessment and Management of Environmental and Social Risks and Impacts
● ESS2 Labor and Working Conditions
● ESS3 Resource Efficiency and Pollution Prevention and Management
● ESS4 Community Health and Safety
● ESS5 Land Acquisition, Restrictions on Land Use and Involuntary Resettlement
● ESS6 Biodiversity Conservation and Sustainable Management of Living Natural resources
● ESS7 Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local
Communities
● ESS8 Cultural Heritage
● ESS9 Financial Intermediaries
● ESS10 Stakeholder Engagement and Information Disclosure
5.3.3 The 8 Core Labour Standards from the International Labour Organisation (ILO):
● Forced Labour Convention
● Freedom of Association and Protection of the Right to Organize Convention
● Right to Organize and Collective Bargaining Convention
● Equal Remuneration Convention
● Abolition of Forced Labour Convention
● Discrimination (Employment and Occupation) Convention
● Minimum Age Convention
● Worst Forms of Child Labour Convention, 1999

6. STAKEHOLDER ENGAGEMENT AND GRIEVANCE MECHANISM

6.1 Stakeholder Engagement

UNOPS prepared a Stakeholder Engagement Plan (SEP) during Project implementation and
submitted it to KfW for its non-objection. The SEP outlines the ways in which UNOPS will
communicate with stakeholders throughout the entire Project cycle, including public information
disclosure and consultation, as well as a mechanism by which affected persons and communities
can raise concerns, provide feedback, or make complaints about activities related to the Project.

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UNOPS is committed to ensuring the meaningful, effective and informed engagement of
stakeholders throughout the Project’s lifecycle. This will help ensure a smooth collaboration
between Project staff and targeted stakeholders, and minimise and mitigate environmental and
social risks related to the Project activities. Key stakeholders must not only be informed, but also
consulted and provided with the means to contribute to the Project’s sustainability. The plan
includes:
● Identification and prioritisation of key stakeholder groups, with a focus on affected
communities, including communities using the MoPHP as well as worker communities.
● Provision of a strategy and timetable for sharing information and consulting with each of
these groups.
● A description of resources and responsibilities for implementing stakeholder engagement
activities.
UNOPS will ensure that affected local communities are informed at an early stage about the
planned Project, timelines, expected impacts and communication channels and will also seek
feedback from the communities about the benefit of the Project.
6.2 Stakeholder Engagement Activities
The activities that will be carried out before and during the implementation of the subproject
include:
● Coordination and technical meetings between UNOPS, KfW, Ministry of Public Health and
Population (MoPHP), the management of preselected warehouse facilities in Aden and
Sana’a, and UNICEF, and WHO in Yemen.
● Meetings with the Deputy Minister responsible for COVID-19 Response in Yemen, the
General Director of the Emergency Response Unit, and the General Manager of the Central
Storage Warehouses.
● UNOPS and MoPHP will have regular meetings in monitoring project implementation on a
daily basis.
● UNOPS will have regular internal meetings between the Project team and Yemen Emergency
Energy Access Project (YEEAP) team to prepare the designs and implementation of the solar
activities under the Project.
● UNOPS and UNICEF will have regular meetings to ensure synergy and avoid any overlapping
or duplication of Project activities.
● UNOPS will conduct public consultation before and during the implementation, some
activities are detailed in the annex.

6.3 Grievance Mechanism

UNOPS has established a GRM system to enable beneficiaries to communicate their concerns
regarding the Project activities. More specifically, the GRM details the procedures that
communities and individuals, who believe they are adversely affected by the Project or a specific

19
subproject, can use to submit their complaints, as well as the procedures used by UNOPS and to
systematically register, track, investigate and promptly resolve complaints.
UNOPS will maintain records for grievances and complaints including minutes of discussions,
recommendations and resolutions made.
GRM Contact details:

Toll Free Hotline 8000-190 Sana’a Area Code

Short Messages System (SMS) 739 888 388

Email Address [email protected]

Mail Address Former European Union Office Building,

Haddah Street, Sana’a, Yemen

Complaint Boxes and Sign board At active working sites

Face- to face during field visits UNOPS Engineers and Site Supervisors

6.2.1 Tracking, investigating and resolving complaints

The GRM details will be posted in Arabic in the subproject areas and will be communicated
through multiple channels to ensure all groups can easily access contact information and relevant
mechanisms to provide feedback. Grievances can be brought up by affected people in case of: (i)
non-fulfillment of contracts or agreements; (ii) disputes related to destruction of assets or
livelihoods; (iii) disturbances caused by construction activities; (iv) concerns around safety and
protection related to Project’s activities.
Anonymous complaints will be admissible to their attention verbally or in writing by subprojects
affected communities or individuals and will relay these concerns in writing to UNOPS on a next
day basis. UNOPS will determine if these concerns rise to the level of a complaint. UNOPS will
register the complaint in a dedicated log by gender, age, and location, and include a copy of the
complaint and supporting documents. A draft template for registering grievances is annexed.
UNOPS will record and document complaints received in the subproject file and the subproject
progress reports, including the number and type of complaints and the results of their resolution.
The GRM log that is maintained by UNOPS will track the date the complaint was received, date
responded to, the type of response, and if the complaint was resolved to the satisfaction of the
complainant.
More specifically, the GRM focal point will register complaints; inform the complainant if the
complaint is accepted or rejected within 3 days from receiving the complaint; as well as to work
with engineers and contractors to resolve the complaint within 21 days of its submission. The
Environmental, Social and Safety Officer (ESSO) will coordinate with local field staff and local
government officials and community committee to ensure prompt follow up action in response
to each complaint. The following are the steps to handle the GRM:

20
 ● Publicising: Stakeholder’s consultation, printed materials;
● Receiving and registering complaints: Staff at local and central level who will be responsible
for receiving, registering and tracking complaints;
● Acknowledging: The GRM staff (team) acknowledges receipt of the complaint within 2-3
working days. Inform the complainant on the eligibility of his/her complaint;
● Anonymous complaints: To be treated as thoroughly as any other complaint;
● Reviewing and investigating: Collecting, reviewing and analysing related documents;
● Conducting interviews with the people involved, officers and staff;
● Analysing the related national legislations & regulations, KfW Policies & Guidelines and
UNOPS standards;
● Summarising the facts and findings;
● Developing resolution options: Based on the collected evidence, the GRM staff (team) will
draw conclusions, make recommendations for solutions, and present them to the
complainant; If the solution is not accepted, the complaint will be presented to the Program
Manager as a second level to appeal who can make the resolution and/or can delegate an
arbitrator to investigate the complaint and propose recommendations for resolution; the
complainant can still initiate legal process for his complaint if not satisfied with the proposed
resolution.
● Implementing resolution: If the solution is accepted, then it will be implemented;
● Monitoring and closing: The complaint should be monitored for a reasonable period of time
to make sure that the complainant does not express additional concerns, and then the
complaint could be closed.
● Reporting (recording): Prepare concise summary reports of the complaints received, with
the resolutions taken and status of resolutions implementation, and fill in the database with
detailed records.

7. POTENTIAL IMPACTS AND MITIGATION MEASURES

This section provides best practice measures to be applied for the Project. The aspects, impacts
and mitigation measures outlined in this section may be updated during the implementation.
Additional measures may be added as needed and will be communicated with contractors.
The environmental scope of the Project is limited as follows:
● Project activities will be limited in physical scope and duration, and are not expected to cause
any long term adverse environmental impacts.
● The Project will not involve the construction of new facilities or require the acquisition of
land.
● The warehouse and surrounding land and facilities are owned by the Ministry of Public
Health and Population.
● Project activities will not affect biodiversity or cultural heritage.
● Project activities will not use any pesticides.
● Project activities will not generate any medical waste.

21
 ● Project activities will not use unfriendly or banned materials, chemicals, asbestos or
refrigerants.
● The Project is in a safe accessed area.
● The Project activities will not restrict access to the GoPHP.

7.1 Planning and Design

UNOPS planned, designed, and will implement Project activities considering:
● No acquisition of private land or resettlement of persons
● No forests, protected areas or ecologically sensitive areas in the site
● No culturally sensitive areas
The Design considered doing the following:
● Ensure that key/ routine maintenance and operations can be implemented by the MoPHP
community/beneficiaries, and public by ensuring separation of the eateries and exits of the
work site.
● Apply low-maintenance solutions of equipment by considering high quality products and
warranty.
● Evaluate, account and consider the adequate resistance and structural capacity of the
building against earthquakes, and the assessment recommended no additional works to
improve the structural integrity.
● The Project is Planned to make use of local resources.
● the design Limit and minimise the use of natural resources (material, water, land).
● the design Consider climate-friendly solutions such as environment friendly refrigerants
instead of ozone harmful refrigerants, inverted air conditioners.
● Engage with the neighbors, MoPHP decision makers and employees to inform them about
the planned activities and also seek their feedback around potential sensitivities.
● Conduct site visits and discussions with the local population.
● Explain the grievance mechanism.
● Encourage the contractors to recruit unskilled workers and skilled workers, if available, from
the local communities to encourage social growth and development in the area.
● Conduct induction training for the selected contractors to outline UNOPS ESMPs
requirements.
● Conduct induction training for the selected contractors to refresh and further outline this
ESMP requirement before the start of works.
● Establish core E&S procedures already at the planning stage. This includes as a minimum:
○ Incident reporting (fatal accidents, medical treatment cases; first aid cases; restricted
work injuries; near misses; environmental events)
○ Grievance mechanism (one combined mechanism for workers and community)
○ Training procedures / Training material as outlined above (Occupational H&S;
Community H&S; environmental sensitivities)
○ Work site risk assessment and corresponding H&S Plan

22
7.2 Project Implementation
UNOPS will require contractors to meet the following Environmental, Social (including labour),
Health, and Safety and Social – thereafter called ESHS requirements. The ESHS requirements
include the following sections:
● Contractor Environmental and Social Management Plan (C-ESMP)
● ESHS Training
● Activity risk assessment planning
● COVID-19
● Road safety and Traffic Safety
● Emergency Preparedness and Response
● Stakeholder Engagement
● Project GBV/SEA/SH Plan
● Construction Site Management
● Occupational Health and Safety (OHS)
● Code of Conduct
● Contractor Environmental and Social Reporting
7.2.1 Contractor Environmental and Social Management Plan (C-ESMP)
The Contractor must:
● Prepare and submit to UNOPS for approval a Contractor Environmental and Social and Social
Management Plan (C-ESMP).
● Include in the C-ESMP a detailed explanation of how the Contractor’s performance will meet
the ESHS requirements.
● Ensure that sufficient funds are budgeted to meet the ESHS requirements, UNOPS minimum
HSE requirements and that sufficient capacity is in place to oversee, monitor and report on
C-ESMP performance.
● Put in place controls and procedures to manage their ESHS performance.
● Get prior written approval from UNOPS Engineers before starting constructing activities.
7.2.2 ESHS training
The Contractor must:
● Determine ESHS training needs in collaboration with UNOPS.
● Maintain records of all ESHS training, orientation, and induction.
● Ensure that service providers, as well as contracted and subcontracted labour, are trained
adequately before assignments begin.
● Submit a timeframe for the training frequencies.
7.2.3 Activity risk assessment planning
● Hazard identification and risk control is a requirement of this plan. The hazard identification
and risk assessment will be an ongoing process throughout the life of the Project.
● The Contractor will receive a detailed Risk Assessments form HS05 during the tender phase.

23
 ● The workforce shall be briefed on the contents of appropriate risk assessment prior to works
commencing; briefings are formally recorded using form HS06.
● The risk assessment will be amended as necessary to ensure that the works progress in a
safe manner.
● The risk assessment will identify the risk of chemical substances, chemical storage, chemical
waste disposal and the mitigation measures that contractor will comply with.
7.2.4 COVID-19
In the context of the COVID-19 pandemic, the Contractor shall develop and implement measures
to prevent or minimise the spread of COVID-19, and develop procedures indicating what should
be done if a worker gets sick.
7.2.5 Road safety and traffic safety
The Contractor shall ensure traffic safety by all Project personnel during displacement to and from
the workplace, and during the operation of Project equipment on private or public roads. The
Contractor shall adopt best transport safety practices across all aspects of Project operations with
the goal of preventing traffic accidents and minimizing injuries suffered by Project personnel and
the public, including:
● Emphasising safety aspects among drivers.
● Improving driving skills and requiring licensing of drivers.
● Instituting defensive driving training for all drivers prior to starting their job.
● Adopting limits for trip duration and arranging driver rosters to avoid overtiredness.
● Avoiding dangerous routes and times of day to reduce the risk of accidents.
● Requiring that drivers and co-passengers wear seatbelts, and duly sanction defaulters.
● Regularly maintaining vehicles and using manufacturer approved parts to minimise
potentially serious accidents caused by equipment malfunction or premature failure.
7.2.6 Emergency preparedness and response
Contractor to establish and maintain an emergency preparedness and response system to cover:
● The contingencies that could affect personnel and facilities of the Project
● The need to protect the health and safety of Project workers
● The need to protect the health and safety of the affected communities
The emergency preparedness and response system shall include:
● Identification of the emergency scenarios
● Specific emergency response procedures
● Training of emergency response teams (drill)
● Emergency contacts and communication systems/protocols (including communication with
affected communities when necessary)
● Procedures for interaction with government authorities
● Permanently stationed emergency equipment and facilities (e.g., first aid stations,
firefighting equipment, spill response equipment, personal protection equipment for the
emergency first aider)

24
 ● Protocols for the use of the emergency equipment and facilities
● Clear identification of evacuation routes and muster points
● Emergency drills and their frequency
● Decontamination procedures and means to proceed with urgent remedial measures to
contain, limit and reduce pollution within the physical boundaries of the Project property
and assets to the extent possible
An emergency plan and procedures including the emergency contact numbers shall be available
on all notice and information boards all over the Project work areas.
7.2.7 Stakeholder engagement
UNOPS will undertake a process of stakeholder engagement with representative persons and
communities directly affected by the activities it undertakes, including if necessary, the public
disclosure of its C-ESMP. The Contractor shall also maintain throughout the Project good relations
with local communities and will give these communities prior notice of plans and schedules as
they might affect local people. A detailed Stakeholders Engagement Plan (SEP) has been issued
and communicated to all stakeholders.
7.2.8 Labor conditions
The Contractor must:

● Implement the measures and commitments defined in the Project’s Labour Management
Procedures (LMP).
● Provide all workers with terms and conditions that comply with the National Labour Law,
and applicable International Labour Organisation conventions on workplace conditions.
7.2.9 Protection from sexual exploitation and abuse
The Contractor must:

● Provide repeated training and awareness raising to the workforce about refraining from
unacceptable conduct toward local community members, specifically women and children.
● Inform workers about national laws that make sexual harassment and gender-based violence
a punishable offence which is prosecuted.
● Prohibit its employees from exchanging any money, goods, services, or other things of value,
for sexual favors or activities, or from engaging in any sexual activities that are exploitative
or degrading to any person.
● Develop a system to capture gender-based violence, sexual exploitation and workplace
sexual harassment related complaints/issues.
● Adopt a policy to cooperate with law enforcement agencies in investigating complaints about
gender-based violence.
7.2.10 Protection from child labour
The Contractor must:

● Verify that workers are older than 18 when hiring.

25
 ● Exclude all persons under the age of 18.
● Review and retain copies of verifiable documentation concerning the age of workers.
The table below sets out all E&S commitments that are to be fulfilled by the Contractor supported
by UNOPS during the construction activities.

26
Table 7.2 Risk mitigation and monitoring plan
Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

Occupational Health Provide H&S Training to the Training Contractor/ Check

and Safety (Working workforce (including performed and UNOPS training
at Heights) subcontractors, temporary recorded records
workers and drivers).

Ensure site premises are provided H&S planning of Contractor/ Random site
with appropriate fencing (where works site done; UNOPS inspection
applicable) and lighting. Use items installed Monitoring
hazard notices/signs/barriers to separate access for
prevent access to dangerous workers is
areas. available and
maintained with
no or limited
interaction with
the facility users

Ensure Safe Equipment, tools, Inspection reports, Contractor/ Random site

ladders, scaffolds and machines. declarations and UNOPS inspection
certificates, Monitoring
maintenance
records, tools
tagging

Ensure the use of Personal PPE used on-site Contractor/ Random site
Protective Equipment (PPE) for by workers UNOPS inspection
workers. Monitoring

Maintain a high standard in Good Contractor Random site

housekeeping on site. housekeeping on- /UNOPS inspection
site Monitoring

Ensure provision of Health and H&S Facilities Contractor/ Random site

Safety (H&S) facilities at the provided at site UNOPS inspection
Project site, including shaded Monitoring
welfare areas, bathrooms, and
potable water.

Ensure that the work areas are Access controlled Contractor/ Random site
open only to formal employees. Public grievances UNOPS inspection
on the facility Monitoring
work disturbance
Presence of signs
and barriers
around the work
area

The Contractor shall implement Availability of PPE Contractor/ Random site

fall prevention and protection related to UNOPS inspection
measures whenever a worker is work at height Monitoring
exposed to the hazard of falling Work at height
more than two meters. areas are well
secured and
protected

27
 Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

Implement permit to work system PTW record and Contractor/ Regular site
for all activities documentation UNOPS inspection
Monitoring

Excavation works Implement permit to work system Excavation PTW Contractor/ Review of
Identify overhead, and procedures and UNOPS grievance
underground services, documentation Monitoring register
Coordinate with facilities
management to identify existing
infrastructure that might not be
visible.

Electric works Only allow trained and certified Qualifications Contractor/ Regular site
workers to install, maintain, or controlled UNOPS inspection
repair electrical equipment; isolation Monitoring
Electrical Isolation Procedures, certificates.
Tag in, out and isolation Identify Overhead,
certificates underground and
invisible service
networks

Hazardous Clearly mark the work zone. Workers training Contractor/ During the
materials records UNOPS works
Dispose of waste in sealed,
Permits records
Asbestos labeled containers as per
regulations.
Only trained and certified
asbestos abatement professionals
should handle Asbestos-
Containing Materials (ACMs).
Workers must wear respirators
with P100 filters, disposable
coveralls.

Fire Prevention, First Provide necessary fire prevention Fire prevention Contractor/ Regular site
Aid and Emergency equipment on site, First Aid tools equipment in UNOPS inspection
Preparedness and emergency tools and place Monitoring
procedures. First Aid tools, first
aider, emergency
plan are in place.
Drill records

Labour Rights Ensure that workers have access Grievance Contractor/ Regular site
to and are aware about the Mechanism in UNOPS inspection
Grievance Mechanism, sexual place and Monitoring
harassment, abuse, gender-based grievances
violence, and discrimination recorded

Ensure minimum legal labour Grievance Contractor/ Regular site

standards as per ILO regulations Mechanism UNOPS inspection
(child/forced labour, no Records, Monitoring
discrimination, working hours, Training recorded
minimum wages) are met

28
 Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

Provide hygienic, adequate Appropriate Contractor/ Regular site

facilities for workers, ensuring facilities in place UNOPS inspection
toilets and changing rooms are Monitoring
separated to male and female
employees.

Provide insurance for all Workers insurance Contractor/ Regular site

employees involved in the evidence UNOPS inspection
subproject as indicated by - Workers Monitoring
Yemen’s Labour Law complaints and
Compensate any employee for grievances
death or injury.

Ambient Air

Dust emissions Ensure watering of transportation Watering Contractor Regular site

(especially in dry roads during dry and windy conducted, roads inspection
conditions) conditions. Generally, keep roads in good conditions
in good condition.

Cover truck loads with canvas to Trucks covered Contractor Regular site
avoid dust blow. inspection

Ensure optimal traffic routes. Speed limit signs Contractor Regular site
Enforce vehicle speed limits on Driver Training inspection
unpaved roads. Records

Ensure appropriate stockpile No extensive dust Contractor Regular site

management (friable materials) blow inspection
to minimise dust blow. Minimise
drop heights for material transfer
activities such as unloading of
friable materials.

Emissions from Use equipment and vehicles in Technical Contractor Regular site
equipment and appropriate technical conditions. Specification Sheet inspection
vehicles Provide emissions control
equipment where applicable (e.g.
filters).

Use low sulfur content fuels, in Technical Contractor Regular site

line with legal provisions in force Specification Sheet inspection
as well as local availability.

Ensure optimal traffic routes to Optimal routes Contractor Regular site

minimize lengths of travel while chosen inspection
avoiding settlements if possible.

Ensure vehicles and equipment Engines switched Contractor Regular site

are switched off when not in use. off inspection

Noise and Vibrations

29
 Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

Noise and vibration Limit the hours of operation for No work Contractor Regular site
impacts at the specific pieces of equipment or conducted inspection
Project sites and operations, depending on between 6pm and
from Project vibration mode and speed. 7am / Grievance
generated traffic Mechanism
No drilling
Hammering mode
is allowed
Vibration speed is
below 5m/s
otherwise only 2-
hours operation
time is maximum.

Use of state-of-the-art technology Grievance Contractor Regular site

and limit the number of machines Mechanism inspection
operated simultaneously.
Provide advance notice to
occupants of an activity involving
high level impact noise.

Ensure the use of modern and Technical Contractor Regular site

well-maintained equipment (e.g. Specification Sheet inspection
use of silencers).

Set traffic speed limits. Verify Speed limit signs Contractor Regular site
drivers’ behavior with respect to Driver Training inspection
driving speed and safety. Records as part of
Induction training

Plan vehicle routes to avoid Safest routes Contractor Regular site

settlements where possible. selected, inspection
Grievance
Mechanism

Use protective hearing Enforced Contractor Regular site

equipment for workers Protective hearing inspection
conducting noisy activities. equipment.

Traffic and Transport

Disruption, noise Schedule traffic activities to avoid Peak hours on Contractor Regular site
and increased air peak hours on local roads if local roads inspection
pollution,Offloading feasible. avoided, Grievance
activities Mechanism

Ensure safe driving by Project Driver Training Contractor Regular site

personnel (e.g. through Records as part of inspection
training/induction). Induction training

Organise carpools/buses for Carpools/ buses Contractor Regular site

worker transportation where used inspection
possible to avoid additional traffic
pressure.

30
 Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

Prevent storage of materials, Dedicated storage Contractor Regular site

equipment and machineries on areas in place inspection
traffic lanes.

Soil and Groundwater

Environmental Collect and segregate wastes and Waste collection Contractor Regular site
contamination/ ensure safe storage and in line areas existent, inspection
spills with legal requirements. waste inventories

Ensure disposal through waste Disposal through Contractor Regular site

contractors licensed for licensed inspection
treatment/removal/recycling of contractors, local
each of the waste types. authorities, city
disposal landfill

Ensure appropriate containment Water disposal Contractor Regular site

and disposal of wastewater, compliant with inspection
including sanitary water. legal requirements

Ensure appropriate and safe Safe storage of Contractor Regular site

storage of contaminants such as hazardous inspection
fuels, materials and wastes. materials, Spill
Provide absorbent and remediation
intervention materials in equipment in
sufficient quantities and at place
relevant locations for
intervention in case of
leakages/spills.

Implement appropriate Containment and Contractor Regular site

secondary containment and spill spill controls in inspection
controls for maintenance or place
refueling works.

Ensure immediate cleaning of any Workers trained. Contractor/ Regular site

spills and remediation of UNOPS inspection
contaminated areas after the
completion of works.

Dismantling HVAC Dismantling should follow Workers training Contractor/ During the
units ASHRAE procedures. Certificate UNOPS works
Permits records
Gas and oil recovery should be
Waste disposal
put in safe containers to avoid
plan
ozone depletion.
These containers should be
labeled, handed over to the
facilities management.
Only trained and certified
professionals should dismantle
HVAC units.
Disposal of the waste gasses as
per regulation.

31
 Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

Socio-Economic

Stakeholder Engage/ communicate with Minutes of UNOPS/

Engagement and communities and plan sufficient Meetings Contractor Regular site
Grievance time for participation. Ensure Grievance inspection
Mechanism regular consultations with the Mechanism
local authorities and communities
regarding the management of
works.

Initiate an efficient Grievance Grievance UNOPS/ Regular site

Mechanism to allow potentially Mechanism in Contractor inspection
affected individuals to voice their place, grievances
concerns on the Project. recorded

Local Employment & Ensure local communities are Local Procurement Contractor Regular site
Procurement preferred for the supply of goods and Employment inspection
and services to the Project and Records
Project personnel, where
appropriate.

Impacts on Engage with the local community Minutes of Contractor/ Regular site
livelihoods/ and potentially affected Meetings UNOPS inspection
Economic households to understand their Grievance
Displacement needs and identify the risk of Mechanism
damage to their livelihood basis records
through the Project. Management Plan
for Land
Acquisition and
Compensation if
needed

Community Health Ensure all contractors implement Grievance Contractor/ Regular site
and Safety codes of conduct concerning Mechanism UNOPS inspection
employment and workforce records
behaviour (including but not Workers Code of
limited to safety rules, zero Conduct
tolerance for substance abuse,
environmental sensitivity of the
area, dangers of sexually
transmissible diseases and
HIV/AIDS, gender equality and
sexual harassment, respect for
the beliefs and customs of the
populations and community
relations in general).

Target signage and outreach Warning signs Contractor Regular site

activities to improve public Minutes of inspection
awareness of traffic changes and Meetings
potential hazards for high-risk
sections of public roads, including
near the site and laydown areas.

32
 Potential Impact Mitigation, Management and Means of Responsibility Monitoring
Enhancement Measures Verification Procedure

In case of security personnel at Training Records Contractor Regular site

the site, ensure proper training inspection
and in the use of force and
appropriate conduct toward
workers and affected
communities.

Communicable Report any occurrence of any Awareness Contractor Regular site

Diseases communicable diseases amongst Training, inspection
the workforce (STD, HIV/AIDS, TB, Communicable
malaria and Hepatitis B and C) Diseases Register
and set up disease prevention
programmes if needed.

Cultural Heritage

Damage to Cultural Any chance of cultural heritage Training Records Contractor/ Regular site
Heritage (e.g. graves, old ceramic, old UNOPS inspection
building fragments) will be
reported immediately to the
relevant authority.

7.3 Operational Risks and mitigations

The majority of Environment, Safety, Health, and Security (ESHS) risks and impacts will stem
directly from the activities and performance of contractors undertaking the health facility
construction. Once operational, the facilities will present minimal ESHS risks, primarily related to
routine operations like manual lifting hazards, forklift injuries, and slips/trips/falls.
To minimise these operational risks, the following potential hazards were considered during the
design stage.
Table 7.3 Potential Operational Risks and Mitigations
Potential hazards associated with operation Mitigations

Temperature Control Issues: Temperature can render Warehouse rehabilitation has addressed structural
vaccines ineffective or even harmful. Equipment failure, issues, improved ventilation, enhanced temperature
power outages, and human error can all contribute to control systems, power solutions all contributing to
temperature control issues. safer storage conditions for vaccines.

Biological Hazards: Accidental exposure to vaccines could Raise awareness, and in case of occurrence, suspend
pose a health risk to workers. work until the expertise comes and checks the situation

Physical Hazards: Such as slips, trips, and falls due to wet Improved Infrastructure and Furniture ( forklifts),
floors, uneven surfaces, or improper lifting techniques, improved workflow, signage and training. This
injured by heavy equipment like forklifts. promotes better posture and reduces the risk of work-
related injuries.

Security Concerns: Vaccine theft is a serious issue. Improving and construction of site boundaries, CCTVs,
Warehouses need robust security measures. all contributing to the prevention of unauthorized
access and ensuring vaccine integrity.

33
 Potential hazards associated with operation Mitigations

Other operation risks: Risks at the use and maintenance Provide the Project end user with an operation and
phase or during the facility/structure operation. maintenance manual, which explains how to operate
and maintain the asset in a safe manner.

8. AUDIT AND MONITORING

8.1 Project Files and Records
UNOPS HSSE management electronic files will form the archived component of the records for
this Project which are in line with the UNOPS Record Retention Policy and to facilitate internal
and external audit and review.
As a minimum they will consist of:
● The Project Health and Safety Management Plan with its Annexes
● H&S meetings minutes
● Weekly site inspection reports
● Work Permits
● Monthly HSE site reports
● Incidents investigation reports and near misses
● Emergency drill records
● Record of training and toolbox talks
● A copy of any H&S related correspondence in the Project including any nonconformities
notification for the Contractor
● Internal and external audits records
Health and Safety performance at site will be regularly monitored through:
● Weekly site inspections
● Random site inspections
● External audit visit if requested by UNOPS HQ

9. REPORTING OF ESMP
UNOPS reports biannually to KfW on the implementation of the ESMP. There will also be
additional reports based on the situation and updates. UNOPS worksite engineers as well as
UNOPS HSE site monitors are in charge of all construction activities.
The Contractor shall monitor, keep records and report on the environmental and social issues
including safety, environmental incidents and near misses, major works, ESHS requirements, ESHS
inspections and audits, workers training on ESHS issues, footprint management, external
stakeholder engagement, worker grievances, stakeholder grievances, major changes to
Contractors environmental and social practices, deficiency and performance management. The
following table provides an indicative reporting plan.

34
What How Who When

Compliance level to the ESMP including Based on monitoring and UNOPS Monthly
environmental and social issues, OHS, GM, etc. inspections, log, reports, ESSO internally in
GRM log UNOPS and
quarterly from
UNOPS to KfW

All serious incidents will be immediately Based on monitoring and UNOPS Promptly UNOPS
reported to KfW within 24 hours from inspections, log, reports, ESSO to KfW
occurrence. GRM log

Compliance level to the ESMP and Monitoring, inspection, UNOPS HSE Weakly to
environmental and social issues: safety, records, logs, and Site UNOPS ESSO
environmental incidents and near misses, major contractor reports. monitors
works, ESHS requirements, ESHS inspections and
audits: workers, training on ESHS issues,
footprint management, stakeholder
engagement, details of any security risks, worker
grievances, stakeholder grievances, major
changes to Contractors environmental and social
practices, deficiency and performance
management.

Environmental and social issues: safety, Contractor based on Contractor Monthly

environmental incidents and near misses, major monitoring, inspection, contractor to
works, ESHS requirements, ESHS inspections and records, logs. UNOPS.
audits: workers, training on ESHS issues,
footprint management, stakeholder
engagement, details of any security risks, worker
grievances, stakeholder grievances, major
changes to Contractors environmental and social
practices, deficiency and performance
management.

35
ANNEXES FORMS AND TEMPLATES
GHS15 Site rules poster

1. Always wear PPE.

2. No site induction - no work.

3. No work for people under the

influence of alcohol or drugs.

4. Our site is tidy and organised –

keep good housekeeping.

5. All ladders and scaffolds must have

safety tags.

36
6. All excavations must be
secured/fenced off.

7. Notice risk, hazards, unsafe

conditions – report them to your
(UNOPS) supervisor

37
 Risk Assessment Briefing Register

Project Title

Risk Assessment number &

revision

Date of briefing

Briefed by

38
(name & signature)

Employee Name Employer Employee Signature

CODE OF CONDUCT FOR CONTRACTOR’S PERSONNEL

We the Contractor [enter name of Contractor] have signed a contract with UNOPS for [enter description of the activities].
These activities will be carried out at [enter the Site and other locations where the activities will be carried out]. Our contract
requires us to implement measures to address environmental and social risks related to the activities, including the risks of
sexual exploitation and assault and gender-based violence.
This Code of Conduct is part of our measures to deal with environmental and social risks related to the activities. It applies
to all our staff, including laborers and other employees at all the places where the activities are being carried out. It also
applies to the personnel of every subcontractor and any other personnel assisting us in the execution of the activities. All such
persons are referred to as “Contractor’s Personnel” and are subject to this Code of Conduct.
This Code of Conduct identifies the behavior that we require from all Contractor’s Personnel.

39
 Our workplace is an environment where unsafe, offensive, abusive or violent behavior will not be tolerated and where all
persons should feel comfortable raising issues or concerns without fear of retaliation.

Required Conduct
Contractor’s Personnel shall:
1. carry out his/her duties competently and diligently;
2. comply with this Code of Conduct and all applicable laws, regulations and other requirements,
including requirements to protect the health, safety and well-being of other Contractor’s
Personnel and any other person;
3. maintain a safe working environment including by:
4. ensuring that workplaces, machinery, equipment and processes under each person’s control
are safe and without risk to health;
5. wearing required personal protective equipment;
6. using appropriate measures relating to chemical, physical and biological substances and
agents; and
7. following applicable emergency operating procedures.
8. report work situations that he/she believes are not safe or healthy and remove himself/herself
from a work situation which he/she reasonably believes presents an imminent and serious
danger to his/her life or health;
9. treat other people with respect, and not discriminate against specific groups such as women,
people with disabilities, migrant workers or children;
10. not engage in any form of sexual harassment including unwelcome sexual advances, requests
for sexual favors, and other unwanted verbal or physical conduct of a sexual nature with
other Contractor’s or Employer’s Personnel;
11. not engage in Sexual Exploitation, which means any actual or attempted abuse of position of
vulnerability, differential power or trust, for sexual purposes, including, but not limited to,
profiting monetarily, socially or politically from the sexual exploitation of another. In Bank
financed projects, sexual exploitation occurs when access to or benefit from Bank financed
Goods, Works, Consulting or Non-consulting services is used to extract sexual gain;
12. not engage in Sexual Assault, which means sexual activity with another person who does not
consent. It is a violation of bodily integrity and sexual autonomy and is broader than
narrower conceptions of “rape”, especially because (a) it may be committed by other means
than force or violence, and (b) it does not necessarily entail actual assault/ abuse.
13. not engage in any form of sexual activity with individuals under the age of 18, except in case
of pre-existing marriage;
14. complete relevant training courses that will be provided related to the environmental and
social aspects of the Contract, including on health and safety matters, and Sexual Exploitation
and Abuse(SEA);
15. report violations of this Code of Conduct; and
16. Not retaliate against any person who reports violations of this Code of Conduct, whether to
us or the Employer, or who makes use of the Grievance mechanism for Contractor’s
Personnel or the project’s Grievance Mechanism.

Raising Concerns

40
 If any person observes behavior that he/she believes may represent a violation of this Code of Conduct, or that otherwise
concerns him/her, he/she should raise the issue promptly. This can be done in either of the following ways:
1. Contacting the Individual designated by the Contractor [enter name of Contact)
2. In writing at this address [ ]
3. By telephone at [ ]
4. In person at [ ]
5. Calling [ ] to reach the Contractor’s hotline and leave a message (if available)
The person’s identity will be kept confidential, unless reporting of allegations is mandated by the country law. Anonymous
complaints or allegations may also be submitted and will be given all due and appropriate consideration. We take all reports
of possible misconduct seriously and will investigate and take appropriate action. We will provide warm referrals to service
providers that may help support the person who experienced the alleged incident, as appropriate.
There will be no retaliation against any person who raises a concern in good faith about any behavior prohibited by this Code
of Conduct. Such retaliation would be a violation of this Code of Conduct.

Consequences of Violating the Code of Conduct

Any violation of this Code of Conduct by Contractor’s Personnel may result in serious consequences, up to and including
termination and possible referral to legal authorities.

For Contractor’s Personnel

I have received a copy of this Code of Conduct written in a language that I comprehend. I understand that if I have any
questions about this Code of Conduct, I can contact [enter name of Contractor’s contact person with relevant experience in
handling gender-based violence] requesting an explanation.

Name of Contractor’s Personnel: [insert name]

Signature: ______________________________________________

Date: (day month year): ______________________________________________

Countersignature of authorized representative of the Contractor:

Signature: ______________________________________________

Date: (day month year): ______________________________________________

A copy of the code shall be displayed in a location easily accessible to the community and project affected people. It shall be
provided in languages comprehensible to the local community, Contractor’s personnel (including subcontractors and day
workers), and affected persons.]

HSE05 Site weekly Inspection Report

41
 ‫تقرير التفتيش عىل الصحة والسالمة واإلدارة االجتماعية‬
‫والبيئية ‪ -‬الموقع‬
‫ر‬
‫المشوع الفرع‬

‫الشخص الذي قام بعملية التفتيش‬

‫التاري خ‬ ‫الموقع‬

‫عدد الحوادث منذ‬ ‫عدد اجتماعات بدء العمل اليومية الت تم إجراؤها منذ الفحص‬
‫عدد العمالة ف الموقع‬
‫الفحص السابق‬ ‫السابق‬

‫مالحظة‪ :‬من الضوري توثيق عملية فحص واحدة عىل األقل ف األسبوع عىل الصحة والسالمة واإلدارة‬
‫االجتماعية والبيئة‪ .‬كما يوىص بشدة بإجراء عمليات الفحص اليومية‬

‫‪ .1‬ضع عالمة عىل العنارص الت تم فحصها‬

‫ً‬
‫‪ .2‬اذكر المخاطر الت تم اكتشافها وأولوية إغالقها كما هو موضح ف األسفل كما يمكنك أيضا ذكر الممارسات السليمة‬

‫خالل – )‪(B3‬‬ ‫يجب تنفيذ الحل خالل – )‪(A2‬‬ ‫يجب تنفيذ – )‪(A1‬‬
‫درجات األولوية‬
‫ثالثة أيام‬ ‫‪ 24‬ساعة‬ ‫الحل فورا‬

‫تاري خ‬ ‫المسؤول عن‬ ‫المالحظات )باإلمكان إضافة‬

‫√‬ ‫الفئة‬
‫الحل‬ ‫الحل‬ ‫صفوف أخرى إذا لزم األمر(‬

‫‪ .1‬التخطيط العام للموقع والرفاهية (بما ف ذلك ترتيب الموقع ونظافته)‬

‫السكن ف الموقع (دورات مياه‪ ،‬مقصف‪ ،‬مياه‪ ،‬مالبس جافة‪،‬‬

‫نظافة‪ ،‬غرف مالئمة)‬
‫وسائل الراحة ودورات المياه (مقبولة مجتمعيا‪ ،‬وقابلة للقفل‪،‬‬
‫و آمنة وجيدة اإلضاءة‪ ،‬و مراعية للنوع االجتماع)‬
‫غي مرتب‪ ،‬محم‬ ‫المظهر العام لموقع العمل (نظيف ‪ /‬ر‬ ‫فتش عن‪:‬‬
‫بسياج)‬
‫تخزين المواد (محمية‪ ،‬مرتبة‪ ،‬مخزنة بشكل صحيح)‪ ،‬مخاطر‬
‫غي مرتبة)‬ ‫ر‬
‫االنزالق‪ ،‬التعي والسقوط (قضبان بارزة‪ ،‬كابالت ر‬
‫(ممية ‪ /‬محددة بوضوح‪ ،‬الفتات‬ ‫ر‬ ‫األمن‪ ،‬حدود الموقع‬
‫السالمة المعروضة‪ ،‬اليتيبات األمنية)‪ ،‬اإلضاءة‬

‫‪42‬‬
 ‫‪ .2‬ترتيبات الطوارئ واالستجابة لها‬

‫حريق (خطة اإلخالء‪ ،‬تحديد نقطة التجمع‪ ،‬طفايات الحريق‪،‬‬

‫إنذار الحريق)‬
‫المدربي‪ ،‬تواجد صندوق‬
‫ر‬ ‫(المسعفي‬
‫ر‬ ‫اإلسعافات األولية‬
‫اإلسعافات األولية وموقعه)‪ ،‬أدوات تنظيف التشب‬ ‫فتش عن‪:‬‬
‫(وجودها‪ ،‬وموقعها)‬
‫عرض المعلومات (خطة الطوارئ‪ ،‬جهات االتصال‪ ،‬قواعد‬
‫الموقع‪ ،‬السياسات)‬

‫‪ .3‬العمل ف األماكن المرتفعة‬

‫السقاالت (األساس‪ ،‬الدعامات‪ ،‬المداخل‪ ،‬الدرابزين‪ ،‬ألواح‬

‫أصابع القدم‪ ،‬وضع العالمات)‬
‫والتأمي ووضع‬
‫ر‬ ‫السقاالت المتنقلة والساللم (القفل‬ ‫فتش عن‪:‬‬
‫العالمات)‬
‫الحماية من السقوط (حاميات الحواف ف مكانها‪ ،‬أنظمة منع‬
‫السقوط‪ ،‬الفتحات مسيجة أو مغطاة)‬

‫‪ .4‬المعدات ‪ /‬األدوات المحمولة ‪ /‬األجهزة الكهربائية‬

‫معدات الرفع وإدارة عمليات الرفع (الكرينات‪ ،‬الوينشات‪،‬‬

‫البوكلينات ‪ ،‬حبال الرفع ‪ ،‬السالسل ‪ ،‬تصاري ح العمل)‬
‫األدوات والمعدات (الحالة‪ ،‬الفحص الدوري‪ ،‬الصيانة‪،‬‬ ‫فتش عن‪:‬‬
‫التخزين‪ ،‬حماية المعدة واألمان موجودة ف مكانها)‬
‫المحوالت ومزود الطاقة (األمان‪ ،‬التوصيالت‪ ،‬ملصقات‬
‫التعليمات‪ ،‬الفحص)‬

‫‪ .5‬أعمال الحفر‬

‫الحفر‪ ،‬حماية الخنادق( المساند‪ ،‬ركائز األلواح‪ ،‬تجميع‬

‫المخلفات الناتجة عن عملية الحفر‪ ،‬السياج‪ ،‬الدرابزين )‬
‫األماكن المحصورة جهاز فحص الغازات‪ ،‬إجراءات اإلخالء‬ ‫فتش عن‪:‬‬
‫‪-‬حامل ثالثي القوائم‪ ،‬شخص مراقب من األعلى‪ ،‬إلخ)‬
‫ترتيبات ضخ المياه المتجمعة‬

‫‪ .6‬معدات الحماية الشخصية (‪)PPE‬‬

‫االستخدام‪ ،‬والمالءمة للمهمة (مثل األقنعة الواقية من الغبار‬

‫أو حماية السمع)‪ ،‬والحالة‪ ،‬والتخزين‬ ‫فتش عن‪:‬‬
‫التعامل اليدوي‬

‫‪43‬‬
 ‫‪ .7‬الخدمات التحت أرضية والعلوية‬

‫محددة ومعلمة ومحمية‬ ‫فتش عن‪:‬‬

‫‪ .8‬المواد الخطرة‬

‫تحديد واضح‪ ،‬وضع العالمات‪ ،‬التخزين‪ ،‬عالمة ممنوع‬

‫التدخي‪ ،‬األسبستوس‬
‫ر‬
‫باألوكسجي ‪ /‬اللحام (شاشات وواقيات اللحام‪،‬‬
‫ر‬ ‫القطع‬ ‫فتش عن‪:‬‬
‫مانعات الفالش‪ ،‬حالة اسطوانات الغاز والخراطيم‪ ،‬تضي ح‬
‫العمل)‬

‫‪ .9‬إدارة المرور‬

‫التخطيط‪ ،‬التوجيه‪ ،‬مناطق الدوران‪ ،‬إدارة التسليم‪ ،‬منطقة‬

‫التحميل والتييل‪ ،‬عزل المشاة‪ ،‬المداخل‪ ،‬التحكم ف‬ ‫فتش عن‪:‬‬
‫اإلشارات وحركة المرور‪ ،‬إبراز الخطة‪ ،‬رجل اإلشارة‬
‫فصل المشاة والعمال عن المركبات‬

‫‪ .10‬المعدات الثقيلة والمتنقلة‬

‫سالمة المعدات وعملها بشكل جيد( الفرامل‪ ،‬البوق‪ ،‬تنبيه‬

‫الرجوع للخلف‪ ،‬المؤشرات‪ ،‬المصابيح األمامية والمرايا‪،‬‬
‫اإلطارات‪ ،‬األنظمة الهيدروليكية )‬ ‫فتش عن‪:‬‬
‫إجراءات االتصال الالسلكي الصيانة والفحوصات اليومية‬
‫الفصل عن المشاة‬

‫‪ .11‬تقييم المخاطر وطريقة العمل‬

‫تنفيذ األعمال وفقا لتقييم المخاطر وطرق العمل المحددة‪،‬‬ ‫فتش عن‪:‬‬
‫تم رشح تقييم المخاطر وتوضيحه للعمال‬

‫‪ .12‬أجهزة ومعدات الرفع‬

‫نظام اتصال السلك مع الرافعات‪ ،‬والدعامات‪ ،‬ووزن الحمل‬ ‫فتش عن‪:‬‬

‫اآلمن (‪ )SWL‬كلها محددة بشكل واضح‬

‫‪ .13‬إدارة النفايات وفصلها‬

‫‪44‬‬
‫فصل النفايات‪ ،‬وتوفر الصناديق ‪ /‬األكياس ‪ /‬الحاويات ومعلمة‬
‫بشكل صحيح‪ ،‬آمنة ومحمية من المطر‪ ،‬والحيوانات‬
‫عدد مرات تفريغ الحاويات والتخلص من النفايات ‪ /‬إعادة‬ ‫فتش عن‪:‬‬
‫التدوير وفقًا للخطة‬
‫تخزين منفصل وآمن للنفايات الخطرة في منطقة محكمة‬
‫اإلغالق وغير مسربة ومغلقة‬

‫‪ .14‬الوقود ‪ /‬النفط ‪ /‬تخزين المواد الكيميائية‬

‫تخزين الوقود ‪ /‬المواد الكيميائية ‪ /‬الزيوت في مناطق معزولة‪،‬‬

‫واستخدام صواني التسريب‪ ،‬البراميل والحواجز في حالة جيدة‬
‫منطقة مخصصة إلعادة التزود بالوقود في الموقع‪ ،‬وتقع بعيدًا‬ ‫فتش عن‪:‬‬
‫عن المجرى المائي‪ ،‬أو موضوعة على سطح صلب تخزين‬
‫الغاز في منطقة آمنة ‪ /‬قابلة للقفل؛ وضع العالمات والالفتات‬

‫‪ .15‬التضيف‪ ،‬إزاحة المياه‪ ،‬التحكم ف التشبات‬

‫التصريف غير المنضبط في المجاري المائية ‪ /‬قنوات‬

‫التصريف؛ تصريف مياه األمطار‬
‫السيطرة على أنشطة إزاحة المياه أو الضخ الزائد؛ استخدام‬
‫أحواض الترسيب و ‪ /‬أو فواصل الزيت‬
‫تحقق من وجود تسريب في المعدات؛ استخدام صواني التسرب‬ ‫فتش عن‪:‬‬
‫موقع غسيل الخرسانة‬
‫منطقة غسيل وصيانة المركبات المخصصة( متصلة بالصرف‬
‫و فصل الزيت )نظام الصرف الصحي من الموقع ‪ /‬المقصف‬
‫‪/‬المكتب‬

‫‪16.‬البيئة واآلثار والياث‬

‫المناطق البيئية أو األثرية أو الحساسة‪ ،‬المحاجر ومصادر‬

‫المواد والمياه المستخدمة مضحة وقانونية‪ ،‬الحماية من‬ ‫فتش عن‪:‬‬
‫أنشطة الموقع؛ األشجار المتضرة أو الغطاء النبات‬

‫والطي‬
‫ر‬ ‫‪ .17‬الغبار‬

‫تدابي التحكم ف الغبار‪ ،‬تغطية أكوام المواد المحفورة‪ ،‬ونظام‬

‫ر‬
‫إخماد الغبار (الرشاشات)‪ ،‬والتحكم ف حركة المرور حول‬
‫الموقع (الشعة محدودة)‬ ‫فتش عن‪:‬‬
‫الطي ‪ -‬غسيل العجالت‪ ،‬وأنظمة إخماد الغبار‬ ‫منع انتشار ر‬
‫عىل المعدات مثل المنشار الكهربات‬

‫‪ .18‬الروائح واالنبعاثات الهوائية‬

‫‪45‬‬
 ‫احراق ف الموقع‪ ،‬إحراق النفايات محظور ف الموقع‬
‫انبعاثات الروائح‬ ‫فتش عن‪:‬‬
‫االنبعاثات من المعدات ‪ /‬اآلالت ‪ /‬المركبات‪ ،‬الصيانة ذات‬
‫الصلة‬

‫‪ .19‬الضوضاء واالهيازات‬

‫تدابي تخفيف الضوضاء مثل‬

‫ر‬ ‫المعدات "الصاخبة"‪ ،‬الصيانة‪،‬‬ ‫فتش عن‪:‬‬
‫المعدات المزودة بكاتم صوت‪ ،‬وشاشات‪ ،‬ومراقبة الضوضاء‬

‫‪ -20‬اجراءات ادارة العمالة‬

‫مؤشات وجود أطفال أو عمال صغار ف السن‪ ،‬الرواتب‬ ‫ر‬

‫تأمي العمال من اإلصابات والتعويض‪ ،‬قنوات‬ ‫ر‬ ‫والمنافع‪،‬‬ ‫فتش عن‪:‬‬
‫استقبال شكاوى العمال وانتهاكات أخرى لحقوق العمال‬

‫‪ -21‬اجراءات التواصل مع المجتمع والسلطات‬

‫تأثيات عىل مالك األراىص‬

‫شكاوى من المجتمعات المجاورة‪ ،‬ر‬
‫والمبات والمنشآت العامة أو الخاصة ‪ ،‬أليات التواصل مع‬ ‫فتش عن‪:‬‬
‫المجتمع المحىل أو السلطات ‪ ،‬ملصقات قنوات استقبال‬
‫مقيحات وشكاوى المجتمع موجودة ومعروفة‬

‫‪ -22‬منع العنف القائم عىل النوع االجتماع واالستغالل واالعتداء والتحرش الجنس‬

‫ملصقات حول الوقاية من العنف القائم على النوع االجتماعي‪،‬‬

‫والتحرش الجنسي واالستغالل واالعتداء الجنسي‬
‫قنوات اإلبالغ عن العنف القائم على النوع االجتماعي‪،‬‬
‫والتحرش الجنسي واالستغالل واالعتداء الجنسي مرئية ويسهل‬ ‫فتش عن‪:‬‬
‫الوصول إليها‬
‫دليل على التدريب ‪ /‬التوعية حول العنف المبني على النوع‬
‫االجتماعي والتحرش الجنسي واالستغالل الجنسي واالعتداء‬
‫الجنسي‬

‫‪ -23‬مالحظات أخرى ‪ -‬اذكرها‬

‫‪46‬‬
 :‫ توقيع الشخص الذي قام بالتفتيش‬/ ‫اسم‬

‫ توقيع الشخص الذي قام بمراجعة تقرير‬/ ‫اسم‬

:‫التفتيش‬

‫التاري خ‬ ‫مصادقة مدير ر‬

‫المشوع‬

Individual Code of Conduct Register

For contractor’s workers employed on UNOPS project
The CoC sample is available in separate form, all workers involved in the subproject implementation shall be briefed about
and sign the CoC upon their employment. Once the Contractor personnel sign the CoC form, their details shall be registered
in the below table along with the details of the contractor member responsible for managing, recording and documenting
the CoC forms.

Functio
No Worker Name Worker Signature Location, date CoC content briefed by
n

47
 Emergency Drill Record
Project Title

Location of the drill (address)

Date of Emergency drill

Time warning system was

initiated

Warning system initiated by

Weather condition

Emergency coordinators present

Approximate number of people

evacuated

Time taken to fully evacuate

Overall Standard of Emergency

Unsatisfactory Satisfactory
Drill

(tick the correct)

Action required/ Date

Comments/findings
Responsibility completed

48
 Name of Person in charge
Date
of the drill

Signature

HSE05 Hazard and Risk Assessment

49
 Person to
Control
Potential Risk implement
Risk
Item Task/Activity Hazards/Risks for Rating Hazard Control Method and monitor
Rating
each task (1-16) implementati
(1-16)
on

50
 General
Psychosocial
Physical hazards Chemical hazards Biological hazards environment
hazards
hazards

o slippery or uneven ground, Substances hazardous Biological agents, Situations that can lead o Environmental risks
o working at height, to health or safety due allergens, or pathogens to negative psychosocial o Endemic diseases
o objects falling from height, to: (such as bacteria or (including psychological) o Disease Outbreaks
o inadequate space to work, o inhalation of viruses), that might be: conditions, such as stress o Pandemics
o poor ergonomics (e.g. workplace design vapours, gases, or o inhaled, (including post- o Quality and availability
that does not take account of human particles, o transmitted via traumatic stress), of health care
factors), o contact with, or contact, including by anxiety, fatigue, o Natural Disasters
o manual handling, being absorbed bodily fluids (e.g. depression, from e.g.: o Nuclear Disaster
o repetitive work, through, the body, needle‑stick injuries), o excessive workload,
o trappings, entanglement, burns and o ingestion, insect bites, etc. o lack of
other hazards arising from equipment, o the storage, o ingested (e.g. via communication or o Security conditions,
o transport hazards, either on the road or incompatibility, or contaminated food management control, Crime, Social Unrest,
on premises/sites, while travelling or as degradation of products) o workplace physical Political violence fall
a pedestrian (linked to the speed and materials. environment, under the
external features of vehicles and the o physical violence, responsibility of the
road environment), o bullying or UN Security
o fire and explosion (linked to the amount intimidation. Management System
and nature of flammable material),
o harmful energy sources such as
electricity, radiation, noise or vibration
(linked to the amount of energy
involved),
o stored energy, which can be released
quickly and cause physical harm to the
body (linked to the amount of energy),
o frequently repeated tasks, which can
lead to upper limb disorders (linked to
the duration of the tasks),
o unsuitable thermal environment, which
can lead to hypothermia or heat stress,

51
o violence to staff, leading to physical
harm (linked to the nature of the
perpetrators),
o ionising radiation (from x- or gamma-
ray machines or radioactive
substances),
o non-ionising radiation (e.g. light,
magnetic, radio-waves)

Grievance Complaint, and Suggestion Form

"Documenting and Monitoring Complaints Form
Strengthening Resilience in the Vaccines of Beneficiaries for (Strengthening Resilience in ‫ر‬
‫مشوع تعزيز مورنة شبكة‬
Supply Chain Project in Yemen ‫استمارة توثيق ومتابعة‬ ‫رتبيد اللقاحات‬
Sample of GRM ‫نموذج أللية التظلمات والشكاوى‬
‫من ر‬
‫مشوع تعزيز مرونة‬
Compliant and suggestion form the Vaccines Supply Chain Project in Yemen)"
‫شبكة رتبيد اللقاحات ف اليمن‬

:‫االسم الثالثي للمستفيد‬

Beneficiary Name

52
 ‫رقم الهاتف للمتابعة‬ :‫رقم البطاقة الشخصية‬
Tel No. for follow ID No.
up

Adress‫العنوان الدائم‬

)‫وحدة‬/‫اسم النشاط المنفذ (مركز‬

Name of Activity under
implementation

:‫المحافظة‬ :‫المديرية‬ :‫القرية‬ :‫مكان تنفيذ النشاط‬

Governorate District Village Place of activity under
implementation

‫أخرى‬ ‫مالية‬ ‫فنية‬ ‫إدارية‬ ‫نوع الشكوى‬

Other Financial Technical Administrative Compliant Type

:‫الوضع الحالي‬
Current Situation

:‫أسباب المشكلة‬
Reason of the problem

:‫توقيع صاحب الشكوى‬ :‫التاريخ‬

Complainant Signature Date

: ‫اإلجراءات المتخذة‬
Action taken

:‫التاريخ‬ :‫ما ترتب عليها من نتائج‬

Date The results of the action
taken

53