CHECKLIST

United Nations/Japan Long-term Fellowship Programme

“Post-graduate study on Nano-Satellite Technologies (PNST)”

First, please make sure to read the Application Flow (PDF) which can be downloaded from
the website: https://www.tobata.kyutech.ac.jp/gr-school/gra-program/seic-pnst/
The following documents except referee reports should be submitted by the deadline: 23:59,
1 December 2024 (JST) at the web address that is in the confirmation e-mail you will receive
after registering for the programme, as indicated in the information note.
The programme is conducted in English. All documents must be written in English and if
your certificate or transcript is written in another language, the document must be
translated officially into English by an institute and both the original language and
translated English certificate must be submitted.
Check
List
No.
01. PNST Nomination Form. Duly completed by the applicant and certified on behalf of the
nominating institution by the certifying officer.*
* The certifying officer shall not be lower in rank than the Head of the applicant's Department,
Institution or Ministry. For the case of a university, the certifying officer shall be a Dean or higher.
The certifying officer attests to the bona fide status of the applicant in his/her institution.
This rule is applied to all the other certificates.

02. PNST Application Form. Duly completed by the applicant.

03. MEXT Application Form for Japanese Government (Ministry of Education, Culture,
Sports, Science and Technology: MEXT) Scholarship. Duly completed by the applicant.
*The new format for 2025 round will be available after the MEXT official announcement
in November 2024. It will be notified to all applicants by email.

04. MEXT Field of Study and Research Plan. Duly completed by the applicant. Both Maser
and Doctoral applicants should submit this document. Note that the desire to undertake
a satellite project constitutes a project activity, not a research work. In particular,
Doctoral applicants must propose a detailed research plan with a novelty by identifying
a problem to be solved through the investigation with previous research.
*The new format for 2025 round will be available after the MEXT official announcement
in November 2024. It will be notified to all applicants by email.

05. Diploma certificates. Scanned copies of the official education certificate(s) of Bachelor,
Master or higher degree(s) and the official certified translation of these documents in
English. If the applicant has not received the degree, and is expected to receive the Bachelor
or Master degree by September 2024, he/she should submit the certificate of expected
graduation/degree conferment signed and stamped by a Dean or higher official.
06. Academic transcripts. Scanned copies of the official academic transcripts of your final
education, and the official certified English translation. If the applicant already has (or
expect to receive) a master’s degree, but intend to apply for Master’s Program, then he/she
must submit both bachelor’s and master’s transcripts. The transcripts should be indicating
the subjects, examination grades (marks) received in each subject, GPA (Grade Point

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 Average), class levels, and actual rank among the class of the major department.
07. Explanation of transcript. Scanned copies of the official information issued from your
university about how to read the transcript, and how to calculate CGPA (See as in 08.
MEXT Grade Conversion Chart). Include on or attach description to your Academic
transcripts. It must be issued officially from your university. Only explanation by applicant
will not be acceptable.

08. Nomination Form (Rank Certificate).

To be eligible for the MEXT scholarship for graduate students, you need to have a Grade
Point Average (GPA) of 2.30 on a 3.00 scale over in the latest academic record of study and
be expected to maintain the equivalent level during the scholarship period. Using the MEXT
specified grade conversion chart and GPA calculation formula below, please check your
eligibility. (If you are currently a student, you may use academic record of your current
course. If you have already graduated, you may use the most recent academic record.)
The GPA will be calculated again once the application documents are received by the PNST
Administration.
If your university’s grading system does not fit on the MEXT Grade Conversion Chart,
you must submit the Rank Certificate that certify your overall rank in the graduating
course was in the top 30%, signed by the dean or higher rank official of your most recent
attended university.

<MEXT Grade Conversion Chart>

Grading Grades
System
Type 1 Excellent Good Satisfactory Fail
4-point scale
Type 2 A B C F
4-point scale
Type 3 100~80 79~70 69~60 59~0
4-point scale
Type 4 S A B C F
5-point scale
Type 5 A B C D F
5-point scale
Type 6 100~90 89~80 79~70 69~60 59~0
5-point scale
Grade Points 3 3 2 1 0

<MEXT GPA Calculation Formula>

(Total credits of GP3 subject x 3) + (Total credits of GP2 subject x 2) + (Total credits of GP1 subject x 1) + (Total credits of GP0 subject x 0)

Total number of credits for all registered courses

<Notes>
1) If the courses do not go by the credit system, replace the “number of credits” with “number of courses” registered.
2) If you have transferred from one university to other one, calculate GPA based on the courses after transferred in the new university.
3) The courses whose grades do not fit the evaluation scale (such as "Pass/Fail," "Certified", or "Approved") must be excluded.

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09. Certificate of English language competence. All the candidates must submit one of the
following:
(1) Scanned copy of your official score certificate of English test which is approved by CEFR
(Common European Framework of Reference for Languages) with the level of B2, C1, or
C2. Only English tests that can assess your English level in all four language skills (speaking,
writing, reading and listening) are acceptable. (e.g. TOEFL iBT, IELTS, Duolingo, etc.)
For the details of CEFR, please see Wikipedia:
https://en.wikipedia.org/wiki/Common_European_Framework_of_Reference_for_Languages

*Only English tests taken within two years of the official announcement date of the MEXT
scholarship (expected in November) are acceptable. The exact validity period will be
notified to all applicants by email after the official announcement.

(2) Scanned copy of an official certificate letter that your bachelor degree education (if you
apply for Master’s Program) or your Master degree education (if you apply for Doctoral
Program) was conducted entirely (this means 100 percent) in English. The letter should be
stamped and signed by Dean of your department or an official of higher rank of your
university.

(3) Submission of (1) or (2) is strongly recommended, but in case you cannot submit either (1)
or (2), you can submit other objective evidence of your English proficiency; such as
publication in English, a certificate of English proficiency issued from your university, or a
certificate you have finished an English course with good score (equivalent to CEFR B2 or
higher), etc. However, your evidence might not be acceptable to MEXT (which is Japan’s
Ministry of Education).
10. Academic background. Answer the questions to explain the regular educational system in
your country or the countries in which you attended school. This includes the normal age at
which school is attended, and from which month to which month (including long holidays)
school takes to complete. The years should be exact. A separate sample sheet is given as an
example. Please read it carefully and answer the questions. On that sheet there is also a
sample for the MEXT application form. Before filling in the MEXT application form, please
read the sample carefully and fill the MEXT application form properly.

11. Curriculum vitae. Signed and dated by applicant.

12. Referee report 1, 2 and 3

First, you are required to register your referee’s name and email address on the designated
URL. Then, a confirmation email will be sent to you and your referee. The Referee reports
must be sent by uploading to the designated URL by the referees themselves before the
deadline. The uploading site URL will be notified in the confirmation email from PNST to
the referee only. Three referee reports are required and one of the referees should be the
applicant’s academic supervisor from his/her bachelor (for master applicants) or master (for
doctoral applicants) university.
*If the applicant has a master degree, but applying for master’s program, then we need a
referee report from your master’s supervisor.
The referee reports are very important for the selection process, and it is the applicant’s
responsibility to confirm if all the three referee reports have been submitted to PNST
Administrative office before the deadline, 23:59, 1 December 2024 (JST).

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 Submission Instructions
(For all application documents No.01 to No.12)

1. For file a name, do not use any non-English characters. Moreover, each character must be a
one-byte type of character. As well, do not use spaces in your file names as the file server
will not handle such data correctly. Use “_” (under bar) or “-” (hyphen) instead.

2. The file format should be GIF, JPG, JPEG, PNG, PDF, DOC, DOCX, XLS, XLSX, and the
file size should be less than 5MB. Do not submit as compressed files such as ZIP.

3. When you submit the documents listed above, please name each file with the following style.
There is a number corresponding to each checklist item. Name each file with the checklist
number and your name as shown below.
Sample: 01_Tom_Smith

4. After you have completed all documents, please upload them to the designated “Application
Files Upload Site” by no later than 1 December 2024 (Sunday, 23:59 JST).

On the Upload Site, you will see the eleven folders to upload your application files. Please
make sure to upload each application file, equivalent to the Checklist document No, to the
designated folder.

5. If you need to update your application documents, you can re-upload by the deadline.
However, please note we will refer to only the latest uploaded documents.
Please do not re-upload the original version of the file that has not been revised. Re-upload
only when you have made any updates to your application documents.

NOTE:
The application is only considered valid if all the information requested is provided.
Successfully selected applicants must submit the original documents and certificates
(Checklist No. 01, 05, 06, 07, 08, and 09) and an original signed referee report* from the
academic supervisor of his/her final academic background to Kyutech by express mail
(such as DHL, FedEx) after the final selection. Applicants must ensure the availability of
those original documents. Photocopies are not acceptable and if selected candidates do not
submit those original documents, eligibility will be revoked.
Application documents submitted are not returnable to applicants. If you request so upon
submission, the original certificates (only 05. Diploma certificates and 06. Academic
transcripts) will be returned to you after the application process is complete.
*Applicable person only. See the details on the Registration site of your referee.

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