MGT2_KKM1: Monitoring and Controlling

Monitoring and Controlling Template

Project Title Project Manager Customer Name

Merrilton Mobile Payment Syahin Hussein Ali Merrilton Mobile
Portal

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MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template

A. Risk Assessment

Risk Likelihood Impact Responsible Prevention/Mitigation

Description (L, M, H) (L, M, H) Person Strategy
Person Prevention and Mitigation
Risk Description Likelihood Impact Responsible Strategy
Ensure prompt decision-
making regarding the
method of account
activation (electronic
codes or paper inserts).
Assign dedicated
personnel to oversee the
Delay in process and expedite
finalizing communication with
communication citizens. Develop
plan for Moderate High Maya Johnson
contingency plans for
account reaching citizens who
activation may be missed initially.
Conduct a thorough
analysis of historical data
to estimate the
frequency of service
changes. Implement
automated
synchronization
Inadequate mechanisms to update
synchronization the databases regularly
of databases until the system goes
for Moderate Medium-High Fatima Kalani
live. Ensure continuous
service changes
monitoring and
adjustments to maintain
data integrity.
Initiate immediate
research on alternative
payment types like
Autojor or Sparkit.
Allocate resources
specifically for this task,
involving relevant
stakeholders for input.
Insufficient Develop a timeline for
exploration integrating additional
of payment options based
additional Moderate Medium Mateo Costa
on the research findings
payment types
and
prioritize as necessary.
Review and update the
list of residents
requiring eligibility form
completion or document
scanning.
Allocate resources to
expedite the completion
of required forms.
Conduct regular audits to
Lack of
ensure compliance with
compliance
HUD regulations.
with HUD
Low High Jack Martin Implement training
requirements
programs for staff to
maintain

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MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template

compliance
standards.
Key: L=Low, M=Medium, H=High

B. Gantt Chart

Attached the file as mentioned in submissions.

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MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template

C1. Earned Value Analysis

Team EV AC PV CV CPI SV SPI

System
$8,800.00
Requirements $9,350.00 $9,200.00 -$550.00 0.942 -$400.00 0.957

Utilities $14,080.00
$8,550.00 $17,600.00 $6,530.00 1.646 $6,480.00 0.8

Code
$4,000.00 $2,500.00
Enforcement
$24,000.00 0.615 $20,000.00 0.167
$6,500.00

Public Housing $10,600.00

0.5
$13,350.00 $21,200.00 $7,850.00 0.794 $10,600.00

Payment
$6,890.00
Processing
$9,500.00 $33,200.00 -$2,610.00 0.726 -$26,310.00 0.208

Total $44,370.00
0.942
$47,250.00 $105,200.00 $8,720.00 -$51,930.00 0.421

C2. Earned Value Projections

Team EAC ETC Est. Dur. Est. Completion Date

System
Requirements $9,750.00 $400.00 20 days 2024-03-29

$10,200.00 27 days 2024-04-18

Utilities $640.00

Code $24,500.00
Enforcement $18,000.00 37 days 2024-05-02

Public Housing $4,100.00

$15,200.00 23 days 2024-04-12

Payment
Processing
$10,000.00 $3,110.00 62 days 2024-06-14

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MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template

C3. Discussion of Earned Value Analysis and Projections

Schedule Performance: The schedule variance (SV) shows whether the project is ahead or behind
schedule. Negative SV indicates delays, while positive SV indicates ahead-of-schedule progress. In this
case, System Requirements and Payment Processing are significantly behind schedule, while Utilities
and Public Housing are ahead of schedule.

Cost Performance: The cost variance (CV) indicates whether the project is under or over budget.
Negative CV suggests overruns, while positive CV indicates cost savings. Code Enforcement is
significantly over budget, while Utilities and Public Housing are performing well under budget.

Estimates: The estimated completion dates and total costs provide insights into when each
workgroup is expected to finish and how much it will cost. These estimates help in planning and
resource allocation.

Interpretation: The analysis indicates that there are significant schedule delays and cost overruns in
certain workgroups, while others are performing relatively well. It's crucial to address the issues in the
lagging workgroups to ensure overall project success. Adjustments may be needed in resource
allocation and project management strategies to mitigate risks and improve performance.

D1. Burndown Chart

140

120

100

80
Day
Remaining Tasks
60
Actual Tasks Done

40

20

0
1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35

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MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template

D2. Discussion of Burndown Chart

The burndown chart illustrates the team's progress in completing tasks over the duration of the
project. Here's a detailed analysis based on the provided table:

Initial Tasks: At the start of the project on Day 1, there were 117 tasks remaining to be completed.

Progress Trend: The burndown chart shows a consistent downward trend, indicating that tasks are
being completed steadily over time.

Completion Rate: Initially, the team completed 3 tasks on Day 1, followed by 5 tasks on Day 2. The
completion rate fluctuates slightly over the course of the project but generally averages around 3
tasks per day.

Efficiency: The team demonstrates efficiency in task execution, as evidenced by the steady decline in
the number of remaining tasks. Despite fluctuations in the completion rate, the overall trend shows
progress towards task completion.

Completion Milestones: The team reaches various completion milestones throughout the project.
By Day 15, the team has completed approximately 50% of the tasks, and by Day 30, they have
completed around 75% of the tasks.

Early Completion: The slope of the burndown chart suggests that tasks are being completed at a
slightly faster rate than anticipated. This early completion may allow the team some buffer time for
addressing any unforeseen challenges or additional tasks that may arise.

Remaining Work: As of Day 36, all tasks have been completed, indicating the successful completion
of the project within the planned duration.

Overall, the burndown chart reflects the team's effective progress in completing tasks and their ability
to maintain momentum throughout the project. This analysis provides valuable insights into the
team's performance and can inform future project planning and execution strategies.

E. Mitigation Plan
In the mitigation plan for the Merrilton Mobile Payment Portal project, implementing three strategies
can positively impact schedule and budget performance:

Regular Progress Monitoring and Reporting:

Strategy: Implement a system for regular progress monitoring and reporting. This involves setting up
weekly or bi-weekly meetings to review project progress, identify any potential delays or budget
overruns, and discuss strategies for mitigation.
Positive Impact: By closely monitoring progress, the project team can quickly identify any issues or
risks that may impact schedule or budget. Early detection allows for timely intervention and
mitigation, minimizing the impact on project timelines and costs. Additionally, regular reporting
ensures transparency and accountability, facilitating effective decision-making and resource
allocation.

Risk Management and Contingency Planning:

Strategy: Develop a comprehensive risk management plan that identifies potential risks and
uncertainties that could affect project schedule and budget. Implement contingency plans to address
high-priority risks and mitigate their impact.
Positive Impact: Proactively addressing risks minimizes their likelihood and impact on the project. By
identifying risks early on and developing contingency plans, the project team can effectively respond
to unforeseen events or issues, reducing the probability of schedule delays or budget overruns.

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MGT2_KKM1: Monitoring and Controlling Monitoring and Controlling Template

Contingency planning ensures that resources are allocated efficiently and that the project remains on
track even in the face of challenges.

Stakeholder Engagement and Communication:

Strategy: Establish clear lines of communication with stakeholders, including the project sponsor,
team members, vendors, and end-users. Provide regular updates on project progress, milestones
achieved, and any changes to the schedule or budget.
Positive Impact: Engaging stakeholders throughout the project lifecycle fosters collaboration and
alignment of expectations. Effective communication ensures that stakeholders are informed of project
developments and potential impacts on schedule and budget. By actively involving stakeholders, the
project team can gain valuable insights, address concerns promptly, and secure necessary support
and resources to keep the project on track.
Implementing these mitigation strategies will enhance the project team's ability to manage schedule
and budget performance effectively, mitigate risks, and ensure successful project delivery.

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