Experiment No.

7
To Demonstrate and Practice Header, Footer, Page Numbers, Page breaks,
Sections in MS Word
Introduction:
The header is a section of the document that appears in the top margin, while the footer is a
section of the document that appears in the bottom margin.
Adding breaks to your document can make it appear more organized and can improve the
flow of text. Depending on how you want to change the pagination or formatting of your
document, you can apply a page break or a section break.

Objectives:
By the end of this experiment, student will have basic understanding of the following topics.
 How to create and edit a header and footer in MS Word.
 How to insert date, time and page numbers in header and footers.
 How to insert section and page breaks in MS Word.
 How to restart page numbering in MS word using breaks.
Theory Overview:
Headers and footers generally contain additional information such as page numbers, dates,
an author's name, and footnotes, which can help keep longer documents organized and
make them easier to read. Text entered in the header or footer will appear on each page of the
document.
Page breaks allow you to move text to the next page before reaching the end of a page. You
might use a page break if you're writing a paper that has a title page or a bibliography to
ensure it starts on a new page.
Software Required:
Computer System
MS office 2013 or latest
Schematic Diagrams:
The following images work as graphical abstraction of the subject of this lab.

Figure 7-1: Header place in MS Word with focus on Header and Footer tools.
Procedure:
Task 01: How to create a header or footer:
In our example, we want to display the author's name at the top of each page, so we'll place it
in the header.
1. Double-click anywhere on the top or bottom margin of your document. In our
example, we'll double-click the top margin.
2. The header or footer will open, and a Design tab will appear on the right side of the
Ribbon. The insertion point will appear in the header or footer.
3. Type the desired information into the header or footer. In our example, we'll type the
author's name.

Figure 7-2: Header and Footer tool in MS Word

4. When you're finished, click Close Header and Footer. Alternatively, you can press
the Esc key.
5. The header or footer text will appear.

Task 02: How to insert a preset header or footer:

Word has a variety of preset headers and footers you can use to enhance your document's
design and layout. In our example, we'll add a preset header to our document.
1. Select the Insert tab, then click the Header or Footer command. In our example,
we'll click the Header command.

Figure 7-3: Inserting a preset header in MS Word from Insert tab.

 2. In the menu that appears, select the desired preset header or footer. In our example,
we'll select a header.
3. The header or footer will appear. Preset headers and footers contain placeholders for
information such as the title or date; they are known as Content Control fields.

Figure 7-4: Present field for Date and Document title in Header.

4. To edit a Content Control field, click it and type the desired information.
5. When you're finished, click Close Header and Footer. Alternatively, you can press
the Esc key.
Task 03: How to insert the date or time into a header or footer:
Sometimes it's helpful to include the date or time in the header or footer. For example, you
may want your document to show the date when it was created.
On the other hand, you may want to show the date when it was printed, which you can do
by setting it to update automatically. This is useful if you frequently update and print a
document because you'll always be able to tell which version is the most recent.
1. Double-click anywhere on the header or footer to unlock it. Place the insertion point
where you want the date or time to appear. In our example, we'll place the insertion
point on the line below the author's name.
2.

Figure 7-5: Adding date or time in a Header.

 Figure 7-6: Date and time in Header and Footer tools.

3. The Design tab will appear. Click the Date & Time command.
4. The Date and Time dialog box will appear. Select the desired date or time format.
5. Check the box next to Update Automatically if you want the date to change every
time you open the document. If you don't want the date to change, leave this option
unchecked.
6. Click OK.

Figure 7-7: Date and Time options in Header and Footer Tool.

7. The date will appear in the header.

Task 04: How to add page numbers to a document:
In our example, we'll add page numbering to our document's footer.
1. Double-click anywhere on the header or footer to unlock it. If you don't already have
a header or footer, you can double-click near the top or bottom of the page. The
Design tab will appear on the right side of the Ribbon.

2. Click the Page Number command. In the menu that appears, hover the mouse over
Current Position and select the desired page numbering style.
 Figure 7-8: Page numbering position on Footer in MS Word.

3. Page numbering will appear.

Figure 7-9: Page numbering in Arabic form appearing on left side of Footer.

4. To edit the font, font size, and alignment of page numbers, select a page number and
click the Home tab. Word's text formatting options will appear.
5. When you're finished, press the Esc key. The page numbering will be formatted.
Task 05: How to insert a page break:
1. Place the insertion point where you want to create the break. In our example, we'll
place it at the beginning of our chart.

2. On the Insert tab, click the Page Break command. Alternatively, you can press
Ctrl+Enter on your keyboard.
 Figure 7-10: Inserting page break in MS Word.

3. The page break will be applied to the document, and the text will move to the next
page. In our example, the chart moved to the next page.
By default, breaks are hidden. If you want to show the breaks in your document, click the
Show/Hide command.

Figure 7-11: Showing page breaks in MS Word using Show/Hide button.

Task 06: How to insert a section break:

In our example, we'll add a section break to separate a paragraph from a two-column list. This
will allow us to change the formatting of the paragraph so it no longer appears formatted as a
column.
1. Place the insertion point where you want to create the break. In our example, we'll
place it at the beginning of the paragraph we want to separate from column
formatting.
2. 2. On the Page Layout tab, click the Breaks command, then select the desired section
break from the drop-down menu that appears. In our example, we'll select Continuous
so our paragraph remains on the same page as the columns.
 Figure 7-12: Section breaks in MS Word.

3. A section break will appear in the document.

Figure 7-13: Section breaks applied in a document.

4. The text before and after the section break can now be formatted separately. Apply
the formatting options you want. In our example, we'll apply one-column formatting
to the paragraph so it is no longer formatted as columns.

Task 07: How to restart page numbering:

Word allows you to restart page numbering on any page of your document. You can do this
by inserting a section break and then selecting the number you want to restart the numbering
with. In our example, we'll restart the page numbering for our document's Works Cited
section.
1. Place the insertion point at the top of the page you want to restart page numbering
for. If there is text on the page, place the insertion point at the beginning of the text.
2. Select the Page Layout tab, then click the Breaks command. Select Next Page from
the drop-down menu that appears.
 Figure 7-14: Adding next page form of section break used to restart page numbering.

3. A section break will be added to the document.

4. Double-click the header or footer that contains the page number you want to restart.

Figure 14-15: Restarting page numbering after adding section break.

5. Click the Page Number command. In the menu that appears, select Format Page
Numbers.
6. A dialog box will appear. Click the Start at: button. By default, it will start at 1. If
you want, you can change the number.
7. Click OK.
8. The page numbering will restart.

Figure 7-16: Page numbering is restarted again.