I

t INDIA
INTERNATIONAL
SCHOOL
A Heritage of Vision ●A legacy of Innovation

INFORMATION TECHNOLOGY – 402

h SESSION: 2024 -25

PROJECT REPORT
ON

a
HOTEL MANAGEMENT SYSTEM

s Submitted To : Submitted By :
Shilpi Goyal Mam Name: Manushri Mathur
Head Of Department (I.T.) Class: X - C
Roll No.: 10315

b
This is to certify that the project entitled “HOTEL
MANAGEMENT SYSTEM”,is a bonafide work done
by Manushri Mathur of Class – X, Session 2024-25
in the partial fulfilment of CBSE AISSE Examination,
2024 and has been carried out under my direct
supervision and guidance.

..............................
Shilpi Goyal
Head Of Department (I.T.)
 ACKNOWLEDGEMENT

I would like to express my special thanks of gratitude to

my teacher Shilpi Goyal Mam as well as our Principal
Nidhi Mishra who gave me the golden opportunity to do
this wonderful project on the topic Hotel Management
system, which also helped me in doing lot of Research
and I came to know about so many new things and for
that I am really very thankful to them.

Secondly, I would also like to thank my parents and

friends who helped me a lot in finalizing this project
within a limited time frame.

Last but not least, I would like to thank all those who
had helped (directly or indirectly) towards the
completion of this project.

Manushri Mathur
Class – X-C
 INDEX

S. No. Topic Page Teacher’s Sign.

No.
1. Introduction of Project
2. Learning Objectives
3. Define Team Work
4. Hardware /Software Requirement
5. Project Design-Overview
6 Structure of Table Design View
7. Screenshots of creating Tables (Steps)
8. Data Sheet view
9. Form View of “Guest” Table
10. Relationship Window of Tables
11. Queries of Tables
12. Reports of Tables
13. Chart of above Queries
14. Learning Outcomes
15. Bibliography
 HOTEL MANAGEMENT SYSTEM (HMS)
INTRODUCTION OF PROJECT
Hotel management systems provide tailored solutions to keep your hotel business
operating optimally. A Hotel Management System (HMS) is a software that is
specifically designed to manage various operations in a hotel. They typically cover
key areas like:
Guest Management: Reservations, Check-in/Check-out, Guest profiles and
Communications
Inventory management: Room availability, Rates and House-keeping.
Financial management: Billing, Payments and Accounting.
Operations Management: Staff scheduling, Maintenance and Reporting

The purpose of a hotel management system (HMS) project is to streamline and

automate hotel operations and to provide a central database for all hotel information .

All necessary data is accessible to management and employees in one secure

location. These days, HMS’ are cloud-based for easy online access.
Modern hotels require a hotel management system because it is essential to both
their ongoing success and their daily operations.
An HMS can help to:
• Improve Business efficiency and provide a user-friendly environment for
customers. Streamlined processes saves time and resources.
• Improve guest experience: Personalized service and faster response times
• Enhance data accuracy: Real-time data reduces errors and improve decision -
making.
• Save Cost: Automation and improved efficiency can lead to lower operating
costs.
 LEARNING OBJECTIVE

The specific objective of a Hotel Management

System (HMS) can vary depending on the needs
of the hotel.However, some common goals
include:

➢ Meeting the unique needs of different hotel types:

Boutique hotels, large resorts and chains have
different requirements.

➢ Providing a user – friendly interface for both staff

and guests.

➢ Increased operational efficiency

➢ increased accuracy and reliability

➢ Reduce Paperwork.

➢ Integrating with existing software and hardware

systems

➢ Ensuring data security and compliance with

relevant regulations
Teamwork is the collaborative effort of a group to achieve a common goal or to
complete a task in the most effective and efficient way

It is the concept of people working together as a Team for one specific purpose under
the same value and languages.

It is a Co-operative and Coordinated effort on the part of a group of persons acting together as a
team or in the interest of a common cause.

It plays an important part in the success of a business because it is important for colleagues to
work in a team and try their best in all the conditions

This Project is also made in a group of two people Manushri Mathur and Nishka Kumavat
who worked together, using their different skills to achieve set goals and objectives.
 AND

REQUIREMENT

HARDWARE:
● Processor:-Intel(R) Core(TM) i3-2100 CPU @
3.10GHz 3.10 GHz
● Processor speed: 533 MHz
● RAM: 4.00 GB
● System Type: 64-bit operating system, x64-based processor
● Hard Disk: 4.00 GB
● RAM: 256 Mbytes (512 MB RAM recommended)

SOFTWARE:
● Operating System – Windows 10
● Database Software: Libre Office7.5 base

LibreOffice is a free, open-source office suite that

includes several software components, including:
i. Writer: A word processing tool
ii. Calc: A spreadsheet program with many advanced functions
iii.Impress: A presentation tool that includes five viewing modes and tools for
creating
2D and 3D text
iv. Draw: A desktop publishing tool for creating technical drawings and graphic
designs
v. Base: A database tool
vi. Math: A formula editor that can create complex equations and symbols

LibreOffice is compatible with Microsoft Office and uses Open Document Format (ODF) as its
native file format. It also supports other major office suite formats through import and export
filters. LibreOffice is available for Microsoft Windows, macOS, and Linux. It is considered the
better product because it supports file conversion that preserves formatting.
 PROJECT DESIGN OVERVIEW

Creating a Hotel Management System data model involves a systematic process

of identifying the entities and their attributes, relationships, and cardinalities to
accurately represent the structure and functionality of the system.

The Hotel Management System has following Components:

HOTEL TABLE: Provides details about a hotel's identity and features.

GUEST TABLE: Captures information about the hotel's guests, forming the basis for
managing guest stays and services. It stores essential guest details and facilitate
communication with guests.

BOOKING TABLE: Manages reservations made by guests for specific rooms on

specific dates. Each Booking record is associated with a Guest and a Room, along
with check-in and check-out dates. The Booking table calculates the total price for
the stay and assists in managing room availability and guest arrivals and departures.

RELATIONSHIP: Describe how different tables within a database are connected or

related to each other. Relationships are established through keys or fields in tables;
they are essential for organizing and querying data efficiently. Both the tables (Guest
Table and booking Table) will be linked with each other using Relationships.

FORMS: Form is created t input the records in the table.

Query: Various types of Queries will be performed on the tables according to the
requirements.

REPORT: Report of each Table will be generated.

STRUCTURE OF TABLE – DESIGN VIEW
 SCREENSHOTS OF CREATING TABLES (STEPS)

CREATING A DATABASE:
CREATING TABLES:
TABLES
DATA SHEET VIEW:
 FORM VIEW OF GUEST TABLE

A Form View in Libre Office Writer shows individual records to quickly find a
record we are looking for. Forms allow you to manipulate how the data from
your database is presented to the user, in order to make it easier to work with.
Most commonly, they are used to provide a means of entering data that is
organized more clearly than just working with the tables directly would be.

A form is a database object that we can use to enter, edit, or display data from
a table or a query. We can use forms to control access to data, such as which
fields of data are displayed.

LibreOffice offers several ways to enter information into a form, including

check boxes, option buttons, text boxes, pull-down lists, and other...

CREATING FORM USING WIZARD VIEW:

OUTPUT OF FORM WITH RECORD
 RELATIONSHIP WINDOW OF TABLES

Relationships in the context of a database model describe how different entities

or tables within a database are connected or related to each other. These
relationships define how data in one entity is associated with data in another
entity.Relationships are established through keys or fields in tables; they are
essential for organizing and querying data efficiently.

The relationship between the Guest and Booking entities exhibits a one-to-many
(1:N) cardinality as well. This signifies that a guest can make multiple bookings,
but each booking is linked to one specific guest. The GuestID attribute in the
Booking entity serves as a foreign key referencing the Guest entity, indicating who
made the booking. This cardinality facilitates guest-specific booking records,
allowing hotels to keep track of reservations made by individual guests over time.
 QUERIES OF TABLES

QUERY 1: Using Guest Table, with criteria, hotel name “The Oberoi Cencil” with guest details :
Guest Id, First Name, Last name, Phone No., Email.

Below showing full details :

Query 2: Using Booking Table, with criteria Total Price equal to “Rs.25000” with Booking details:
Booking Id, Guest Id, Room No.,Check-in-date, Check-out-date, total Price.

Below showing full details :

Query 3: Using Hotel Table, with criteria “5 Star” Hotel along with hotel details:
Hotel Id, Name,Address, Phone No., Email Id, Stars, heck-in-time, Check-out-time.

Below showing full details:

 REPORTS ON QUERIES

A report is a Writer text document that can show our data in an organized order
and formatting. In LibreOffice Base, we have a choice to create a report either
manually using drag-and-drop in the Report Builder window, or semi-automatic
by following a series of dialogs in the Report Wizard.

The purpose of a report is to inform, educate and present options and

recommendations for future action

CREATING REPORTS USING QUERIES THROUGH WIZARD

 LEARNING OUTCOME

 To Identify the characteristics of Information Technology

and Information system in the Hospitality Industry.

 This Project has been quite enjoyable as I have been given

the opportunity to manage a project from start to finish, it
has given me some experience now in managing a projection
if I ever have to do something similar at the work place in
the future.

 The Project has a good scope in future where a customer

can book hotels for Marriage, Receptions, Business meetings,
Seminars, etc. purposes.

 By serving the best to the customers and provide them

very smooth luxury and comfort, the Hotels make their Market
Reputation and will increase the annual profit.

 It has been a lot of work, but I am very happy with how our
team has worked together and the final products we
have produced I believe are of a high standard.
 BIBLIOGRAPHY

 Information Technology NCERT Text Book, 2024

 Information Technology By Sumita Arora Dhanpat Rai Publication

 Information Technology CBSE Materials, 2024