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Concerns Regarding IOA-APOA Membership and Request for

Corrective Measures
1 message
Tue, Nov 19, 2024 at 10:49
Sanjay Chaturvedi <[email protected]>
PM
To: [email protected], JR Midha <[email protected]>, CAO IOA
<[email protected]>, navin thakkar <[email protected]>, Rajeev Raman
<[email protected]>, sandeep Kumar <[email protected]>
Cc: Dr Anil Jain <[email protected]>, Dr. Rajesh Malhotra <[email protected]>, cc: IOA
Office <[email protected]>, IOA <[email protected]>, [email protected]
<[email protected]>, PROF. M. SHANTHARAM SHETTY <[email protected]>, cc:
Prof Rattan Mittal <[email protected]>, Dr Annamalai Devadoss <[email protected]>, Dr
SP Mandal <[email protected]>, Dr NS Laud <[email protected]>, Dr D K Taneja
<[email protected]>, Dr Sudhir Bhabhulkar <[email protected]>, Dr G S Kulkarni
<[email protected]>, Prof Onkar Nagi <[email protected]>, Dr. K H Sancheti
<[email protected]>, Prof Mayil V Natarajan <[email protected]>, drmayil
natarajan <[email protected]>, Dr SC Goel <[email protected]>, Dr Ashok Johari
<[email protected]>, Dr Rajeev Naik <[email protected]>, Dr S Rajasekaran
<[email protected]>, Sanjiv KS Marya <[email protected]>, Dr HR Jhunjhunwala
<[email protected]>, Dr Sudhir Kapoor <[email protected]>, Dr Ram Prabhoo
<[email protected]>, Dr Mandeep S Dhillon <[email protected]>, Dr Ramesh C Meena
<[email protected]>, Prof S M TULI DR <[email protected]>, Prof Pravin Kanabar
<[email protected]>, Dr Shantharam Shetty <[email protected]>, Atul Srivastava
<[email protected]>, Dr Ram Chaddha <[email protected]>, Dr Ramesh Sen
<[email protected]>, Dr.B.Shivashankar <[email protected]>, dinesh thakkar
<[email protected]>, pardeep bageja <[email protected]>, sandeep Kumar
<[email protected]>, Dr Lalit Maini <[email protected]>, dharma rao vurjana
<[email protected]>, President BOA Dr. Bharat Singh Orth
<[email protected]>, Chhattisgarh President Dr. Kamble K.T <[email protected]>, Delhi
DR. ATUL VAISH <[email protected]>, Dr. Govind purohit <[email protected]>, Lokesh
Thakur <[email protected]>, Mukesh Prasad <[email protected]>, Rajesh
Gupta <[email protected]>, Karnataka President Dr.Ashwini Kumar Singh
<[email protected]>, President Kerela Ortho Association KERALA DR. RAMAKRISHNAN S
<[email protected]>, MP Indore President MP Dr.Pramod Neema
<[email protected]>, President Maharashtra MH DR. WASUDEO GADEGONE
<[email protected]>, bipul borthakur <[email protected]>, Rabindra Kumar
Mohapatra <[email protected]>, Dr Veerappan Veeriah <[email protected]>,
Dr Vinay Goyal <[email protected]>, Vanasekar Dr <[email protected]>, sudhir kumar p
<[email protected]>, ashishkumar kumar <[email protected]>, ajay pal Singh
<[email protected]>, President WB Dr.Chandan Pathak <[email protected]>,
Naresh <[email protected]>, Mahesh Prasad <[email protected]>, Dr.Prashant
Dwivedi Secretary Ch.OA <[email protected]>, Shekhar Srivastav
<[email protected]>, Kamlesh Devmurari <[email protected]>,
[email protected], Secretary Jharkhand Dr. Nirmal Kumar <[email protected]>,
Dr altaf Kawoosa <[email protected]>, Bharath Raju G. <[email protected]>, antony
thoppil <[email protected]>, Dr Saket Jati <[email protected]>, Dr Narayan Karne
<[email protected]>, Dr Chinmoy NEROSA Das <[email protected]>, basanta kumar
Behera <[email protected]>, Dr Hariom Aggarwal <[email protected]>, dr.vijay ragavan
<[email protected]>, rahul katta <[email protected]>, C.J. Ravi <[email protected]>,
DRBVIJAY BHASKER <[email protected]>, santosh singh <[email protected]>, Puneet
Agrawal <[email protected]>, Dr Rajeev Raman <[email protected]>, buchupalli
someswarreddy <[email protected]>, State Representative Dr.Maji C.S.Naidu
<[email protected]>, bhuwan singh <[email protected]>, Sumant Sinha
<[email protected]>, shailendra chandra gupta <[email protected]>, Dhaval Desai
<[email protected]>, Shrinivas Rao <[email protected]>, raju rra <[email protected]>, Dr
Purushotham V J <[email protected]>, Dr Ajith Kumar Narayan
<[email protected]>, pradeep choudhari <[email protected]>, Dr.R.K.S Dhakad
<[email protected]>, Dr Sanjeev Bhandari <[email protected]>, Maharashtra EC
Dr.V.N.Deshpande <[email protected]>, NZOA INDIA <[email protected]>, Dr
Mohan Mantri <[email protected]>, ak sharma <[email protected]>, Thanappan
nellaiappan <[email protected]>, Dr Rajkumar Natesan <[email protected]>, Apoorva
Agrawal <[email protected]>, dr maneeshi Bansal <[email protected]>, Kiran Kumar
Mukhopadhyay <[email protected]>, partha sarathi sarkar <[email protected]>, Anup
Agarwal <[email protected]>, Dr Jamal Ashraf <[email protected]>, sameer agrawal
<[email protected]>, Tajan Jose <[email protected]>, Rajiv Jain <[email protected]>,
Rajagopalan <[email protected]>, Dr Udaya Kumar <[email protected]>, Dr Jawahar Jethwa
<[email protected]>, mirpurss yadav <[email protected]>

Date: November 19, 2024

To,
Dr. Naveen Thakkar
Working President
Indian Orthopaedic Association
Dear Dr. Thakkar,
I, Dr. Sanjay Chaturvedi (LM02977), am writing to express serious concerns
about IOA's relationship with APOA and request immediate corrective
measures:

Key Issues Identified

Financial Concerns
IOA has paid USD 5,000 annually since 2016 (approximately USD 35,000
total)
Payments started before formal MOU signing in December 2017
No clear documentation of financial benefit analysis for general members
Constitutional Violations
Bypassing of EC in decision-making processes
Lack of proper documentation and record-keeping
Non-compliance with IOA constitution regarding international agreements
Member Benefits Issues
No functional login access for IOA members on APOA website
 Section memberships require additional paid subscriptions
Journal access is freely available without membership
No transparent process for fellowship/speaker selections

Immediate Actions Requested

1. Governance Reform
Establish clear guidelines for selection of delegates and speakers
Institute proper EC oversight mechanisms
Create transparent documentation processes
2. Financial Review
Conduct audit of all APOA-related payments since 2016
Review value proposition of continued membership
Establish clear benefit metrics for general members
3. Member Communication
Regular updates about APOA opportunities
Transparent selection processes for fellowships/speakerships
Clear communication channels for member queries
4. Constitutional Compliance
Ensure all international agreements follow proper EC approval process
Document all decisions in EC minutes
Create proper selection criteria for representatives

Recommendations
1. Suspend further payments until proper review is completed
2. Form a committee to evaluate the MOU implementation
3. Create transparent guidelines for member participation
4. Establish regular reporting mechanisms to general members
5. Review and update the MOU to ensure proper IOA oversight
I request your immediate attention to these matters and look forward to your
response detailing the corrective measures planned.
Yours sincerely,
Dr. Sanjay Chaturvedi
LM02977
Indian Orthopaedic Association
CC:
IOA Executive Committee Members
Chairman, IOA Grievance Committee
IOA Administrator
On Tue, 19 Nov 2024 at 19:43, Sanjay Chaturvedi <[email protected]> wrote:
Date: November 19, 2024
Dr. Naveen Thakkar
Working President
Indian Orthopaedic Association
Subject: Request for Addressing Procedural Gaps and Addition of Agenda
Items for IOACON 2024
Dear Dr. Thakkar,
I, Dr. Sanjay Chaturvedi (LM02977), write this letter to bring to your attention
several procedural gaps and continuity issues identified between the
Amritsar GBM and Lucknow meetings. As a long-standing member of IOA, I
believe these matters require urgent attention during IOACON 2024.

Critical Gaps Identified

1. Constitutional Implementation
Incomplete documentation of Aadhar card linkage implementation for
voter verification
Pending status of CDSL's three-year election management framework
Unresolved matters regarding state representatives' eligibility criteria
2. Administrative Continuity
Non-implementation of ratification process for emergency EC meetings
as agreed in Amritsar
Unaddressed resolution regarding APOA membership and payment
Incomplete documentation of MOU approval processes
3. Legal and Grievance Matters
Pending resolution of Dr. Atul Bahadur's suspension case
Incomplete status updates on ongoing court cases
 Missing documentation of grievance committee formation and
functioning
4. Organizational Procedures
Incomplete implementation of membership verification processes
Missing action-taken reports on Amritsar meeting resolutions
Gaps in financial reporting and audit documentation

Requested Agenda Items for IOACON 2024

1. Review and ratification of pending matters from Amritsar GBM
2. Establishment of systematic resolution tracking mechanism
3. Implementation status of constitutional amendments
4. Standardization of minutes documentation process
5. Review of membership verification system
6. Update on legal matters and grievance redressal
7. Status of APOA membership resolution
I request that these items be included in the agenda for thorough discussion
during IOACON 2024. This will help maintain organizational integrity and
ensure proper documentation of society proceedings.
Looking forward to your positive response and appropriate action.
Yours sincerely,
Dr. Sanjay Chaturvedi
Life Membership No: LM02977
Address: [Your Address]
Mobile: [Your Contact Number]
Email: [Your Email Address]
CC: Honorary Secretary, IOA
President, IOA
On Tue, 19 Nov 2024 at 12:44, Sanjay Chaturvedi <[email protected]> wrote:
Date: November 19, 2024 To,
Dr. Naveen Thakkar
Working President, Indian Orthopedic Association (IOA)
New Delhi
Subject: Urgent Request for Inclusion of E&Y Vendor Process Discussion in
Agenda 2024 and Concerns Regarding Procedural Violations
Dear Dr. Thakkar,
I am writing this letter with grave concern regarding multiple procedural
violations and a lack of transparency in the E&Y vendor selection process.
Despite my repeated communications dated April 22, 2024, and September
27, 2024 1 2 , I have received no response regarding:
1. Lack of Transparency:

The MOU with E&Y has not been shared despite multiple requests
No explanation was provided for bypassing the open tender process
No consideration was given to alternative vendor proposals as
suggested in my initial appraisal

2. Procedural Violations:

Absence of an open tender process for vendor selection

Direct appointment of E&Y without comparative evaluation
Non-compliance with standard procurement procedures
Lack of documentation regarding the selection process

3. Data Security Concerns:

No clarity on E&Y's data protection protocols for E-Aadhaar information

Absence of documented security measures for member data protection
No information on data storage and disposal procedures

4. Financial Implications:

No comparative cost analysis with other potential vendors

Lack of transparency in the pricing structure
No justification for the substantial expenditure involved

Given these serious concerns and the absence of any response to my

previous communications, I formally request:
1. Immediate inclusion of these issues in the Agenda for 2024
2. Formation of a committee to review the vendor selection process
3. Suspension of further data collection until proper security protocols are
verified
4. Full disclosure of the MOU and related documents
5. Implementation of alternative verification methods for members with
missing contact information
These matters require immediate attention and transparent discussion
under the IOA Constitution and Society Registration Act. The current
situation potentially violates:
Section 8 of the Societies Registration Act regarding financial
transparency
IOA Constitution clauses regarding procurement procedures
Data protection requirements under IT Act, 2000

Required Documents for Discussion:

1. Complete MOU with E&Y
2. Vendor selection process documentation
3. Comparative analysis of other vendor proposals
4. Data security protocols and compliance certificates
5. Cost-benefit analysis of the current process
I trust you will ensure these critical matters are included in the upcoming
agenda and addressed with the seriousness they deserve.
Sincerely,
Dr. Sanjay Chaturvedi
LM02977
CC:
Secretary, IOA
Treasurer, IOA
CAO IOA
All Executive Committee Members
All Past Presidents
Legal Cell, IOA
Enclosures:
1. Copy of previous communication dated April 22, 2024
 2. Copy of last communication dated September 27, 2024
3. Initial appraisal report of the vendor selection process

On Mon, 18 Nov 2024 at 19:10, Sanjay Chaturvedi <[email protected]> wrote:

Dear Dr. Naveen Thakkar,
Working President, Indian Orthopaedic Association
Subject: Objections to Minutes of EC & GBM Meetings held at IOACON
2023, Lucknow
Dear Dr. Thakkar,
I hope this letter finds you well. I am writing to formally raise several
concerns regarding the minutes of the Executive Committee (EC) and
General Body Meeting (GBM) held during IOACON 2023 in Lucknow. As a
long-standing member of the IOA (LM02977), I feel it is my duty to bring
these issues to your attention in the interest of transparency and proper
governance of our esteemed association.

Constitutional and Blue Book Violations

1. Lack of Video Recording
The Constitution and Blue Book mandate transparency in all
proceedings. However, no video recording of the meetings has been
made available to members, hindering verification of the minutes'
accuracy. This violates Rule 17(d)(ii) of the Constitution regarding the
Secretary's duties for maintaining meeting records.
2. Non-Circulation of Agenda
The agenda for the GBM was not circulated in advance, contrary to
established practice and constitutional requirements. This violates Rule
11(a) regarding meeting quorum and procedures.

Financial Concerns
1. Untimely Financial Information
The audited balance sheet and finance committee report were not
circulated four weeks prior to the IOACON, as mandated by Rule 8(c) of
the Blue Book which requires "The audited account of the relevant year
should be circulated before the GBM, to all the members, four weeks
prior to the IOACON."
2. Unexplained Expense Increase
The minutes lack a clear explanation for the sudden increase in
expenses, raising concerns about financial management and
transparency.
3. Treasurer's Report Discussion
The discussion proceeded without prior circulation of the full report,
violating Rule 8(c) of the Blue Book regarding the Treasurer's
responsibilities for maintaining and presenting accounts.

Procedural Issues
1. Meeting Sequence and Agenda
The minutes fail to explain how new EC and GBM meetings discussed an
uncirculated agenda, violating constitutional requirements for meeting
procedures.
2. Voter List Purification
The timeframe for voter list purification appears insufficient, given the
administrator's term completion, requiring greater transparency and
member participation.
3. IOACON 2022 Report
The final report remains incomplete without the passed audited report,
violating constitutional financial reporting requirements.
4. Dr. Goverdhan's Enquiry Report
The delayed public release of this report raises accountability concerns,
with the committee's timeframe having expired.
5. CAO Signature Issue
The CAO's signature on the minutes appears non-compliant with
constitutional requirements regarding appointment procedures.
6. Undiscussed Objections
Previous objections and the court decision were not presented at the
GBM, compromising principles of open discussion and transparency.

Requested Actions
1. Immediate upload of unedited video recordings of both EC and GBM
meetings to the IOA website
2. Detailed explanation addressing each concern raised above
3. Reconvening of the GBM to ensure constitutional compliance
I trust you will address these matters promptly to maintain our
association's integrity and transparency.